6973GH-22-R-00025 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 10

0001 06/21/2022

AAQ-731 FAC. & AVIATION SAFETY ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

AAQ0731-AFN

OKLAHOMA CITY OK 73125

AAQ-731 FAC. & AVIATION SAFETY ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

AAQ731-AFN

OKLAHOMA CITY OK 73125

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

6973GH-22-R-00025

1 copies to the issuing office.

06/21/2022

(x)

The purpose of this amendment is to correct the following:

I. Section F.1 has been amended to reflect a 30 day transition period.

II. Section L.3, page 65 has been amended to reflect the Client Authorization Letter as attachment 10 and the Past Performance Questionnaire as attachment 3

III. The Client Authorization Letter has been added to Section J as attachment 10

IV. Section L.5, page 66 has been amended to reflect no page limit for Factor 3 Past

Performance

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Cynthia L. Cooper

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 10

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

6973GH-22-R-00025/0001

V. Provision 3.2.2.3-20 has been corrected to reflect cynthia.cooper@faa.gov and andre.casiano@faa.gov as the proposal submission contacts.

VI. Provision 3.2.2.3-2 has been amended to reflect a minimum acceptance period of 90 days.

VII. The Pre-Proposal Site Visit Meeting Minutes

Document derived from the site visit held on July

6th, 2022 at 9:30 a.m. is attached to this amendment.

Period of Performance: 10/01/2022 to 09/30/2027

LIST OF CHANGES:

Section F - Deliveries or Performance was revised as follows.

Clause List was revised as follows.

F.1 TRANSITION PERIOD AND PERIOD OF PERFORMANCE

This contract includes a 30-day transition period that will be scheduled at contract award, followed by the base year performance period. The base year is followed by four 1-year option periods to be exercised at the sole discretion of the Government.

The remainder of this page has been intentionally left blank.

Section J - List of Documents, Exhibits and Other Attachments was revised as follows.

Attachment List was revised as follows.

Table has been revised and now reads as follows:

ATTACHMENT TITLE DATE NO. OF

PAGES

01 Performance Work Statement 10/29/2021 49 02 Section B, Supplies or Services Price/Cost 03/30/2022 1 03 Operations and Maintenance Past Performance Survey 03/30/2022 9

04 IBEW CBA 2022-2025 04/04/2022 21

05 International Association of Machinists and Aerospace Workers 04/04/2022 32

06 United Association of Journeyman and Apprentices of the Plumbing and Pipe Fitting Union 04/04/2022 27

07 Wage Determination 1986-8773, Revision 46 04/04/2022 2 08 Wage Determination OK22-0049 02/25/2022 7 09 Wage Determination 2005-5315, Revision 17 03/15/2022 11 10 Client Authorization Letter 07/06/2022 1

Section K - Representations, Certifications, and Other Statements of Bidders was revised as follows.

Clause List was revised as follows.

Clause 3.2.2.3-2 is incorporated as follows:

3.2.2.3-2 MINIMUM OFFER ACCEPTANCE PERIOD (JUL 2004)

(a) 'Acceptance period,' as used in this provision, means the number of calendar days the FAA (we, us) has to award a contract from the date the SIR specifies for receiving offers.

(b) This provision supersedes any language about the acceptance period appearing elsewhere in this SIR.

(c) We require a minimum acceptance period of 90 calendar days.

(d) The offeror (you) may specify a longer acceptance period than the period shown in paragraph (c). To specify a longer period, fill in the blank: The offeror allows the following acceptance period: _____ calendar days.

(e) We may reject an offer allowing less than the FAA's minimum acceptance period.

(f) You agree to fulfill your offer completely if the FAA accepts your offer in writing within:

(1) The acceptance period stated in paragraph (c) of this provision; or

(2) Any longer acceptance period stated in paragraph (d) of this provision.

(End of provision)

Section L - Instructions,Conditions, and Notices to Bidders was revised as follows.

Clause List was revised as follows.

