09.13_A0002_Req A_Attachment 15_RFP Questions and Answers.pdf

Attachment 15 70CDCR20R00000001

ICE Solicitation 70CDCR20R00000001

RFP Questions and Answers

Date:

01/09/20

Requirement:

A

1.

Solicitation Section/Subsection Number:

Question:

Please clarify what Unit Price information is supposed to go into the CLIN 0001b “Detention Services” line of the Base Period and all Option Periods on Attachment 13 – Contractor Cost/Pricing Summary. How do two or more proposed “Tiered Bed Day Rates” from the Detention Services – Tiers Per Performance Period table properly feed into the single CLIN 0001b line? Should additional CLIN lines be added for each tier proposed?

ICE Response

Please refer to updated Attachment 13 – Cost and Pricing Summary. Additional CLINS should not be added for each tier proposed. Offerors are instructed to utilize the Capacity Rate as defined in Section M of the solicitation.

2.

Solicitation Section/Subsection Number: PWS Addendum - Requirement A/Table

Question: What are the average number of ICE detainee Airlift trips anticipated on a monthly basis and how many detainees will be transported on average per Airlift?

ICE Response

Based on FY18 data, airlift trips occurred only 2 times or fewer in the area. Each trip had on average 2 detainees. There is no additional information beyond what was provided in the original solicitation and PWS Addendum, Requirement A.

3.

Solicitation Section/Subsection Number: Attachment 13 Contractor Cost/Pricing Summary

Question: Is Requirement A-Transportation Mileage CLIN 0003a Unit Cost inclusive of transportation officers labor, vehicle lease cost, vehicle insurance cost and vehicle maintenance cost?

Or, is Requirement A-Transportation Mileage CLIN only for the mileage reimbursed at the 0.58JTC rate?

ICE Response

The Transportation Mileage CLIN 0003a is a unit cost inclusive of transportation officers labor, vehicle lease cost, vehicle insurance costs, and vehicle maintenance costs. Please see revised RFP and Attachment 13.

5.

Solicitation Section/Subsection Number: Section L - General Question: Facility drawings and deployment plans are required to depict the physical plant modifications needed to be compliant with PWS Addendum A requirements. Will the Government please exclude drawings and deployment plans from the page limitations associated with Volume II – Technical Capability/Management Approach/Plans?

If drawings and deployment plans submitted in Volume II are counted against the page limitations, will the Government please confirm that 11 x 17 pages will be counted as one page? Submitting these drawings and plans in 8.5 x 11 format will hinder legibility.

ICE Response

Please see revised and updated RFP, Section L.

Solicitation Section/Subsection Number: Section L – Factor 3 – Staffing

Procedures

4.

RFP - VI. REQUIRED ADMINISTRATION

AND MANAGEMENT SERVICES

A. Manage the Receiving and Discharge of Detainees

Question: Page 47 of the draft RFP, Sec 1A states; “Contractor may be required to access and utilize ICE detention booking system to properly book detainees in and out of ICE custody”. Are there any qualifications required for the staff needing the access?

ICE Response:

The Contractor will not utilize ICE applications to book detainees in or out of ICE custody or have access to ICE applications for this requirement.

6.

Question: Will the Government please increase the maximum pages for Factor 3 – Staffing Procedures from 10 to 15? The section requires a detailed narrative in addition to an organizational chart, staffing plan, and deployment plans to describe changes to comply with PWS Addendum A.

ICE Response

ICE has increased the page maximum from 10 to 15 pages. Please see revised and updated RFP, Section L.

Solicitation Section/Subsection Number: PWS Addendum Requirement A

(Additional Electronics Requirements)

7.

Solicitation Section/Subsection Number: Section C PWS, Subsection IV. Personnel and Staffing

The Performance Work Statement states the following:

M. Post Relief, pg. 36 “As indicated in the post orders, the Detention Officer shall not leave his or her post until relieved by another Detention Officer. The Contractor or Contractor’s Supervisors authorize rest or relief periods, the Contractor shall assign undesignated officers to perform the duties of the Detention Officers on break.”

R. Work Schedules, pg. 38 “The Contractor shall follow the criteria described below when establishing work schedules, contact relief, rest periods, and starting and stopping work.”

2. Starting and Stopping Times, pg. 39

b. Rest Periods “When the Contractor or a contractor supervisor authorizes rest and relief periods for the contract employees, a substitute officer shall be assigned to the duty location.”

Question:

The current process is for supervisors to use officers identified as "Rovers", to provide the relief. They may also use officers on posts when they are not supervising detainees.

Does this meet the requirement of "undesignated/substitute"?

ICE Response

The Government agrees the “rovers” as described meet the requirement of “undesignated/substitute.”

8.

Question: This section identifies a minimum of 165 phone numbers/lines/extensions, etc. for government staff. The current phone system and service for onsite government staff is managed by DHS/ICE. Is this responsibility being transitioned to the contractor? If so, please provide specifications for this new contractor requirement.

ICE Response

Please see revised and updated PWS Addendum for Requirement A. The 165 phone numbers/lines/extension and 1 separate fax number/line/extension has been removed.

9.

Solicitation Section/Subsection Number: PWS Addendum Requirement A (Additional Electronics Requirements)

Question: This section identifies a requirement for 5 VTC lines (PRI/T1) for two VTC systems. Are these VTC systems in addition to what is currently located at the existing facility?

Are the VTC systems meant to integrate with the existing DHS/ICE systems? Will these be deployed on to the DHS/ICE network?

ICE Response

Please see revised and updated PWS Addendum for Requirement A. The 5 VTC lines (PRI1/T1) for two VTC systems has been removed. The copier and supplies has also been removed.

10.

PWS Addendum Requirement A - (ICE/ERO- Administrative & Office Support Services and Training)

Question: This section lists a Firearms Training Simulator (FATS) Training Room. Will the FATS be Government Furnished Equipment (GFE)? Will ICE provide the Firearms Training Simulator specifications so that we understand the physical plant requirements?

ICE Response

Please see revised and updated PWS Addendum for Requirement A. The FATS Training Room has been removed.

Solicitation Section/Subsection Number: PWS Addendum Requirement A -

“Short Stay Unit (Infirmary)”

11.

Question: This section has 2 areas where medical beds are identified.

1. 8 – Two (2) bed rooms for General Medical

2. Located in the designated medical housing unit, a minimum of 26 beds shall be provided for a short stay; this shall be separate from the total overall beds required for detainees.

Please confirm that the 16 General Medical beds in the first item above, are included within the 26 Short Stay (Infirmary) total. Please also confirm that these beds are not to be included as part of the facility’s general population capacity.

ICE Response

The 16 General Medical Beds are included with the Short Stay total. The beds are not to be included as a part of the facility’s general population capacity.