Consolidated Janitorial SOW with Changes NF.docx

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Janitorial Services for ATCT/SSC

I. SCOPE: This document outlines the requirements for janitorial services at Federal Aviation Administration (FAA) buildings and offices in various locations.

II. General Requirements

The Contractor must provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to have access to all Federal Aviation Administration facilities, to provide custodial services in accordance with this specification. Custodial service applies to all designated spaces including, but not limited to, halls, restrooms, offices, work areas, entranceways, lobbies, storage areas, elevators, and stairways.

III. Management

The Contractor must manage the total work effort associated with the custodial services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor must provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. The Contractor must maintain an adequate workforce and be trained in the proper use and handling of contract specified and approved supplies and equipment, to complete work in accordance with the time and quality standards specified herein.

IV. Work Control

The Contractor must implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor must plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and reports on the status of service call and indefinite quantity work items must be provided when requested by the Contracting Officer.

Facility Services for the Roswell Attachment J-1

I.

V. Work Schedule

The Contractor's initial work schedule must indicate the hours of the day that twice weekly or more frequent services will be performed and the day of the week that weekly or less frequent services will be performed. The schedule must list the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area. When scheduled services performed twice weekly or less frequently fall on a holiday, alternate dates must be specified. The initial work schedule must be submitted to the Contracting Officer for approval within 15 days after award. Once approved, all work must be performed in strict compliance with the work schedule to facilitate the Government's inspection of the work. Changes to the work schedule must be submitted for the Contracting Officer's approval at least three working days prior to performance. In preparing the work schedule, the Contractor must comply with the following general requirements:

Except as may otherwise be specified, all firm fixed-price work must be performed during the Government's regular working hours, under the services specific to each location. If the Contractor desires to carry on work after regular working hours, or on Saturdays, Sundays, or holidays, prior approval must be obtained from the Contracting Officer.

Project (indefinite quantity) work items must be performed during the days and times specified below. If the Contractor desires to perform this work other than during the days and times listed, or on Saturdays, Sundays, or holidays, prior approval must be obtained from the Contracting Officer.

VI. Interference with Government Business

The Contractor must schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor must be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

VII. Protection of Government Property

During execution of the work, the Contractor must take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended.

Accidental splashes must be removed immediately. The Contractor must return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary. These program elements are described on the Office of Federal Sustainability website (https://www.sustainability.gov/)

VIII. Environmental Management In order to comply with Executive Order 13693, and the FAA Greening Initiative, the Contractor must use environmentally preferable products and services. These program elements include, but are not limited to products and services that are energy-efficient, water-efficient, bio-based, non-ozone depleting, contain recycled-content, and non-toxic or less-toxic alternatives. The Contractor must also ensure the use of integrated pest management principles; responsible chemical use/storage practices; and diversion of non-hazardous waste from landfills. These program elements are described on the Office of Federal Sustainability website (https://www.sustainability.gov) IX. Products and Materials

Custodial cleaning products required in the performance of this SOW must carry the Environmental Protection Agency Design for the Environment (DFE) label, Green Seal certification, or must meet/exceed South Coast Air Quality Management District (SCAQMD) specifications and/or DFE and Green Seal specifications. Cleaning products must minimize exposure to potentially harmful chemicals (e.g., corrosives, skin irritants, human carcinogens, etc.) and contain bio-based solvents, reduced flammability, and low or no volatile organic compounds. Green cleaning program guidance can be found in more detail on the Office of Federal Sustainability website. (http://www.sustainability.gov) If it is determined that such certified products do not meet Government performance requirements, the Contractor must submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance. Products that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (http://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program) must meet the minimum recovered (recycled) content levels. Bio-based products must be used in accordance with the U.S. Department of United States Department of Agriculture’s Bio-Preferred program (http://www.biopreferred.gov). The contractor must purchase and use Energy Star or other energy- efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list.

X. Custodial Services Requirements

The Contractor must provide the custodial services described herein. Custodial services requirements are divided into three groups: basic services, service calls, and project (indefinite quantity) work requirements. An inventory and description of the areas to receive custodial services is included below.

