7-2026-01-R1 Cost Sheet.xlsx
XLSX spreadsheet 36 KB Posted
- Attached to
- Re-Issued Solicitation Electronic Rolling Security Gate and Fencing Installation (CDBG Funded)
- Solicitation number
- 2026-01-RFB-R1
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This is a cost sheet template for Volunteers of America, Utah's Request for Bids (RFB) 2026-01-R1 for the Electronic Rolling Security Gate and Fencing Installation project. The project scope includes furnishing and installing a complete electronic rolling security gate system (approximately 22-28 feet wide, 6 feet high with black finish), perimeter fencing enclosing a staff parking lot at the Youth Resource Center in Salt Lake City, a pedestrian access gate with keypad entry, an access control pedestal, badge reader and keypad devices with Avigilon system integration, and a code-compliant power solution. The cost sheet is a required, password-protected Excel template that bidders must complete and submit with their bid response without altering locked cells or formulas. Bidders must price all cost-bearing line items in the Base Bid section, including materials, labor, equipment, and subcontract costs across thirteen categories ranging from gate structure and fencing to electrical work, civil infrastructure, permits, inspections, programming, and commissioning. An optional Add Alternate pricing section covers a one-year annual maintenance plan that must be priced separately from the Base Bid total.
The Base Bid and Add Alternate totals must match corresponding Bonfire pricing fields, and all assumptions and exclusions must be disclosed on the designated tab to avoid bid rejection for non-responsiveness. The project is funded entirely by Community Development Block Grant (CDBG) funds and requires full compliance with Davis-Bacon and Related Acts (DBRA) prevailing wage requirements. Bidders must identify whether they propose traditional utility power or an alternative power system and include all required infrastructure, backup/storage, integration, and performance validation. Remote access capability with Avigilon integration and non-proprietary, open architecture access control systems with full client administrator access are mandatory requirements. Incomplete cost sheets, omitted cost lines, altered templates, or inconsistent totals may result in bid rejection for non-responsiveness.
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Text version
Instructions
| Bonfire Cost Sheet Instructions |
| Required contractor pricing template for Electronic Rolling Security Gate and Fencing Installation RFB |
| Instruction | |
| Purpose | This workbook is the required cost sheet template for bid submission. It lists only cost-bearing items that require contractor pricing. |
| Required Use | Bidders must complete this template and upload it with their bid response. Do not submit pricing in a different format unless specifically requested by Volunteers of America, Utah. |
| Protected Spreadsheet | This workbook is password protected to maintain template integrity. Bidders may enter information only in the tan-colored cells designated for input. Locked cells, formulas, and formatting must not be altered. |
| Cost-Bearing Lines Only | Specifications such as height, finish, matching appearance, and general compliance requirements are not listed as separate price lines unless they create a distinct cost. Those requirements remain included in the applicable priced line item descriptions. |
| Base Bid | All Base Bid cost-bearing line items must be completed. Enter $0 only when the cost is included elsewhere and explain where it is included in the Notes column. |
| Add Alternate | The Annual Maintenance Plan must be priced separately as an Add Alternate and must not be included in the Base Bid total. |
| Power System | Bidder must identify whether the proposed power system is traditional utility power or an alternative power system and price all required infrastructure, backup/storage if applicable, integration, and performance validation. |
| Remote Access | Remote access capability within the building must be included in the applicable priced line item, including hardware, wiring, programming, and Avigilon integration. |
| Assumptions / Exclusions | All assumptions and exclusions must be clearly disclosed on the Assumptions Exclusions tab. Undisclosed exclusions may not be considered after award. |
| Responsiveness Warning | Incomplete cost sheets, omitted required cost lines, altered templates, or inconsistent totals may result in the bid being deemed non-responsive. |
Bid Summary
| Bid Summary |
| Totals must match the completed cost sheets and Bonfire pricing fields. |
| Contractor Name | |
| Project / RFB | 2026-01-R1 Electronic Rolling Security Gate & Fencing Installation RFB |
| Bid Date | |
| Primary Contact | |
| Email / Phone | |
| Power System Type | |
| Base Bid Total | $0 |
| Add Alternate - Annual Maintenance Plan | $0 |
| Grand Total Including Add Alternate | $0 |
Bidder Certification: By submitting this workbook, Bidder certifies that all required Base Bid scope is included in the Base Bid pricing and that Add Alternate pricing is separate. Any assumptions or exclusions must be disclosed on the Assumptions Exclusions tab.
