7-1.1 SWM132986-1 General Requirements.pdf

SWM132986-1

Hauling Solid Waste from Transfer Station to Landfill Request for Bids and Resulting Contract

GENERAL BID REQUIREMENTS

1.0 SCOPE:

Salt Lake County Contracts and Procurement, on behalf of Solid Waste Management, invites your company to bid on the hauling of municipal solid waste from the Transfer Station for disposal at the Landfill Monday through Friday (excluding New Year’s Day, Thanksgiving Day, and Christmas Day). Saturdays are occasionally required (including the Saturdays after New Year’s Day, Thanksgiving Day, and Christmas Day), or due to a “snow day”, with notice.

Successful bidder must be able to accommodate volume changes. Walking floor trailers are the required method. Truck/Trailer combinations will be required to have and maintain onboard scales to ensure vehicles are loaded properly in the Transfer Station tunnel. Truck/Trailer combinations should fit the unique dimensions of the Transfer Station tunnel and loading area. Accurate weights, for billing purposes, will be determined utilizing the Transfer Station outbound scale, or a scale at the Landfill.

Hours of operation include 7:00 AM for loading at the Transfer Station and 6:00 PM final delivery cutoff at the Landfill. Saturday hours are generally 7:00 AM to early afternoon. Bidder must ensure they have the necessary personnel and equipment to haul all material each day, which allows the floor of the Transfer Station to be cleared of all waste.

2.0 CONTENTS:

If any provision or specification in this “Request for Bids and Resulting Contract” (RFC) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFC shall be accepted following opening of the bids.

3.0 QUESTIONS:

Questions shall be submitted through our online solicitation system, Utah Public Procurement Place (U3P) powered by Bonfire. Questions are due prior to the question due date and time specified. If a question/answer changes the RFB document, the change will be released in an amendment to the solicitation event. Bidders who have stated their “Intent to Bid” in the U3P system will receive email notice of questions and amendments. Do NOT contact the Agency, Division, Department, or other County officers or employees.

4.0 PRE-BID MEETING:

A site visit and pre-bid meeting is to be held at the time and date specified in the Bonfire portal at the Salt Lake Transfer Station located 3300 S 502 W Salt Lake City, Utah 84101.

Attendance is not mandatory, but it shall be the sole responsibility of the bidder to attend this site visit. Bidders not attending do so at their own risk. Meet at the Transfer Station Conference Room. Bidders should thoroughly familiarize themselves with the entire bid documents including specifications prior to the pre-bid meeting.

5.0 CONTRACT TERM:

The contract resulting from this solicitation will become effective on the date of execution with a six (6) year term. The County reserves the right to review the contract on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.

6.0 ANNUAL PURCHASES:

No minimum or maximum quantity or purchases under this contract can be specified. Estimated quantity of approximately 190,000 tons per year.

Quantities are not guaranteed and are seasonal.

7.0 AWARD:

Salt Lake County may award bids and contracts to vendors through a preference system. Please refer to the preference attachment.

Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County.

Award will be to the lowest responsive, responsible bidder submitting the lowest cost including delivery and meeting all specifications.

8.0 REFERENCES/EXPERIENCE:

Bidders are required to have at least three (3) years of experience of services as described in this solicitation. Additionally, bidders must complete and submit a minimum of two (2) completed reference forms as part of their bid wherein bidder has completed the same work as described under this solicitation. Bidders who do not meet this requirement will be deemed non-responsive and ineligible for award under this solicitation. The County may also use other sources available to determine responsibility and capability to perform the work required under this solicitation. Low ratings or unfavorable comments provided on the reference forms and/or publicly available information may result in the bid being non-responsive.

Should the County have previous experience contracting with the Bidder, the County may, as part of the reference evaluation process, consider any past interactions or performance history, whether positive or negative, when assessing the Bidder’s responsiveness and responsibility. This provision will not apply to the two (2) required references as part of this solicitation.

9.0 PRICING:

County will determine the low bidder based upon price(s) bid on the attached bid schedule. The price to be paid by County upon each order placed under the contract(s) will be the price that the successful bidder submitted for that item.

