697DCK-25-R-00051 Amendment 0004 posted on 03 JAN 25.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 1

0004 12/09/2024

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-25-R-00051

1 copies to the issuing office.

12/09/2024

(x)

The purpose of this amendment is to EXTEND the CLOSING DATE TO 13 JANUARY 2025 at 1000 AM

Eastern Time and to Post the Government's responses to Questions submitted by Vendors (see attached document). All other terms and conditions remain the same.

VENDORS ARE ALSO ENCOURAGED TO ENSURE CUSTOMER SATISFACTION SURVEYS HAVE BEEN SUBMITTED ON

THEIR BEHALF.

Period of Performance: 04/01/2025 to 03/31/2026

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Bill M. Lockard

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

1. What are the shifts per sites? There are hours of operations but nothing specific on cleaning shifts.

• Please review the Frequency Charts carefully.

2. Do we need to keep personnel on sites 24/7( if yes, which ones)?

• Employees must be on site in accordance with the SOW.

3. Is stripping and waxing of floors after hour or weekend?

• This can be coordinated with the Contracting Officer Representative.

4. I would appreciate any past award history information you could provide for solicitation#

697DCK-25-R-00051.

• The janitorial requirements in this solicitation are currently being provided under contracts:

• 697DCK-20-C-00275; Unique Cleaning Service INC, current total obligated amount: $11,619,372.35.

• 697DCK-22-C-00302; Unique Cleaning Service INC, current total obligated amount: $2,500,593.33

• These contracts include a variety of services, not just janitorial.

5. Is this a new requirement or a recompete? If it is a new requirement, could you please provide the incumbent details and pricing?

• This solicitation incorporates a new statement of work. See response to question #5.

6. Could you please disclose the previous spending or the anticipated budget for this effort?

• The Government will not share such information.

7. How many resumes do we have to submit for the Site Supervisor role? Are sample resumes acceptable?

• Please see Clause SA56 included in this solicitation.

8. Could you please confirm whether we can submit the Client Satisfaction Survey with our proposal?

• Customer Satisfaction Surveys should be sent directly to this offer by the customer submitting them on the vendor’s behalf.

9. Could you please consider extending the due date by a week?

• The Government does not intend to extend the due date at this time.

10. I am interested in placing a bid for the janitorial contract in Virginia. How would I be able to do that?

• Please see Clause SA52 included in the solicitation.

11. GOVERNEMENT’S NOTE: The following questions have been grouped together and will be responded to as such:

• Frequency Charts ATCSCC 1 of 32 Please provide janitorial days and service hours

• Frequency Charts DCA 3 of 32 Please provide janitorial days and service hours

• Frequency Charts ORF 5 of 32 Please provide janitorial days and service hours

• Frequency Charts PCT 7 of 32 Please provide janitorial days and service hours

• Frequency Charts PHF 9 of 32 Please provide janitorial days and service hours

• Frequency Charts RDU 11 of 32 Please provide janitorial days and service hours

• Frequency Charts RIC 13 of 32 Please provide janitorial days and service hours

• Frequency Charts ZDC 15 of 32 Please provide janitorial days and service hours

• Frequency Charts ASH 17 of 32 Please provide janitorial days and service hours

• Frequency Charts ADW 1216 31 of 32 Please provide janitorial days and service hours

• Frequency Charts ADW 1205 29 of 32 Please provide janitorial days and service hours

• Frequency Charts ILM 23 of 32 Please provide janitorial days and service hours

• GOVERENMENT’S RESPONSE: Please review the individual Frequency Charts carefully.

12. General Question: PCT, ATCSCC, and ZDC have a lot of visitors, such as dignitaries and people for training which increases the level of consumables (paper products used) are we able to submit a request for equitable adjustments or we should price that in the firm fixed price?

• No.

13. General Question: PCT, ATCSCC, and ZDC have employees that tend to bring handfuls of paper towels to their desks; are we able to submit a request for equitable adjustments or we should price that in the firm fixed price?

• No. If the vendor observes this, they are encouraged to bring up the issue with the Contracting Officer’s Representative.

14. What is the insurance requirement?

• Please see Clause 3.4.1-10 included in the Solicitation.

15. What is the current value of the contract?

• Please see the response to Question #5.

16. What is the current billing rate for the assigned personnel?

• Employees must be paid in accordance with the Wage Determinations.

17. What is the current billing rate for the assigned on-site supervisor?

• Employees must be paid in accordance with the Wage Determinations.

18. What is the count of FTEs currently being used on the existing contract?

• The Government does not track such data.

