01.03a_PWS Addendum - Req A.pdf

Requirement A Location Requirements Requirement A shall be located within 75 miles from the San

Antonio Field Office located at 1700 NE Loop 410, San Antonio Texas 78217, to maximize transportation and manpower efficiencies, and no more than 30 driving miles from a major hospital and emergency services. The facility(ies) shall have access to public and commercial transportation routes and services and must be located 90 driving miles or less from San Antonio International Airport (SAT).

Estimated Population Size Male Approximately 2,000 adult male and female

This facility shall house transgender detainees; as such the Contractor shall comply with the special needs and requirements as stated in U.S. ICE Guidance Regarding the Care of Transgender Detainees, Policy 11065.1 Review of the Use of Segregation for ICE Detainees.

Female

Juvenile 0 Family 0

Special Management unit for administrative and discipline segregation

Yes, a minimum of 36 for male beds and a minimum of 19 for female beds

In addition, the facility shall include gender-separate general population dormitories for high level detainees.

Expected Risk Detainees Level 1 (Low) Yes

Level 1.5 (Medium Low) No Level 2 (Medium High) Yes

Level 3 (High) Yes Facility, Detention and Administrative Space Approximate Requirements ICE/ERO Administrative and support space for ICE staff of approximately

95 employees including:

18 Offices 77 cubicles 5 VTC rooms

Space requirements are in accordance with ICE CDF Design Standards (see Addendum D).

Additional Administrative/Common area requirements

Break room with kitchenette Gym Conference Room (separate from the VTC rooms) Secure File Room Mail Room

* Supply Room

* 2 Storage Rooms

Copier/Fax/Shredder Room Printer Area File Area Male Restroom Female Restroom

ADMINISTRATIVE AND OFFICE SUPPORT SPACE FOR

ICE STAFF SERVICES AND TRAINING (SUPPORT AREA

FOR ALL ICE EMPLOYEES):

Staff entrance vestibule Weapons drop area Training Office Visiting Training Officer Office Muster Room (capacity 70 people) Exercise Room Physical Training Room Classroom/Computer Training Room FATS Training Room ICE Armory ICE Ready Room Training File Room Workroom Resource Library Staff Break room Vending area Male Staff Lockers Male Staff Toilet Male Staff Showers Male Staff Dressing Area Female Staff Lockers Female Staff Toilet Female Staff Shower Female Staff Dressing Area *Equipment Storage Room Bulk Storage Room (Disposed Property) Loading dock and staging *Records Retention Room

ICE COMMON SUPPORT SPACE

ICE common use mailroom ICE Main Distribution Frame (MDF) Room ICE Intermediate Distribution Frame (IDF) Room

ICE/Processing/Holding Space

The Contractor shall provide a secure holding space with a capacity of at least 178 detainees, separate from the facility’s hold room area. This holding capacity must be broken down into large, small, male, female and segregation rooms.

The contractor will need to man and operate these hold rooms in accordance to the attached ICE policy 11087.1 Operations of ERO Holding Facilities (Attachment 7).

Sufficient space to accommodate at least 18 processing stations At least 15 interview rooms USCIS, ICE, OPR, JTTF, DOD, FBI, HSI, DPS, CBP

1 control room 1 triage/exam room Security, control, and monitoring services for the holding cell and juvenile waiting areas.

Direct access to a vehicular sally port with search room.

Female staff toilet Male staff toilet

ICE/Health Services The Contractor shall provide medical space in accordance with IHSC Design Standards as stipulated in Addendum E: IHSC Design Standards, as well as provide all furniture and case goods in accordance with ICE Health Services.

The Contractor shall provide administrative and support space for Health Services (IHSC) staff of approximately 90 employees

ADMINISTRATION and COMMON SUPPORT UNIT (Approximate Requirements):

Health Services Administrator (HSA) Office Clinical Director (CD) Office 2 Assistant HSA Offices Nurse Manager Office Program Manager Office Administrative Assistant Workstation Work Area Multipurpose Room Conference Room Training Room with 10 computer workstations Equipment Storage for Training HR Records Storage 14 x 16 Central Supply Room with mobile shelving / General Medical Storage for large boxes/shipping with receiving desk/workstation (shipping/receiving area)

COMMON SUPPORT SPACES (Approximate Requirements):

