DRAFT - Attachment 07 - Deliverables.xlsx
XLSX spreadsheet 27 KB Posted
- Attached to
- Request for Information (RFI) - Large-Scale Fixed Systems - Multi-Energy Portal and Low-Energy Portal
- Solicitation number
- 70B03C26R00000089
About this file
This is a draft Deliverables attachment (Attachment 07) for a federal contract opportunity to provide large-scale fixed systems including multi-energy and low-energy portals for the Department of Homeland Security Customs and Border Protection. The document outlines detailed deliverables across five functional areas: Statement of Work (general contract management), Design/Construction/Installation, Training Requirements, Testing Requirements, and Lifecycle Sustainment and Support.
The Statement of Work deliverables include contract kick-off meetings, delivery schedules, system delivery within 60 days of order execution, project management plans due 14 days after award, monthly progress reports (due the 10th of each month), weekly integrated master schedule reporting, daily burn-in period logs, and kick-off meeting notes. Design and Construction deliverables span 90 to 150 days after contract award and include safety plans, equipment installation data, site survey reports, design reviews at multiple phases (50%, 95%, and IFC stages), engineering assessment and construction drawings, installation plans, construction schedules, certified as-built drawings, and risk analyses. Training deliverables due within 60 days of award include instructor guides, student guides, system user manuals (due 120 days prior to site acceptance), operational checklists, operator service and maintenance manuals, image analysis exercises, software, laptops with loaded software, and training videos. Testing deliverables include acceptance test plans (due 90 days prior to testing) and radiological/radiation survey reports due upon system delivery and annually thereafter. Lifecycle sustainment deliverables include monthly reports, preventive maintenance schedules, as-built configuration baselines with each system delivery, hazardous materials lists, technical documentation packages, warranty certificates, and preventive maintenance documentation due within 3 business days of completion. The document contains internal government notes flagging needs to clarify deliverable formats, templates, point-of-contact responsibilities, and projected system delivery quantities and timelines.
View the file
Other files
Show all 15
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1 Deliverable Identification Number (DIN): Deliverable Section tc={52951705-1F00-40F4-AC8E-AFA30487D601}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Confirm section numbers across documents are correct Due Date Due to Template tc={2A04E384-F98A-47E0-A7EA-994992AF34E0}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Description of content, format, font, etc must be included for each deliverable here or in a CDRL or DID to be attached.
The SOW and each attachment should be reviewed to ensure that every possible deliverable is covered in this attachment.
Example: PMR Reports,
| Statement of Work | |||||
| S001 | Contract Kick-Off Meeting | All | No more 30 days after contract award. | COR | NO |
| S002 | Delivery Schedule | All | No more 30 days after contract award. | NIID/COR | NO |
| S003 | System Delivery | All | No more 60 days from the date of delivery order execution. | NIID/COR | NO |
tc={12A8C961-A3F7-402B-AE43-E88D896E1DCA}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
There are no templates required for almost any of the listed deliverables. Contractors need to know expected format/detail level for submissions. Without more instruction from the government, we could expect more government reviews, potential delays and disagreements on acceptance.
| S004 | Project Management Plan | All | No more 14 days after contract award. | NIID/COR | NO |
| S005 | Monthly Progress Reports | All | On the 10th of each month. If the 10th is a weekend or holiday, it is due the next working day. | NIID/COR | NO |
tc={3083EC9B-425C-4EC7-8443-79E65049FB43}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
[Tasks]
There is a task anchored to this comment that cannot be viewed in your client.
Comment:
@GRUEBELE, DONOVAN M. or @LAO, DALMACIO (CTR) any update on this? I think this is the only thing we need to finalize for this. If we know the title of it we can probably close this out and make it Appendix A.
Reply:
I think we can call it Appendix A.
Reply:
Dan is still working on the report template.
S006 Integrated Master Schedule Reporting 3 Weekly (day to be determined) Business Operations Division/NIID/COR YES - CBP IMS (to be provided after award)
| S007 | Instance Progress Reports, Inspection Reports, Test Results, Burn-in period Daily Logs | 4.2.2 | Daily during the burn-in period. | NIID/COR | NO |
| S008 | Contract Kick-Off Meeting Notes | All | Three (3) days after Kick-Off Meeting | COR | No |
| Attachment 03, Design, Construction and Installation | |||||
| D001 | Safety Plan | 2 | First submission – 90 days after award |
Review - Government has 30 days to review and comment.
