6973GH-26-R-00041-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 1

0001 01/09/2026

AAQ-710 LOGISTICS CENTER ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

AAQ710-AFN

OKLAHOMA CITY OK 73125

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

6973GH-26-R-00041

1 copies to the issuing office.

11/21/2025

(x)

The purpose of Amendment 0001 is the following:

1. The close date of the proposal is extended from 09 January 2026 to 23 January 2026 (Section L.5).

2. Revised Section M.1 (h)

3. Revised Payment Clause 3.3.1-40 in Section I

4. All other terms and conditions remain unchanged and in full force and effect.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Samantha A. Pearce

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

LIST OF CHANGES:

Section I - Contract Clauses was revised as follows.

Clause List was revised as follows.

3.3.1-40 Electronic Submission of Payment Requests (INTERIM December 2025)

(a) Definitions. As used in this clause—

(1) “Contract financing” is a contractual authorization for payments to a contractor prior to acceptance of products or services by FAA.

(2) “Payment request” means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in this clause and the applicable Payment clause and invoicing requirements included in this contract.

(3) “Electronic form” means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) “Invoice payment” means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government. This includes payments for partial deliveries that have been accepted by the Government, final payments under T&M and labor-hour contracts, and final cost or fee payments where amounts owed have been settled between the Government and the contractor.

(b) Electronic payment requests. Except as provided in paragraph (f) of this clause, the Contractor must submit payment requests in electronic form. Purchases paid with a Government purchase card are considered to be an electronic transaction for purposes of this rule, and therefore, no additional electronic invoice submission is required.

(c) The Federal Aviation Administration utilizes the Delphi eInvoicing web-portal for processing invoices.

Contractors submitting invoices are required to submit invoices via the Delphi eInvoicing web portal which is accessed and authenticated via www.login.gov

(d) In order to receive payment and in accordance with prompt payment standards, the Contractor must submit a proper invoice. All invoices submitted as attachments in the Delphi eInvoicing web-portal must contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, mailing address, and email address (if available) of person to be contacted in the event of a defective invoice.

(9) The following statement: “The Contractor certifies that, by submitting this invoice to the FAA, the supplies and/or services billed have been shipped, rendered, or delivered in accordance with instructions issued by the ordering officer; that they are reflected in the quantities and/or period of performance stated on the invoice; and that such supplies and/or services conform to the quantity and quality requirements specified in the applicable contract, order, or blanket purchase agreement.

(10) The following statement: “Pursuant to Executive Order 14173, Ending Illegal Discrimination And Restoring Merit-Based Opportunity, the Contractor certifies that it is in compliance with the Equal Protection principles of the Constitution and all applicable Federal anti-discrimination laws, and acknowledges that such compliance is material to the Government’s payment decision under the False Claims Act (31 U.S.C. § 3729(b)(4)). The Contractor also affirms that it does not operate any diversity, equity, and inclusion (DEI) initiatives that are inconsistent with the Equal Protection principles of the Constitution and the non-discrimination requirements of Federal law, as interpreted by the Supreme Court in Students for Fair Admissions v. Harvard, 600 U.S. 181 (2023).”

Note: the statement in item (10) in the preceding list is only required for invoices submitted to receive payment for contract performance occurring after this AMS clause 3.3.1-40 Electronic Submission of Payment Requests (INTERIM December 2025) is included in the contract.

If the contract includes allowances for travel, all invoices that include charges pertaining to travel expenses must catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(e) Payment system registration. Each person accessing the Delphi eInvoicing web-portal will be required to have a unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how-do-i-create-an-account-with-logingov/.

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) DELPHI registration instructions. New users should request access to Delphi eInvoicing by sending an email to 9-AMC-FAA-iSupplier@faa.gov. Once access is granted, users should navigate to http://einvoice.esc.gov to activate the account. Users are required to log in every 45 days to keep it active.

