7--4- 1.4 Section 2 Document 5.0 Sub-Contractors Modified-.docx
DOCX document 52 KB Posted
- Solicitation number
- SLCo LIB133030 Magna Library Rooftop Equip Replacement - CONST
- Issued by
- Utah
About this file
This is a Subcontractors List Form and Instructions document issued by Salt Lake County for the Magna Library Rooftop Equipment Replacement construction project in Utah. The document establishes mandatory requirements for all bidders to submit a comprehensive list of all first-tier subcontractors within 24 hours of request. For projects valued under $500,000, all first-tier subcontractors must be listed; the same requirement applies to projects valued at $500,000 or more. Bidders must provide each subcontractor's name, bid amount, type of work, and contractor license number as issued by the Utah Department of Professional Licensing (DOPL) if required by state law. The County reserves the right to reject any bid that fails to meet these subcontractor listing requirements and may withhold contract award if proposed subcontractors are deemed unqualified. Bidders may designate "Self" for work they intend to perform directly or "Special Exception" when unable to obtain qualified bids at reasonable costs, provided they submit documentation of good faith efforts to secure subcontractors.
After bid opening, contractors may change listed subcontractors only with written County approval and must demonstrate the change serves the County's best interests through established justification such as subcontractor nonperformance or written release requests. Any cost increases resulting from subcontractor changes must be absorbed by the contractor, while cost decreases trigger deductive change orders. The County emphasizes that subcontractor bid amounts remain confidential until contract award and that no bidder may list multiple subcontractors for identical work. A good faith error on the subcontractor list may be corrected within 24 hours of notification at the County's discretion. Failure to submit a properly completed and signed subcontractors list form serves as grounds for bid rejection and may result in action against the bidder's bid bond.
View the file
Other files
Show all 14
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Section 2 - Document 5.0
INSTRUCTIONS AND SUBCONTRACTORS LIST FORM
The low bidders, as well as all other bidders that desire to be considered, are required by law to submit to Contracts and Procurement within 24 hours of the request a list of ALL first-tier subcontractors, including the subcontractor’s name, bid amount and other information required by State Law and the County and as stated in these Contract Documents, based on the following:
DOLLAR AMOUNTS FOR LISTING
| PROJECTS UNDER $500,000: | ALL FIRST-TIER SUBS |
| PROJECTS $500,000 OR MORE: | ALL FIRST-TIER SUBS |
| Any additional subcontractors identified in the bid documents shall also be listed. |
| The County may not consider any bid submitted by a bidder if the bidder fails to submit a subcontractor list meeting the requirements of State law. |
| List subcontractors for base bid as well as the impact on the list that the selection of any alternate may have. |
| Bidder may not list more than one subcontractor to perform the same work. |
· If there are no subcontractors for the job that are required to be reported by State law (either because there are no subcontractors that will be used on the project or because there are no first-tier subcontractors over the dollar amounts referred to above), then you do not need to submit a sublist. If you do not submit a sublist, it will be deemed to be a representation by you that there are no subcontractors on the job that are required to be reported under State law. At any time, Contracts and Procurement reserves the right to inquire, for security purposes, as to the identification of the subcontractors at any tier that will be on the worksite.
LICENSURE:
The subcontractor’s name, the type of work, the subcontractor’s bid amount, and the subcontractor's license number as issued by DOPL, if such license is required under Utah Law, shall be listed. Bidder shall certify that all subcontractors, required to be licensed, are licensed as required by State law. A subcontractor includes a trade contractor or specialty contractor and does not include suppliers who provide only materials, equipment, or supplies to a contractor or subcontractor.
‘SPECIAL EXCEPTION’:
A bidder may list ‘Special Exception’ in place of a subcontractor when the bidder intends to obtain a subcontractor to perform the work at a later date because the bidder was unable to obtain a qualified or reasonable bid under the provisions of U.C.A. Section 63A-5-208(4) (substitute Facilities Management Director where the term “director” is used in the cited statute). The bidder shall insert the term ‘Special Exception’ for that category of work, and shall provide documentation with the subcontractor list describing the bidder’s efforts to obtain a bid of a qualified subcontractor at a reasonable cost and why the bidder was unable to obtain a qualified subcontractor bid. The County must find that the bidder complied in good faith with State law requirements for any ‘Special Exception’ designation, in order for the bid to be considered. If awarded the contract, the County shall supervise the bidder’s efforts to obtain a qualified subcontractor bid. The amount of the awarded contract may not be adjusted to reflect the actual amount of the subcontractor’s bid. Any listing of ‘Special Exception’ on the sublist form shall also include amount allocated for that work.
