Questions and Answers - 07.03.23.pdf

SIR/RFP 6973GH-23-R-00147 Financial Services July 3, 2023

Questions and Answers

1. QUESTION: Who is the current incumbent?

GOV’T ANSWER: Rigil Corporation.

2. QUESTION: Is this a new requirement?

GOV’T ANSWER: Yes.

3. QUESTION: What is the current contract number?

GOV’T ANSWER: DTFAAC-16-D-00060

4. QUESTION: Is the number of employees requested in this RFP the same as the number of employees being requested under the current Incumbent contract?

GOV’T ANSWER: No.

5. QUESTION: Is the Labors hours requested in this RFP the same as the labor hours requested under the current Incumbent contract?

GOV’T ANSWER: Yes, 1880.

6. How many employees are executing the existing contract?

GOV’T ANSWER: Approximately 29.

7. QUESTION: We see guidance that there is a 20-page limit for Volume I – Technical Proposal. However, we do not see guidance on a preferred font style (Times, Ariel, etc.). Does the government have a preferred font for proposal responses?

GOV’T ANSWER: Section L.5 Instruction for Preparation for Proposals, L.5.1 General has been revised to include a preferred font.

8. QUESTION: We do not see guidance related to a minimum font size. Does the government have a minimum font size allowed for narrative text? If so, is a reduced font size of 10-point or 8-point allowed for use in tables and figures?

GOV’T ANSWER: Section L.5 Instruction for Preparation for Proposals, L.5.1 General has been revised to include font and font size.

9. QUESTION: We see guidance that there is a 20-page limit for Volume I – Technical Proposal. Are the cover page and table of contents excluded from this 20-page limit? Is the resume(s) excluded from this 20-page limit?

GOV’T ANSWER: Cover page, Table of Contents, and Resumes are included with the 20-page limit.

10. QUESTION: The Q&A states “A cover sheet may be used for each volume for this designation along with the designation of the applicable page(s) the offeror deems competitive sensitive.” However, it does not state if this cover sheet counts against the page limit.

GOV’T ANSWER: A cover sheet counts against the page limit.

11. QUESTION: The Q&A states “text font size no less than 11 and Times New Roman.” Does the size 11 font apply to tables and figures as well, or can these be created using a smaller font?

GOV’T ANSWER: Font size of no less than 11 is across the board. This applies to tables and figures also.

12. QUESTION: If we include a Table of Contents, will that count against the 20-page limit?

GOV’T ANSWER: Yes.

13. QUESTION: How many employees did the current contract have in the Base Year?

GOV’T ANSWER: 94, which was reduced to due to automation.

14. QUESTION: How many employees did the current contract have in the Year 1?

GOV’T ANSWER: 75, which was reduced to due to automation.

15. QUESTION: How many employees did the current contract have in the Year 2?

GOV’T ANSWER: 73, which was reduced to due to automation.

16. QUESTION: How many employees did the current contract have in the Year 3?

GOV’T ANSWER: 49, which was reduced to due to automation.

17. QUESTION: How many employees did the current contract have in the Year 4?

GOV’T ANSWER: 40, which was reduced to due to automation.

18. QUESTION: Why is it that there are 29 employees executing the current contract but now the FAA wants 39 employees for the Solicitation Base Year?

GOV’T ANSWER: ESC is constantly in talks to sell our services and needs a contract vehicle in place that is able to support the mission. The number of employees provided are an estimate. Note: As an IDIQ contract, ESC is only responsible for the minimum guarantee.

19. QUESTION: What is causing the increase in the number of employees from 29 to now 39?

GOV’T ANSWER: See answer to #18.

20. QUESTION: Is this an existing requirement? If so, could the government provide the existing contract number for this requirement?

GOV’T ANSWER: Yes, this is an existing requirement. The existing contract number is DTFAAC-16-D- 00060.

21. QUESTION: If this an existing requirement, is the government looking for a new service provider?

GOV’T ANSWER: The Federal Aviation Administration (FAA), Mike Monroney Aeronautical Center (MMAC), Enterprise Services Center (ESC) has a requirement for Financial Services. The FAA contemplates award of an Indefinite Delivery/Indefinite Quantity Type contract with a 1-year base period and four (4) one-year option period if exercised. The SIR/RFP is set-aside for 8(a) businesses. Each offeror must submit a proposal in accordance with the instructions in Section L of the SIR/RFP. Proposals will be evaluated in accordance with Section M of the SIR/RFP. The Government intends to make one award from this Solicitation.

22. QUESTION: Could the government provide a list of its key financial systems including the ledger system?

GOV’T ANSWER: DELPHI Financial Management with USSGL – Oracle Release 12. PRISM – CompuSearch Procurement System, Release 7.4.

23. QUESTION: For Attachment 9 – Schedule B_FS Excel Breakdown Excel file, what are the “Premium Rates” columns for? Is the government asking for a discount from the “Premium Rates” which might refer to bidder’s commercial price? Please clarify.

GOV’T ANSWER: The SOW Section 3.6 has been updated to define Premium Rates.

24. QUESTION: In the recent Questions and Answers the Government indicated in answers 1 and 2 that the incumbent is Rigil Corporation and that this is a new requirement. What aspects of the scope are new and different from the existing incumbent contract held by Rigil Corporation?

