7-02. 2025 Freeway Data Collection Submission Requirements and Evaluation Criteria.docx

Non-Intrusive Freeway Data Collection Sensor Submission Requirements and Evaluation Criteria Solicitation Purpose This RFP is for a five (5) year agency contract to provide non-intrusive freeway traffic data collection sensors. All associated equipment necessary for a complete and fully functional detection system which detects across all lanes of travel for collecting vehicle speed, lane occupancy, count, and classification data shall be included in this proposal. The current system used by the Department is an above-ground, side-fire radar detection product.

RFP Evaluation Stages The RFP will consist of several stages. Offerors must pass each stage in order to move to the next stage in the process. The results of this RFP may result in multiple contracts awarded.

Stage 1: Mandatory Requirements Evaluation

· Pass/Fail

· If one or more mandatory requirements are not met, the bid will be considered non-responsive.

Stage 2: Technical Evaluation

· Scored criteria between 1 and 5 (1 being the lowest and 5 being the highest)

· 760 Technical Points Possible Stage 3: Cost Evaluation

· 300 Cost Points Possible

· All the devices for a fully functioning system that detects 6 lanes per approach (12 lanes) of freeway traffic.

· Straight segment of freeway

· Approaches are separated by 54” high concrete barrier

· License Fees

· Proprietary Cable (for information only)

Mandatory Submittals (Information required to be submitted)

I. MANDATORY REQUIREMENTS SUBMISSION INFORMATION

(see Submittal Form- Freeway Data Collection Sensors Mandatory Requirements).

1. FCC Certification (see Mandatory Requirements 1).

2. Build America Compliance, and Manufacturing Facility locations within the United States (see Mandatory Requirements 2).

3. Confirmation and requested Documentation confirming Mandatory Requirements (see Mandatory Requirements 3-11).

II. TECHNICAL REQUIREMENTS SUBMISSION INFORMATION

1. Provide 5 references for companies that you have worked with that provide FHWA reporting. Include the name of the company, contact person, phone number, email address, and the number of years the bidder has worked with each company.

2. Provide 5 references for public transportation agencies that have installed the detection system at a minimum of 10 locations with a variety of roadway configurations (e.g. 2 lanes, 6 lanes, horizontal curves, interchanges, approach elevation differences, max distance). Include the name of the agency, contact person, phone numbers, email addresses, and number of the bidder’s detection systems installed by the agency.

3. Product Sheets.

4. Installation, user manuals/guides, and other necessary documentation for evaluation purposes.

5. List of industry standards that the device meets.

6. Testing and certification documents for scoring the technical evaluation criteria.

7. Reporting File Types and example reports.

8. Warranty Details.

9. Typical order lead times.

Technical Evaluation (760 Points) I. References (45 Points)

1. Quality of FHWA reporting references provided (see Submittals 3.) (25 Points)

2. Quality of public agency references provided (see Submittals 4.) (20 Points) II. Physical Properties and Testing (95 Points)

1. What standards does the sensor meet for water tightness? (25 Points)

2. Describe how the sensor is ruggedized for continual use at a roadside environment. (25 Points)

3. What environmental conditions, including temperature, humidity, and other relevant factors, are the sensors and cabinet equipment designed to withstand? (20 Points)

4. What operation and functional testing occurs during the manufacturing process to ensure a quality product? Is a testing certification provided with the product? (25 Points) III. Cable and Connectors (75 Points)

1. What cable is required to connect the sensor to equipment in the cabinet? Is it generic or proprietary? (10 Points)

2. What is the maximum home-run cable distance for reliable operation of the sensor? Are there options to increase the distance? (25 Points)

3. Ease of cable termination at the equipment in the cabinet. (15 Points)

4. Describe the connection point at the sensor. How is water intrusion prevented? (25 Points) IV. Cabinet Equipment (60 Points)

1. Describe the surge protection including if it is internal or external and if it is replaceable. If the surge protection is replaceable, what is the process (e.g. replace in situ, send to manufacturer for replacement)? (20 Points)

2. Ease of reaching communication ports. (5 Points)

3. Dimension of cabinet hardware to determine if it fits well in standard cabinets. (20 Points)

4. Describe how a technician can locally access the system for monitoring or configuration. (15 Points) V. Installation (85 Points)

1. List all the devices required for a complete installation. (15 Points)

2. Ease of the installation process including aiming the sensor. (25 Points)

3. What mounting options are available? (15 Points)

4. What are the ideal mounting locations in relation to the roadway? Under what circumstances does the device perform the worst? (20 Points)

5. Quality of the mount. (10 Points) VI. Software (30 Points)

1. What software functions are available including export/save and import/restore and including file types. (20 Points)

2. Are licenses required for software use? Is it renewed annually or a one-time license? (10 Points) VII. Configuration (55 Points)

1. Ease of software navigation to configure detection. (20 Points)

2. Describe the configuration process including manual configuration and if the sensor can automatically configure the detection zones. What circumstances are needed for automatic configuration? (20 Points)

3. How many detection zones can a single sensor support? (15 Points) VIII. Detection and Data Accuracy (90 Points)

1. How many lanes of traffic can be detected by a single sensor when mounted no higher than 35 ft above the roadway? (20 Points)

2. How far can the farthest detection zone be located from the sensor without significant data degradation? (20 Points)

3. Report the data accuracy of the following in good weather conditions and how the data accuracy is affected as lanes are added: (25 Points)

a. Volume data for each direction of travel

b. Average speed data

c. Percentage of per-vehicle speeds captured

d. Occupancy data

e. Vehicle length

4. How much is the data accuracy degraded by occlusion from barriers, guardrails, and large vehicles? How does this change as lanes are added or the distance from the sensor increases? (25 Points) IX. Data Reporting and Storage (85 Points)

1. What metrics are available for binned data and event (per vehicle) data? Provide details about the data including timestamp format. (20 Points)

2. Ease of reading and understanding reports. (10 Points)

3. What is the data storage capacity on the sensor in the event that communications is lost? (20 Points)

4. How is the timestamp integrity maintained even when power is disconnected for extended periods of time? (20 Points)

5. File types meet our needs? (15 Points) X. Maintenance (35 Points)

1. What are the specific maintenance requirements needed to ensure continued optimal performance of the sensors without voiding the warranty? (20 Points)

2. Describe calibration process(es) and how often they are needed. (15 Points) XI. Warranty and Life Expectancy (35 Points)

1. What is the length and coverage of the warranty? Does the warranty start from product receiving or installation? (15 Points)

2. What is the life expectancy of the sensor and how was this determined? (20 Points) XII. Product Support and Lead Time (70 Points)

1. What specific product training is offered? (15 Points)

2. Quality of the installation and user manuals/guides. (20 Points)

3. What are the hours of operation for call-in technical support and troubleshooting? (10 Points)

4. What is the typical time frame between receiving an order and delivering the product? (25 Points) (Orders will be shipped to the Department's Central Warehouse at 4503 S Constitution Blvd (2700 W), Taylorsville, UT 84129, unless specified otherwise at the time of order.)

Submission Requirements and Evaluation Criteria Page 2 of 2