Updates – as necessary. NIID/COR NO tc={0EE5B161-3A04-400C-950B-A707B3E0C4E6}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Some high level considerations:
* Should specify business days or calendar days
* Confirm all “Due to” POCs are included in representative POC section in core SOW
* Refine to specify tangible items to be delivered
- S001 = should say “slides” or doc package, as the meeting itself is a milestone / event
- S007 = are those actual docs or verbal “reports”
- Does not indicate projected # of systems for delivery per year, nor projected timeline of any qty to be delivered within a performance year
* Cross-check all docs to ensure expected deliverables are captured here (some noted in comments in individual docs) tc={52951705-1F00-40F4-AC8E-AFA30487D601}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Confirm section numbers across documents are correct tc={D86AD328-1DEB-4522-B31C-DA19795B9292}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
If a requirement for Program Management Reviews (PMRs) is added to the SOW, there will be additional deliverables to add here: agenda, minutes, reports.
tc={2A04E384-F98A-47E0-A7EA-994992AF34E0}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Description of content, format, font, etc must be included for each deliverable here or in a CDRL or DID to be attached.
The SOW and each attachment should be reviewed to ensure that every possible deliverable is covered in this attachment.
Example: PMR Reports, tc={12A8C961-A3F7-402B-AE43-E88D896E1DCA}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
There are no templates required for almost any of the listed deliverables. Contractors need to know expected format/detail level for submissions. Without more instruction from the government, we could expect more government reviews, potential delays and disagreements on acceptance.
tc={3083EC9B-425C-4EC7-8443-79E65049FB43}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
[Tasks]
There is a task anchored to this comment that cannot be viewed in your client.
Comment:
@GRUEBELE, DONOVAN M. or @LAO, DALMACIO (CTR) any update on this? I think this is the only thing we need to finalize for this. If we know the title of it we can probably close this out and make it Appendix A.
Reply:
I think we can call it Appendix A.
Reply:
Dan is still working on the report template. D002 Equipment Installation Data 2.1. First submission due 30 days after award.
Government has 45 days to review and comment from time of award.
| Final due 45 days after Government review. | NIID/COR | NO | ||||
| D003 | Site Survey Report | 2.2.1. | 120 days prior to Site Acceptance Test | NIID/COR | NO | |
| D004 | Rough Order of Magnitude Estimate | 3.4.2 | 30 days after Site Visit | NIID/COR | NO | |
| D005 | Risk Analysis | 3.4.2 | 30 days after Site Visit | NIID/COR | NO | |
| D006 | Design Reviews |
System and Conceptual Design Review 50% Design Review 95% Desgin Review IFC Design Review Factory Test Design Review 2.3, 2.4 2.3, 2.5 2.3, 2.6 2.3, 2.6 2.3 60 days after contract award Dependent on conceptual acceptance Dependent on 50% acceptance 120 days after contract award
| 150 days after contract award | NIID/COR | NO | ||
| D007 | Engineering Assessment and Construction Drawings Package | 2.2.2. | Prelimary due 90 days prior to Site Acceptance Test | |
| Final due 60 days prior to Site Acceptance Test | NIID/COR | NO | ||
| D008 | Installation Plan and Checklist | 2.2.3. | Preliminary due at time of Construction Kick-Off | |
| Final due 45 days prior to Site Acceptance Test | NIID/COR | NO | ||
| D009 | Construction Schedule |
High-level Key Milestone Timeline
| Detailed and Phased Construction Schedule | 3.1 | Prelimiary due 30 days prior to Construction kick-off meeting | ||||
| Final due at time of CKOM | NIID/COR | NO | ||||
| D010 | Construction Kick-Off Meeting and Presentation | 3.2 | 30 days prior to breaking ground | NIID/COR | NO | |
| D011 | Certified (As-Built) Construction Drawings | 6.2 | 30 days after Site Acceptance | COR | NO | |
| Attachment 04, Training Requirements | ||||||
| TR001 | Weekly Status Report | 2.2 | Weekly | OTD/NIID/COR | NO | |
| TR002 | Training Design Plan | 2.3 | No more than 14 days after contract award. | OTD/NIID/COR | NO | |
| TR003 | Instructor Guide | 2.4 | No more than 60 days after contract award. | OTD/NIID/COR | NO | |
| TR004 | Student Guide | 2.5 | No more than 60 days after contract award. | OTD/NIID/COR | NO | |
| TR005 | System User's Manual | 4.1 | First submission - 120 days prior to first site acceptance test. |
Review - Government has 60 days to review and comment.
