Vessel Maintenance RFP Questions and Answers 9.14.20.pdf

Page Number/Section Referenced Solicitation Language Question Answer

PWS Pg.19, Section 4.10:

Mission Equipment

The contractor shall maintain all vessel sensors, sensor equipment, sensor components, communications, and other navigational equipment and other installed electronic equipment in accordance with the manufactures specifications.

Does Section 4.10 require that the contractor maintain the long range communication equipment of all vessels currently managed by another vendor?

NO

PWS Pg.19, Sec 4.10: Mission Equipment

CBP AMO NMC currently operates a Sensor and Electronics Repair Center (SERC) in St. Augustine. The SERC operates as a corporation named FLIR, which is a Certified Repair Station, as well as a center for maintenance, repair, and testing for other electronic components.

The Contractor shall plan to provide an adequate number of appropriately qualified personnel to operate the SERC and provide the repair capabilities noted in the paragraphs below.

The requirement is for the contractor to staff the SERC and maintain, repair and test electronic components that will include FLIR products. Is this correct?

YES

PWS Pg. 35, Section 4.28:

Uniforms

The contractor shall provide distinctive uniforms (shirts and trousers) …

For the referenced solicitation section/language, please confirm this is a reimbursable cost as part of CLIN 0002.

NO - Under the Fair Labor Standards Act - The FLSA does not require that employees wear uniforms. However, if the wearing of a uniform is required by some other law, the nature of a business, or by an employer, the cost and maintenance of the uniform is considered to be a business expense of the employer. If the employer requires the employee to bear the cost, it may not reduce the employee's wage below the minimum wage of $7.25 per hour effective July 24, 2009. Nor may that cost cut into overtime compensation required by the Act.

PWS Pg. 8, Section 4.2:

Maintenance & Pg. 47, Section 5: Performance Standards

Page 8, Section 4.2.1F states that the Contractor shall ensure at least a 94% operational readiness rate.

Page 8, Section 4.2.1F states that the Contractor shall ensure at least a 94% operational readiness rate. However on page 47, section 5 Performance Standards lists the Metric Standard as 90% of vessels are fully operational and available for any mission. On page 16 of the Performance Evaluation Plan Award Fee the vessel availability rate is listed as 90%. Please clarify.

All OR rates should show 94%.

PWS Pg. 72, Section12.8.3:

Staffing

Positions and Qualifications The qualifications for the key personnel position of Regional Maintenance Manager is stated only as “Master Tech” with no experience requirements. The qualification for Marine Maintenance Supervisor are stated as “Master Tech, 10+ Years Experience.” Is the Marine Maintenance Supervisor a more junior position to Regional Maintenance Manager? If so, should the Regional Maintenance Manager’s qualification include “10+ Years Experience?

Should the qualifications for Marine Maintenance Supervisor be limited to only “Master Tech”?

The qualifications for the Regional Maintenance Manager (RMM) positions should be as follows:

Master Technician & 10 + years experience. ( if incumbent employee does not have certification, they may have up to 18 months to attain). The qualifications for the Marine Maintenance Supervisor (MMS) positions should be as follows:

Certified Technician & 5 + years experience.

Master Technician is define as follows: Certified Mercury Mechanic, ABYC Master Technician and 10+ years experience. Certified Technician is defined as follows: Certified Mercury Mechanic, ABYC Standards Cetified and 5+ years experience).

Vessel Mainintenace Solicitation Number: 70B02C20R00000028 Questions & Responses

Pgs. 67 & 80, Sections L.1 & M.1: Provisions

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer.

If necessary, should the provisions in L1. and L.2 be included in offeror's Phase II submittals?

Should these provisions be submitted as part of L.25 Cost/Price Proposal: Volume II, along with our signed Amendments, SF 33, etc?

Provisions in L.1 and L.2 (inclusive of Section K fill‐ins) shall be submitted as part of the Cost/Price, Volume II proposal along with signed SF33 and amendments under Phase II, as applicable

Pg. 74, Section L.25: Cost/Price Proposal

Offerors must fill in all areas of the solicitation with signed copy of Amendments (if any) listed as Offeror fillin.

Will the Government clarify if "fillins" refers to the Representations and Certifications provided in Section K of the solicitation, the clauses provided in Section H or any additional sections of the solicitation?

Complete and fill‐in all areas within the solicitation that applies to your offer.

Pg. 69, Section L.16 (c.8):

General Guidance

Table of Contents hyperlinks shall be created within each document (i.e., each, single electric file)

Will the Government exclude the Table of Contents from the page limits of each volume?

Table of Contents is excluded from the page limit for Volume 1

P. 69, Section L.16 (c.6):

General Guidance

Text within tables, diagrams, pictoral charts or graphic material may use 10-point font.

Are offerors allowed to use font types other than Times New Roman for diagrams, pictoral charts and graphic material?

Yes, offerors are allowed to use font types other than Times New Roman for diagrams, pictoral charts and graphis materials.

Pg. 74, Section L.24 (b):

Technical Adaptability

The Offeror shall provide submission the for following:

Appendix A- Special Operations Plan Appendix B- Management Plan Appendix C- Quality Control Plan

Will the appendices required in L.24 (b) be evaluated separately from the Technical Adaptability Proposal required in L.24 (a).

The Appendices will be evaluated as part of the Technical Adaptability.

Pg. 74, Section L.24 (b):

Technical Adaptability

The Offeror shall provide submission the for following:

Appendix A- Special Operations Plan Appendix B- Management Plan Appendix C- Quality Control Plan

To provide adequate space for offerors to thoroughly address all solicitation requirements, will the Government exclude Appendices A, B and C from the 10 page limit required for L.24 Technical Adaptability: Volume I and provide a separate limit of 15 pages in total for all three Appendices combined?