GROUNDS FOR DISQUALIFICATION:
The County may not consider any bid submitted by a bidder if the bidder fails to submit a subcontractor list meeting the requirements of State law. County may withhold awarding the contract to a particular bidder if one or more of the proposed subcontractors are considered by the County to be unqualified to do the Work or for such
INSTRUCTIONS AND SUBCONTRACTORS LIST FORM
Page No. 2 other reason in the best interest of the County. Notwithstanding any other provision in these instructions, if there is a good faith error on the sublist form, at the sole discretion of the County, the County may provide notice to the contractor and the contractor shall have 24 hours to submit the correction to the County. If such correction is submitted timely, then the sublist requirements shall be considered met.
CHANGES OF SUBCONTRACTORS SPECIFICALLY IDENTIFIED ON SUBLIST FORM:
Subsequent to twenty-four hours after the bid opening, the contractor may change its listed subcontractors only after receiving written permission from the County based on complying with all of the following criteria.
| (1) | The contractor has established in writing that the change is in the best interest of the County and that the contractor establishes an appropriate reason for the change, which may include, but not is not limited to, the following reasons: the original subcontractor has failed to perform, or is not qualified or capable of performing, and/or the subcontractor has requested in writing to be released. |
| (2) | The circumstances related to the request for the change do not indicate any bad faith in the original listing of the subcontractors. |
| (3) | Any requirement set forth by the County to ensure that the process used to select a new subcontractor does not give rise to bid shopping. |
| (4) | Any increase in the cost of the subject subcontractor work is borne by the contractor. |
| (5) | Any decrease in the cost of the subject subcontractor work shall result in a deductive change order being issued for the contract for such decreased amount. |
(6) The County will give substantial weight to whether the subcontractor has consented in writing to being removed unless the Contractor establishes that the subcontractor is not qualified for the work.
EXAMPLE:
Example of a list where there are only four subcontractors:
TYPE OF WORK
SUBCONTRACTOR,
“SELF” OR “SPECIAL EXCEPTION”
SUBCONTRACTOR
BID AMOUNT
CONTRACTOR LICENSE #
DIVISION ID
ELECTRICAL
ABCD Electric Inc.
$350,000.00
123456789000
LANDSCAPING
“Self” *
$300,000.00
123456789000
CONCRETE (ALTERNATE #1)
XYZ Concrete Inc
$298,000.00
987654321000
MECHANICAL
“Special Exception” (attach documentation)
Fixed at: $350,000.00
(TO BE PROVIDED AFTER OBTAINING SUBCONTRACTOR)
* Bidders may list “self”, but it is not required.
PURSUANT TO STATE LAW - SUBCONTRACTOR BID AMOUNTS CONTAINED IN THIS
SUBCONTRACTOR LIST SHALL NOT BE DISCLOSED UNTIL THE CONTRACT HAS BEEN AWARDED.
1 | Page
2 | Page
Section 2
SUBCONTRACTORS LIST
PROJECT TITLE:
Caution: You must read and comply fully with instructions.
TYPE OF WORK
SUBCONTRACTOR,
“SELF” OR “SPECIAL EXCEPTION”
SUBCONTRACTOR
BID AMOUNT
CONTRACTOR LICENSE #
DEPARTMENT ID
We certify that:
| l. | This list includes all subcontractors as required by the instructions, including those related to the base bid as well as any alternates. |
| 2. | We have listed “Self” or “Special Exception” in accordance with the instructions. |
| 3. | All subcontractors are appropriately licensed as required by State law. |
FIRM:
DATE: SIGNED BY:
NOTICE: FAILURE TO SUBMIT THIS FORM, PROPERLY COMPLETED AND SIGNED, AS REQUIRED IN THESE CONTRACT DOCUMENTS, SHALL BE GROUNDS FOR OWNER’S REFUSAL TO ENTER INTO A WRITTEN CONTRACT WITH BIDDER. ACTION MAY BE TAKEN AGAINST BIDDERS BID BOND AS DEEMED APPROPRIATE BY OWNER. ATTACH A SECOND PAGE IF NECESSARY.
3 | Page image1.png
File details come from the government source that posted it. Updated .