QA .1 6973GH-22-R-00025 OM Services.pdf

MMAC Operations & Maintenance Services

6973GH‐22‐R‐00025 Q&A #1

Questions and Answers #1

Question Number

Ref Question Answer

SIR, Section L.1 and L.10, page 68

On page 68, Section 3.2.2.3‐20 indicates that offers should be submitted to Joni.l.haynes@faa.gov. Section L.1 indicates that proposals should be submitted only to the CO and COR. Should proposals be submitted to Joni.l.haynes?

Proposal should NOT be submitted to Joni.l.haynes@faa.gov. All proposal submission must be sent to cynthia.cooper@faa.gov and andre.casiano@faa.gov.

SIR Section L.5, Would the FAA like copies of emails to be attached to the submittal as separate documents, or would the FAA accept pictures of emails embedded in the proposal as evidence? If required to be submitted within the technical proposal, do these count towards the page count?

Embedded pictures will not be accepted within the proposal. Emails are to be attached to the submittal as separate documents.

SIR Section L.3, Would the FAA consider removing the requirement for text to be double spaced or allowing 1.5 spacing?

Proposals must be double spaced

SIR Section L.3, Page 65 refers to a Client Authorization Letter, but it does not appear to be in Section J.

Could the Government provide this form?

Attachment 10, Client Authorization Letter was left off the initial SIR posting and has been corrected with amendment 0001

SIR Section L.3, Some of our relevant references have a policy against providing references in writing.

Would FAA accept a verbal reference provided over the phone in lieu of a survey?

The government will not allow verbal references

SIR Section L.5, Does FAA request that copies of each PPS are included in the technical proposal (in addition to being submitted by each reference)? If so, does this count towards the page count?

SIR has been amended to reflect no page limit for Factor 3. This was corrected in Amendment 0001

7 SIR Section F.1

Section F.1 Transition Period and Period of Performance. In this section, the RFP states that this contract includes a 45‐day transition. However, in Section H.1 Transition and Phase‐In Requirements, the section states that the transition period is 30 days. Can the government please clarify the transition period?

Transition Period is 30 days, this inconsistency has been corrected in Amendment 0001.

PWS Section 1.14.1, page 5

The safety management program required is only for JLL/JV, not the entire population of the buildings, correct? Will this be outsourced?

The safety management program is intended for the O&M contract company and covers the items listed in section 1.14 of the PWS. Additional safety programs for occupants in all buildings are not the responsibility of this contract.

PWS Section

1.14.1.7, page 5 What kind of materials are contemplated? Will this be outsourced?

The materials required to fulfill the PWS in section 4.6 and 4.11 are the required to be managed by the contractor. This is the responsibility of the contractor and will not be

PWS Section 1.14.1.6

Is handling, removal and disposal of CFC part of “management”? Handling, removal, and disposal of CFC are required.

PWS, Section 4.5, Will any automobiles or larger licensed vehicles be repaired? Only low speed vehicles and equipment are required to be repaired.

PWS Section

4.6.5.6, page 22 What kind of hazardous materials are contemplated to be stored? Flammable, corrosive, and acoustic chemicals in conjunction with the PWS will be stored.

13 N/A Will operations be conducted within secure (airside) aviation operations areas?

We do have Hanger facilities with an active flight line. Access is regulated to these facilities.

Maintenance of flight line equipment is not required in the PWS.

SIR Section I –

Contract Clauses, Can the Government provide a copy of the FAA Contract Cost Principles? A copy of the FAA Contract Cost Principles has been posted for reference.

15 N/A Can the FAA provide the name of the current electrical service (IR, switchgear testing) provider?

OG&E provides electrical power to the center.

16 N/A Can the FAA provide the name of the current fire alarm service provider?

Simplex is the current fire alarm system vendor. Fire alarm and sprinkler techs are part of the contract staff.

17 N/A Can the FAA provide the name of the current building automation service provider?

Metasys is the current building automation system. The system is maintained with contract staff and JCI as needed.

18 N/A Can the FAA provide the name of the current fire sprinkler testing and inspections service provider?

The fire sprinkler testing and inspections must be an approved licensed vendor in the state of

Oklahoma.

19 N/A Can the FAA provide the name of the current landscape and snow removal service provider?

We do not use a landscape company. CLINs 7‐10 cover the grounds and center cleaning.

