Questions and Answers as of 04.17.2023.pdf

Questions and Answers

SIR/RFO 6973GH-22-R-00205

Warehouse Support Services

1. Question: Did the contract price you sent me yesterday ($8,333,113.16) include the bench stock operation which is being solicited separately now?

Answer: Yes

2. Question: Does the estimated NTE price of $9,000,000.00 include the bench stock operation?

Answer: No

3. Question: Ref: Schedule B: Row labeled “Escalation”. This row shows 0% beginning with Option Year 1 and continuing through Option Year 4. Does the 0 indicate that bidders may escalate their basic labor rates in the Option Years?

Answer: Yes, the contractors choose their escalation for the out years for CLIN 0001. CLIN 0002 will be determined by SCA escalation. (See Amendment 2 – Schedule the formulas have been updated.)

4. Question: Ref: Schedule B, Column “Contract Type” and CLINS 00003,01003,02003, 030003, and 04003. What type of contract is “CR”?

Answer: Travel will be Cost Reimbursable CLIN. The Travel CLIN is an optional CLIN to be utilized at the government's discretion. The Travel CLIN will be TBD.

5. Question: What costs are included in the CLINS for “Travel”?

Answer: The costs are whatever it takes for your personnel to get from one place to the meeting location.

6. Question: No Reference: In view of the magnitude of the contract, request that the FAA conduct a pre bid site visit and conference to allow bidders the opportunity to observe conditions, operations, and potential additional existing cost elements not readily evident in the PWS or other sections.

Answer: Please reference Amendment 1 for Site Visit Information

7. Question: If you schedule a pre bid site visit, would you consider an extension to the bid due date to allow contractors to evaluate information from the visit for its impact on bidding costs.

Answer: The Site Visit is scheduled for this week, which allows ~2 weeks to prepare bids.

8. Question: No Reference: What is the name of the incumbent contractor, the contract number, and the total contract value?

Answer: Incumbent Contractor: Leader Communications Incorporated (LCI) Contract Number: 6973GH-18-D-00016 Total Contract Value: $8,333,113.06

9. Question: Ref: Schedule B: Column labeled “Hours NTE”. This column has listed 2008 hours for a fiscal year. This appears to be a typographical error. Generally acceptable industry standard for a government contract fiscal year is 2,080 hours which is a 40 hr work week. Please clarify the number of work hours to be used to calculate the labor costs.

Answer: It was a typo, and it should be 2080 for NTE hours

10. Question: Schedule B Contract Type: What does “LH” stand for under the “Contract Type” column?

Answer: LH – Labor Hour

11. Question: Set-Aside: There is conflicting information on what set-aside this solicitation is for. Paragraphs 3.6.1-12 “Notice of Service-Disabled Veteran Owned Small Business Set- Aside” and 3.6.1-21 “Notice of Small Disadvantaged Business Set-Aside” are contradicting each other. Please clarify.

Answer: It is a Service-Disabled Veteran Owned Small Business Set-Aside. Removed AMS Clause 3.6.1-21 Notice of Small Disadvantaged Business Set-Aside

12. Question: Ref: Page 69-70, AC0110 PRICE PROPOSAL REQUIREMENTS. In addition to the Schedule B, are bidders required to compute and submit a spread sheet that depicts the cost elements as shown on pages 69 and 70?

Answer: No, not currently; however, the government reserves the right to request later prior to award.

13. Question: Solicitation Paragraph 3.8.2-17 KEY PERSONNEL AND FACILITIES, sub-paragraph (d) The key personnel and/or facilities under this contract are and paragraph M.3 TECHNICAL EVALUATION sub paragraph Factor 3, Project Staffing following key personnel: Task/Site Supervisor, Supply Technician (Inventory), Supply Technician (Barcoding), Woodworker (Shipper), Packer (Shipper), and Material Handler (Shipper) and J-2 SOW Warehouse (WSS) paragraph 2.14 Key Personnel states The Program Manager (PM) and Task/Site Supervisor shall be considered key personnel. Can the government please clarify since resumes are only required for key personnel.

Answer: The Key Personnel data has been updated in Section L, M, and the terms and conditions. Please see Amendment 2.