The Page Limit for Factor 3 Technical Adaptability will be increase to a limit of 25 pages. See Amendment.

Pg. 70, Section L.17 (a) "Proposal Delivery" Does the Government have file size restrictions for e-mails and the files included within each e-mail? If so, what are they? If an offeror’s proposal exceeds the size limit, will the offeror be allowed to submit its proposal in two or more e-mails?

The email size limit is 50MG. If needed, multiple email submittals is allowable.

PWS Pg. 7, Section 4.1.1:

Staffing Plan

The contractor shall develop a staffing plan, submit with their proposal, and then re-submit electronically to the Contracting Officer after contract award.

Is the staffing plan to be included in Appendix B: Management Plan in accordance with Section L.24 (b)? If not, where should it be included? Yes, Staffing Plan should be submitted with Appendix B

Management Plan SF-33 and Pg 75, Section L.25:

Cost/Price Proposal

The SF-33 states the proposal validity should be for 60 days and Section L.25:Cost/Price Proposal Volume II Offeror's Statement provides a proposal validity of 180 days.

Please clarify.

180 Days; Will clarify in amendment.

Ph. 55, Section I.113 3052.216- 73: Distribution of Award Fee (Dec 2003)

Section I.113 3052.216-73: Distribution of Award Fee (Dec 2003) Pg 55 States "Reference 'Attachment A of the attached Performance Evaluation Plan'."

Please confirm that this is Attachment 4 Performance Evaluation Plan Award Fee.

Yes, the clause is Referencing RFP Attachment 4, Performance Evaluation Plan Award Fee

Pg. 75, L.25 Section 2: Cost Proposal Instructions

Electronic copies of the Cost Volume shall be submitted on separate media, using MS Word/MS Excel as applicable.

We respectfully request with the exception of the pricing worksheets that documentation be provided in a single PDF file to assist Government in reviewing. This applies to sections

1.2 Supporting Cost or Pricing Data and Section

1.3 Other Information

A single PDF file is acceptable for cost documentation.

Please provide in Exhibit 1 Cost Price Proposal Worksheet Template in the Supporting tabs your reference Section Numbers from your Volume II Cost/Price Proposal.

Pg. 72, PWS Section 12.8.2:

Key Personnel

Key Personnel table All positions with an “X” in the Key Personnel column in the table, are included in CLIN 0001, Fixed price item. Please confirm.

YES

Pg. 72, PWS Section 12.8.3:

Staffing

Position, Location, Qualifications, Key Personnel table

Clarification, can years of experience be substituted in lieu of education?

Not for the PM & Program Safety and Evironmental Manager.

Pg. 72, PWS Section 12.8.3:

Staffing

Position, Location, Qualifications, Key Personnel table

Clarification, can years of experience be substituted in lieu of Master Tech certification?

NO

Pg. 74, Section L.25: Cost/Price Proposal & Pg. 8, Section B.1:

Schedule of Supplies or Services & Prices or Costs

Part C, CLIN 0005 Please provide examples of the training that will be covered in CLIN 0005.

Pg. 36,, Section 4.29, d. Training required due to the introduction of new equipment or maintenance procedures. (e.g., new radar system, new engines, etc.)

Pg. 70, L.18: Contractor Support Services in Support of the Selection Process

Offerors are advised that employees of the firms identified below may serves as Source Selection Organization members in the source selection process.

Are the named contractors (Applied Insight, LLC and PRIMCORP) prohibited from being proposed as subcontractors by an offeror?

No, the support contractors cannot be proposed as subcontractors. One additional support contractor (MTSI) has been added to the list in the amendment.

Page 82, Section M (8 d). Factor 4: Cost/Price

The Government will assess the “Total Costs and Prices” and all supporting details to determine whether the “Total Prices” are fair and reasonable. The Proposed Total Costs will be evaluated for reasonableness to meet the requirements.

Will a cost analysis be performed on each offeror’s Cost/Price proposal?

Yes, a cost analysis will be performed for CLIN XXX2 on each offeror's cost/Price proposal.

Pages 71, 81-82. Section L.20:

Instructions for Phase 1- Proposal Vol 1 and M.8 Assessment of Evaluation Factors (a) Factor 1:

Maintenance, Repair & Overhaul Operations

Corporate Experience instructions and evaluation factors.

Will past performance be considered as part of the evaluation of Corporate Experience which is part of Factor 1: Maintenance, Repair & Overhaul Operations? If so, are offerors required to provide contact information (i.e., name, telephone number and email) for the appropriate contracting officer or program official for each service contract cited for Corporate Experience required by L.20?

No, Past Performance will not be considered as part of the evaluation for Corporate Experience. Offerors are not required to provide the additional contact information.

Not listed Work Force The incumbent work force, and the current marketplace of skilled employees, demand higher compensation than what is required in the area wage determinations. Will the Government assess the cost risk of an offeror based on the proposed compensation? Yes

Section L.22.4 (i) There will no capability to project or photocopy at the oral presentation site.

Please clarify whether we would be able to bring a Proxima to display the presentation slides during our oral discussion. No; Oral Presentations will be held virtually.

Section L.22.2 (iV) Offerors are not permitted to make a recording (either audio or video) of the oral presentation. However, the gov’t reserves the right to record the presentation in whole or in part.

Would the offeror be able to obtain a copy of any recording from the Gov’t after the oral presentation? This would be helpful for review purposes.

No