L.1 INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS FOR PROPOSAL

a. This SIR is not to be construed as a contract or a commitment of any kind. The Government and the FAA shall not be liable for payment of nor reimburse offerors or contractors for any and all costs incurred in the preparation and/or submittal of a proposal in response to this SIR or a resultant task order. All proposal preparation and/or submittal costs are at the risk of the offeror or contractor.

b. Certain representations and certifications must be made by the offeror and must be filled in as appropriate. The signature of the offeror on the face page of this SIR/RFO constitutes the making of certain representations and certifications. Award of any contract to the offeror shall be considered to have incorporated the applicable representations and certifications by reference.

c. The Contracting Officer (CO) for this acquisition, Cynthia Cooper, and the Contract Specialist, Andre Casiano, are the sole points of contact. All written questions, correspondence, and submittals must be sent to the CO at the address specified on Page 1, Item 8, of the Cover Page (Solicitation, Offer and Award) or via e-mail to cynthia.cooper@faa.gov and the Contract Specialist via email at andre.casiano@faa.gov.

OFFERORS MUST NOT CONTACT THE PROGRAM OFFICE OR PROGRAM OFFICE PERSONNEL AT

ANY TIME REGARDING THIS ACQUISITION

d. This acquisition will utilize "Best Value" source selection procedures to make an integrated assessment for an award decision. This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in Section B and applicable attachments. Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

e. Each Offeror will submit information identified in the sections as set forth in Provision L.3, Table L.1 Proposal Organization. The data submitted should be complete, concise and relevant to the requirements of the SIR/RFO and are required to be submitted in the prescribed formats subsequently identified herein.

f. DUE TO COVID 19, OFFERORS ARE ADVISED TO SUBMIT PROPOSALS THROUGH EMAIL

TO CYNTHIA.COOPER@FAA.GOV AND ANDRE.CASIANO@FAA.GOV IN ELECTRONIC FORMAT

ONLY. FAA personnel who will be evaluating proposals received in response to this SIR are working remotely;

therefore offerors should keep this in mind when preparing and submitting proposals. Documentation shall be submitted electronically in accordance with Section L, Clause 3.2.2.3-20, Electronic Offers. Note: Proposal mailto:cynthia.cooper@faa.gov

Volumes I, II and III and IV shall be submitted as separate documents. NOTE: Due to FAA email size limitations, it is highly recommended that offerors submit their email proposal for each volume as separate emails and in the email subject line state 6973GH-22-R-00025, Volume XX Submitted on Behalf of XX.

g. VERY IMPORTANT NOTICE: Offerors are further advised that due to the size of the proposal documents as well as email security requirements, Offerors should not wait until the very last minute to email proposal submission as any email received after the time and date that proposals are due will be subject to AMS Clause 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (APR 2018)

h. Specific attention is invited to AMS paragraph 3.2.2.3.1.2.2, Communications with Offerors. The FAA may communicate with one or more offerors at any time during the SIR process. Communications with one offeror do not necessitate communications with other offerors, since communications will be offeror-specific. Information determined to have common application and not considered prejudicial to offerors will be communicated to all offerors. An award may be made without further discussions/negotiations. Offerors are to consider all terms and conditions contained in the formal SIR in preparation of the proposals set forth herein.

L.2 PRE-PROPOSAL CONFERENCE

a. Prospective offerors are invited and strongly encouraged to attend a pre-proposal conference to be held at 9:30 a.m. Central Time, Wednesday, July 6th, 2022 via site visit. The conference will be held for the purpose of clarifying the requirement and permit general discussions regarding this Screening Information Request.

b. Offerors are required to submit any questions they may have regarding this requirement in writing to the Contracting Officer by 4:00 p.m. Central Time, Friday, July 1st, 2022 so they can be placed on the agenda for discussion or so that a more definite response can be made. E-mail questions to cynthia.cooper@faa.gov and andre.casiano@faa.gov. Questions received after that date, together with any questions generated at the conference, will be answered in writing as soon as possible following the conference.

c. Remarks, explanations, or answers to questions provided at this conference shall not qualify the Screening Information Request terms unless such remarks, explanations or answers are in the form of a formal written amendment to the Screening Information Request.

d. Offerors are allowed to send a maximum of one individual to represent their proposal (to include proposal teams, if applicable). Please advise the Contracting Officer (Cynthia Cooper, Cynthia.cooper@faa.gov) and the Contract Specialist (Andre Casiano, andre.casiano@faa.gov) in writing of your intent to attend by 10:00 a.m., Friday, July 1st, 2022. Telephone requests will NOT count as notification of attendance. The Contracting Officer will send out information no later than 5 p.m., Friday, July 1st, 2022 to ONLY to those that have provided the required response information. Your request should include the following information:

