U.S. Department of Homeland Security U.S. Customs and Border Protection

Attachment 03 – Design, Construction, Installation

Requirements

For:

U.S. CUSTOMS AND BORDER PROTECTION

NON-INTRUSIVE INSPECTION SYSTEMS

Large-Scale Fixed Systems

(Multi-Energy Portal and Low-Energy Portal)

PREPARED BY:

Office of Field Operations Innovation and Strategy Directorate

Non-Intrusive Inspection Program Office

January 29, 2026

ATTACHMENT 03 – DESIGN, CONSTRUCTION & INSTALLATION

1 Table of Contents

1 Design, Construction and Installation

1.1 Roles and Responsibilities

1.1.1 Contractor Responsibilities

1.1.2 Government Responsibilities:

2 Safety Plan (D001)

3 Construction Design Requirements

3.1 Construction Design Process Overview

3.2 Equipment Installation Data (D002)

3.3 Site Visits

3.4 Site Survey Report, Engineering Assessment and Construction Drawings, and Installation Plan and Checklist

3.4.1 Site Survey Report (D003)

3.4.2 Engineering Assessment and Construction Drawings

3.4.3 Installation Plan and Checklist (D006)

3.5 Construction Design Review Process

3.5.1 Requirements

3.5.2 Design Review Stages

3.5.3 Adjudication of Design Reviews

3.5.4 Acceptance Criteria

3.5.5 Concept Review Stage

3.5.6 50% Review Stage

3.5.7 95% Review Stage

3.5.8 Issued For Construction Review Stage

4 Construction Requirements

4.1 Construction Scheduling (D007)

4.2 Construction Kick-Off (D008)

4.3 Civil Construction Work

4.4 Communication

5 Installation Requirements

5.1 Scope of Installation

5.2 Communication

6 System Testing

7 Final Construction and Installation Acceptance

7.1 SAT Completion

7.2 Acceptance of Equipment

7.3 Certified (As-Built) Construction Drawings (D009)

Version Date Comments V1 7/14/2025 First draft, NIID V2 8/25/2025 Review and Comments, APMO V3 10/15/2025 Review and Comment Adjudication, AMD

2 Design, Construction and Installation The specific tasks within this attachment identify work to be performed in order to complete all necessary site and construction design, site preparation, civil works, and system installation for the proper, efficient, and effective deployment of Large-Scale (LS) Non-Intrusive Inspection (NII) Fixed systems to specified Ports of Entry.

2.1 Roles and Responsibilities

2.1.1 Contractor Responsibilities

The Contractor shall:

• Manage all communication efforts regarding construction interference management.

• Provide schedules and consistent updates on progress.

• Submit plans for design and construction within agreed-upon timeframes for review cycles.

• Submit all deliverables including the Safety Plan, Equipment Installation Data, and others as listed within the required timeframes.

2.1.2 Government Responsibilities:

The Government will:

• Provide timely feedback during review stages.

• Ensure coordination with government stakeholders for site visits.

• Oversee final review and acceptance for all deliverables.

3 Safety Plan (D001) The contractor shall develop, implement, and maintain a comprehensive methodology to identify, evaluate, and mitigate all safety hazards associated with the performance of this contract. The methodology shall comply with the requirements outlined in 29 CFR 1910.120, Occupational Safety and Health Standards (OSHA), Appendix D, paragraph 8.

The contractor shall provide a detailed description of their safety hazard management approach, including but not limited to:

• Hazard Identification: Processes and tools used to identify potential safety hazards in the work environment.

• Risk Assessment: Methods for evaluating the likelihood and severity of identified hazards.

• Mitigation Measures: Specific actions to eliminate or control hazards, including engineering controls, administrative controls, and personal protective equipment

(PPE).

• Training and Communication: Procedures for ensuring all personnel are trained in hazard awareness and mitigation measures, and for communicating safety information effectively.

• Monitoring and Reporting: Processes for monitoring the effectiveness of hazard controls and for reporting safety incidents, near misses, and corrective actions.

The contractor shall submit their safety plan to CBP in accordance with Attachment 07 – Deliverables. Additionally, the contractor shall provide periodic updates to the methodology as necessary to address new hazards or changes in the work environment.