19. What was the amount spent in the last 12 months?

• Please see the response to Question #5.

20. Are there any significant modifications from the previous contract to the new one? For instance, an increase in hours, a change in SOW?

• This SIR utilizes a new standard janitorial statement of work.

21. Labor Requirements: What are the specific labor requirements, including the number of personnel, qualifications, and any mandatory certifications or training for custodial staff at each location?

• The number of employees a vendor chooses to use to meet the requirement is up to them.

22. Cleaning Tasks and Frequency: What are the detailed cleaning tasks required at each location, and what is the frequency for each task? Are there any variations in frequency based on the type of facility or usage patterns?

• Please review the Frequency Charts carefully.

23. Supplies and Equipment: What supplies and equipment are required for the custodial services, and who is responsible for providing them? Are there any specific brands or types of products that must be used?

• The contractor must read the SOW carefully to determine what supplies are needed and if any specific products are necessary.

24. Contract Value and Budget Allocation: What is the estimated contract value, and how is the budget allocated across different locations? Are there provisions for adjustments based on changes in scope or unforeseen circumstances?

• The Government will not share this information.

25. Work Hours and Scheduling: What are the expected work hours for custodial staff at each location, and are there any specific scheduling requirements or restrictions? How will work hours be monitored and verified?

• The vendor will determine the work hours for their employees based on the SOW and the Frequency Charts. Performance will be monitored and verified by the Contracting Officer’s Representative and the representatives at the individual locations.

26. At the site visit Mr. Harker said he would work on an amendment for the floor task frequency as the types of flooring are listed as UC ( UNCARPETED). At the site visit the locations had approximately 4-5 different types of flooring, epoxy, VCT, concrete, carpet and wood. To be competitive in our bid and not advantageous to the incumbent we need to know the flooring type for each item and area.

• While there are large difference in the flooring types, the Government will not be able to provide additional details.

27. How many locations are covered under the collective bargaining information provided in the RFP.

• Two.

28. Can the government provide historical information about the annual dollar amount spent on restroom supplies like hand soap, toilet tissue, and paper towels for all facilities.

• The Government does not keep record of these costs. They are part of the operating costs of the vendors.

29. Will you be accepting cpars in the place of Customer Satisfaction Survey?

• No.

30. Will you be accepting cpars in the place of Customer Satisfaction Survey? Some of my customers have moved on to other positions and locations.

• No.

31. Is there currently an incumbent contractor for this project?

• Please see the response to Question #5.

32. If so, could you kindly provide the incumbent's name, contract number, and the contract value?

• Please see the response to Question #5.

33. What is the allocated budget for this solicitation?

• The Government will not release such data.

34. We understand that past performance questionnaires are required as part of the submission.

Will your office accept CPARS records in lieu of these questionnaires?

• No.

35. I’ve noticed that a few of the locations are 24-hour operations. Do they need to be contractors on site 24 hours cleaning or a specific designated time?

• The contractor will be required to be on site to meet the tasks at each location.

36. Second, is there any dates that contractors can go and do walk-through of the site locations or that’s not needed?

• The site visit was announced in the solicitation.

37. Section L Factor 2 Past Performance requires a minimum of 3 previously successfully completed contracts for $2M. My question is to meet this requirement, along with our own past experience, can we utilize our teaming partners past experience? Our teaming partner is a highly experienced local commercial focused company that when combined with us we exceed this requirement.

• Yes.

38. I was hoping to find out if there are any further information regarding above effort. Has a solicitation release timeline been established at this time?

• Please monitor SAMS.gov for updates and details.

39. I hope this message finds you well. We recently submitted a Request for Information for the 697DCK-25-R-00051 J - Washington DC Area Janitorial, Washington DC, and would appreciate any updates on its status. Is there an anticipated solicitation date or a determination regarding the final set-aside? Additionally, will your office be conducting any further research, such as capability briefings, before the solicitation is released?

• Please monitor SAMS.gov for updates and details.

40. Is there an incumbent on this opportunity? If so, what is the firms name?

• See the response to Question #5

41. What was the final contracted price for the incumbent?

• Please see the response to Question #5.

42. Does that price include the same buildings and scope? If not, how has the scope grown?

• This SIR utilizes a new standard janitorial statement of work.

43. How long has the current provider been providing this service?

• Please see the response to Question #5.

44. Are there any stipulations on the use of full- or part-time employees? I bring it up as in the contract there is a wage + fringe minimum and part time people are not eligible for health benefits.

• Vendors must pay a wage in accordance with the Wage Determinations.