(1) Name of company represented

(2) Name and title of representative

(3) Phone number of representative

(4) Email address of representative

L.3 INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF PROPOSALS

a. Certain representations and certifications must be made by the offeror and must be filled in as appropriate. The signature of the offeror on the face page of this SIR/RFO constitutes the making of certain representations and certifications. Award of any contract to the offeror shall be considered to have incorporated the applicable representations and certifications by reference.

b. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L.1 below). The titles and contents of the volumes shall be as defined in this table. Each volume identified in the table must be submitted in separate and distinct electronic files. The contents of each proposal volume are described in paragraphs (b) through (e) below. The data submitted should be complete, concise and relevant to the requirements of the SIR and are required to be submitted in the prescribed formats subsequently identified herein. Technical proposals shall be submitted as separate and complete sections for each of the Technical Evaluation factors outlined in Table L.1 and Section M. For complete and meaningful review of the proposals, responses to each evaluation factor shall be provided in a separate section and the section shall be tabbed for ease of reference as noted in Table L.1 below.

Table L.1 Proposal Organization

VOLUME TITLE PAGE LIMITATION

I Contract Documentation No limit

II

*Technical Proposal Factors 1, 2 and 3

For Factors 1 &2:Not to exceed 75 pages, including tables For Factor 3: No Page Limit

III Cost/Price Proposal No limit

*No reference shall be made to Offerors proposed costs/prices for this acquisition in Volume II

h. Format: Pages are to be typewritten, double spaced, on standard 8 1/2” X 11” letter size paper, no smaller than 12 point font in Times New Roman with 1” margins and page numbers at the bottom of each page. Font size and double spacing requirement is allowed to vary for descriptive inserts, tables and/or foldouts; however, offerors are requested to comply with the 12 point font and double spacing requirement as much as possible. Two-sided printing will be counted as 2 pages. For the purposes of adequacy review, missing proposal information component(s) identified above and/or non-adherence to proposal format instruction, may be considered non-responsive. Proposals found by the CO to be non-responsive may not receive further consideration

i. Volume cover shall designate section title along with applicable page(s) the Offeror deems competition sensitive.

j. Volume I - Contract Documentation: This section will be in FAA format. This will provide information to the FAA for preparing the contract document and supporting file. Offerors must complete and submit:

(1) Section A, Solicitation, Offer and Award (SF33), Blocks 11 through 17;

(2) Executive Summary

(3) Contract Documentation, SIR Sections A - K

(4) Section J, Attachment 2, Supplies or Services and Prices/Costs

(5) Along with the completion of Section K, also provide Small Business Administrative 8(a) certification letter.(4)

(1) Tab A: Executive Summary

(6) Complete details of any Teaming Agreement (Note: Completion of documents identified at (1) through (3) above indicates that the Offeror has read and agrees to the terms and conditions contained in the SIR/RFO. The FAA may not consider offers that take exception to the terms and conditions of the SIR/RFO and the Offeror may be determined to be non-responsive to the terms and conditions of the SIR and thereby ineligible for award. Offerors submitting such offers may not be given the opportunity to revise their offer).

k. Volume II (Factors 1 and 2) – Technical Proposal Technical proposals shall be submitted as separate and complete sections for each of the Technical Evaluation Factors outlined in Provision L.4 below and Provision M.2.

The technical proposal shall not include prices/costs or any pricing information.

(1) The technical proposal must be sufficiently detailed to enable technically oriented personnel to make a thorough evaluation and to arrive at a sound determination as to whether the proposed safety analytical and technical services meet the requirements of the Government and that the offered approach is valid and practical. The technical proposal must be specific, detailed and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements for, and the technical problems inherent in, providing services of the scope outlined in the Statement of Work (SOW). Clear evidence of services previously demonstrated and currently in place relating to the factors and sub-factors should be included in each evaluation area.

(2) Statements that the offeror understands, can, or will comply with all statements in the SOW and statements paraphrasing the SOW requirements or parts thereof, are considered insufficient. Phrases such as "standard procedures will be employed," or "well-known techniques will be used," etc. will be considered insufficient.