Fuel surcharges may apply. Bidders intending to apply fuel surcharges must provide their respective fuel surcharge schedule. Bidders not applying fuel surcharges are not required to submit a fuel surcharge schedule and should leave the space provided in the Pricing Schedule for fuel surcharges blank.

10.0 PRICE ESCALATION I DE-ESCALATION:

Pricing is to remain firm for the first two years of the contract with annual adjustments based on the CPI (US Bureau of Labor Statistics Western Region CPI Index) for the remainder of the term.

11.0 TERMS AND CONDITIONS:

Bidder agrees that if awarded a contract under this solicitation, the County’s Terms and Conditions, attached, will apply.

12.0 REQUIRED INSURANCE POLICIES:

GENERAL INSURANCE REQUIREMENTS FOR ALL POLICIES.

A. Any insurance coverage required herein that is written on a “claims made” form rather than on an “occurrence” form shall (i) provide full prior acts coverage or have a retroactive date effective before the date of this Agreement, and (ii) be maintained for a period of at least 3 (three) years following the end of the term of this Agreement or contain a comparable “extended discovery” clause. Evidence of current extended discovery coverage and the purchase options available upon policy termination shall be provided to the County.

B. All policies of insurance shall be issued by insurance companies licensed to do business in the State of Utah and either:

(i) Currently rated A- or better by A.M. Best Company;

—OR—

(ii) Listed in the United States Treasury Department’s current Listing of Approved Sureties

(Department Circular 570), as amended.

C. Bidder shall furnish certificates of insurance, acceptable to the County, verifying the foregoing matters concurrent with the execution hereof and thereafter as required.

D. In the event any work is subcontracted, Bidder shall require its subcontractor, at no cost to the County, to secure and maintain all minimum insurance coverages required of the Bidder hereunder.

E. In the event that governmental immunity limits are subsequently altered by legislation or judicial opinion, Bidder shall provide a new certificate of insurance within 30 (thirty) days after being notified thereof in writing by the County, certifying coverage in compliance with the modified limits or, if no new limits are specified, in an amount acceptable to the County.

F. All required certificates and policies shall provide that coverage thereunder shall not be canceled or modified without providing 30 (thirty) days prior written notice to the County in a manner approved by the County District Attorney.

G. In the event Bidder fails to maintain and keep in force any insurance policies as required herein, County shall have the right at its sole discretion to obtain such coverage and reduce payments to Bidder for the costs of said insurance.

REQUIRED INSURANCE POLICIES.

Bidder agrees to secure and maintain the following required policies of insurance in accordance with the general insurance requirements set forth in the preceding subsection:

A. Workers’ compensation and employer’s liability insurance as required by the State of Utah unless a waiver of coverage is allowed and acquired pursuant to Utah law. This requirement includes Bidders who are doing business as an individual and/or as a sole proprietor as well as corporations, limited liability companies, joint ventures and partnerships. In the event any work is subcontracted, Bidder shall require its subcontractor(s) similarly to provide workers’ compensation insurance for all of the latter’s employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law.

B. Commercial general liability insurance on an occurrence form with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence with a $2,000,000 general policy aggregate and $2,000,000 products completed operations policy aggregate. The policy shall protect the County, Bidder, and any subcontractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from Bidder’s operations under this Agreement, whether performed by Bidder itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent Bidders, and completed operations.

C. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles, with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence.

—OR IF THERE WILL NOT BE ANY VEHICLE OPERATIONS—

D. The Bidder shall not operate a vehicle in connection with any services rendered under this Agreement. Inasmuch as the Bidder agrees not to operate a vehicle in connection with services rendered under this Agreement, the County shall not require the Bidder to provide commercial automobile liability insurance.

E. COMMERCIAL BLANKET BOND – Prior to the execution of this contract by the County, the Supplier must deliver to the County a bond, written upon a corporate surety licensed to do business in the State of Utah, in a form which is acceptable to the County, for the faithful performance of the supplier’s obligations under this contract. Penal sum of said performance bond shall be in the amount of $1,000,000.

F. COMMERCIAL CRIME POLICY OR BOND – Commercial crime policy or dishonesty bond with a “third party” or “client coverage” endorsement listing the County as “loss payee” in the minimum amount of $1,000,000.