(7) 1503020 UG PEST CONTROL.pdf

Pest Control Template User Guide

Pest Control Template User Guide Contents

1. Pest Control Template User Guide

1.1 Introduction

1.1.1 Purpose

1.1.2 Scope of Pest Control

1.1.3 Annex Alignment to Installation Management Accounting Project

1.1.4 CAC Definition

1.1.5 Comparison of Template WBS with Client Expectations

1.1.6 NAVFAC Professional Pest Management Consultant Approval

1.2 Using the Pest Control Template Elements

1.2.1 Section J Attachments

1.2.2 Section M Questions

Index of Figures Figure 1. Annex Alignment to IMAP and Standard Numbering Convention Example Figure 2. Pest Control WBS Figure 3. WBS Tailoring Example

Index of Tables Table 1. IMAP CACs for Pest Control Table 2. Section L Questions for Pest Control

1. Pest Control Template User Guide

1.1 Introduction

1.1.1 Purpose

The Facility Support Contract/Base Operations Support (FSC/BOS) Template provides a common framework for Navy-wide performance-based contracts. NAVFAC and DoD policy is to obtain FSC services in a “performance-based” manner. This User Guide describes how to apply the Template to Pest Control services. The Template is to be used for fixed-price negotiated procurements using source selection procedures. Users are encouraged to tailor the application of this template to the unique circumstances of their individual acquisitions. There are a number of things to keep in mind during the tailoring process:

1. Read the General Information User Guide in addition to this User Guide.

2. Pay particular attention to the annotation <<Note to Spec Writer>>.

3. Delete, add, or modify as required, but avoid adding unnecessary “how to” requirements and management prescriptions.

4. When tailoring, be careful not to create conflicts or ambiguities.

5. Be sure ALL the individual elements of the acquisition are consistent and designed for the best overall outcome.

1.1.2 Scope of Pest Control

The Pest Control Template includes all labor, management, supervision, tools, material, supplies, equipment, and transportation required to perform Pest Control, such as industrial, administrative and housing areas of the installation. Services such as control of turf pests and ornamental (i.e., plants, trees and shrubs) pests are included. Also included is change of occupancy pest control services for Family Housing. Repair of damage to a building as a result of pest infestation is not considered Pest Control and is not included in this Template. The Pest Control Template is also used for the application of herbicides under a grounds maintenance contract.

1.1.3 Annex Alignment to Installation Management Accounting Project

Figure 1 below shows how the Pest Control sub-function aligns with the Navy’s Installation Management Accounting Project (IMAP) Core Business Model (CBM) and Cost Account Codes (CACs). For additional information on IMAP, see the General Information User Guide.

Figure 1 below also shows the standard numbering convention for Pest Control. Annex 15, Facility Support includes three first-tier subannexes:

Facility Management (1501) Sustainment, Restoration and Modernization (1502) Facility Services (1503)

First-tier subannex 1503, Facility Services contains six second-tier subannexes: Second-tier subannex 1503020 will always represent Pest Control in NAVFAC contracts and is referred to as Specification 1503020. Users are not authorized to edit the numbering convention.

The numbering convention for specification number xxyyzz0 is:

• The first 2 digits xx represent the annex number (varies from 01 to 18) Page 4

• The next 2 digits yy represent the first tier subannex number

• The next 2 digits zz represent the second tier subannex number

• The last digit is reserved for future use

Annexes (Core Business Areas) CBM Functions – 1st Tier

SubAnnex

1 General Information 1501 Facility Mgt

2 Management and Administration 1502 Facility Investment

3 Command & Staff (Command & Staff) 1503 Facility Services

4 Public Safety (Public Safety)

5 Air Operations (Air Operations) 6 Port Operations (Port Operations) 7 Ordnance (Operations Support) CBM Sub-Functions – 2nd Tier

SubAnnex

8 Range Support (Operations Support) 1503010 Janitorial

9 Health Care Support (Operations Support) 1503020 Pest Control

10 Supply (Operations Support) 1503040 Other

11 Personnel Support (Personnel Support) 1503050 Grounds Maintenance and Landscaping

12 MWR (Personnel Support) 1503060 Street Sweeping & Snow Removal

13 Galley (Personnel Support)

14 Housing (Housing) 15 Facility Support (Facility Support) IMAP CAC 16 Utilities (Facility Support) Pest Control (9220)

17 Base Support Vehicles & Equip (Facility Support)

18 Environmental (Environmental)

Figure 1. Annex Alignment to IMAP (Include Tier Nomenclature)

1.1.4 CAC Definition

Table 1 below shows a partial list of the IMAP 2004 Pest Control CAC definitions. Since CACs change periodically, refer to the IMAP website for the latest. The Pest Control Template may accommodate different cost models such as the Installation Process Model (IPM) used by the Marine Corps.