14. Question: If all personnel are considered key than all are required for each task order, please clarify.

Answer: As stated previously, there are only 2 Key Personnel Positions.

15. Question: Since this is an IDIQ contract, historically, how many task orders have been issued in each period (base, option 1, 2, 3, 4)?

Answer: This is not relevant since the previous contract consisted of service support and benchstock.

16. Question: Have there ever been a period of void between task orders?

Answer: Not that I am aware of

17. Question: Since this is an IDIQ contract why is pricing based on available annual hours and not labor rates?

Answer: This is T&M LH type contract.

18. Question: Is this truly an IDIQ contract or award of a single TO for each period?

Answer: It is an IDIQ contract with the possibility that each may not be exercised

19. Question: Besides WAREHOUSING associated tasks what other types of functional TO have been issued?

Answer: Only Warehousing Tasks

20. Question: Will the government consider extended the past performance to (5) years instead of (3) years due to 2.5 years shut down because of Covid just as other government agencies are doing?

Answer: At this time, the government will keep Past Performance at 3 years.

21. Question: Could the government clarify that all valid driver’s license must be issued from the state of, OK as US driver’s license are valid in all states?

Answer:

SOW Pg. 10 section 2.15 Overall Contractor Employee Criteria: “They must have and hold a current/valid Oklahoma Drivers Licenses.

SOW Pg. 15-16 section 3.7 “Use of Government Owned Vehicles and Equipment.”

22. Question: could the government clarify the acronym VSU / certification?

Answer: See Amendment 2

23. Question: The LCATS job descriptions in attachment (1) are DOL SCA positions, however the minimum qualification in the solicitation does not coincide with DOL SCA duties and responsibilities. Could the government clarify?

Answer: The descriptions in the solicitation are additional requirements beyond what is listed in the DOL SCA. All requirements need to be met.

24. Question: Could the government provide/clarify technical exhibit-2 as it was not released as part of the packet/documents?

Answer: Reference has been removed. See Amendment 2

25. Question: Since this contract is an IDIQ TO dependent effort, do not understand the Phase- In requirement. Can the government please clarify the 30-day requirement since the potential task order initially to be awarded may not be the same as the incumbent is working?

Answer: The new contract award is continuing work that is being covered by the old contract.

Therefore, if the incumbent doesn’t win, then the Phase-In/Phase-Out is necessary.

26. Question: Paragraph 2.14.1, could the government clarify they are asking for a site manager and a program manager?

Answer: Yes, please reference the SOW

27. Question: Is the government requesting escalation on the WD /SCA LCATS on CLIN 0002?

Answer: CLIN 0002 will be determined by SCA escalation

28. Question: In reference Past Performance- Factor -2 Offerors shall provide a narrative for each Offeror Experience Form (submitted under Factor One) explaining what aspects of the contract submitted as past performance information deemed relevant to the proposed effort and to what aspects of the proposed effort the past performance contracts relate. This narrative may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Could the government clarify if and why this is needed for each J.6 narrative as the info is and will be the same for all and the subcontractor will abide by the prime rules of engagement?

Answer: The J.6 Form is a requirement to ensure the contractor meets the Factor 1 criteria.

Factor 2 criteria gives the contractor the ability to go into detail as to their past performance

29. Question: Para 2.6 Observance of Legal Holidays and Administrative Leave 1. For Firm-Fixed Price Task Orders, the Contractor may be asked to telecommute by the COR/CO.

2. For Labor-Hour Task Orders, the Contractor shall not be allowed to telework, nor will the Contractor be compensated unless continuation of the work (via telecommute; alternative location(s); etc.) is identified and authorized by the COR and the CO. However, Para 2.8 Telework indicates “teleworking” must have a “Telework Agreement” And “All scheduled or unscheduled telework will be at no additional cost to the Government. How does this correlate with being compensated? This is a warehouse operation please clarify teleworking.

Please explain the contradiction?

Answer: The personnel that are approved to telework do not get extra compensation for teleworking.

30. Question: The SOW states, the contract is to be performed primarily at the Mike Monroney Aeronautical Center (MMAC), 6500 South MacArthur Blvd, and 3601 Thomas Road Warehouse Facility Oklahoma City, Oklahoma, unless otherwise mutually agreed upon between the Government and the Contractor. Will the Task Supervisor and other personnel be required to work at both locations? If so, how frequently? Will the government provide a plug number for the travel in the price worksheet to level the playing field for fair and reasonable pricing?