4 Construction Design Requirements The construction design process is a critical phase of project execution that can occur concurrently with or after system engineering and production planning. This phase begins with the award of a Task Order and culminates in the delivery of final, approved Issued for Construction (IFC) drawings. It plays a pivotal role in solidifying the number of systems required and defining the entirety of the construction effort to ensure alignment with the project’s scope, technical specifications, and operational requirements.

During this phase, the design must adhere to applicable codes, standards, and regulations while incorporating stakeholder input to achieve a functional, safe, and efficient final product. Collaboration among the project team, stakeholders, and subject matter experts is essential throughout the design lifecycle to ensure that the final deliverables meet or exceed the intended objectives and are ready for seamless transition to the construction phase.

By establishing a clear and structured approach to construction design, this phase ensures that the project is constructible, compliant, and optimized for operational readiness. It establishes a clear foundation for the successful deployment and integration of the system while minimizing risks and maximizing efficiency.

4.1 Construction Design Process Overview

a. Equipment Installation Data (D002) - Establish basic design criteria for modifying/designing facilities to accommodate new equipment.

b. Site Visits - Conduct on-location inspections to assess physical conditions and gather information.

c. Site Survey Report - Identify physical properties, space demands, servicing needs, and environmental conditions.

d. Engineering Assessment and Construction Drawings - Develop construction drawings and address site-specific requirements, constraints, and approvals.

e. Installation Plan and Checklist - Create a detailed plan and checklist to coordinate work schedules, site access, and approvals with stakeholders.

f. Construction Design Review Process - Perform design reviews at key stages (concept, 50%, 95%, and Issued for Construction (IFC)).

g. Acceptance of Design Deliverables - Ensure all design deliverables meet project requirements and are approved by the Government at each review stage before proceeding.

4.2 Equipment Installation Data (D002)

The Equipment Installation Data establishes the basic design criteria required to modify/design facilities to accommodate the new equipment. It is used during site surveys as the baseline with which unique site conditions are identified which may alter the basic design criteria.

The following information will be provided in drawing format in accordance with Attachment 07, Deliverables. It will have dimensions shown on the drawing and other information provided in a table format and will become the property of CBP. As a minimum, the data will contain and be shown under the following headings:

• Physical Properties: Dimensions for storage and operating conditions (length, width, height, position of article under test to equipment, etc.), weight (total and footprint), and approximate center of gravity, turning diagrams (45, 90 and 100 degree turns) with shield up and down, pavement loading profile from surface to sub-grade, surface slopes (longitudinal and lateral) and roughness.

• Space Demands: Operator, maintenance, access, peculiar to the article under test, relation to other stations or associated equipment, minimum and maximum separation permitted between related stations, storage for ancillary equipment Mounting Details: Plates, hole sizes, locating dimensions, fastener sizes and types, welding, foundations (vibration, isolation, etc.), sequence of installation, grounding, special tools, one-time use equipment (if required), interface mountings and mating information.

• Servicing Needs: Hydraulic (fluid type, pressure, flow rate, temperature, hoses and fittings), water (pressure, flow, volume, temperature, purity and fittings), steam (pressure, flow, volume and temperature), air/vacuum (pressure, flow, volume, temperature, purity, and vapor limitations), gas (pressure, flow, volume and temperature), fuel (type and per hour usage), electric - a.c. (voltage, frequency, phase, KVA or volt amperes, 3/4 wire Y/delta connection, steady state voltage, transient voltage limitations, voltage modulation, wattage, power factor, cable length limitations,): electric - d.c.

(voltage, voltage limits, amperage), communications (type - telephone (land or cellular), number of circuits, number of dedicated circuits, etc..

• Heat dissipation of equipment.

• Special facility requirements: (example: material security safes/vaults, radiation shields, sound attenuation, hazardous material storage, etc.)

• Installation wiring diagram (if applicable).

• Environmental conditions: (examples: HVAC requirements, computer cooling during winter heating, etc.).

• Safety provisions: provisions and equipment necessary to protect personnel and equipment during operations and maintenance.

4.3 Site Visits

A site visit refers to an on-location inspection or walkthrough of the project site by stakeholders, such as contractors, project managers, engineers, architects, or government representatives. The purpose of a site visit is to assess the physical conditions of the site, gather information, and ensure that all aspects of the project align with the design, scope, and requirements.

• Contractors will coordinate all site visits via email with the NII Division (NIID) points of contact prior to visiting a port of entry.

o Contractor will provide NIID with a 2-week advanced notice for all site visits.

o Visit requests must include:

A statement indicating the purpose for the visit, estimated time and any potential impacts on operations.