XI. SPECIAL INSTRUCTIONS:

and his/her employees shall be subject to all rules and regulations relative to entering and leaving the buildings and grounds for security purposes.

XII. SITE UNIQUE REQUIREMENTS. The COR will discuss with the Contractor any special responsibilities.

XIII. SPECIAL CLEANING REQUIREMENTS FOR TOWER CAB WINDOW SHADES

A. Cleaning and Maintenance: Due to the delicate nature and high cost of the window shades, the following guidelines have been provided.

WARNING: The shades are highly susceptible to fingerprints, smudging and dust scratching. Soft cloth gloves should be worn when working with the shades.

B. Weekly Cleaning:

XIV. SPECIAL PRECAUTIONS:

Some areas will be occupied by FAA employees performing official duties during the time contract work is being conducted. Therefore, the contractor shall give special attention while conducting work in these areas. These areas contain critical and specialized power for the operation of equipment used by the FAA. At no time should the Contractor’s power-driven equipment be plugged into any electrical outlet used by FAA equipment or racks. Care shall be exercised to prevent vacuum cleaners, buffers, mops, etc., from striking FAA electronics equipment and racks. The Contracting Officer’s Representative (COR) will assist the Contractor in working out the best and safest methods for the proper cleaning of these areas.

XV. SAFETY AND FIRE PREVENTION:

XVI. CONTRACTOR FURNISHED SUPPLIES AND EQUIPMENT:

XVII. Government Furnished:

condition at all times. Failure to do so may result in the withdrawal of the privilege of using them.

XVIII. SECURITY REQUIREMENTS:

C. Contractor employees shall not disturb paper on desks, open desk drawers or cabinets, or use government telephones, except for brief and infrequent local calls as absolutely necessary.

D. Keys will be picked up and returned to FAA Supervisor. After business hours, shut off light, lock all inside and outside doors and return keys to FAA Supervisor. The Contractor will be responsible for all lost articles found by his/her employees being turned in at a location designated by the COR.

XIX. Basic General Services

Basic services must be performed at the locations and frequencies shown below and must consist of the services listed for the specified spaces. Furniture or other equipment (including waste and recycling containers) moved while performing basic services must be returned to their original position. All basic services will be paid for under the firm fixed-price portion of the contract. Performance requirements for these services include the following Section XX Space Cleaning.

XX. Space Cleaning

A. Performance requirements for cleaning consist of the following each time an area is serviced.

1. Sweeping/Dust Mopping. Concrete/quarry tile, terrazzo, wood, and resilient flooring must be swept or dust mopped so as to remove all loose dirt, dust, and debris. Dust/Vacuum stair well and tower leading to roof if applicable.

Floor drains must be cleaned and flushed with a disinfectant. Wainscoting, partitions, walls, and doors must be cleaned free of dirt, stains, and graffiti. Mirrors must be cleaned and polished. All metal fixtures and hardware must be cleaned. Waste and recycling containers must be emptied, disinfected, and plastic liners replaced. If present, shower stall rooms and locker/dressing rooms must be considered part of the restrooms, and cleaned accordingly. Restroom supply dispensers (paper towels, toilet tissue, and soap) must be replenished. The Contractor must stock restrooms with sufficient supplies to ensure that the supplies will last until the next scheduled service. If dispensers become empty before the next scheduled servicing, the Contractor must replenish them at no additional cost to the Government.

B. The Contractor must respond to service call requests for cleaning within 2 hours during regular working hours. Once begun, the cleaning effort must continue until completed. These calls include, but are not limited to, such items as:

1. Clean up of overflowed restroom fixtures.

2. Clean up of spills.

3. Cleaning muddy or wet entrances.

4. Clean up of broken glass.

C. SERVICES TO BE PERFORMED ON A DAILY BASIS AT ALL LOCATIONS:

Unless stated otherwise in Section XX, SERVICES SPECIFIC TO EACH LOCATION.

1. Sweep and spot clean all ceramic and vinyl tile floors. (Including elevator floor and vestibule, and base of tower stairs, if applicable).