(3) Content is more important than quantity. Technical proposal is limited to no more than 75 pages. Unnecessarily elaborate brochures or other presentations beyond that sufficient to present complete and effective proposals are neither necessary nor desired and may be construed as an indication of the offeror's lack of cost consciousness. To expedite review of the proposals, the responses for each evaluation factor shall be provided in a separate section and the section shall be tabbed for ease of reference.

(4) If any portion of the work is to be performed by a subcontractor, the proposal must provide rationale for subcontracting, how the specific subcontractor was determined (reference AMS 3.10.2-5, Competition in Subcontracting), and the percentage of work to be performed by the subcontractor. The proposal must include supporting documentation describing each subcontractor's technical qualifications and detailed pricing information to support all subcontractor costs.

l. Volume II (Factor 3) –Past Performance All offerors are required to provide the Past Performance Survey (PPS) (Section J, Attachment 3) along with the Client Authorization Letter (Section J, Attachment 10), to clients (primary and alternate reference for each contract) who are familiar with work demonstrated on previous contracts of a similar nature. Offerors shall provide a minimum of three (3) with a maximum of five (5) Past Performance Surveys.

Only contracts that have been performed within the past 5 years will be considered, however any contracts that are currently ongoing must have at least one year of performance completed. Note: Alteration and or deletion of data fields contained in the PPS may result in the offeror being eliminated from further consideration.

The offeror shall send out – and track the completion of - the Past Performance Survey (PPS) Section J, Attachment 8 to each of the offeror’s, joint venture member’s (i.e., each entity’s) clients. The responsibility to send out and track the completion of the PPS rests solely with the offeror - i.e., it shall not be delegated to any other entity.

Offerors must exert their best effort to ensure that at least two client POCs per relevant contract submit a completed PPS directly to the Government not later than the date established in the RFP for receipt of proposals. Offeror’s Clients may submit their completed Present/Past Performance Questionnaire electronically via email to:

cynthia.cooper@faa.gov and andre.casiano@faa.gov.

CAUTION: Offerors are cautioned that the FAA may use the data provided by other sources in evaluating past performance. Offerors will be given an opportunity to rebut information considered negative and relevant to the evaluation. While the FAA may consider data from other sources, the burden of providing thorough and complete past performance data rests with the Offeror.

m. Volume III – Cost/Price Proposal The cost information should be tabbed in Volume IV as follows:

(1) Basic Contract Period

(2) Options I through IV (Tabbed Separately)

(3) Estimating Rationale, Methodology, and Support

(4) Describe in detail for each cost element for each CLIN. Explain how Collective Bargaining Agreement entitlements will be discharged.

(5) Electronic Copies of Section J, Attachment 1, Section B, and Pricing Schedules should also be included.

(6) Excel version of cost/price spreadsheet shall be provided and shall show formulas and computations supporting the information in the Section J, Attachment 1, Section B, and Pricing Schedules.

L.4 TECHNICAL PROPOSALS (FACTORS 1 AND 2)

Offeror shall submit a management plan that is detailed and technically sound, demonstrating a full understanding of the requirements of the PWS and all references therein, meeting or exceeding the Government’s requirements. The plan demonstrates full understanding of the requirements of the PWS and provides minimum required qualifications of Key Personnel. Offeror shall provide an organizational chart(s) showing the proposed organizational structure.

Staffing plan(s) shall be provided that reflects required numbers, types, skill levels and technical mix as required in the PWS.

Factor 1 – Organizational Management and Controls

Sub-Factor 1A - Management Organization and Qualifications: offerors’ concept for management of duties, responsibilities, and services as described in the PWS

Sub-Factor 1B - Processing and Control of Work: plan for receiving, processing, controlling, and timely completion of work

Sub-Factor 1C - Environmental/Safety and Quality Control: description of EOSHMS and QC programs that meet the requirements of the PWS

Factor 2 –Staffing and Transition Plan

Sub-Factor 2A - Staffing Recruitment and Retention: Proposal shall provide recruitment, employment, and retention methods to be utilized. Submittal contains a detailed staffing plan and outlines proposed staffing levels, titles, and positions of personnel, and methods used to ensure staff retention.

Sub-Factor 2B - Transition Plan: The offerors’ plan describes how the company intends to make a smooth transition between the current contract effort and this contract with a minimum of disruption to services. Submittal contains a detailed transition plan and outlines management involvement in daily operations during transition. The plan should include proposed staffing levels, titles, and positions of transition personnel, and methods used to ensure a smooth transition during this period.