Names of all personnel that will be present during the site visit along with the following information for each individual who does not possess a Personal Identity Verification (PIV) card:

o Date of birth (DOB), o Place of Birth (POB).

• The Contractor will not conduct unscheduled visits to ports of entry at any time.

• All site visits will align with the Government approved project timeline and permissions.

4.4 Site Survey Report, Engineering Assessment and Construction Drawings, and Installation Plan and Checklist The Site Survey Report provides information to CBP to verify the NII system can be deployed to the designed CBP POE. The Engineering Assessment provides the Contractor’s professional evaluation of the proposed installation site and may include other discretionary topics deemed appropriate by the evaluation team and/or CBP representatives. The Installation Plan and Checklist provides information and ensures coordination with key stakeholders.

The Site Survey Report provides an initial site suitability assessment based on the Equipment Installation Data. The Engineering Assessment builds upon the Site Survey Report and informs the construction drawings approval process (conceptual through IFC). These drawings will be used by either the Contractor or the Government to perform the civil portion of the installation.

4.4.1 Site Survey Report (D003)

The Site Survey Report serves as a critical document for assessing the initial suitability of a proposed site for the installation of a Large-Scale Fixed system. Its purpose is to evaluate site-specific conditions and requirements based on the Equipment Installation Data, ensuring alignment with operational, technical, and regulatory standards. The report provides a detailed analysis of the physical properties of the site, including dimensions, space demands, and mounting details, as well as servicing needs such as hydraulic, electrical, and communication requirements. It also identifies environmental conditions, heat dissipation factors, and safety provisions necessary to protect personnel and equipment during operations and maintenance. Additionally, the report addresses special facility requirements, such as drainage infrastructure, lighting, fencing, and security measures, while outlining any necessary electrical upgrades and installation wiring diagrams. Vendors are expected to use the Site Survey Report to understand the site's existing conditions, potential constraints, and required modifications, ensuring that the proposed design and construction plans are tailored to the specific needs of the site and meet all applicable codes and standards.

As a minimum, the data shall address the following same information headings as the Equipment Installation Data:

• Physical Properties

• Space Demands

• Mounting Details

• Servicing Needs

• Heat dissipation of equipment

• Special facility requirements

• Electrical upgrades/connections and Installation wiring diagram

• Environmental conditions

• Safety provisions

4.4.1 Rough Order of Magnitude Estimate (D004) and Risk Analysis (D005)

Following completion of the site visit(s) and Site Survey Report, the Contractor shall conduct and develop a comprehensive Rough Order of Magnitude (ROM) estimate and risk analysis for the system(s) deployment. The ROM estimate shall include all anticipated costs associated with labor, materials, equipment, permits, design, construction, logistics, and long lead items. The risk analysis shall identify potential cost and schedule impacts, as well as recommended mitigation strategies for each identified risk.

The Contractor is responsible for thoroughly assessing site conditions and incorporating all reasonably discoverable factors into the ROM and risk analysis.

Failure to identify such conditions may limit the Contractor’s eligibility for equitable adjustments during project execution.

The Contractor shall submit the comprehensive Rough Order of Magnitude (ROM) estimate and risk analysis to the Government within 30 calendar days following completion of the site visit(s).

4.4.2 Engineering Assessment and Construction Drawings (D007)

The Contactor shall provide an Engineering Assessment with professional evaluation of the proposed installation site. The term "professional evaluation" refers to an assessment conducted by qualified personnel with relevant expertise, such as licensed engineers, certified surveyors, or other professionals with credentials appropriate to the scope of work. The personnel performing this evaluation must have the necessary certifications or qualifications to ensure compliance with industry standards, regulatory requirements, and project specifications. This ensures the evaluation is thorough, credible, and aligned with best practices.

The Engineering Assessment shall include Construction Drawings prepared and developed using AutoCAD, in Contractor format, in accordance with generally accepted engineering practices and U.S. national, and local host country codes.

The areas that shall be addressed by the Engineering Assessment and Construction Drawings include, but are not limited to the following:

• General suitability of available real estate.

• Topographical Survey

• Ownership of real estate required for site preparation.

• System constraints posed by overhead, ground level, and underground obstructions.

• General summary of geotechnical findings (It shall be the responsibility of the Contractor to obtain Geotech services).