(4) Training on DELPHI. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov

(5) Account Management. Contractors must contact the DELPHI Help Desk when their firm’s points of contact will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the DELPHI Help D can be found at http://einvoice.esc.gov

(f) Waivers: If the Contractor does not believe electronic invoicing can be used if they are awarded this contract, the Contractor must respond accordingly to AMS clause 3.3.1-41 Electronic Invoicing-Representation. Waiver requests must be approved by the FAA and DOT and will be processed expeditiously upon contract award. If the waiver request is not approved, the Contractor must use electronic invoicing consistent with this clause. If the waiver request is approved, conversion to electronic invoicing at a later date may be required. While the waiver is in effect, the current invoicing process must be used per AMS Guidance T3.3.1A.14 and the terms of the contract. The decision regarding a waiver request is not subject to AMS clause 3.9.1-1 Contract Disputes.

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Section L - Instructions,Conditions, and Notices to Bidders was revised as follows.

Clause List was revised as follows.

L.1 Incorporation of Representations and Certifications

Certain representations and certifications must be made by the offeror and completed as appropriate. The signature of the offeror on the face page of this SIR/RFO constitutes the making of certain representations and certifications.

Award of any contract to the offeror shall be considered to have incorporated the applicable representations and certifications by reference.

L.2 Inquiries

All questions regarding the project/specifications/plans must be received in writing (Samantha.A.Pearce@faa.gov) no later than 3:00 p.m. CDT, 10 days before the closing date, to allow for responses to be provided before the due date for receipt of proposals. Mark all emails with Solicitation No. 6973GH- 26-R-00041. Oral explanations or instructions are not binding. Any information given to an offeror that impacts the solicitation or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiation acquisition, there will be no public bid opening, and no information will be released regarding the number of offerors or the competition results until all awards are made. At the time of the award, the Government will disclose only the name of the awardee.

L.3 Submission of Supporting Cost or Pricing

(a) It is anticipated that the pricing of this action will be based on adequate price competition; therefore, offerors are not required to submit cost or pricing data. However, if, after receipt of proposals, it is determined that adequate price competition does not exist, cost or pricing data will be required.

(b) If it is determined that adequate price competition does not exist, the offeror shall provide current, complete, and accurate cost or pricing data upon request from the contracting officer.

L.4 Information and Considerations Affecting Offeror Proposal Submissions

(a) The FAA intends to award a single contract to the Lowest Price, Responsible Offeror.

(b) Specific attention is invited to AMS paragraph 3.2.2.3.1.2.2, Communications with Offerors. The FAA may communicate with one or more offerors at any time during the SIR process. Communications with one offeror do not necessitate communications with other offerors, as they will be offeror-specific. Information determined to have common application and not considered prejudicial to offerors will be communicated to all offerors.

(c) This document constitutes a formal SIR/RFO for which an award may be made without further discussions/negotiations. Offerors are to consider all terms and conditions contained in the formal SIR/RFO in preparation for the proposals set forth herein.

L.5 Instructions for Preparation and Submission of Proposals

(a) The Offeror must provide the following information needed to aid in the determination of responsibility:

1. The Offeror must complete and submit two (2) “Organizational Experience Questionnaire” (OEQ) forms that include one project per form, SIR attachment J.3 Organizational Experience Questionnaire. If the offeror anticipates using a subcontractor to complete a significant portion of this requirement, one of the OEQ forms may cover a project the subcontractor has completed previously. All blocks must be filled in, and all data must be accurate, current, and complete. ***NO OTHER FORMS WILL BE ACCEPTED***

2. All projects submitted must have been underway or completed within the last three (3) years. ****Ensure to include the dates.****

3. Must be the same or similar in scope.

4. Projects must be valued at or over $150,000. If the Offeror does not have prior prime contracts to cite, then the Offeror may cite instances in which it has served as a primary subcontractor.

5. If contacted, the project's customer POC confirms the project was completed in a satisfactory manner or better.

AND

6. If further evaluated, using other past performance information, findings appear to pose little to no risk to the FAA in terms of cost, performance, or schedule.

(b) Submit proposal by the due date stated on the first page

(c) Ensure Active SAM registration and no exclusions

(d) If any amendments are issued, ensure to sign and submit with the proposal submissions

(e) Section B, Supplies or Services and Price/Cost

(f) Section K, Representation and Certifications (Fully Filled in)

(g) The Proposal Guarantee must cover 20% of the proposal price and be submitted with the proposal.

(h) The Performance and Payment Bonds must cover 100% of the awarded contract price and be due within 15 calendar days of contract award.

(i) Offer must be received via email marked as follows:

MARK EMAILS:

Solicitation No. 6973GH-26-R-00041 Offer Closing Date: 23 January 2026 Offer Closing Time: 3:00 P.M. (1500 hours), CENTRAL TIME)

L.6 Relationship between Sections L and M

Your attention is directed to the functional relationship between Sections L and M of this SIR/RFO. Section L provides information for the purpose of organizing the proposal and is not intended to be all-inclusive. Section M describes evaluation factors for the award. Since the Government evaluation of proposals will cover all areas identified in Section M, proposals should address all such areas for evaluation.

L.7 Disposition of Unsuccessful Proposals

The FAA will retain one electronic copy of all unsuccessful proposals.

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Section M - Evaluation Factors for Award was revised as follows.

Clause List was revised as follows.

M.1 Information and Considerations Affecting Vendor Proposal Submissions

(a) This acquisition will employ source selection procedures for competitive negotiated procurements as authorized by the Federal Aviation Administration Acquisition Management System (AMS).

(b) The FAA may communicate with one or more Offerors at any time during the SIR process. Communications with one Offeror do not necessitate communications with other Offerors since communications will be Offeror-specific. Information determined to have common application and not considered prejudicial to any Offeror will be communicated to all Offerors.

(c) Cost/Price will be reviewed for mathematical accuracy and reasonableness.

(d) Offers will be evaluated, and a contract award made based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors (“Low-Priced, Technically Acceptable”). Tradeoffs are not permitted. Proposals are evaluated for acceptability, but not ranked, based on non-cost/price factors.

(e) Only the offeror that provides the lowest price of all proposals determined by the FAA to be responsible will receive a contract award, so long as the proposal is otherwise acceptable for award (no conflicting terms and conditions, contract documents are correctly completed, etc.).

(f) Because several proposals are anticipated, uniformity of proposals is essential to assure a fair and accurate assessment of each offer. All proposals must be submitted in accordance with Section L and must conform to all the terms and conditions of the SIR. Failure to conform to all requirements expressed may be cause for rejection without further evaluation or discussion. Proposals may be eliminated if they are determined to be grossly deficient (i.e., the submittal does not represent a reasonable effort to address all elements of the SIR or clearly demonstrates that the Offeror does not understand the requirements of the SIR, and the proposed cost/price is not considered reasonable.

(g) Additional information may be requested from the offeror(s) whose proposal is the lowest price. The information may clarify or supplement, but not basically change, the proposal as submitted. The FAA reserves the right to award a contract based on initial offers received, without discussions or negotiations. For this reason, each initial offer should be submitted on the most favorable terms from the standpoint of price/cost.

(h) Award will be made to the lowest-priced offeror determined to be responsible. The FAA will assess responsibility based on the information submitted by the offeror in the Organizational Experience Questionnaire (OEQ) forms, as well as other available past performance information. Past performance information may include, but is not limited to, interviews with points of contact identified in the OEQ forms and records contained in the Contractor Performance Assessment Reporting System (CPARS). OEQ forms will be evaluated on an Acceptable/Unacceptable basis in accordance with the requirements outlined in Section L.

M.2 PRICE ANALYSIS

The FAA will evaluate proposals for reasonableness in accordance with AMS Policy Section 3.2.3.1 and AMS Procurement Guidance Section T3.2.3. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. When determining price reasonableness, the Government reserves the right to compare the Offeror’s proposed prices to the Independent Government Cost Estimate, to published catalog or market prices, to prior prices paid for the same or similar items and services, or as compared to any other sources. The FAA reserves the right to perform price realism and/or cost realism in accordance with AMS T.3.2.3(A)(1). The FAA reserves the right to conduct cost analysis if necessary to ensure a fair and reasonable price and to support the price realism and/or cost realism analysis. The FAA, at its sole discretion, may require additional information to conduct a cost and price analysis or reject proposals that lack completeness or consistency.

M.3 Basis for Award

Award will be made based on the lowest-priced proposal from a responsible offeror. A contract award will be made to the Offeror who is deemed responsible in accordance with the Acquisition Management System (AMS), whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and responses to the OEQ form) and is judged, based on available information, to represent the lowest priced responsible offer.

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