L.5 TECHNICAL PROPOSAL (FACTOR 3 PAST PERFORMANCE)

Technical Proposal (Factor 3, Relevant Past Performance shall include the following information:

a. Each Offeror shall complete a minimum of three (3), but no more than five (5), “Past Performance Survey (PPS)” forms, which demonstrate overall job performance for same or similar operational and maintenance contracts. All blocks must be filled in and all data should be accurate, current, and complete. All projects submitted must have been underway or completed within the last five (5) years through the closing date identified on the SIR; however any contracts that are currently ongoing must have at least one year of performance completed.. Each project provided must be valued at or over $5,000,000 annually. If the Offeror does not have prior prime contracts to cite, then the Offeror may cite instances on which it has served as a primary subcontractor, along with subcontractor scope of work and subcontract dollar value. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as deficiency notices, cure notices, and show cause notices.

b. If proposing as an existing joint venture, the offeror must include recent and relevant past performance information of this joint venture in accordance with the past performance instructions as provided in Section L of the SIR. If proposing as a newly established or first time joint venture, the joint venture shall provide a minimum of one

(1) past performance submission for each member of the joint venture; however no less than 3 and no more than 5 past performance references are to be submitted for the joint venture as whole. The past performance submission(s) of the JV must reflect the JV offerors’ capability to perform to the level of complexity and scope of the SOW.

Submissions are considered acceptable only if the work performed is accomplished by the JV or a member of the proposed JV. (i.e. not a proposed subcontractor to the JV member)

c. The Contracting Officer will review each offerors PPS submission to ensure that the offeror has provided evidence to show that the PPS, described in SIR Section L, demonstrates:

• A copy of each PPS that has been provided to the primary and alternate client references (the offeror will complete Page 1 of the PPS) for a minimum of three (3) with a maximum of five (5) Past Performance Surveys,

• Evidence (copy of sent email showing date, time and email address for the party who was sent the email) to show that the PPS was provided to the primary and alternate references by no later than 10 days prior to the SIR closing date along with instructions to provide the completed PPS to the Contracting Officer by no later than the SIR closing date,

• Detailed documentation to explain how the project is relevant to 6973GH-22-R-00025.

L.6 TEAMING ARRANGEMENTS

a. Where a teaming arrangement is proposed, the offeror will provide a plan which identifies the roles, responsibilities, and capabilities of each teaming participant. The teaming plan will be limited to 10 pages and will not count toward the 75 page limit for the technical proposal. When a teaming arrangement is proposed, it shall be included as part of the technical proposal for Sub-factor (1A) Management Organization and Qualifications.

b. As a minimum, the plan should address the following:

(1) The plan shall identify the offeror's rationale for selection of the proposed teaming participants as well as the extent of participation.

(2) Offeror's working relationship and proposal of each participant's role relative to performance of the contract effort will be identified.

(3) Since employee wages and benefits may differ among the teaming partners, offerors proposing as a team must select a single compensation plan that all employees, regardless of which teaming partner they work for, receive the exact same employee wages and benefits.

(4) The plan shall identify distribution of work assignments, acceptance and approval of deliverables among teaming partners prior to submission to the FAA. A manager or lead position employee of one teaming partner may be required to assign and approve work of employees of another teaming partner; therefore, describe how this issue will be addressed.

(5) The offeror's plan should address measures for quality assurance, which includes roles and responsibilities for quality of services.

L.7 PRE-AWARD SURVEY OF PROSPECTIVE CONTRACTOR

a. If an Offeror’s response to this solicitation is favorably considered, a survey team may contact the Offeror’s facility to determine the ability to perform. Current financial statements and other pertinent data should be available for review at that time. Examples of the areas that may be investigated and evaluated are listed below:

(1) Quality assurance

(2) Financial capability

(3) Accounting systems

(4) Other, as appropriate

b. Offerors are advised that accomplishment of this survey is a part of the evaluation process and is not to be construed as an indication that an Offeror will receive or is in the best position to receive the resultant award.

L.8 PROPOSAL ACCEPTANCE

a. Only one proposal from each offeror shall be considered.

b. The FAA reserves the right to consider as acceptable only those proposals submitted in accordance with the requirements set forth in the SIR/RFO which demonstrate an understanding of the complexity and scope of the requirements.

c. The FAA further reserves the right to reject, as unacceptable, proposals deleting or altering technical requirements.