45. On the Pricing Submittal Form Vendor Sheets each building has a separate monthly price requirement. The problem is with Number 3 (Reagan) as it requires either Three of Two monthly prices. However, on page 3 of the Frequency inventory there is only one building with No evident building split outs. Can you please let us know what spaces to with each line item?

• Please quote these locations in one single price.

46. Can you provide the name of the incumbent(s) and the total contract amount.

• Please see response to Question #5.

47. Are employees unionized?

• There are two locations with Collective Bargaining Agreements

48. What is the wage determination number at each site.

• Please see the list of attachments for the Wage Determinations

49. Are Joint Venture or Teaming partners accepted.

• Yes.

50. Can we use our teaming partner’s PP?

• Yes.

51. Could you please provide us the set-aside for RFP# 697DCK-25-R-00051 Washington DC Area Janitorial?

• This solicitation is a 100% Set Aside for 8(a) Vendors

52. Could you please clarify the set aside for us to move forward with this RFP?

• Please see the response to Question #60.

53. Could you please confirm whether this solicitation is set aside for 8(a) Small Disadvantaged

Businesses (SDB)?

• Please see the response to Question #60.

54. Who is the incumbent for this contract and what is their Award ID number?

• Please see response to Question #5.

55. Are there any staff currently at the locations? If yes, how many at each location?

• The Government does not track such data.

56. When would we know whom won this contract?

• Please monitor SAMS.gov for updates and details.

57. Can you please clarify the classification for this solicitation?

• Please see Clause 3.6.1-17 NORTH AMERICAN INDUSTRY

CLASSIFICATION SYSTEM (NAICS) CODE (OCT 2022)

58. With fourteen (14) locations listed, is this an "All or none" solicitation, i.e. are we being required to submit pricing for all locations, or can we bid only on the facilities we feel comfortable we can service based on our geographic location?

• Only one contract will result from this solicitation.

59. What is the current award amount for the base year and all options for each location for

Janitorial Services? (Not including COVID-19 cleaning, please)

• Please see response to Question #5.

60. What is the current monthly contract amount for 2024 Janitorial Services?

• Please see response to Question #5.

61. What are the current contract personnel numbers for each location?

• The Government does not track such data.

62. Can we get the current roster and seniority list for each location?

• The Government does not track such data.

63. What is the current estimated supply cost, including paper products and chemicals?

• The Government does not track such data.

64. What is the current monthly or yearly price for each location?

• Please see response to Question #5.

65. Are all locations under one contract?

• This SIR will result in a single contract covering all locations listed in the SIR.

66. Who is the incumbent contractor?

• Please see response to Question #5

67. How long has the current contractor had this contract?

• Please see response to Question #5.

68. What is the current contract number?

• Please see response to Question #5.

69. What is the budget for all locations?

• The Government will not release this information.

70. Were all fourteen locations in the previous contract?

• All fourteen locations were included in the two previous contracts listed.

71. Since the previous SOW, has there been an increase or decrease in square footage for any of the locations?

• Please refer to the square footage data provided in this solicitation.

72. Can the Govt provide "25-R-00051 Frequency Charts" in Excel format?

• No

73. Can the Govt provide "25-R-00051 Pricing Sheet Submittal" in Excel format?

• No

74. Are CPARS and/or previously completed PPQs acceptable in-lieu of the Customer

Satisfaction Surveys?

• No.

75. frequency Chart: "Shown on the frequency charts some locations are operational 24/7 and some cleaning services are required 7 days/week either one, two or three times per day.

However there is no mention in the RFP, SOW or frequency charts of shifts, required cleaning hours or days per week. Will the Government provide their expectation of required minimum coverage hours and days and if the cleaning services are performed 24/7 per the frequency chart?".

76. Solicitation 3.1.7-6(b) 14 of 55 "DISCLOSURE OF CERTAIN EMPLOYEE RELATIONSHIPS (APR 2023) states in part…(b) The contractor must provide to the Contracting Officer the following information with its proposal and must provide a n information update within 30 days of the award of a contract, any subcontract, or any consultant agreement, or within 30 days of the retention of a Subject Individual or former FAA employee subject to this clause. Will the Government confirm that it is acceptable to provide this information on Volume I Business Proposal?"

• This clause calls for the vendor to provide this information within 30 days of Contract Award.

77. Solicitation: 3.2.1.5-4 15 of 55 "CONTINUITY OF SERVICES - MISSION CRITICAL CONTRACTS states in part… (d) Within [Number of days to be entered by Contracting Officer] days after award, the contractor must submit a Continuity of Contract Performance Plan to the Contracting Officer (CO) for review and acceptance. Will the Government clarify the required timeframe for submission of this post award deliverable?"