Center wide cleaning with heavy equipment for clearing may be needed for large scale weather events.

20 N/A Can the FAA provide the name of the current water treatment service provider? Water treatment will need to be performed in house under CLIN 2.

21 N/A Can the FAA provide the name of the current generator service provider? Generator services are provided by this contract.

22 N/A Can the FAA provide the name of the current pest control service provider? Pest control service is provided by this contract.

23 N/A Can the FAA provide an equipment list? See attached GFP document.

24 SAM.gov The solicitation posting on Sam.gov references additional documents only available to approved roles. After obtaining the approval, we were unable to see additional documents – is this an error?

This is an error, all required documents are avialble for public access via SAM.gov

PWS, Technical

Exhibit 2 Would the FAA consider making the aeronautical maps and buildings list, along with building square footage, available to contractors to use as we prepare our proposals?

The building list has been added as an attachment via amendment 0002

26 PWS, Task 7 The grounds maintenance scope references drawings from the AMP‐400. Could the FAA provide these drawings, particularly the AMP‐400‐D‐2012026804?

The grounds maintenance map has been added as an attachment via amendment 0002

27 PWS, Para 3.3 Can the government provide a listing of government furnished equipment? The GFP Listing has been added as an attachment via amendment 0002

28 PWS, Para 3.4 Can the government provide a listing of government furnished non‐routine equipment and tools?

The GFP Listing has been added as an attachment via amendment 0002

29 PWS, Para 3.8 Can the government provide a listing of GSA vehicles available for use by the contractor?

Currently we have a 2022 and 2019 Dodge Ram 1500, 2022 Chevy 2500 HD, 2022 Chevy

G2300 Van, 2014 F‐150

30 PWS, Para 4.1 Will the government provide a detailed listing of the items required for preventative maintenance?

An equipment listing for preventative maintenance has been added as an attachment via amendment 0002

PWS, Para 4.1.9 Para 4.2.8.4 Para

4.2.12.4 Para

4.4.2.4 Para

4.5.3.4 Para

4.6.8.4 Para

4.7.5.4 Para

4.8.7.4

Provide no services in this task? Why would no level of service be priced out in Schedule B?

The government can choose to order service level 1 which is "no services" based on budget constraints.

32 PWS,Para 4.2.1 Will the government provide a breakout of routine trouble calls by function instead of just totals? This would provide the contractor to have the appropriate amount of staffing to maintain compliance to the requirements of the PWS.

The trouble calls are complex and ever changing especially during COVID max telework and facility reopening.

33 PWS, Para 4.2.4 Will the government provide a detailed listing of types of heating/cooling systems, electrical components and systems, types of fire alarm/fire sprinkler systems, etc.?

Equipment has been added as an attachment via amendment 0002

34 PWS, Para 4.3.3.7 Will the government provide a listing of all components of the CCMS systems? Metasys equipment list has been added as an attachment via amendment 0002

35 Site Visit Are the AHU filters MERV‐13 rated? We use MERV‐13 filters where applicable.

36 Site Visit What is the current work order system being utilized? Archibus is the current system. This system is used for PMs, TC, and inventory.

37 Site Visit Is mixing for pesticides done on‐site at the MMAC? We only have concentrated pesticides that mix with water.

38 Site Visit How is initial equipment handover done for new equipment being added to the O&M

Services Contract for maintenance?

PWS 4.1.7.2

39 Site Visit Are there other buildings where O&M Contractors will work out of or is it just the main

O&M building?

Other buildings will be necessary to work out of such as mechanical spaces, battery shop, water treatment plant, logistics center support, grounds maintenance, and others when required are some examples.

40 Site Visit Are there special access requirements for the Flightline? Training, documentation, or questioners may be required.

41 Site Visit Do all O&M contract employees require Flightline access? No, flight line access is not required for all O&M contract employees.

42 Site Visit Are there any GSA leased vehicles under this contract, and if so, does the contractor need to coordinate maintenance service for them?

Currently we have five GSA vehicles used by this contract and some coordination may be necessary.

43 Site Visit Are there are satellite locations outside of the Mike Monroney Aeronautical Center that service must be provided at?

901‐TRW Thomas Road Warehouse at 3601 S. Thomas Road is a warehouse space.

