7-2026 RFP - Roofing Services ASD07022026HM-.pdf

Alpine School District RFP for:

Roofing Services

ASD07022026HM

490 N State Street, Lindon, UT, 84042 phone (801) 610-8049 fax (801) 796-3116

Request for Proposal

Roofing Services 2026-2031

Solicitation #ASD07022026HM

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

The purpose of this request for proposal is to enter into a contract with a qualified vendor(s) to provide installation, maintenance, and repair services for Polyvinyl Chloride (PVC), Asphalt BUR Roofing, Architectural Shingle, and Metal Panel roofing systems throughout Alpine School District (ASD).

SUBMITTAL DEADLINE

Submission packets will be accepted electronically through Utah Public Procurement Place (UPPP).

RFP DUE DATE: 2:00 p.m. Thursday, July 2nd, 2026

RFP's received after the deadline will be late and ineligible for consideration.

Submittals should be concise and address the specific items listed in the Request for Proposal.

DESCRIPTION OF WORK

The awarded Vendor MUST have the ability to perform all four roofing systems listed (Polyvinyl Chloride (PVC), Asphalt BUR, Architectural Shingle, and Metal Panel). The Vendor shall provide materials, design, and labor as needed for roofing repairs and re-roofing projects and related items on all buildings throughout Alpine School District.

The attached specifications have been included for bidding purposes only and are subject to change throughout the duration of this service contract.

Project Requirements:

1. Vendor must “Self-Perform” all roofing aspects of the installations of proposed roof systems.

2. Vendor must provide dumpsters, trucks, boom lifts, equipment to access the roof, large material hauling capabilities (transport truck and trailers), metal breaking, bending, and roll forming machines, seamless commercial profile steel gutter machines and mobile generators.

3. The goal of Alpine School District is to have a vendor meet the state of Utah’s goal of being prepared and able to respond to an emergency to take care of school assets. See Emergency and Response Time Requirements for further clarification.

4. A minimal supply of materials, including sheet metal and roofing repair items, must be stocked at contractor facilities for emergencies.

5. Vendor must be able to supply and manage all plumbing, carpentry, electrical, HVAC, glazing, painting, welding, heavy iron fabrication, asbestos and mold abatement contractors, and any other sub-contractors that may be needed on projects to perform weatherproofing and necessary associated activities to meet Alpine School District’s requests. Vendor will be responsible for acting as a general contractor and manage all subcontractors under one contract with the district.

6. Any single project $50,000 or above will require 100% performance and payment bonds. Cost of bonds should be reflected in the square foot prices on the pricing page.

Administration/General Requirements:

1. Vendor must provide Alpine School District with a record of work completed, including progress pictures, on a daily schedule.

2. Vendor must have a written no smoking policy that is approved by Alpine School District. Employees must be trained on the zero tolerance no smoking policy. No smoking, tobacco, alcohol, or illegal drugs are allowed on Alpine School District property in accordance with Utah State laws.

3. Vendor must have a written drug policy that is to be provided to Alpine School District. Random drug testing is required, and Alpine School District can request Vendor’s latest random test results.

4. Vendor safety vests are required and must always be worn by employees for identification purposes.

5. Vendors are required to have a photo identification badge for all employees. Identification badges must be worn at all times. If badges and lanyard are created a safety hazard, they can be removed on the job site.

6. Alpine School District reserves the right to inspect and field verify all items pertaining to the roofing projects to be performed under this contract.

Job Site/Staging Requirements:

The following procedures must be followed on all job sites:

1. An emergency contact list with names and contact numbers for people within your company that are familiar with the project site and the district’s project process must be given to the school principals, staff, and custodian(s). Emergency contact sheets should be laminated.

2. Staging areas must be approved by the schools’ principals, custodians, and Alpine School District’s project coordinator. Staging areas must be fenced off with privacy fencing.

3. Ground level areas with work being performed above need to have temporary fencing installed to keep school faculty, students, and patrons safe from potential falling materials, as directed by Alpine School District’s project coordinator.

4. Portable restrooms must be always within the approved staging area and behind privacy fencing.

5. Manlift and scissor lifts are required, when possible, to access the roof. The use of interior roof hatches and stairwells of the school sites is not allowed to be used by the contractor. If a school or district representative is with the contactor then alternative access can be approved when accompanied.

6. No contactor or their employee can access the school without a school or district representative.

7. All mobile ladders to the roof must be taken down, moved away from the building, and securely locked up after work so no students or others can access them.

8. All machinery used to access the roof must be secured after work hours.

9. No personal or company vehicles or heavy equipment can be operated during recess hours or student/bus drop-off/pick-up times. If this happens during one of these times, the vehicle/equipment must be turned off immediately, and the vendor must wait for students to return to the classroom or leave school grounds.

10. Deliveries must be made before or after school hours or on weekends as approved by Alpine School District. This includes dumpster pick-ups and removals, cranes lifting materials, portable restroom services, staging for projects, as well as all big truck services and third-party vendors.

11. A spotter is required every time equipment is moved on the job site.

12. No opened buckets of adhesive can be left on the site after work for the day is completed.

Safety Requirements:

The following safety criteria must be met:

1. High visibility OSHA approved safety rail must be installed on parapet walls and perimeter edging on roofing projects. This must be done in a manner not to adversely affect adjoining areas from a structural and aesthetic standpoint.

2. OSHA approved raptor fall protection carts must be used where high visible parapet safety rail is not an option.

3. Life safety needs to be installed at all entry points and foot traffic corridors where any work is taking place upon request of Alpine School District.

4. OSHA approved personal fall arrest equipment must be present and always worn where required by OSHA and Utah state laws. Personal fall equipment must be always inspected and kept in good working condition.