Medical records Technician (MRT) Workstation

Medical Records Room (capacity of 6-8) Records Retention Room / Storage LAN Room Pharmacy Pharmacy Supply Room Ambulatory Medical Supply Room Medical Laboratory Janitor Closet 1 female Staff Toilet / Locker Room 1 male Staff Toilet / Locker Room Biohazard Waste / Storage Room

MEDICAL INTAKE and PROCESSING UNIT (Approximate Requirements):

4 Intake Screening Rooms with 2 workstations each Tele-radiology Room (X-ray) Eyewash / hand washing station Unisex Staff Toilet 3 Medical work stations with desk area Storage Room

AMBULATORY CARE UNIT (Approximate Requirements):

8 Exam Rooms 1 clean utility room 1 dirty utility room 3 Detainee Holding Areas (Waiting - capacity of 10 each) Medical lab Detainee Toilet 2 Dental Offices with 2 workstation each 3 Dental Exam Room (Operatory) Dental Lab Dental Mechanical Room Dental Supply Room Mental Health Room for Groups –capacity of 12 Nurse Coordinator Room Urgent Care Room Treatment Room 1 Supply Room 1 Equipment Room Telemedicine Machine Room Guard Station Staff Toilet Detainee Toilet Provider Office area with 12 workstations for documenting (charting, etc.)

SHORT STAY UNIT (Infirmary) – all rooms must comply with ADA (Approximate Requirements):

4 single Mental Health Rooms Suicide Observation Room 1 Safety Cell 6 Respiratory Isolation Rooms w/ Vestibule 8 – Two (2) bed rooms for General Medical Nurse Managers Office Nurse Station w/ Security Officer Detainee Shower/Tub Room Medication Prep Room Kitchenette Physical Therapy Room Infirmary Supply Room Soiled Linen Room Clean Linen Room Janitors Closet Staff Toilet Day Room 1 Equipment Room 1 Biohazard / Dirty Utility Room 1 Supply Room

Located in the designated medical housing unit, a minimum of 26 beds shall be provided for a short stay; this shall be separate from the total overall beds required for detainees.

ICE/ OPLA The Contractor shall provide administrative office/workstations space for approximately 22 employees including:

15 Attorneys Offices 5 Legal Assistants Workstations 1 Office Assistant Workstation 1 Mail Clerk Workstation

ADDITIONAL ADMINISTRATIVE AREAS FOR ICE OPLA

STAFF (Approximate Requirements):

Break room with kitchenette Secure File Room Supply Room Law Library/Conference Room Classified File Room Copier/Storage Room Mail/File Clerk Office Support workstation with scanner, printer, fax

U.S. Citizenship and Immigration Services

(USCIS)

Approximately the following:

2 Offices 8 Cubicles 4 VTC Rooms

There shall be a separate USCIS holding room for detainees awaiting interview with an asylum officer. This holding area will accommodate a total of approximately 20 detainees (10 of each gender) at a time. Each holding area (male and female) shall have its own restroom.

Executive Office for Immigration Review (EOIR) Space

The Contractor shall provide administrative and support space for EOIR to accommodate one judge per courtroom for each 200 detainees, for in person hearings, equipped with video/telephone conference capabilities. The Executive Office of Immigration Review (EOIR) requires space for employees as indicated using the June 2011 EOIR CDF Design guide (Addendum B), specifically the Space Requirements Summary chart within Section 4 Functional Requirements outlines the specific square footage required for each of the following:

PRIVATE OFFICES

Immigration Judges Court Administrators Law Clerks Supervisors

OPEN SUPPORT SPACE / CUBES / LOW WALLS

Administrative staff

ADDITIONAL ADMINISTRATIVE AREAS FOR EOIR

STAFF:

Conference Room Pro Bono Room Copier/Mail Room Secure File Room Computer (ADP) Room Employee Break Room Female Staff toilet Male Staff toilet Janitor Closet Printer Workstation Supply Room

The Contractor shall comply with the 2011 EOIR CDF Design Guide. The offices and support spaces be fully furnished with furniture (EOIR provides agency VOIP telephones), provide supplemental HVAC units in the Courtrooms and ADP rooms (typically 1 ½ tons each), Duress Alarms at the Reception window, Court Administrator office, conference room and mounted under the Judge’s benches in all Courtrooms.