Answer: The Travel CLIN is an optional CLIN to be utilized at the government's discretion. The Travel CLIN will be TBD.

• It is expected one person (Material Handler) will be assigned to Thomas Road and that’s where they will report daily.

• As for the material handler to work both locations? It’s at the direction / needs of the government. If there is no work at Thomas Road, then it might be expected they report to the LSF or visa-versa.

• We are not planning on rotating the current material handler position located at our Thomas Road Facility. However, this does not mean we may need to fill-in or send assistance to Thomas Road.

• As for the Site/Task Manager commuting back and forth, I would expect this to be part of the local commuting area and no travel pay is expected.

31. Question: Will the government confirm WD labor categories for 1. Material Handler is 21050; 2. Woodworker/Shipper is 21110; 3. Packer is 21110; 4. Supply Technician is 01410?

Answer: Refer to SCA WD K 2015-5315 Dated 07/13/2022 in Attachments for WD Categories

32. Question: Will the government confirm the Task Supervisor position does not fall in the WD labor categories? Will the government confirm Task Supervisor is an exempt position?

Answer: Confirmed

33. Question: Reference SOW Para 2.10.2, Classroom Training: In reference to the Packer and Woodworker contract employees, will the Contractor be required to schedule their employees for actual classroom Hazardous training every two years or will on-line or CBT training suffice if the certification has not lapsed after the employee as successfully attended the initial Hazardous training class?

Answer:

• The manager of the branch is monitoring the employees Hazmat training. However, this does not mean the contractor cannot keep track as well. The manager has been responsible to schedule all employees for the appropriate class.

• These are not online or CBT courses but classroom only.

• There may be times where there are gaps in the training. This may be because of limited scheduled Hazmat training classes, scheduled leaves, etc.

• Classes are set to be conducted on MMAC. Nevertheless, I’m not ruling out the possibility for an employee to attend a local Hazmat training course within the local commuting area.

34. Question: Reference SOW Para 3.3, Government Furnished Property: The paragraph states “If the Contractor proposes that this requirement shall be fulfilled off-site, the Contractor shall be responsible for providing all PC Systems. PC Systems shall also be compliant with FAA established standards.” Have there been instances where it was beneficial to the Government to have the Contractor work off-site?

Answer: Not that I am aware of…and not for these positions

36. Question: Reference SOW Para 3.5, Government Property Physical Security: The paragraph states “At the close of each work period, Government facilities, equipment and materials shall be secured.” Are the facilities that the Contractor will be working out of be identified as joint use or will the Contractor be the only entity working in the facility?

Answer: The contractors will be working at a joint use facility.

37. Question: Reference SOW Para 4.2.2, Woodworker/AVN Shipper: The paragraph states "Due to the possibility of hearing loss, the contractor will provide annual hearing exams for woodworker personnel at no cost to the government." Will the Contractor be required to have an industrial test accomplished of decimal levels in the work center or will the annual hearing exam suffice?

Answer: The annual hearing exam will suffice. Our Safety office and facilities branch can conduct these (decimal level) checks. For example, when a new type of equipment is introduced in the work area. It may require a decimal level check.

38. Question: There is a difference between J.2 (SOW Warehouse Support Services dated August 5, 2022, and J.4 (TSOW Warehouse Support Services) dated February 15, 2023, regarding staffing requirements. J2 calls for a Program Manager as a Key Personnel, while J4 does not. J.1 Schedule B seems to correspond to J.4 as there is not a line item or hours for a Program Manager. Please clarify if J.4 is the correct SOW to prepare out technical approach and costing.

Answer: The Program Manager position is not a funded position per line item. The hours for this position are built into the fully funded overhead. The PM is the point of contact for the Site/Task Manager, CO, and COR. This is only in reference to what documents we will need from the contractor and who we expect will provide us with that data for the CDRL’s. Please reference “Key Personnel 2.14.1 Program Manager” page 9 in the SOW. As for no information on the Technical Statement of Work (TSOW), that is correct. The duties that pertain are listed in the SOW. This is not a funded position as it pertains to a line item.