L.9 DISCREPANCIES

If the offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal as received, with or without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

L.10 DEBRIEFINGS

The CO will promptly notify offerors of any decision to exclude them from competition, whereupon they may request and receive a post-award debriefing in accordance with AMS 3.2.2.3.1.4. The CO will notify unsuccessful offerors in accordance with AMS 3.2.2.3.1.4. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of AMS 3.2.2.3.1.4.

Clause 3.2.2.3-20 is incorporated as follows:

3.2.2.3-20 OFFERS (JAN 2018)

(a) The offeror (you) must submit responses to this SIR by the following electronic means e-mail:

cynthia.cooper@faa.gov and andre.casiano@faa.gov Your offer must arrive at the place and by the time specified in the SIR.

(b) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) Send your offer to cynthia.cooper@faa.gov and andre.casiano@faa.gov.

(e) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS provision 3.2.2.3-14 "Late Submissions, Modifications, and Withdrawals of Submittals".

(End of provision)

The remainder of this page has been intentionally left blank.

6973GH-22-R-00025

Attachment 10

Attachment 11 3/11/2020

SAMPLE CLIENT AUTHORIZATION LETTER

Dear "Client"/”Customer”/”Respondent”:

[Offeror Name] is currently responding to the Federal Aviation Administration’s Screening Information Request/Request for Offer (SIR/RFO) No. 6973GH-22-R-00025, Operations and Maintenance Services.

The FAA is placing increased emphasis in an offeror’s past performance and experience as an evaluation factor in its procurements. Accordingly, the FAA is requiring that clients of entities responding to its SIR/RFOs be identified and their participation in the evaluation process be requested. If contacted by a representative of the FAA requesting information on work we have performed, you are hereby authorized to respond to such a request.

[Offeror Name] has identified [Customer POC] of your organization as the point of contact based on your knowledge concerning their work. Your cooperation is appreciated. Any questions may be directed to the undersigned.

Sincerely, Cynthia L. Cooper Contracting Officer 405/954-2601 cynthia.cooper@faa.gov

FAA Aeronautical Center Facilities and Aviation Safety Contracting

AAQ-731

6500 S. MacArthur Blvd.

Oklahoma City, OK 73169

OPERATIONS AND MAINTENANCE SERVICES

6973GH-22-R-00025

PRE-PROPOSAL CONFERENCE

MEETING MINUTES

9:30 – 9:45 INTRODUCTIONS

9:40 – 9:50 UPCOMING CHANGES SIR AMENDMENT

9:55 – 11:00 SITE WALKTRHOUGH

THE ACQUISITION METHOD BEING USED FOR THIS PROCUREMENT IS BEST

VALUE FULL TRADE-OFF SOURCE SELECTION PROCEDURES. FOR SPECIFIC

INFORMATION REGARDING EVALUATION OF PROPOSALS, REFER TO

SECTION M OF THE SIR

UPCOMING CHANGES VIA AMENDMENT

A. NO PAGE LIMITATION FOR SUBMISSION OF VOLUME II – FACTOR 3

PAST PERFORMANCE ONLY. FACTORS 1 AND 2 WILL REMAIN AT A 75

PAGE LIMIT

B. CORRECT PROVISION 3.2.2.3-20 TO REFLECT CYNTHIA COOPER AND

ANDRE CASIANO AS POC’S FOR PROPOSAL SUBMISSION

C. REFLECT A MINIMUM OFFER ACCEPTANCE PERIOD OF 90 DAYS AND

THIS WILL BE UPDATED WITH AN AMENDMENT VIA 3.2.2.3-2

MINIMUM OFFER ACCEPTANCE PERIOD

D. CLIENT AUTHORIZATION LETTER WILL BE ADDED AS ATTACHMENT

10 AS IT WAS INADVERTANTLY LEFT OFF OF THE SIR

E. TRANSITION PERIOD IS 30 DAYS NOT 45 DAYS. SIR SECTION F.1

REFLECTS A PERIOD OF 45 DAYS WHICH IS INCORRECT.

