7-3202600043 Att 7 TaskOrder.docx

Attachment 7 3202600043 Employers Child Care Solutions (Sample) Texas Workforce Commission Task Order [Amendment #, if applicable]

Task Order for Technical Assistance for Employer-Supported Site-Based Child Care Program This Task Order must be completed by the Technical Assistance (TA) Provider and Employer and signed by the TA Provider, Employer and TWC. Upon completion by the TA Provider and the Employer, this Task Order should be attached as Attachment A to the TA Provider and Employer Technical Assistance Services Agreement.

Both TA Provider and Employer must initial the Technical Assistance Services to be provided in the table below.

TA Provider:_____________________ Employer:____________________

TWC Contract Number with TA Provider: _______________

Employer Initials TA Provider Initials

(with Specified Deliverable for each Service)

Approved Denied N/A Employee Needs Assessment (Required for each Employer unless one has already been completed within the past twelve (12) months) – An Employer Needs Assessment of the needs of the local employee community must include the following required elements: employee interest and demand, community demand, capacity and areas with the most need for additional child care resources, and the availability of child care in the communities where employees live and work.

Employer Feasibility and Cost Analysis Study – A Feasibility Study of an employer-supported child care program, including, but not limited to governance, oversight and associated risks, child care regulations, quality standards, licensing requirements, child care staffing needs, and partnering with a third-party child-care program operator. The required element for the Feasibility Study is to clearly indicate the feasibility of the Employer establishing its child care operation versus partnering with a third party. The Cost Analysis Study should include an analysis of costs such as cost optimization options, availability of alternative funding, short- and long-term costs (required element), financial risk (required element), and costs or savings associated with potential third-party operations (required element).

Options Analysis and Recommendations Report - An analysis of Employer-supported child care options and recommendations for potential solutions. The required element for the Options Analysis and Recommendations Report is customized potential solutions for each Employer. Potential solutions include, but are not limited to the following:

· Partnering with existing child care programs compared to opening a new program;

· Existing public and private resources (for example, child care subsidies or donated space);

· Potential partners and/or third-party program operators;

· Employee benefits (for example, Employer-funded tuition/fee offsets, dependent care savings accounts, and/or incenting waitlist priority for employee’s children); and

· Family friendly workplace policies (for example, flex-time, flexible start and end times for the workday, and/or family medical leave).

Site Selection Report – A report measuring the needs of a new project against the merits of potential locations. The report must include the following required elements: costs, site suitability, zoning requirements, and development of new onsite or near-site child care programs.

Business Plan – A plan that addresses these required elements: project goals and objectives, recommendations for program design (such as capacity/size, hours of operation, ages to be served, location, etc.), a timeline for implementation, a plan for organizational change management, a market analysis, location selection, staffing plan, annual budget, cash flow analysis, and launch plan.

SERVICES COMPLETION DATE: [date]___________ The Task Order, including all deliverables (i.e., reports, studies, assessments, and plans) for each Technical Assistance Service initialed in the Task Order, must be completed, finalized, and provided to Employer by the Services Completion Date. The Services Completion Date must be less than twelve (12) months in length from Task Order execution up to the current end date of the TWC Contract with TA Provider, whichever occurs first. An Employer may request an extension of the Services Completion Date by contacting TWC. TWC must receive the extension request at least thirty (30) days before the current Services Completion Date, will review the extension request and either approve or deny. However, such extension, if approved, will not exceed the current end date of the TWC Contract with the TA Provider or ninety (90) days, whichever occurs first, and will require an amendment to the Task Order.

COMMENCEMENT OF SERVICES. TA Provider may not begin performing services under this Task Order until TA Provider receives the approved and fully executed Task Order from TWC. Once approved, the first TA Service must begin within thirty (30) days.

PAYMENT. Payment for each dually initialed and TWC approved Technical Assistance Service in the executed Task Order is contingent upon completion and verification requirements specified in the TWC Contract with TA Provider.

TASK ORDER AMENDMENT. This Task Order may be amended to add or remove Technical Assistance Services only by written agreement signed by both the TA Provider, Employer and TWC. Employer and TA Provider must initial and sign a revised Task Order and submit to TWC for review and approval. Services to be performed under an amended Task Order may not begin until the TA Provider receives the amended Task Order that has been approved and executed by TWC. An amended Task Order will not modify the Services Completion Date for the Task Order currently in effect. Each new executed amended Task Order will replace all previously executed Task Orders.

AUTHORITY TO EXECUTE. The Undersigned Parties have executed this Task Order in their capacity as stated below with authority to bind their organization on the dates set forth by signature.

TA Provider Representative Name:

TA Provider Entity Name:

TA Provider Authorized Signature:

Date:

Employer Representative Name:

Employer Name:

Employer Authorized Signature:

Date: TWC Representative Name:

TWC Authorized Signature:

Date: