QA Matrix_AMA-400 Technical Ops ISSC_25-R-00020 at AMEND-002.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Screening Information Request (SIR) FAA's AMA- 400 Technical Instructional Support Services Contract
- Solicitation number
- 6973GH-25-R-00020
About this file
This is a Questions and Answers (Q&A) matrix document for solicitation 6973GH-25-R-00020, which contains 35 vendor questions and government responses related to the FAA's AMA-400 Technical Instructional Support Services Contract.
Key details from the Q&A include: the proposal due date has been extended to December 16, 2024 at 9:00 am CST; Past Performance Questionnaires are due by December 20, 2024; the period of performance is March 1, 2025 through April 30, 2030 (5 years including transitions); the contract is confirmed as a competitive 8(a) set-aside; past performance recency requirements are between 15 months and 5 years; the past performance page limit has been increased to 25 pages; and pricing templates allow company-specific formats for indirect rates and pools. The Q&A also clarifies various requirements around proposal organization, pricing submission requirements, and past performance documentation.
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25-R-00020-Q&A @Amend-001
Item No. Reference Question/Comment -- *Each question must have its own Item No. Government Response/Disposition
| *Note to Vendor: Please separate your inquiries, refraining from asking multiple questions within a singular row. | |||
| 1 | SIR Due Date/Time | Will the Gov't consider a 5-day extension | The response date is changed to Monday, 16 Dec 2024 at 9:00 am CST |
| 2 | PPQ Due Date | There are two dates for PPQ delivery | PPQs are requested to be submitted by COB 20 Dec 2024. Please use the drop-down to update Att.J-13 for this date, feel free to notify those Customers you have already facilitated. |
| 3 | Period of Performance correction needed | Period of Performance is estimated to be five (5) years not including the NSP Transitions (Phase In/Out periods). |
01MAR 2025 - 30 APR 2030 (including transition) In the event of an earlier award, notification will be sent.
| 4 | Miss Reference | Reference to AMA-200 | The inadvertent reference is updated per AMEND-001 |
| 5 | Small Business Status | Section L.3. SAM.GOV Certs & Representations Issue states the offeror to provide Reps and Certs relevant to their WOSB JV and or EDWOSB JV Certifications. Is this requirement being restricted to only WOSB or EDWOSB companies? In Section A, it is stated that the effort is being Solicited as Best Value Indefinite Delivery/Indefinite Quantity Competitive 8(a) Set Aside | This is a competitive 8(a) Set Aside. Any Entity claiming WOSB J/V or EDWOSB J/V will need to enclose certification documentation |
| 6 | Recency | Please inform if recency is 5 years, but not less than 15 or 18 months | Recency is no more than 5 years, and not less than 15 months |
| 7 | PPQ | Please confirm if both Attachments J-12 and J-13 must be sent to the offeror’s customers | No. Only J-13. Per the instructions (J-12) A copy of each completed form, Att.J-12, must be included in the Past Performance Volume of your proposal. Att.J-13 must be completed and sent to the Rater/Customer to be completed. The Prime Offeror must provide this form to (and collect from) any Subcontractor submitting experience for evaluation. |
| 8 | VOL III - Factor 5 | Please clarify what specific information needs to be included in this section? There are no instruction provided within Section L. | Please see Section M (starting on pg 120) The CO has added a quick blurb within Section L, but Section M provides the needed information. It is recommended throughout that the offeror submit the most relevant and accurate proposal forward covering all of the requirements appropriately. The Risk Factor is advising how offerors will be evaluated for risk |
| 9 | Section L for Volume II and III | There are no instructions provided within Section L for Volume II and III. Can the FAA provide instructions for these two volumes | Please see Section M (starting on pg 111) for VOL II needs. Section L instructs the offeror to do so "All of the Volume II instructions are under M.5(b) for each Factor or SubFactor" The documentation is a combination of what is required and the evaluation criteria. |
| 10 | Please see Section M (starting on pg 116) for VOL III needs. Section L instructs the offeror to do so "All of the Volume III instructions are under M.5(c) for each Factor or SubFactor" The documentation is a combination of what is required and the evaluation criteria. | ||
| 11 | Attachment J-12 | J-12 allows for approximately 80 characters to be entered in the Description of Work section. Is this where we are to provide the scope of the referenced contract that will be used for evaluation of scope, magnitude of effort and complexities? | It is up to the offeror if this is a location the entity wishes to also address this information, however, the SIR requests it for VOL III. See Item 11 above. Both would have the offeror placing within the relevant Volume. |