Title CAC Definition

Insect Rodent and Weed Control

9220 Pest Control includes the cost of labor and material or contract services for the control or elimination of insects and rodents or other pests (birds, ferrel cats, animal carcasses). Family housing pest protection will be charged to CAC 92G0.

Table 1 IMAP CACs for Pest Control

1.1.5 Comparison of Template WBS with Client Expectations. The next step is to evaluate site-specific requirements in conjunction with the existing Pest Control Work Breakdown Structure (WBS) for Section C. The WBS is the basis for communication throughout the acquisition process.

A WBS defines an acquisition in product terms, and relates them in a tree diagram that displays the relationships of the products and services to each other and to the overarching performance outcomes.

Once the client’s expectations are fully understood and the WBS has been tailored, the performance objectives and performance standards for firm fixed-price work may be reviewed and tailored to align with clients’ expectations.

Figure 3 below is the WBS for the Pest Control firm fixed-price work:

Figure 3. Pest Control WBS

Client requirements that are not included in the WBS should be added and those that do not apply should be removed. For example, assume client requirements have been identified and there is a need to alter the WBS to delete Change of Occupancy.

Pest Control

FFP Work

3.1 Scheduled

Pest Control

3.2 Unscheduled Pest Control

3.2.1 Change of Occupancy

Pest Control

3.2.2 Service

Trouble Calls

The revised WBS could look like Figure 4 below:

Figure 4. WBS Tailoring Example

Since change of occupancy has been deleted in Family Housing, WBS item 3.2.1 has been deleted.

1.1.6 NAVFAC Professional Pest Management Consultant Approval The pest control specification used in a solicitation must be approved by the NAVFAC Professional Pest Management Consultant (PPMC) prior to issuing a Request for Proposal (RFP). For assistance in writing the specification, contact the NAVFAC PPMC.

1.2 Using the Pest Control Template Elements

1.2.1 Section J Attachments

Sample Pest Control attachments are provided in the Template. These sample attachments contain information to help Contractors determine the scope of work to be performed. Pest Control attachments include pest group sheets, aerial spray operations, and frequencies of scheduled work and are labeled J-1503020-attachment number (two-digit number from 01 to 99).

Sample Pest Control ELINs for firm fixed-price and IDIQ work are provided in the Template and labeled J-0200000-XX. The Pest Control firm fixed-price ELINs are structured to capture costs by IMAP CAC. The IDIQ ELINs structure includes the following columns: CAC, short description title, and full description of the work to be performed including completion times to facilitate the uploading of the IDIQ schedule into DoD EMALL. DoD EMALL is a web-based tool that allows clients to order pre-priced line items directly from the contractor using their Government purchase card.

The ELIN structure closely adheres to the guidance provided in NAVFAC Memorandum of 07 Mar

02, CONTRACT LINE ITEM RESTRUCTURING GUIDANCE.

Pest Control

FFP Work

3.1 Scheduled

Pest Control

3.2 Unscheduled Pest Control

3.2.1 Change of Occupancy

Pest Control

3.2.2 Service

Trouble Calls

1.2.2 Section M Questions

In a performance based contract, the Government identifies what it requires (i.e., performance objectives and performance standards) and offerors propose the “how to” methods for accomplishing these requirements. Section M contains a clause entitled EVALUATION FACTORS FOR AWARD in which offerors are required to explain their proposed performance methods and associated costs.

To aid in evaluating and negotiating these proposals, it may be helpful to include in Section M specific questions for offerors to address.

Every effort should be made to minimize the number of questions. However, where information regarding the contractor’s method for performing the work poses an unacceptable risk to the Government, a specific question should be asked. Sample questions are shown in Table 5 below.

Spec Item Questions for Pest Control, Specification 1503020

2.3 Describe vehicles, equipment and tools to be used for pest surveillance (such as sticky traps, flashlights, flushing agents, light traps, etc.) and the techniques to be used for pest identification?

2.3 Describe your propose pest control procedures that follow the principles of Integrated Pest Management (IPM) and reflect current industry practices?

2.3 Describe how pest control records will be kept electronically for reporting requirements?

Table 2. Section M Questions for Pest Control