5-Attachment E Technical Criteria.docx

Technical Criteria Attachment E For ease of evaluation, the proposals must provide a narrative point-by-point response, addressing in detail each area of the evaluation criteria. The criteria are not intended to limit a proposal’s content or exclude any relevant or essential data. Vendors are at liberty and are encouraged to expand upon the criteria to demonstrate the vendor’s ability to provide the State with a solution.

Vendors need to provide a narrative for the following criteria.

1. Vendor Qualifications and Expertise — 150 Points

a. Describe the Vendor’s experience performing FEMA Public Assistance (PA) and disaster recovery consulting for federally declared disasters.

b. Describe the Vendor’s experience supporting Hazard Mitigation (Sections 404 and 406), PA Alternative Procedures (Section 428), and insurance reconciliation.

c. Explain the qualifications, experience, and FEMA expertise of the key personnel who will be assigned to this contract.

d. Describe the Vendor’s experience interpreting and applying federal regulations, including Stafford Act, PKEMRA, SRIA, and 2 CFR 200.

e. Explain the Vendor’s demonstrated ability to support appeals, arbitration, and audit preparation under FEMA PA.

2. Technical Approach to FEMA Public Assistance Services — 225 Points

a. Describe the Vendor’s approach to developing, managing, and supporting Project Worksheets (PWs), including DDDs, SOWs, and cost estimates.

b. Explain how the Vendor will gather, validate, and organize disaster-related field documentation such as timekeeping, equipment logs, and procurement records.

c. Describe the Vendor’s methodology for assessing damage to public infrastructure, utilities, transportation systems, and facilities.

d. Explain the Vendor’s process for identifying, documenting, and resolving FEMA eligibility and funding issues.

e. Describe how the Vendor will support PW versions, project changes, and compliance with FEMA deadlines and review requirements.

3. Hazard Mitigation, Alternative Procedures and Special Programs — 75 Points

a. Describe the Vendor’s experience developing hazard mitigation proposals under Sections 404 and 406.

b. Explain the Vendor’s approach to preparing and supporting Benefit-Cost Analyses (BCAs).

c. Describe how the Vendor evaluates alternate projects, improved projects, and Section 428 Alternative Procedures.

d. Explain how the Vendor identifies mitigation opportunities and integrates mitigation strategies into overall recovery planning.

4. Financial and Grants Management Capability — 125 Points

a. Describe the Vendor’s approach to tracking, categorizing, recording, and filing costs for reimbursement under FEMA PA and other federal grant programs.

b. Explain the Vendor’s methodology for ensuring compliance with 2 CFR 200 cost principles and FEMA cost reasonableness requirements.

c. Describe the Vendor’s experience preparing applicants for FEMA, DHS OIG, and state audits and responding to audit findings.

d. Explain how the Vendor supports quarterly reporting, time extensions, PW status tracking, funding obligations, and closeout activities.

e. Describe how the Vendor conducts internal control assessments and pre-audit reviews to ensure audit-ready documentation.

5. Management Plan, Staffing Strategy and Responsiveness — 125 Points

a. Describe the Vendor’s proposed work plan and project management approach for supporting multiple Eligible Users through purchase orders.

b. Explain how the Vendor ensures adequate staffing capacity, including surge staffing for major disaster events.

c. Describe the Vendor’s communication and coordination strategies for working with state agencies, FEMA, local jurisdictions, and other stakeholders.

d. Explain the Vendor’s ability to provide timely responses, meet project deadlines, and maintain availability for all incidents eligible for federal disaster assistance past, current, and future.

e. Describe any tools, systems, or technologies the Vendor uses to manage documentation, track progress, and support workflow efficiency.