IN ORDER TO BE FAIR TO ALL COMPETITORS, INCLUDING THOSE NOT

PRESENT TODAY, ATTENDEES WERE INSTRUCTED TO PLEASE SUBMIT

QUESTIONS IN WRITING TO CYNTHIA COOPER AND ANDRE CASIANO VIA

EMAIL AT CYNTHIA.COOPER@FAA.GOV AND ANDRE.CASIANO@FAA.GOV.

ATTENDEES WERE REMINDED THAT EVEN IF THERE ARE DISCUSSIONS AS

A RESULT OF TODAY’S MEETING, THE SIR PACKAGE (INCLUDING ALL

ATTACHMENTS) REMAINS UNCHANGED UNLESS IT IS FORMALLY

CHANGED BY A SOLICITATION AMENDMENT.

RFP UPDATE: SIR AMENDMENT 0001 WILL BE ISSUED WITHIN THE NEXT

FEWS DAYS TO CORRECT ITEMS A, B, C, D, AND E ABOVE AS WELL AS

PROVIDE THE LIST OF ATTENDEES AND MINUTES OF THE PRE PROPOSAL

CONFERENCE.

ATTENDEES WERE SHOWN THE GROUNDS MAINTANENCE BUILDING

WHICH INCLUDED AN OPPORTUNITY TO VIEW GFE. A LIST OF GFP WILL BE

PROVIDED AND POSTED TO SAM.GOV

ATTENDEES WERE SHOWN SOME OF THE AIR CHILLER UNITS AT THE MAIN

OPERATIONS AND MAINTANENCE BUILDING. THE FAA CAMPUS DOES NOT

HAVE STANDARZATION OF THESE PIECES OF EQUIPMENT. SOME

BUILDINGS MAY HAVE A DIFFERENT MAKE/MODEL OF AIR HANDLERS

ATTENDEES WERE SHOWN THE CCMS ROOM. THE AUTOMATION

SOFTWARE USED AT MMAC IS JOHNSON CONTROLS INC. METASYS

ATTENDEES WERE SHOWN SOME OF AIR HANDLERS AND BOILERS IN THE

BASEMENT OF THE MAIN OPERATIONS AND MAINTANENCE BUILDING

ATTENDEES WERE SHOWN THE AREA WHERE MAINTENANCE IS

PERFORMED ON MATERIAL HANDLING EQUIPMENT AND ATVs

QUESTIONS POSED AT THE SITE VISIT WHICH WILL BE INCLUDED IN THE

POSTED Q&A

1. ARE AIR HANDLING UNIT FILTERS MERV 13 RATED?

2. WHAT IS THE CURRENT WORK ORDER SYSTEM BEING UTILIZED?

3. IS MIXING FOR PESTICIDES DONE ON-SITE AT THE MMAC?

4. HOW IS INITIAL EQUIPMENT HANDOVER DONE FOR NEW

EQUIPMENT BEING ADDED TO THE O&M SERVICES CONTRACT FOR

MAINTANENCE

5. ARE THERE OTHER BUILDINGS WHERE O&M CONTRACTORS WILL

WORK OUT OF, OR IS BUILDING 15 THE ONLY AREA?

6. ARE THERE SPECIAL ACCCESS REQUIRMENTS FOR THE FLIGHTLINE

ACCESS?

7. DO ALL O&M CONTRACT EMPLOYEES REQUIRE FLIGHTLINE

ACCESS?

8. ARE THERE ANY GSA LEASED VEHICLES UNDER THIS CONTRACT

AND IF SO, DOES THE CONTRACTOR NEED TO COORDINATE

MAINTANENCE SERVICE FOR THEM?

9. ARE THERE ANY SATELLITE LOCATIONS OUTSIDE OF THE MIKE

MONRONEY AERONATICAL CENTER THAT SERVICE MUST BE

PROVIDED AT?

ATTENDEES:

Name of Company: Chugach Government Solutions Name and Title: Jeremiah Gideon, Capture Manager

Name of Company: King & George, LLC Name and Title: Billy Miller, Dir. Project Controls

Name of Company: Southwest Facility Support Services (SWFS), LLC Name and Title: Quetta Fritsch, Managing Partner

Name of Company: Jones Lang Lasalle (JLL) Name and Title: De’Von Williams – Executive Director

GOVERNMENT ATTENDEES:

Cynthia Cooper, Contracting Officer, AAQ-731

Andre Casiano, Contract Specialist, AAQ-731

Kyle Daniel, Technical Rep, AMP-300