44 PWS 4.13

Program to meet all Federal, State, Local and FAA regulations to include ERO and COOP.

The COOP abbreviation is explained in the PWS but ERO is not. Will the Government define ERO for bidders to better understand the deliverable requirement?

This is incorrect. The PWS will be updated and added via amendment 0002.

45 PWS 1.14

For PWS 1.14, ENVIRONMENTAL / SAFETY / QUALITY CONTROL / QUALITY ASSURANCE, there is no work load level requirements (in hours) or level of effort baseline requirements to build our estimate. For example in PWS 1.14.1.7, the requirement states, “The Contractor shall transport hazardous and universal waste to the appropriate site in accordance with an approved Environmental Management Program that complies with all

Federal, State and Local ordinances and regulations.” Will the Government provide historical hazardous waste transport history so that bidders can appropriate estimate the labor needed for this requirement?

The contractor will be responsible to ensure proper handling, labeling, storing and transportation on Center for any produced hazardous waste in accordance with this PWS. The FAA has other contracts that cover the proper DOT transportation and disposal off Center.

46 PWS

Will the government please provide work order history? This information and asset lists are critical pieces of information for bidders to build a labor estimate. We understand that the RFP has provided labor baseline requirements to price. For example, 36,000 hours are required for automated work orders. Given the differences in CBA labor rates (from below $20/hour to almost $40/hour), it is not realistic to provide a competitive price to meet the government’s labor requirements without this information.

The government will not provided detailed historical labor hours for this requirement. We will incorporate the FY21 Closed Work Request into the updated PWS and will be included in the amendment. The requirements of this PWS are similar to industry standards when comparing types of equipment and the square footage maintained.

47 General Will the Government please provide a two week extension from the release date of all questions/answers and requested information?

Yes. The new due date will be listed amendment 0002.

PWS 4.9.7 Service Levels Per Order

PWS Section 4.9.7.1‐6 shows six service levels. Could the Government please direct the Contractor on how to provide pricing for the PWS which shows only 4 levels.

The Schedule B was incorrect, revised Schedule B has been attached via amendment 0002.

PWS 4.5 and price sheet

In the PWS, Section 4.5 is AUTOMOTIVE SHOP SUPPORT; in the price sheet it is Flight Line Maintenance IAW PWS Section 4.5. How would the Government like the forms populated?

The Schedule B was incorrect, revised Schedule B has been attached via amendment 0002.

PWS 4.6 and price sheet

In the PWS, Section 4.6 is LOGISTICS MANAGEMENT PARTS AND MATERIALS in the price sheet it is Base Maintenance Automotive Shop IAW PWS Section 4.6. How would the

Government like the forms populated?

The Schedule B was incorrect, revised Schedule B has been attached via amendment 0002.

PWS 4.7 and price sheet

In the PWS, Section 4.7 is Grounds Maintenance Mowing. In the price sheet it is Logistics Management Parts and Materials IAW PWS Section 4.7. How would the Government like the forms populated?

The Schedule B was incorrect, revised Schedule B has been attached via amendment 0002.

PWS 4.8 and price sheet

In the PWS, Section 4.8 is Grounds Maintenance clean up/ irrigation; in the price sheet it is Grounds Maintenance Mowing IAW PWS Section 4.8. How would the Government like the forms populated?

The Schedule B was incorrect, revised Schedule B has been attached via amendment 0002.

PWS 4.9 and price sheet

In the PWS, Section 4.9 is Chemical Treatment/ Fertilizing. In the price sheet it is Grounds Maintenance General IAW PWS Section 4.9. How would the Government like the forms populated?

The Schedule B was incorrect, revised Schedule B has been attached via amendment 0002.

PWS 4.10 and price sheet

In the PWS, Section 4.10 is Storm Preparedness and Recovery Operations; in the price sheet it is Grounds Maintenance Chemical IAW PWS Section 4.10. How would the

Government like the forms populated?

The Schedule B was incorrect, revised Schedule B has been attached via amendment 0002.

PWS 4.11 and price sheet

In the PWS, Section 4.11 is ADDITIONAL SERVICES; in the price sheet it is Storm Preparedness/Recovery Operations IAW PWS Section 4.11. How would the Government like the forms populated?

The Schedule B was incorrect, revised Schedule B has been attached via amendment 0002.