• Site-specific facility/support requirements to include:

o Electrical Power study and recommendations to prevent degradation to the existing electrical system, circuits, and distribution panels o System installation considerations o Operator’s building and shelters o Security o Operator control considerations o Human needs, etc.

o Secondary workstation considerations

• Telecommunication, LAN and Voice access and availability, to include the pathway.

• Environmental constraints/limitations.

• Agencies or activities that may require permits prior to site development.

• Construction equipment access.

• Radiation Safety.

• Identification of any item that could delay estimated equipment installation date.

• Alternative site recommendations with justification if the primary location is unavailable/unsuitable.

• Lighting conditions to include, o Ambient light conditions (i.e. existing lights).

• Final Construction Drawings with PE Stamp from state where installed.

The Engineering Assessment may also include additional topics deemed appropriate by the evaluation team and/or CBP representatives. Examples of discretionary topics include:

• Recommendations for optimizing traffic flow and minimizing operational disruptions during construction.

• Evaluation of potential environmental impacts and mitigation strategies.

• Assessment of site-specific risks, such as flooding, erosion, or seismic activity.

• Recommendations for integrating new systems with existing infrastructure.

• Identification of opportunities for cost savings or efficiency improvements during construction.

• Analysis of site-specific safety concerns and recommendations for additional safety measures.

4.4.3 Installation Plan and Checklist (D008)

The Contractor shall provide and deliver an Installation Plan and Checklist to provide information and ensure coordination with GSA, CBP HQ (including Environmental), and Local Port authorities for all actions, including:

• Work Schedule

• Site Access

• Trash removal

• Traffic control

• Coordination between subcontractors

• GSA Approvals

4.5 Construction Design Review Process

The construction design review process is a structured, iterative evaluation of design deliverables conducted at key milestones before construction begins. Its purpose is to ensure the project meets all requirements, adheres to applicable codes and standards, aligns with stakeholder expectations, and is optimized for cost-effectiveness, constructability, and operational efficiency. The process serves as a collaborative mechanism to identify and resolve errors, mitigate risks, and refine the design to achieve project objectives.

4.5.1 Requirements

The Contractor is responsible for managing and facilitating the design review process, which includes preparing and delivering design documentation, hosting review meetings, and addressing feedback from stakeholders. Specifically, the Contractor shall:

• Provide a high-level timeline for key milestones (D007) across the design phase, ensuring that the timeline includes the following:

o Concept reviews, comment period and Contractor responses o Design reviews at conceptual, 50%, 95%, and IFC stages

• Establish design reviews for site drawings at the concept, fifty percent (50%), ninety-five percent (95%), and Issued for Construction (IFC) stages

Upon award of a Task Order.

o There will be no less than a 14-day period for each review.

o A discussion with NIID and Customs and Border Protection local-level personnel, to include, but not limited to, field office, port of entry, border crossing, and/or checkpoint will be scheduled at appropriate stages of the design process to ensure operational compatibility.

• Respond to comments within 14 business days of receiving the design review back from the Government.

• Host, at its facility:

o The contract kick-off no more than 30 days after contract award as described in the SOW, o A system and preliminary design review at 60 days after contract award, o A final design and/or critical design review at 120 days after contract award, o And a factory testing design meeting no more than 150 days after contract award.

• Additional Quarterly Reviews will be held at either a Government Site or at the Contractor facility. These reviews may also coincide with major Program Management Reviews.

4.5.2 Design Review Stages (D006)

Upon award of a Task Order, the Contractor shall conduct design reviews at the following stages:

1. Concept Review

2. 50% Design Review

3. 95% Design Review

4. Issued for Construction (IFC) Review

4.5.3 Adjudication of Design Reviews

Each design review is adjudicated through a collaborative process involving the contractor, CBP stakeholders, and other relevant parties. The contractor is responsible for presenting the design deliverables, including system placement, facility requirements, infrastructure considerations, and any other elements relevant to the review stage. Stakeholders evaluate the design based on its alignment with operational needs, regulatory compliance, feasibility within the project’s scope, and adherence to applicable codes and standards. Feedback and comments are provided by CBP stakeholders, including port authorities, the NIID, OIT, and BSDP, within 14 days of submission. Upon receiving the Government’s review feedback, the contractor must address all comments and incorporate revisions into the design within 14 days. Once all comments and revisions have been incorporated, the design deliverables will receive formal approval from the Government, allowing the project to advance to the next stage.