| 12 | Attachment J-12 | Are the font requirements the same for J-12 as they are provided in the SIR? | The fields on J-12 are set. It is okay to leave or change them, but not to exceed the font requested |
| 14 | Attachment J-13 | This form states that we can provide a supplemental page to provide more information on the description of work performed. Will this be used to evaluate and rate scope, magnitude of effort and complexities? | Any submitted documentation can be used to evaluate the offerors. The tables at page 116 "Requirement of the PRIME CONTRACTOR" and "Requirement of any SUBCONTRACTOR have been duplicated within Section L at pg 100 for convenience, however, either location would have the offeror delivering within the relevant Volume |
| 15 | Attachment J-13 | If Factor 4 Past Performance has a limitation of 12 pages, where should we include the supplemental page? | The instruction is to include J-13 at VOL III, so any attachment should follow suit. |
| 16 | SIR, Volume III – Factor 4, Past Performance | The required documents for Volume II equal 12 pages (1 page for Att 12, 1 page for Att 13, 1 page of evidence of submission). Can the FAA increase the page limitations for this section? | The page limit is updated per AMEND-001 to 25 pages. Please advise if more are needed. |
| 17 | SIR, Volume III – Factor 4, Past Performance | On page 118, the Past Performance Relevancy Ratings table directs offerors to Section L for relevant performance data; however, this information is not included in Section L. | The direction is addressed per AMEND-001 on page 118 |
| 18 | SIR | There are multiple instances throughout the SIR where there are no spaces within sentences. Will this be updated in an amendment? | Absolutely. My sincerest apology. The conversion to PDF was not successful and we did not catch each of the areas. See AMEND-001 |
| 19 | SIR | Do we need to provide all 124 pages back with Volume I, or only the signed SF33 and any representations, certifications, and other statements that need to be included (SIR Sections A-K)? | The request is stated at Table L1 [Proposal Organization] starting on pg. 97. The offeror may include or limit where they wish at their risk |
| 20 | Page 101 of the SIR, FACTOR 6(4) | All Excel spreadsheets must be writable and must include all proposed formulas and calculations fully rounded to the nearest dollar. Confirming the government did not intend to apply the rounding requirement to the nearest dollar to the individual rates provided in tabs BASE PERIOD, OPT YEAR I, OPT YEAR II, OPT YEAR III, and OPT YEAR IV. | All documentation is treated as Source Selection Sensitive and FOUO and is not disclosed outside of the Source Selection Team. All information will be protected at a level which is in accordance with T3.2.2.3(A)(3) or higher as appropriate for the documentation. |
| 21 | Section F – Deliveries or Performance, paragraph F.2 Delivery Schedule | The reference paragraph F.2 indicates “some requirements may require periodic evening shift contract services between 6:00pm and 12:00 am.” As provided in FAA Order 3550.10 Pay Administration night work is defined as work performed between the hours of 1800 and 0600 requiring premium pay for night differential with an authorized percentage specified under entitlement. Will a line(s) be added to the pricing Schedule B for the bill rate necessary to support this requirement for all applicable labor categories? | No, Any need for night work would arise during performance and will be handled with the awardee |
| 22 | L.2 Point of Contact | Regarding clarifications, questions, inquiries, and/or concerns; will the Government provide the full questions/inquiry/concern with the answers? | To the highest extent practicable. Some items are not relevant to all and an offeror has the opportunity to ask that it not be. Discretion is used |
| 23 | Clauses | Is AMS Clause 3.6.2-29 applicable when AMS Clause 3.6.2-28, Service Contract labor Standards, has not been made applicable to this SIR or does the Government intend to incorporate AMS Clause 3.6.2-28, Service Contract Labor Standards (July 2023)? | AMS Clause 3.6.2-28 is located in Section I |
| 24 | Clauses | Can the Government clarify the basis of the E-Learning/Web Designer equivalent rate when there is no correlation to a GS-9 at any step for the provided rate? | This is under review |
| 25 | Clauses | The reference paragraph H.9, Clause 3.6.2-29, and Clause 3.6.2-40 all talk to the Service Contract Act. Will AMS Clauses 3.6.2-28 Service Contract Labor Standards be added to the contract? And if so, will AMS Clause 3.6.2-30, Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts) be added as well? | AMS Clauses 3.6.2-28 and 3.6.2-30 are located in Section I |