2. Spot vacuum and spot clean all carpeted floors, including tower cab and TRACON if applicable. When vacuuming the tower cab and TRACON ask control room personnel first due to noise. PRIOR TO THIS TASK, CLOSE THE TRACON DOOR TO KEEP NOISE LEVEL DOWN. OPEN DOOR WHEN THE TASK IS COMPLETE. (If the task cannot be completed at the time it is requested, try again prior to leaving the facility)

3. Empty all wastebaskets and trash containers and replace liners. Wash receptacles inside and out as required

4. Clean and sanitize rest room sinks, toilets, urinals, mirrors and countertops. Spot clean all marks on walls, stalls, and floors and doors in restrooms. Replenish restroom supplies including toilet paper, paper towels, and soap dispenser. Solution to be used for scrubbing and damp mopping in all restrooms shall contain disinfectant as well as cleaner/detergent/water mixtures.

5. Clean and sanitize break room counter tops, tables, and sink fixtures. Clean / sanitize microwaves inside and out.

6. Clean / sanitize exterior of other kitchen appliances. Replenish paper towel dispensers.

7. Clean and sanitize drinking fountains.

8. Dust and wipe down equipment consoles in Cab and TRACON and dust internal windowsill in Cab, if applicable.

9. Clean walls (as needed) in administrative spaces.

10. Wash windows (as needed) inside, in areas except tower cab.

11. Empty all ashtrays in the smoking areas.

12. Replace all non-working light bulbs as needed. Tape note on light fixture if it is need of replacement ballast. Also inform COR or representative to ensure ballast is changed

13. Clean entrance glass, doors walls and mats.

D. SERVICES TO BE PERFORMED ON A BIWEEKLY BASIS AT ALL LOCATIONS:

Unless stated otherwise in Section XX, SERVICES SPECIFIC TO EACH LOCATION.

1. Completely vacuum all carpeted areas.

2. Vacuum tower cab stairwell and damp wipe handrails, if applicable.

3. Dust all surfaces including desks, furniture, file cabinets, bookcases, window ledges, blinds, light fixtures, operational consoles, etc. in addition, spot clean as needed (if area is cluttered with material, dust around it as best possible).

4. Spot clean all walls and doors, pay particular attention to rest rooms.

5. Damp clean all patio furnishings (tabletops and seats of chairs) No service required during inclement weather, if applicable.

6. Spot clean all cove bases.

7. Clean conference room tabletop.

8. Clean elevator doors inside and out and clean car walls.

E. SERVICES TO BE PERFORMED ON A MONTHLY BASIS AT ALL LOCATIONS:

Unless stated otherwise in Section XX SERVICES SPECIFIC TO EACH LOCATION.

1. Clean all refrigerators internally and externally.

2. Clean stairwells (including handrails and landings) between ground and junction floors.

3. Clean all air conditioning vents.

F. SERVICES TO BE PERFORMED ON A QUARTERLY BASIS AT ALL LOCATIONS:

Unless stated otherwise in Section XX SERVICES SPECIFIC TO EACH LOCATION.

1. Once per three-month fiscal year period, at a time to be coordinated with the COR.

2. Wax and buff all tile floors (except slate). Only the use of a high-grade, heavy-duty wax and commercial grade equipment and supplies is acceptable.

3. Clean all structural glass and the aluminum frames inside and out. All glass surfaces must be cleaned and left free of streaks and stains and must be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces must be removed.

G. SERVICES TO BE PERFORMED ON A SEMI-ANNUAL BASIS AT ALL LOCATIONS:

Unless stated otherwise in Section XX SERVICES SPECIFIC TO EACH LOCATION.

1. Once per six-month fiscal year period, at a time to be coordinated with the COR.

2. Clean and shampoo all carpet, unless the location specifies steam cleaning instead.

(a) Clean and shampoo all cloth furniture.

H. SERVICES SPECIFIC TO EACH LOCATION:

Tower Shaft, Stairwell, & Landings

Facility Services for the Albuquerque District Attachment J-1C

1. Space Group A

APPROXIMATE TOTAL FOR SPACE – GROUP A

10818

Space Group B

APPROXIMATE TOTAL FOR SPACE – GROUP B

Space Group C

APPROXIMATE TOTAL FOR SPACE – GROUP C

Space Group D

APPROXIMATE TOTAL FOR SPACE – GROUP D