4.5.4 Acceptance Criteria

The design acceptance criteria establish clear, measurable standards defined by the Government for evaluating whether the design and subsequent construction meet the project's requirements and objectives. These criteria are tailored to the specific needs and intricacies of each site and serve as the foundation for accountability, quality assurance, and successful project delivery. The criteria ensure that all design deliverables align with operational requirements, regulatory compliance, and stakeholder expectations.

4.5.4.1 Acceptance of Design Deliverables

• All design deliverables will be reviewed and approved by the

Government at the predefined review stages above.

• Government acceptance of site drawings, provided in writing by a government representative, will follow stakeholder reviews at the designated milestones (i.e. Conceptual, 50%, 95%, and IFC).

• The Contractor shall not move onto the next phase until acceptance is received from the Government.

4.5.5 Concept Review Stage

The concept review is an early-stage evaluation of a project's preliminary design that serves as the foundation for all subsequent design and construction activities. Its primary purpose is to ensure that the proposed concept aligns with the project’s objectives, requirements, and constraints while addressing functionality, feasibility, compliance with regulations, and stakeholder needs. This review focuses on high-level design elements before detailed design work begins, allowing for early identification of risks, challenges, and opportunities for optimization. In this stage, the Contractor shall:

• Collaborate with the Customs and Border Protection stakeholders Non- Intrusive Inspection (NII) Division stakeholders to determine system(s) placement (e.g. location).

• Collaborate with the Customs and Border Protection stakeholders Non- Intrusive Inspection (NII) Division stakeholders to determine if the Command Center will be a new build or a remodel of existing space.

• Determine the number and type of cameras, power, and network requirements in coordination with the Office of Information Technology (OIT) and Border Security Deployment Program (BSDP). Additional guidance and requirements can be found within Attachment 2 – Integration Overview and its Exhibits.

4.5.6 50% Review Stage

The 50% Design Review is a key milestone in the design process where the design is approximately halfway complete. At this stage, the design documents should provide a clear and detailed framework of the project, including major systems, layouts, and specifications, but they are not yet finalized. The review focuses on assessing the progress of the design to ensure it aligns with the project’s objectives, requirements, and constraints before moving further into detailed development. In this stage, the Contractor shall:

• Collaborate with stakeholders on the NII system(s) characterization (e.g.

X-ray components to be deployed).

• Collaborate with stakeholders to ensure site suitability:

o Confirm the final location of the NII Command Center.

o Include detailed requirements for construction materials, structural considerations, and finishing specifications.

o Provide a detailed proposed layout of the Command Center which is compliant with the most current CBP LPOE design standards.

o Include workspace ergonomics, placement of equipment, and compliance with applicable regulations, such as codes for safety and accessibility.

• Ensure that local-level input is captured and integrated into the workstation design.

o Confirm the number of workstations needed to accommodate operational needs from port-specific stakeholders.

o Confirm where the secondary workstation is to be installed.

o Determine the potential for system interference and if Radiation Portal

Monitors (RPM) need to be installed.

4.5.7 95% Review Stage The 95% Design Review is a critical milestone in the design process where the design is near completion and all major systems, layouts, and specifications have been finalized. At this stage, the design documents should be comprehensive and include all necessary details for construction and implementation. The review focuses on ensuring that the design meets all project objectives, requirements, and constraints, and adheres to applicable codes, standards, and stakeholder expectations. This stage serves to confirm that the design is ready for final adjustments before transitioning to the Issued for Construction (IFC) stage. In this stage, the Contractor shall:

• Collaborate with stakeholders to finalize the NII system(s) characterization.

o Confirm all system components, including X-ray and imaging equipment, are accurately represented in the design.

• Ensure site suitability and finalize facility requirements.

o Verify the final location of the NII Command Center and confirm its alignment with operational needs.

o Provide finalized construction materials, structural considerations, and finishing specifications.

• Submit the final proposed layout of the Command Center, including.

o Workspace ergonomics and placement of equipment.

o Compliance with applicable regulations, such as codes for safety, accessibility, and environmental standards, and the most current CBP LPOE design standards.

• Incorporate local-level input into the design.

o Validate the number of workstations required to meet operational needs based on feedback from port-specific stakeholders.

o Confirm the placement and configuration of the secondary workstation.

o Address any remaining concerns regarding system interference and finalize the placement of Radiation Portal Monitors (RPM).

