Attachment 2b_FY22 GC DUTIES-WORK INSTRUCTIONS 08242022.xlsx
XLSX spreadsheet 671 KB Posted
- Attached to
- CANCELED*** Screening Information Request (SIR)/Request for Proposal (RFP): Financial Support Services Federal contract opportunity
- Solicitation number
- 6973GH-23-R-00147
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GENERAL TASKS
| DUTIES |
| SEPARATE MAIL BY SECTION |
| OPEN MAIL |
| DATE STAMP DOCUMENTS |
| SCAN DOCUMENTS ACCORDING TO SCANNING INSTRUCTIONS |
| FAA UTILITY INVOICES |
| PLACE INVOICES THAT WERE RECEIVED > 12 MONTHS FROM CURRENT DATE IN RECYCLE BINS |
Scanner Instructions REMOVE staples and UNFOLD all invoices prior to scanning
1 Open Kodak Capture Pro Program
2 Insert Invoice into scanner vertically, face up
3 Click icon for New Batch
| 4 | Select Job Name based on Agency or FAA Region being scanned |
| Enter date received (defaults to current date) |
CLICK OK or Hit Enter
| 5 | Click Green Button |
| Check for Grayscale as the setup |
6 After scanning begins, name the pdf file by Vendor Name and Account Number, Hit Enter
7 After naming the file, Click Output Batch (Checkered Flag)
| 8 | Once the file has been outputted, the window for a new batch pops up |
| (defaults to last information entered) | |
| Repeat Steps 5 and 6 |
LOCATION: E:\UTILITIES\UTILITY INVOICES
Note: You cannot save the same file name, if a file name already exists it will fail to save and show the window below
Delete File then rescan
DUPLICATE FILE NAME RESOLUTION
| Note: You cannot save the same file name, if a file name already exists it will fail to save and show the window below |
| You can rename the file by clicking Batch>Rename |
| Rename the file then click OK |
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