Furniture Requirements All furniture and case goods shall be new and furnished by the Contractor in accordance with ICE Design Guide and specifications, which include all ICE Administrative office space and support space, EOIR, OPLA, and IHSC space as required in accordance with the ICE Design Standards.

Additional Electronic Requirements

At a minimum:

165 phone numbers/lines/extensions 1 separate fax numbers/lines/extensions 5 VTC lines (PRI/T1) for two VTC systems Five copiers (fax/scan capable) and supplies (such as paper and ink) – Contractor is responsible for maintenance and/or replacement of copiers in the event of failure.

Parking The Contractor shall provide secured and separate surface parking on-site for approximately 400 space (including bus parking) at the facility exclusively for Government and ICE visitors use as follows:

Approximately 214 for Employees Approximately 180 visitors Approximately 3 Buses

Translation Services In addition, the Contractor shall maintain a contract with a language line service, at the Contractor’s own expense, to provide interpretation services as well as for professional sign language interpretation services for detainees with hearing disabilities. This shall be at the Contractor’s own expense and will not be reimbursed by the Government.

Detainee Work Program Yes – see PBNDS 2011 revised 2016 The facility shall have 100% auxiliary power Transportation Requirements In FY18, the vendor for this requirement drove approximately 180,000 miles and used 20,000 guard hours to support ground transportation activities. The vendor also provided 2,182 missions in FY18. This historical data does not constitute a guaranteed minimum number of miles and should be used only for planning purposes. The Offeror may be required to perform additional movements as directed by the COR.

This “Transportation Requirements” information in this section is provided only for reference for Offerors. This information shall not constitute a guaranteed minimum number of beds, detainees nor miles, nor shall it constitute a maximum number of miles required under any forthcoming contract.

Table 1 below represents the historical movements that occurred in connection with this requirement accompanied with monthly and annual totals for FY18. The chart includes movement types, average number of stops, average number of monthly trips, average number of hours and miles, average number of detainees, average number of miles per month, and total numbers of miles per year. If the indicated start and stop location are the same, then the provider made a stop at a location and returned to the historic facility for Requirement A. For medical movements, the vendor stopped at local doctors’ offices, hospitals, or appointments.

Stationary duty movements occurred to provide guard duties for local appointments.

Table 1: Frequent Historical Movements

Table 2 lists movement types that occur on an infrequent, or an as-needed basis for legal appointments, air removals, and pick-ups. The chart includes the movement type, average number of hours, average number of stops, average number of detainees, and average number of miles per trip. If the indicated start and stop location are the same, then the provider made stops at local courts, airports, or jails. Each of the following trips occurred two or less times in

FY18.

Table 2: Infrequent Historical Movements

Start location

End Location

Moveme nt Type

Averag e # of Stops

Average # of

Monthly Trips

Average # of

Hours Per Trip

Avera ge # of

Detai nees Per Trip

Averag e # of Miles Per Trip

Average # of

Miles Per

Month

Number of Miles Per Year

South Texas

Detention Complex

South Texas

Detentio n

Complex

Medical 1 110 4.2 1 70 7,700 92,400

South Texas

Detention Complex

South Texas

Detentio n

Complex

Stationa ry Duty 1 69 5.6 0 100 6,900 82,800

Total 14,600 175,200

Start location End Location Movement Type Average # of Stops

Average # of Hours Per Trip

Average # of

Detainees Per Trip

Average # of Miles Per

Trip

South Texas Detention Complex

South Texas Detention Complex

Legal 1 6.2 1 211

Central Texas Detention Facility

Central Texas Detention Facility

Air Removal 1 9.25 2 230

Central Texas Detention Facility

Central Texas Detention Facility

Pick-Up 1 2.75 2 127

Total 568

Transportation Routes To/from facility for Requirement A– hospital To/from facility for Requirement A– – medical clinic To/from facility for Requirement A– – hospital in San Antonio

Transportation Guaranteed Minimum mileage

None

Guard Services Minimum Hours None Required postings/patrols Surveillance may be provided via a minimum of one (1) motorized security patrol for 24 hours.

Training No additional site-specific training requirements.

DTS Contractor

ICE Detainee Telecon System (DTS) Contractor Information:

Company Name Talton Communications 910 Ravenwood Drive Selma AL 36701

Phone 334-877-0704 Email support@talton.com

Historical Location

South Texas ICE Processing Center 566 Veterans Dr.

Pearsall, TX 78061