• Prepare for final adjustments and IFC stage.

o Ensure all design elements are complete and ready for final review.

o Identify and resolve any outstanding issues or discrepancies in the design.

o Confirm that all deliverables are compliant with project requirements and ready for construction.

The 95% Design Review represents the last opportunity to make significant adjustments to the design before it is finalized for construction. The contractor must ensure that all feedback from previous reviews has been addressed, and that the design is fully optimized for constructability, operational efficiency, and compliance. Formal approval of the 95% design deliverables by the Government is required to proceed to the Issued for Construction (IFC) stage.

4.5.8 Issued For Construction Review Stage

The Issued for Construction (IFC) Review Stage is the final milestone in the design process, where all design deliverables are fully completed, reviewed, and approved for implementation. At this stage, the design documents must be finalized to include all necessary details for construction, ensuring alignment with project objectives, requirements, and constraints. The IFC review focuses on verifying that the design is constructible, compliant with applicable codes and standards, and optimized for operational efficiency. This stage marks the transition from design to construction, and formal approval of the IFC deliverables is required before construction activities can begin. In this stage, the Contractor shall:

• Submit finalized design deliverables.

o Provide a comprehensive set of construction-ready documents, including:

o Final site drawings with all revisions incorporated.

o Detailed specifications for materials, equipment, and construction methods.

o Certified drawings reviewed and stamped by a Professional

Engineer (PE) licensed in the state where the system will be installed.

o Installation plans, wiring diagrams, and any other required documentation.

• Prepare for construction:

o Identify and resolve any remaining issues or discrepancies that could impact construction activities.

o Confirm construction schedules, site access, and logistics with CBP and other stakeholders.

o Ensure all necessary permits, approvals, and clearances are in place prior to the start of construction.

The IFC Review Stage represents the culmination of the design process, ensuring that the project is fully prepared for construction. The contractor must ensure that all deliverables are complete, accurate, and compliant with project requirements. Formal approval of the IFC design deliverables by the Government, including the PE-stamped drawings, signifies readiness to proceed with construction and marks the official start of the implementation phase.

5 Construction Requirements This section outlines the specific requirements and standards the contractor must adhere to during the construction phase. It defines the scope of work, technical specifications, quality expectations, and compliance with applicable codes, regulations, and safety standards. The contractor is responsible for ensuring that all construction activities align with the approved design, project schedule, and budget, while maintaining clear communication with the project team to address any issues or changes that may arise. The construction phase begins upon the approval of the IFC drawings and ends when civil works is complete.

5.1 Construction Scheduling (D009)

• The Contractor shall provide a high-level timeline for key milestones (D007) across the design, construction, and installation phases, ensuring that the timeline includes the following:

o Scheduling and phased plans for construction to include construction kick-off o Completion of installation o Site Acceptance Test (SAT) Duration

• The Contractor shall provide a detailed and phased construction schedule (D007) to designated stakeholders. This schedule shall be updated in accordance with Attachment 7 - Deliverables.

• The phased construction plan (D007) will be submitted to COR and NIID representative.

o The Contractor shall develop the phased construction plan based on insights gathered during site surveys, o and shall prioritize the plan to minimize disruption to existing operations as best as possible.

5.2 Construction Kick-Off (D010)

• The Contractor shall collaborate with the government, NIID representative, to schedule a construction kick-off meeting at the site.

• The Contractor shall provide a formal presentation to include construction activities, schedule, site adaptation during construction, and safety precautions.

• The Contractor shall conduct a site walk-through, with CBP representatives, of where construction activities will be held to address any outstanding issues or concerns.

5.3 Civil Construction Work

Civil construction work is a critical component of project execution, providing the necessary infrastructure and foundation for the successful installation of large-scale fixed systems. This phase involves a range of activities designed to prepare the site, establish essential utilities, and ensure compliance with operational, safety, and regulatory requirements. The scope of civil construction work may vary based on site-specific conditions but typically includes the following key elements:

• Mobilization and Site Preparations

• Securing the Site

• Command Center Construction

• Demolition, Excavation, and Removal

• Site Grading and Preparation

• Utilities Installation

• Concrete and Asphalt Work

• Steel Work

• Traffic Control Measures

• IT Infrastructure

• Site Survey

• Stormwater Pollution Prevention Plan (SWPPP)

• Permitting

5.4 Communication

• The Contractor shall communicate proactively with NIID to:

o mitigate site specific issues during the construction phase, o provide updates on progress, o identify potential issues at the construction site, o and proposing resolutions for minimizing interference.