Final - Due 30 days after receipt of comments.
| Updates - shall be provided as changes are made to the design/configuration affecting system operation. | OTD/NIID/COR | NO | ||||
| TR006 | Operational/Storage Checklist | 4.2 | No more than 60 days after contract award | OTD/NIID/COR | NO | |
| TR007 | Operator Service and Maintenance Manual | 4.3 | First submission - 120 days prior to expiration of first system warranty. |
Review - Government has 90 days to review and comment.
Final - Due 30 days after receipt of comments.
| Updates - shall be provided as changes are made to the design/configuration affecting system maintenance. | OTD/NIID/COR | NO | ||||
| TR008 | Image Analysis Exercises/Manual | 1 | No more than 60 days after contract award | OTD/NIID/COR | NO | |
| TR009 | Image Interpretation Software | 1 | No more than 60 days after contract award | OTD/NIID/COR | NO | |
| TR010 | Contractor Supplied Laptops with images and software loaded for Image Exercises | 1 | No more than 60 days after contract award | OTD/NIID/COR | NO | |
| TR011 | Operator Training Video | 1 | No more than 60 days after contract award | OTD/NIID/COR | NO | |
| Attachment 05, Testing Requirements | ||||||
| TE001 | Acceptance Test Plan | 1.2.1 | Preliminary due 90 days prior to first testing. |
Subsequent draft ATPs due 30 days prior to test.
Final due 15 days prior to any testing.
| NIID/COR | NO | |||||
| TE002 | Radiological Survey Report | 3.2 | Upon delivery of each system and then annually thereafter. | Accompanied with the system; | ||
| Copies to COR | NO | |||||
| TE003 | Radiation Survey/Leak Test Report | 2.4, 3.2, 3.3 | Final reports of initial surveys or tests are due at site acceptance of system. | |||
| Subsequent Radiation Survey Reports are due annually. | ILD Operations Center/COR | NO | ||||
| Attachment 06, Lifecycle Sustainment and Support Requirements | ||||||
| L001 | Reports (Sustainment Report, After-Action Report | 1.1 | Monthy | ILD MDC/COR | NO | |
| L002 | Preventative Maintenance Schedule | 1.6 | Monthly | ILD Maintenance Management /NIID/COR | NO | |
| L003 | As-Built Configuration Baseline Report | 6 | With the delivery of each system | ILD Maintenance Management /NIID/COR | NO | |
| L005 | Hazardous Materials List and Safety Data Sheets | 5 | First submission included with proposal. Government has 120 days to review and comment from time of award. Final due 60 days after Government review. | NIID/COR | NO | |
| L006 | Technical Documentation Package | 7 | First submission - 90 days prior to first site acceptance testing. |
Review - CBP has 30 days to review and comment.
Final - 5 working days prior to start of testing.
| Updates - Required whenever changes are necessary. | ILD Maintenance Management /COR | NO | ||
| L007 | Warranty Certificates and Documentation | 9 | First submission - 30 days prior to site acceptance of the first system. |
Review - Government has 30 days to review and comment.
| Updates - provided monthly until all warranties have expired. | ILD Maintenance Management /NIID/COR | NO | ||||
| L008 | Preventive Maintenance Documentation and Photographic Verification | 2.8 | Within 3 business days of completion of maintenance work. | ILD Maintenance Management /NIID/COR | NO |
Confirm section numbers across documents are correct
Description of content, format, font, etc must be included for each deliverable here or in a CDRL or DID to be attached.
The SOW and each attachment should be reviewed to ensure that every possible deliverable is covered in this attachment.
Example: PMR Reports, There are no templates required for almost any of the listed deliverables. Contractors need to know expected format/detail level for submissions. Without more instruction from the government, we could expect more government reviews, potential delays and disagreements on acceptance.
@GRUEBELE, DONOVAN M. or @LAO, DALMACIO (CTR) any update on this? I think this is the only thing we need to finalize for this. If we know the title of it we can probably close this out and make it Appendix A.
I think we can call it Appendix A.
Dan is still working on the report template.
Some high level considerations:
* Should specify business days or calendar days
* Confirm all “Due to” POCs are included in representative POC section in core SOW
* Refine to specify tangible items to be delivered
- S001 = should say “slides” or doc package, as the meeting itself is a milestone / event
- S007 = are those actual docs or verbal “reports”
- Does not indicate projected # of systems for delivery per year, nor projected timeline of any qty to be delivered within a performance year
* Cross-check all docs to ensure expected deliverables are captured here (some noted in comments in individual docs)
If a requirement for Program Management Reviews (PMRs) is added to the SOW, there will be additional deliverables to add here: agenda, minutes, reports.
File details come from the government source that posted it. Updated .