GOV’T ANSWER: Financial Specialist labor category added for analytics and potential workload increase (anticipated agency implementations). Most of the contract work is similar to the current contract, but there have been some changes.

25. QUESTION: Please confirm that the Program Manager is the only key personnel and is therefore the only resume required as part of offeror response.

GOV’T ANSWER: Yes, in accordance with 3.8.2-17 Key Personnel the “Program Manager” is the only personnel identified.

26. QUESTION: Do we need to submit LOI for the Key Personnel PM?

GOV’T ANSWER: Offeror must do whatever satisfies Subfactor 1.1 a.2. through 4.

27. QUESTION: Are the Resumes and LOI are out of page limit?

GOV’T ANSWER: Resumes and LOI are part the page limit.

28. QUESTION: Please clarify if Cover Page, and TOC are part of page limit or not?

GOV’T ANSWER: Cover Page and TOC are included with the 20-page limit.

29. QUESTION: Is the cover page excluded from the 20 page limit for the Technical proposal Volume 1?

GOV’T ANSWER: A cover page is included with the 20-page limit.

30. QUESTION: Is the table of contents excluded from the 20 page limit for the Technical proposal Volume 1?

GOV’T ANSWER: A table of contents is included with the 20-page limit.

31. QUESTION: Reps and certs are not addressed in amendment 1. Should we include them in the Volume 2 response?

GOV’T ANSWER: Please see Section L.5 Instructions for Preparation of Proposals, L.5.3 Proposal Content (b) Cost/Price Proposal Content – Volume II of the SIR.

32. QUESTION: Will the Government confirm that Executive Order 14026 listing contracts entered into after January 2023 have a mandated minimum rate of pay of $16.20 for any Labor Category listed in the Wage Determination is in effect for this opportunity?

GOV’T ANSWER: In accordance with the SIR, 3.6.2-47 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) is applicable.

33. QUESTION: Will resumes be counted in the 20-page count limit?

GOV’T ANSWER: Resumes are included with the 20-page limit?

34. QUESTION: Are the table of contents, compliance matrix, acronym lists, etc. excluded from the 20-page limitation?

GOV’T ANSWER: Table of contents, compliance matrix, acronym lists, etc…are included with the 20-page limit.

35. QUESTION: Are there any Organizational Conflict of Interest Requirements?

GOV’T ANSWER: Please see clause 3.1.7-2 ORGANIZATIONAL CONFLICTS OF INTEREST (JAN 2023).

36. QUESTION: Is the contract performance fully on-site or is remote work permitted?

GOV’T ANSWER: Contractors will need to observe the same hybrid work schedule as feds…meaning if feds must report 2 days per pay period; contractors will be expected to follow suit. Some positions are not conducive to telework and are duly noted in the tasks.

37. QUESTION: Are the Key Personnel required on-site full time or may they work remotely?

GOV’T ANSWER: SOW Section 3.1 has been updated.

38. QUESTION: What positions are considered Key Personnel?

GOV’T ANSWER: Please see clause 3.8.2-17 Key Personnel and Facilities (JUL 2019) in the SIR and paragraph 3.1 Key Personnel in the Statement of Work.

39. QUESTION: The Instructions to Offerors, Factors 2.2 and 2.3, state to provide evidence of two efforts within the previous five years of experience working with Government Financial Services. Can we provide more than two efforts?

GOV’T ANSWER: No

40. QUESTION: Please provide the federal salary range for the below FAA pay levels. We are unable to find the information anywhere.

FV-F

FV-G

FV-H

FV-I

FV-J

FV-K

In other words, what is the federal salary range for FV-F? What is the salary range for FV-G? What is the salary range for FV-H? What is the salary range for FV-I? What is the salary range for FV-J? and What is the salary range for FV-K?

GOV’T ANSWER: Please reference Attachment 12, Core Salary with Conversion.

41. QUESTION: Ref tab “Opt Yr 4" in Attachment 9 - Schedule B_ FS Excel Breakdown.xlsx Column "C" for Hourly Rates is reference column "L" of tab "Hourly Rate w Escalation" for "Option Year 4 Sep 2027 - Aug 2028 Premium Rates". This is not consistent with the other tabs for "Opt Yr 1" to "Opt Yr 3", where column "C" Hourly Rates are referencing Regular Rates in the "Hourly Rate w Escalation" tab. Did the government meant for offerors to quote "Premium Rates" for "Opt Yr 4" and the inconsistent cell references are correct?

GOV’T ANSWER: Schedule B has been revised.

42. QUESTION: During this review, we encountered a discrepancy in the pricing information outlined in Schedule B of the Excel Breakdown dated 06-13-2023. According to the aforementioned document, it is stated that we are required to provide pricing for an Accounting Clerk IV (SCA) on the Hourly Rate with Escalation tab. However, we have been unable to locate an SCA Occupation Code or Title corresponding to the mentioned role. Consequently, we are unable to provide the requested rate. To ensure that we fully comply with the Government's requirements and submit all necessary information accurately, we kindly request your assistance in clarifying the specific requirement related to the Accounting Clerk IV (SCA) position. Please provide any additional details or alternative instructions pertaining to this role's pricing.

GOV’T ANSWER: The Accounting Clerk IV position has been removed from the SOW, Labor Categories, and Schedule B.