• The Contractor shall conduct bi-weekly contract calls with NIID during the construction phase.

• If any issues arise that pose high risk to the project schedule or cost, the Contractor shall notify NIID immediately.

6 Installation Requirements

This section outlines the requirements the contractor must follow for the installation of the Large-Scale Fixed systems. The contractor shall coordinate installation activities, adhering to the approved schedule, and ensuring compliance with applicable codes and regulations. All equipment must be installed, tested, and verified to meet operational requirements before final acceptance.

6.1 Scope of Installation

The scope of installation encompasses all activities necessary to ensure successful deployment and operational readiness of the system(s). Installation activities shall include, but are not limited to, the following elements:

• System installation

• NII Command Center remodel or buildout

• Closed Circuit Television (CCTV) system compatible and integrated with

BSDP/Centralized Area Video Surveillance System (CAVSS)

• Communication for interference management

• Signage – in English and Spanish for southern border and English and

French for northern border o Notifying vehicles and occupants are subject to inspection o Notifying vehicles and occupants of proper opt-out lanes

• Radiation Safety Officer (RSO) survey planning and execution

• Site Acceptance Test

6.2 Communication

• The Contractor shall communicate proactively with NIID to:

o mitigate site specific issues during the installation phase, o provide updates on progress, o identify potential issues at the installation site,

• The Contractor shall conduct bi-weekly contract calls with NIID during the installation phase.

• If any issues arise that pose high risk to the project schedule or cost, the Contractor shall notify NIID immediately.

7 System Testing The final stage of the design, construction, and installation process is system testing, which ensures the system meets all operational, technical, and performance requirements. This phase provides the government with a comprehensive review of the system’s functionality, reliability, and compliance with project specifications. Testing includes verifying system integration, conducting performance evaluations, and ensuring adherence to safety and regulatory standards. Successful completion of system testing confirms readiness for operational use and final acceptance by the government.

The Contractor shall adhere to the requirements for testing as provided in Attachment 05, Testing of the Statement of Work.

8 Final Construction and Installation Acceptance The final construction and installation acceptance process ensures that all work has been completed in accordance with the approved construction plans and project requirements. Before formal acceptance, the completed construction will undergo a thorough inspection to verify compliance with design specifications, safety standards, and regulatory requirements. Additionally, the installation will meet all functional and operational criteria as outlined in the Site Acceptance Test (SAT) documentation. This includes validating that any Radiation Portal Monitor (RPM) interference has been identified and resolved to ensure seamless system performance and operational readiness.

8.1 SAT Completion

Acceptance of the system SAT results will signify the completion of the installation phase and adherence to all operational criteria specified in earlier project stages.

SAT result acceptance will be provided to the Contractor in writing from the Contracting Officer’s Representative.

8.2 Acceptance of Equipment

• The Government will inspect the equipment at the point of installation.

• Acceptance will be contingent upon:

o Successful completion of a forty (40) hour burn-in period under normal operating conditions; and o Successful completion of initial on-site testing; and

• Final written acceptance will be issued by the Contracting Officer upon satisfactory completion of both conditions above.

Note: Until written acceptance is provided, the equipment will be considered not accepted. Any repairs required before final acceptance are the vendor’s responsibility.

8.3 Certified (As-Built) Construction Drawings (D011)

An archive of site development and completed configuration is crucial for future reference. The Certified (As-Built) Construction Drawings will consist of a complete set of site development, preliminary and final design and built-to drawings. It will have all amendments to the originals documented in a logical sequence.

The Certified (As-Built) construction drawings will be provided according to Attachment 07, Deliverables and become the property of CBP following installation and acceptance of systems. They will include, but not be limited, to the following information under the following headings:

• Equipment placement variances from original drawings.

• Construction or engineering variances.

• Original set of preliminary and final design, build-to and construction drawings.

• All permit documentation.

• Amendments and their supporting documentation.

• Final Drawings with certified Professional Engineer (PE) stamp.

• All structure corner and center coordinates must be identified as referenced from a known benchmark. Certification will be accomplished by a licensed surveyor.

• Unambiguous location of all structures.

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