• Within 30 days of Contract Award.

78. Solicitation 3.6.2-28 (f) & (m) 23- 24 of 55 "SERVICE CONTRACT LABOR

STANDARDS (JUL 2023). Will the government clarify if there is a Collective Bargaining Agreement associated with this Contract? If so, please provide a Copy as an attachment to the solicitation.

• See Amendment 003 to the solicitation.

79. Solicitation 3.6.2-28 (n) 25 of 55 "Seniority List states in part…. Not less than

10 days prior to completion of any contract being performed at a Federal facility where service employees may be retained in the performance of the succeeding contract and subject to a wage determination which contains vacation or other benefit provisions based upon length of service with a Contractor (predecessor) or successor (29 CFR 4.173), the incumbent Prime Contractor must furnish the Contracting Officer a certified list of the names, of all service employees on the Contractor's or subcontractor's payroll during the last month of contract performance. To ensure accurate pricing based on the seniority list, hire dates, current salary, and leave accrual, will the Government provide a current list (minus employee names) of the hire date, salary, and leave accrual during the solicitation phase?

This will provide offerors with the same information available to the incumbent and ensure the offeror's pricing takes into consideration the current staffing profile."

• No

80. Solicitation 3.8.2-11 (b)(1) and (d) 30 of 55 "CONTINUITY OF SERVICES

(OCT 2018) states in part… (b)(1)Furnish phase-in, phase-out services for up to 90 days after this contract expires. (d) The Contractor must be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract. In reviewing the Section B tables there is no CLIN for Phase In and Phase out. How does the Government reimburse the successful offeror for phase out for 90 days after the contract expires since there would be no valid contract vehicle? what is the anticipated phase-in period for the successful offeror, and how will the cost for the phase-in period be reimbursed?"

• The Government will not reimburse for these time periods.

81. Solicitation Factor 3 Key Personnel 40 of 55 "Factor 3 Key Personnel states in part… The Offeror must submit one (1) certified resume. Will the Government please clarify the requirements for providing a certified resume?"

• A certified resume is one demonstrating at least five (5) years' experience as a Project Manager for requirements similar in size and scope. An acceptable submission must include the: contract number, start and completion dates (month and year), approximate contract dollar amount, brief description of the scope of the work, and client reference contact information (name, company name, location, and telephone number).

82. General N/A N/A Is there an Incumbent or is this a new Requirement? If there is a an incumbent, please provide the contract number, Company name and Total contract Value.

• Please see response to Question #5.

83. General N/A N/A If there is an incumbent, is the scope of the work for this requirement the same as the previous contract?

• This solicitation utilizes a new standard janitorial statement of work.

84. Other than the two Collective Bargaining Agreements that are in place for FAA LEESBURG (ZDC} 825 E MARKET ST, LEESBURG VIRGINIA 20167 and Warrenton, VA., Are any of the other 12 sites listed in the RFP covered under a Collective Bargaining Agreement (CBA}?

• No

85. Will the government be providing complete copies of both CBA's covering Leesburg and Warrenton as Public Service Employees Local Union 572 provided with solicitation is expired?

• See Amendment 003 to this solicitation.

86. Has the incumbent renegotiated a new CBA with Public Service Employees Local Union 572 or is that pending?

• See Amendment 003 to this solicitation.

87. Will the government be providing the seniority list for both CBA's? This is required to provide vacation amounts and other benefits the government is obligating the winning bidder to and without this information, an accurate determination of staffing and cost is difficult.

• No.

88. Are the hand soap dispensers (wall mounted} the same brand and style in all locations and if not, could the government provide the most commonly used style and model number?

• The Government does not maintain this data.

89. As well as our own past performance, can we use past performance from our teaming partner to meet the 3 prior contract requirements found in Section L? This effort to meet the requirement is not explicitly prohibited anywhere in the solicitation.

• Yes.

90. Will the government allow past commercial performance, within five years of equivalent size and scope to be used?

• Yes.

91. The provided Customer Satisfaction Survey does not ask nor does it include space for the questions outlined on page 49 Section B Technical Proposal Factor 1 Past Performance items i-ix. Is it the government's intent that we provide a separate sheet outlining items i-ix and attach to the CSS for submission?

• Yes. The Customer Satisfaction Survey is to be filled out by prior and/or current customers of the offeror. Past Performance information is to be provided directly by the offeror.

FURTHER RESPONSES WILL BE POSTED ON A LATER DATE