7-NCHA Lead Remediation RFP Appendix F HUD Matrix.pdf
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- NCHA LEAD REMEDIATION SERVICES
- Solicitation number
- Not on record
- Issued by
- Northampton County, Pennsylvania
About this file
This file is an appendix to the Northampton County Housing Authority's Lead Remediation Services Request for Proposals and serves as a compliance matrix for federal, state, and local contracting requirements. The appendix outlines the documentation and forms that NCHA must attach to the solicitation, organized by whether the work falls under Category A (Non-Construction) or Category B (Construction). The matrix identifies applicable HUD forms, certifications, general conditions, wage determinations, Section 3 requirements, federal compliance clauses, Pennsylvania state requirements, NCHA contract forms, insurance endorsements, and property-related attachments. The document specifies pre-posting completion items that NCHA must address before publishing the RFP, including confirming dates, RFP number, contract term, escalation provisions, protest procedures, Pennsylvania bidding and prevailing wage requirements, HUD funding program details, and PennBid platform settings. The file also includes an internal approval routing section requiring sign-offs from procurement, Housing Choice Voucher program staff, finance and grant compliance personnel, risk management and insurance representatives, the Authority's solicitor, and the Executive Director or designee.
The matrix serves as a drafting aid to ensure NCHA compliance with HUD regulations, 2 CFR Part 200, Pennsylvania state law, and NCHA policies when structuring the lead remediation solicitation. It addresses funding sources through HUD grants and specifies that HUD-funded work in occupied housing is preferred. The document establishes that applicable federal wage decisions and labor standards must be attached when professional field work is covered, and Pennsylvania-specific bid, bond, prevailing wage, and certified payroll documents must be included based on scope and value. The matrix confirms that Section 3 requirements apply if the work is covered under 24 CFR Part 75 and requires inclusion of property lists, owner and access agreements, resident notice protocols, and data security requirements as task-order or program attachments. Build America, Buy America provisions and domestic preference documentation must be incorporated if applicable to the funding and products involved.
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NORTHAMPTON COUNTY HOUSING AUTHORITY | LEAD SERVICES RFP | 249639
Northampton County Housing Authority | Draft for Review | Page 26 of 27
APPENDIX F - HUD / FEDERAL / STATE ATTACHMENT MATRIX
NCHA should mark and attach the current documents applicable to the solicitation, master agreement, or Task Order. This matrix is an internal drafting aid and does not replace legal or grant review.
Use Document / Requirement Category A / Non-Construction Category B / Construction
☐ HUD-5369-B, Instructions to Offerors - Non- Construction
Generally applicable to competitive proposals as selected by NCHA Not the primary construction bid form
☐ HUD-5369-C, Certifications and Representations of Offerors - Non-Construction Attach current form when required May be replaced by construction form
☐ HUD-5370-C, General Conditions for Non- Construction Contracts
Attach when applicable by contract type/value Not the primary construction conditions
☐ HUD-5369, Instructions to Bidders for Contracts - Public and Indian Housing Programs Not typical Attach to task-order IFB or construction solicitation when applicable
HUD-5369-A, Representations, Certifications, and Other Statements of Bidders - Public and Indian Housing Programs
Not typical Attach to construction bid when applicable
☐ HUD-5370 or HUD-5370-EZ, General Conditions for Construction Not typical Attach the form applicable to the construction amount/type
☐ Applicable federal or HUD wage decision and labor standards
As applicable to covered professional field work
Attach when applicable; identify payroll and classification requirements
☐ Section 3 clause, plan, forms, and reporting instructions Attach if covered by 24 CFR Part 75 Attach if covered by 24 CFR Part 75
☐ 2 CFR Part 200 Appendix II and grant-specific clauses Incorporate applicable clauses Incorporate applicable clauses
☐ Lead grant / OLHCHH terms and conditions Attach or identify applicable terms Attach or identify applicable terms
☐ Pennsylvania bid, bond, prevailing wage, and certified payroll documents As applicable Attach based on scope/value and current law
☐ NCHA contract form, insurance endorsements, and protest policy Attach final forms Attach final forms
☐ Property list, owner/access agreement, resident notice protocol, and data security requirements Task-order or program attachment Task-order or program attachment
☐ Build America, Buy America / domestic preference documents If applicable to funding and products If applicable to funding and products
NORTHAMPTON COUNTY HOUSING AUTHORITY | LEAD SERVICES RFP | 249639
Northampton County Housing Authority | Draft for Review | Page 27 of 27
F-1. Pre-Posting Completion Items ☐ Complete dates, RFP number, term, escalation, protest procedure, and all highlighted fields; confirm whether one two-category solicitation or separate professional and construction solicitations will be used.
☐ Confirm current Pennsylvania quotation, bidding, advertising, bond, wage, retainage, and lien-waiver requirements for anticipated Category B assignments.
☐ Identify the HUD funding program and attach current grant conditions, HUD forms, Section 3 determination, wage decision, reporting forms, insurance requirements, and contract documents.
☐ Confirm PennBid settings for questions, addenda, separate price files, proposal visibility, and acknowledgments.
☐ Obtain final review by procurement, program, finance, risk/insurance, the solicitor, and the Executive
Director or designee.
F-2. Internal Approval Routing Internal drafting aid. Complete and remove this section before the final PennBid posting unless NCHA elects to retain it in the procurement file.
Review Function Name / Signature Date
Procurement ________________________________________ ____________
Housing Choice Voucher / Program ________________________________________ ____________
Finance / Grant Compliance ________________________________________ ____________
Risk Management / Insurance ________________________________________ ____________
Authority Solicitor ________________________________________ ____________
Executive Director / Designee ________________________________________ ____________
File details come from the government source that posted it. Updated .