Base Bid Cost Sheet
| Base Bid Cost Sheet - Cost-Bearing Items Only |
| Only cost-bearing line items are listed. Descriptive specifications such as finish, height, and matching appearance are included within the applicable priced line item descriptions rather than shown as separate cost lines. |
| Section | SOW / Bid Requirement | Cost-Bearing Line Item | Contractor Description / Response | Labor ($) | Materials ($) | Equipment ($) | Subcontract ($) | Included? | Total ($) | Notes / Where Included if $0 |
| 1. Electronic Rolling Gate System | ||||||||||
| Complete vehicular rolling gate system, approximately 22–28 ft wide, 6 ft high, black finish unless otherwise approved | Gate structure, materials, fabrication, delivery, and installation | $0 | $0 | $0 | $0 | No | $0.00 | |||
| Motors, operators, safety devices, and controls required for a complete gate system | Gate motors, operators, safety sensors/devices, controls, and related hardware | $0 | $0 | $0 | $0 | Yes | $0.00 | |||
| Automatic closing within 60 seconds and vehicle safety exit functionality | Auto-close hardware/configuration and vehicle safety exit loop/sensor/device | $0 | $0 | $0 | $0 | Yes | $0.00 | |||
| 1. Electronic Rolling Gate System Subtotal | $0.00 | |||||||||
| 2. Perimeter Fencing System | ||||||||||
| Full perimeter fencing enclosing staff parking lot, 6 ft high, black finish unless otherwise approved | Fence materials, posts, panels/mesh, hardware, delivery, and installation | $0 | $0 | $0 | $0 | Yes | $0.00 | |||
| Durable commercial-grade material designed to deter climbing, cutting, or vandalism | Anti-climb, anti-cut, and vandal-resistant fencing materials/features | $0 | $0 | $0 | $0 | Yes | $0.00 | |||
| Layout coordination for full enclosure and proper access points | Fence layout, enclosure coordination, access point coordination, and related field labor | $0 | $0 | $0 | $0 | Yes | $0.00 | |||
| 2. Perimeter Fencing System Subtotal | $0.00 | |||||||||
| 3. Pedestrian Access Gate - Base Bid | ||||||||||
| One 6-foot pedestrian access gate matching fencing material and finish | Pedestrian gate materials, fabrication/delivery, and installation | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Keypad entry system for pedestrian access gate | Pedestrian gate keypad entry device, wiring, programming, and integration | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Panic bar and code-compliant gate hardware | Panic bar, hinges, locks, closers, code-compliant hardware, and installation | $0 | $0 | $0 | $0 | Yes | $0 | |||
| 3. Pedestrian Access Gate - Base Bid Subtotal | $0 | |||||||||
| 4. Access Control Pedestal | ||||||||||
| Access control pedestal physical structure, heavy-duty commercial-grade, tamper/vandal/weather resistant | Pedestal structure, fabrication/purchase, security/weather features, delivery, and installation | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Pedestal wiring/internal component protection and environmental exposure protection | Internal wiring protection, enclosures, seals, conduits, and weather protection | $0 | $0 | $0 | $0 | Yes | $0 | |||
| 4. Access Control Pedestal Subtotal | $0 | |||||||||
| 5. Access Control Devices and Avigilon Integration | ||||||||||
| Badge reader, keypad, and associated access control hardware | Access control devices, mounting hardware, wiring, and installation | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Full compatibility and integration with existing Avigilon system | Avigilon-compatible equipment, integration hardware/software, programming, and coordination | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Open architecture / non-proprietary system with full VOA access | Non-proprietary setup, admin access configuration, credentials/software access transfer | $0 | $0 | $0 | $0 | Yes | $0 | |||
| 5. Access Control Devices and Avigilon Integration Subtotal | $0 | |||||||||
| 6. Power System - Bidder Selected | ||||||||||
| Complete code-compliant power solution, traditional utility or alternative system. Please indicate in description which type of power source is being used | Power source equipment/generation/source connection and base power system components | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Electrical infrastructure and distribution for gate, access control, and associated components | Panels, breakers, disconnects, conduit, wiring, controls, electrical connections, and distribution | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Storage, backup, or redundancy required for reliable continuous operation, if applicable | Batteries, storage, backup power, redundancy components, and related infrastructure | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Alternative power system components, mounting, protection, and durability, if proposed | Solar/battery/alternative equipment, mounting structures, anti-tamper/anti-theft protection, enclosures | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Power system performance validation for sufficient, reliable, continuous operation | Testing, demonstration, validation, and commissioning of power system performance | $0 | $0 | $0 | $0 | Yes | $0 | |||
| 6. Power System - Bidder Selected Subtotal | $0 | |||||||||