5. Any area on the ground that serves as walkways for students and faculty that are blocked off due to work must have new directional signage.

6. A Written plan must be turned in and approved by Alpine School District for job site lock-down situations such as an active shooter lock-down.

Emergency and Response Time Requirements:

The response time requirements listed below will be utilized by Alpine School District to address emergency situations and to track performance of the vendor. Non-performance and lack of adherence to these targets may result in termination of the contract. Priority is at the discretion of the school administration or Alpine School District’s project coordinator.

1. P4 – This is considered an emergency, and the vendor is to be on site to address the issue within 4 hours of notification. Vendor must be able to respond to emergencies as requested by Alpine School District, including being able to function using a generator in case of power outage or a catastrophic situation.

2. P24 – This is a one-day response time. Vendor is expected to be on site to address the issue within 24 hours of notification.

3. P48 – This is a two-day response time. Vendor is expected to be on site to address the issue within 48 hours of notification.

PROPOSAL REQUIREMENTS AND RESPONSE FORMAT

Mandatory Minimums These mandatory minimums can be answered in the technical criteria response to this RFP.

1. Must be able to meet the Scope of Work.

2. Must be in business for a minimum of 5 years.

3. Must have the ability to perform all four roofing systems listed (Polyvinyl Chloride (PVC), Asphalt BUR, Architectural Shingle, and Metal Panel.

4. Must submit Schedules A, B, and C.

5. Vendor has uploaded current business license, State of Utah Contractors License.

6. Vendor has uploaded proof of liability and workers compensation insurance.

7. Vendor must provide their bonding capacity.

All proposals must include the following:

1. SCHEDULE ‘A’ - CERTIFICATION OF PROPOSAL FORM. The District’s Certification of Proposal form completed and signed.

2. SCHEDULE ‘B’ -

Provide a brief history of your company.

Provide a profile of your company including the number of employees, qualifications, company experience, and years in business, etc. Included in this schedule should be a list of each of the proposed project team members along with their individual experience and qualifications.

List any past experience with the Alpine School District and/or similar organizations. List experience and services provided, particularly with the systems mentioned in this RFP.

Provide examples of each of the four (4) types of roofing included in this RFP. In these examples include a minimum of one (1) reference for each type of roofing included, description of work or services performed, date, costs, contact information, etc.

Indicate any categories or items called out in this RFP that you are not qualified or licensed to perform.

Provide copy of current business license, State of Utah Contractors license and any other applicable licenses or certifications.

Provide proof of liability and workers' compensation insurance.

Provide bonding capacity.

Note: Successful vendor must submit and pay for background checks for any employee that will be working at a building site. (See enclosed document)

3. SCHEDULE ‘C’ - COST PROPOSAL. Cost will be evaluated using the formula and system shown in the following section. Please enumerate all costs on the attached schedule ‘C’ Cost Proposal Form.

AWARD AND CONTRACT

The District will evaluate each vendor against the weighted criteria stated below to determine the vendor/s that will provide the best overall value for the District. After acceptance by the District and award of the contract, this contract shall commence on the date of August 1, 2026. The vendor must guarantee its pricing for one (1) year and may continue for five (5) years (detailed explanation on Schedule ‘C’ – Cost Proposal Form). The contract may be canceled upon giving a thirty (30) day notice due to lack of funding or poor performance.

In the event the District is dissolved or reconfigured, the awarded vendor shall honor the pricing provided to he District and allow any newly formed districts resulting from such dissolution or reconfiguration (“New Districts”) the opportunity to enter into an agreement with the awarded vendor under the same terms (including pricing) and for the same duration as are set forth in this contract. It is anticipated that Alpine School District will be reconfigured effective July 1, 2027 into three separate Districts called Lake Mountain, Timpanogos and Aspen Peaks.

PROPOSAL EVALUATION CRITERIA

The evaluation will be completed in two (2) stages per Part 7 of the Utah Procurement Code and Rule. A committee will evaluate each proposal against the following stage one criteria. A minimum threshold of 80% (60 points) is required in stage one to be considered in stage two. Stage one points will then be added to stage two points to determine the Vendor(s) that will provide the best overall value for the District. Vendors who have a combined score of 80 or higher will be eligible for contract award and may be offered a contract with the District for future projects. Award of the contract does not guarantee the use or purchase of awarded vendors' products or services. A best value assessment may take place to determine which/when vendors' products or services will be used. This assessment can include but is not limited to budget, cost, individual school preference, district preference, and compatibility.

WEIGHTED CRITERIA:

STAGE ONE CRITERIA

20pts Company History and Profile Provide a brief history of the company.

Provide a profile of your company including the number of employees, company experience, and years in business, location of operations, etc.

Provide information on the service department, including how many service technicians you employ, the average response time, and parts availability.

40pts Demonstrated Technical Capability and Expertise: Each vendor will be given a past performance rating based on past projects with Alpine School District or similar entities. The ratings will be based on the following types of roofing:

20pts PVC Membrane Roofing 10pts Metal Panel Roofing 5pts BUR Roofing 5pts Architectural Shingle Roofing

15pts References: ASD reserves the right to contact other references and/or entities of the submitting firm that are not specifically included or listed in the RFP.

Provide a minimum of three (3) references of similar service contracts or work performed including a description of work or services performed, dates, costs, contact information (name, phone, email, etc.).

STAGE TWO CRITERIA

25pts Cost:

*Evaluation of cost proposals:

Proposed costs will be evaluated based on the following:

The vendor with the Lowest total cost will receive the full 25 points.

All other vendor proposals will receive a percentage of the 25 points based on the following formula:

(Lowest Total Cost / Proposed Total Cost) x 25 Proposed Vendor points awarded.

Example: $1,000,000 / $1,150,000 = (87%) 87% x 25 Points 21.75 Points Awarded