| 26 | 3.6.2-29 and Section L – Instructions, Conditions, and Notices to Bidders, Factor 6 – Cost Price paragraph 11 | The reference paragraph state “It is not a wage determination”; does the Government intend to include the current Wage Determination in the SIR in order to provide pricing? | The Wage Determination was attached at Att.J-3, but has been changed to J-14 |
| 27 | Section L – Instructions, Conditions, and Notices to Bidders, Factor 6 – Cost Price paragraph 4, and Attachment J.2 Schedule B | The reference Section L Factor 6 paragraph 4 does not allow proprietary markings and must include all formulas and calculations. The Schedule B provides for completion contains detailed pricing data that by nature is proprietary to a company’s business operations and financials. We request the Pricing Summary tab of Attachment J.2 be separated and provided as the Schedule B in the contracts section and all pricing data for Base Year through Option Year 4 tabs in Attachment J.2 be provided in a Cost/Price Volume separate from the Contract volume where proprietary data may be provided. | See Item 20 above |
| 28 | Reference: Volume III – Factor 4, Past Performance | How should contract value be calculated on multi-award IDIQ type contracts? | The offeror should tally the Task/Delivery Orders where they Served as a PRIME and where they served as a SubContractor and submit under those categories. |
| 29 | Past Performance Questionnaire | If work is done as part of the JV and the offeror is the managing partner of the JV, will the Government accept a completed PPQ for work done by the JV, if the offeror is purusing this opportunity separate from the JV? | PPQs for work performed under a J/V are acceptable from either or both Parties of the J/V. |
| 30 | Att.J-2_SCHEDULE B Pricing | There is no tab provided for Fringe indirect cost pools and bases. Could the government revise the spreadsheet to include a Fringe tab? | No, The instruction is to use the Offeror's Format |
| 31 | Att.J-2_SCHEDULE B Pricing: S2, S3, S4, & S5 | Five questions are pending | Response will be sent by email on 4 Dec 2024 and loaded to SAM.gov at the Teams' earliest availability |
| 32 | Att.J-2_SCHEDULE B Pricing - CLIN COMPUTE Tables | Page 1 - Column B - Company Pool Category - Can the government please confirm the Pool Category is equivalent to an Indirect Cost Pool? | |
| Columns C-G - Please confirm if the offeror is to provide the projected total pool amount for the base and all option periods? | Yes, Please | ||
| Columns C-G - Is the government requiring the individual expense accounts that make up the indirect cost pool be provided? | Yes. | ||
| Page 2 - Column C-J - Columns for Option Year I allocation base amounts are missing. Can the government revise the spreadsheet? | Instruction allows for the offeror to use company format. Offeror revision of the form template is also allowable | ||
| Column B - Can the government explain what information is required for 'Cost Allocations'? | Allocation base is specific to a company, but for example considers the company's (usually PRIME's) company direct/overhead labor, G&A labor, Office Supplies, professional activity costs, equip leases, phone, etc. | ||
| 33 | S2.INDIRECT POOL w-Rates TAB | Can the government please confirm the Indirect Pool Category is the same as the Company Pool Category provided in the S1. ALLOCATION POOL TAB? | No; again the base is specific to a company, but for example considers the company's (usually PRIME's) state taxes and licenses, travel items, allowable expenses, i.e. advertising, property/federal tax, consultant fees/costs, insurance, etc. |
| 31 | S3.INDIRECT POOL EXP&ALLOC SUM TAB | Can the government please clarify if the Indirect Cost Pool and Allocation Base amounts are to be provided in this tab? | Please see 'row' 38 above |
| 32 | S4.G&A RATES TAB | Columns C-G - Is the offeror to provide the projected total G&A pool amount for the base and all option periods? | Yes |
| Columns C-G - Is the government requesting the individual expense accounts that make up the G&A cost pool be provided? | The request is to provide visibility into the methodology behind the proposed price | ||
| 34 | S5.OVERHEAD RATES TAB | Can the government clarify how Overhead data is to be presented in this tab, different from the S4.G&A RATES TAB? | The format may be the same or as stated the company format is acceptable. In either event, the pool costs differ |
| 35 | SIR Section M.5, Factor 2 | ….................Will the FAA please remove the quoted language from Factor 2? | The language is updated. Oklahoma law does not enforce non-compete agreements for the most part if at all, but this language was intended to advise for the current solicitation which will cover the mission in the best interest of the Government for upcoming award and efforts going forward. |
&D &Pof&N &F
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