| 7. Electrical Work and System Integration | ||||||||||
| All wiring, conduit, trenching, controls, and electrical components required for complete system | Electrical labor, wiring, conduit, trenching, controls, and system electrical components | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Full integration of gate, pedestal, access control, remote access, power, and associated systems | System integration labor, coordination, testing support, and interface work | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Compliance with applicable electrical codes and standards | Code compliance labor, corrections, labeling, and required electrical closeout items | $0 | $0 | $0 | $0 | Yes | $0 | |||
| 7. Electrical Work and System Integration Subtotal | $0 | |||||||||
| 8. Civil Work / Mounting Infrastructure | ||||||||||
| Trenching, concrete work, foundations, pads, and mounting infrastructure as applicable | Civil labor, trenching, concrete, foundations, pads, bollards/supports, and restoration | $0 | $0 | $0 | $0 | Yes | $0 | |||
| 8. Civil Work / Mounting Infrastructure Subtotal | $0 | |||||||||
| 9. Permits, Inspections, and Federal Compliance Costs | ||||||||||
| CDBG / DBRA compliance and prevailing wage administration costs, if included in bid pricing | Certified payroll, labor compliance administration, DBRA/CDBG coordination, and related overhead | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Permits, Inspections | All Permits and Inspections to include fencing, electrical and any other requirements according to Code. | $0 | $0 | $0 | $0 | Yes | $0 | |||
| 9. Permits, Inspections, and Federal Compliance Costs Subtotal | $0 | |||||||||
| 10. Programming, Configuration, Testing, and Commissioning | ||||||||||
| Programming, configuration, system testing, and commissioning for complete operational system | Programming/configuration for gate, access control, remote access, Avigilon integration, testing, commissioning | $0 | $0 | $0 | $0 | Yes | $0 | |||
| 10. Programming, Configuration, Testing, and Commissioning Subtotal | $0 | |||||||||
| 11. Field Verification, Facility Coordination, and Site Conditions | ||||||||||
| Field verification of dimensions, site conditions, utilities, and clearances | Field verification labor, layout measurements, utility/site condition coordination | $0 | $0 | $0 | $0 | Yes | $0 | |||
| Work coordination in active facility and coordination with facility infrastructure | Facility coordination, scheduling, safety coordination, access coordination, and disruption minimization | $0 | $0 | $0 | $0 | Yes | $0 | |||
| 11. Field Verification, Facility Coordination, and Site Conditions Subtotal | $0 | |||||||||
| 12. Training, Closeout, and Warranty | ||||||||||
| Operation and maintenance manuals, closeout documents, and on-site training | O&M manuals, closeout documentation, as-builts if applicable, and on-site training labor | $0 | $0 | $0 | $0 | Yes | $0 | |||
| 12. Training, Closeout, and Warranty Subtotal | $0 | |||||||||
| 13. Complete System / Incidentals | ||||||||||
| All miscellaneous labor, materials, equipment, supervision, and incidentals required for turnkey operation | Incidentals, miscellaneous components, supervision, freight, mobilization/demobilization, and full-system completion costs | $0 | $0 | $0 | $0 | Yes | $0.00 | |||
| 13. Complete System / Incidentals Subtotal | $0.00 | |||||||||
| BASE BID TOTAL | $0.00 |
Add Alternate
| Add Alternate - Annual Maintenance Plan | ||||||||||
| Optional add alternate must be priced separately from Base Bid. Only cost-bearing maintenance items are listed; service frequency and response times should be described in the response/notes cells. | ||||||||||
| Section | SOW / Bid Requirement | Cost-Bearing Line Item | Contractor Description / Response | Labor ($) | Materials ($) | Equipment ($) | Subcontract ($) | Included? | Total ($) | Notes / Where Included if $0 |
| A1 | Annual maintenance plan covering entire installed system | Annual maintenance plan base cost, term, service frequency, and included scope | $0 | $0 | $0 | $0 | Yes | $0 | ||
| A1 | Preventative maintenance for gate, fencing/pedestrian gate, pedestal, devices, electrical components, and alternative power if proposed | Preventative maintenance labor, visits, materials, consumables, and service of covered components | $0 | $0 | $0 | $0 | Yes | $0 | ||
| A1 | Inspection, servicing, and testing of safety devices, moving components, access control, and system operation | Maintenance inspection/service/testing labor and related parts/materials | $0 | $0 | $0 | Yes | $0 | |||
| A1 | Emergency and non-emergency service response costs, if separately priced | Service call pricing, response coverage, after-hours/emergency premiums, and response commitments | $0 | $0 | $0 | $0 | Yes | $0 | ||
| ADD ALTERNATE TOTAL | $0 |
Assumptions Exclusions
| Assumptions and Exclusions Disclosure |
| Bidders must clearly identify all assumptions and exclusions/non-covered items. |
| Type | Item / Topic | Detailed Description | Cost Impact ($) | Included in Base Bid? | Notes |
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File details come from the government source that posted it. Updated .