7-Attachment C Cost Sheet.xlsx
XLSX spreadsheet 12 KB Posted
- Attached to
- Disaster Management and Recovery Consultants
- Solicitation number
- KK26-12
- Issued by
- Utah
About this file
This is a Cost Sheet Attachment for a statewide Disaster Management and Recovery Consultants contract opportunity issued by the State of Utah Division of Purchasing. The RFP seeks to establish a contract with one or more vendors to provide disaster management and recovery consulting services, including support for FEMA Public Assistance programs, hazard mitigation, federal disaster recovery initiatives, and related technical assistance. The contract has a term of five years, with vendors required to guarantee pricing for a minimum of one year. The RFP will result in multiple awards based on a combined scoring methodology where vendors must achieve at least 70% of available points to qualify for a statewide cooperative contract. Vendors must first attain a minimum of 70% in technical criteria points (490 of 700 available points) to advance to the cost evaluation stage.
The cost evaluation is based on average hourly rates across five job classifications: Principal Consultant, Senior Consultant, Consultant, Junior Consultant, and Program and Administrative Support staff. All yellow cells in the cost sheet must be completed with specific hourly rates; incomplete submissions, price ranges, or zero values will render proposals non-responsive. The vendor with the most competitive average hourly rate receives 100% of the 300 available cost points, with all other vendors receiving a proportional share calculated using the formula: Cost Points × (Most Competitive Average Hourly Rate / Proposed Average Hourly Rate). Travel costs are excluded from hourly rates and are reimbursed separately at state rates if approved by the Eligible User. The RFP carries an administrative fee of 0%, and vendors must submit cost sheet questions or clarification requests during the designated Q&A period; failure to do so constitutes acceptance of all pricing requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-Attachment A Terms and Conditions.docx | DOCX document | |
| 2-Vendor Prerequisites - Statewide RFP.pdf | ||
| 4-Attachment D Score Sheet.xls | XLS spreadsheet | |
| 5-Attachment E Technical Criteria.docx | DOCX document | |
| 6-Attachment B Scope of Work.docx | DOCX document | |
| 1-Claim of Business Confidentiality Updated.pdf.pdf |
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Text version
KK26-12
| Attachment C Cost Sheet |
| Disaster Management and Recovery Consultants KK26-12 |
Vendor's Name:
Cost Sheet Instructions
1. Offerors must complete the form by filling in all yellow cells. If any yellow cell is left blank, contains a price range, or shows $0, the proposal will be considered non-responsive and may be disqualified from further evaluation.
2. The average hourly rate of all rates provided will be used to evaluate cost points.
3. All pricing will be considered contractual for the awarded vendor(s).
Important Notice:
If a vendor identifies any issue, ambiguity, or concern with the cost sheet or related instructions, the vendor must submit their question or clarification request during the RFP Q&A period as outlined in the RFP Schedule. Failure to raise such concerns during the Q&A period will constitute acknowledgment and acceptance of the cost sheet and all associated pricing requirements.
| Job Class | Description | Hourly Rate |
| Principal Consultant | Extensive experience leading FEMA Public Assistance, hazard mitigation, federal disaster recovery programs, or similar large-scale recovery initiatives. |
Demonstrated expertise providing executive-level consultation to state or local governments.
A proven ability to lead complex, multi-jurisdictional disaster recovery projects.
Strong background in interpreting and applying federal disaster laws and regulations (e.g., Stafford Act, 2 CFR 200, FEMA PA guidance).
Experience overseeing project teams and ensuring compliance, quality, and federal documentation standards.
Authority and capability to make binding decisions on behalf of the Contractor.
Senior Consultant Significant experience supporting FEMA PA, hazard mitigation, federal grants management, or disaster recovery consulting.
Demonstrated skill in managing project tasks such as PW development, documentation review, cost estimating, and field data validation.
Experience coordinating directly with FEMA, state agencies, and local jurisdictions.
Strong understanding of federal disaster recovery policy and regulatory requirements.
Experience overseeing teams or leading functional areas of a disaster recovery project.
Consultant Relevant experience supporting FEMA PA, disaster recovery operations, hazard mitigation, or federal grants management.
The ability to gather, validate, and analyze disaster-related documentation such as timekeeping, equipment logs, cost records, and procurement files.
Experience preparing or supporting PW elements including DDDs, SOWs, and cost estimates.
Strong analytical, organizational, and technical writing skills.
Ability to provide direct technical assistance to Eligible Users and support multiple documentation tasks.
Junior Consultant General experience supporting FEMA PA, disaster response/recovery activities, grant administration, or related technical work.
Ability to assist with data collection, documentation assembly, and initial eligibility review tasks.
Skill in supporting PW tracking, version coordination, closeout documentation, and field information gathering.
Strong organizational ability and attention to detail.
The capacity to work as part of a technical team under direction from senior staff.
Program and Administrative Support Experience providing administrative or program support in disaster recovery, grant management, emergency management, or similar environments.
Strong proficiency in document management, version control, file organization, and coordination of deliverables.
Ability to prepare formatted reports, track documentation, assist with audit files, and support technical staff with project tasks.
Strong communication and organizational skills.
| This Average Hourly Rate will be used for cost evaluation purposes. | ERROR:#DIV/0! | |
| Travel costs are not included in the contractor’s awarded hourly rates. If an Eligible User’s purchase order allows for travel costs, reimbursement to the contractor for travel, per diem, lodging, meals, and incidentals shall not exceed State rates. Any travel costs approved by the Eligible User must be itemized separately on the purchase order. |
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