Pre-Proposal Meeting Minutes.pdf

OPERATIONS AND MAINTENANCE SERVICES

6973GH-22-R-00025

PRE-PROPOSAL CONFERENCE

MEETING MINUTES

9:30 – 9:45 INTRODUCTIONS

9:40 – 9:50 UPCOMING CHANGES SIR AMENDMENT

9:55 – 11:00 SITE WALKTRHOUGH

THE ACQUISITION METHOD BEING USED FOR THIS PROCUREMENT IS BEST

VALUE FULL TRADE-OFF SOURCE SELECTION PROCEDURES. FOR SPECIFIC

INFORMATION REGARDING EVALUATION OF PROPOSALS, REFER TO

SECTION M OF THE SIR

UPCOMING CHANGES VIA AMENDMENT

A. NO PAGE LIMITATION FOR SUBMISSION OF VOLUME II – FACTOR 3

PAST PERFORMANCE ONLY. FACTORS 1 AND 2 WILL REMAIN AT A 75

PAGE LIMIT

B. CORRECT PROVISION 3.2.2.3-20 TO REFLECT CYNTHIA COOPER AND

ANDRE CASIANO AS POC’S FOR PROPOSAL SUBMISSION

C. REFLECT A MINIMUM OFFER ACCEPTANCE PERIOD OF 90 DAYS AND

THIS WILL BE UPDATED WITH AN AMENDMENT VIA 3.2.2.3-2

MINIMUM OFFER ACCEPTANCE PERIOD

D. CLIENT AUTHORIZATION LETTER WILL BE ADDED AS ATTACHMENT

10 AS IT WAS INADVERTANTLY LEFT OFF OF THE SIR

E. TRANSITION PERIOD IS 30 DAYS NOT 45 DAYS. SIR SECTION F.1

REFLECTS A PERIOD OF 45 DAYS WHICH IS INCORRECT.

IN ORDER TO BE FAIR TO ALL COMPETITORS, INCLUDING THOSE NOT

PRESENT TODAY, ATTENDEES WERE INSTRUCTED TO PLEASE SUBMIT

QUESTIONS IN WRITING TO CYNTHIA COOPER AND ANDRE CASIANO VIA

EMAIL AT CYNTHIA.COOPER@FAA.GOV AND ANDRE.CASIANO@FAA.GOV.

ATTENDEES WERE REMINDED THAT EVEN IF THERE ARE DISCUSSIONS AS

A RESULT OF TODAY’S MEETING, THE SIR PACKAGE (INCLUDING ALL

ATTACHMENTS) REMAINS UNCHANGED UNLESS IT IS FORMALLY

CHANGED BY A SOLICITATION AMENDMENT.

RFP UPDATE: SIR AMENDMENT 0001 WILL BE ISSUED WITHIN THE NEXT

FEWS DAYS TO CORRECT ITEMS A, B, C, D, AND E ABOVE AS WELL AS

PROVIDE THE LIST OF ATTENDEES AND MINUTES OF THE PRE PROPOSAL

CONFERENCE.

ATTENDEES WERE SHOWN THE GROUNDS MAINTANENCE BUILDING

WHICH INCLUDED AN OPPORTUNITY TO VIEW GFE. A LIST OF GFP WILL BE

PROVIDED AND POSTED TO SAM.GOV

ATTENDEES WERE SHOWN SOME OF THE AIR CHILLER UNITS AT THE MAIN

OPERATIONS AND MAINTANENCE BUILDING. THE FAA CAMPUS DOES NOT

HAVE STANDARZATION OF THESE PIECES OF EQUIPMENT. SOME

BUILDINGS MAY HAVE A DIFFERENT MAKE/MODEL OF AIR HANDLERS

ATTENDEES WERE SHOWN THE CCMS ROOM. THE AUTOMATION

SOFTWARE USED AT MMAC IS JOHNSON CONTROLS INC. METASYS

ATTENDEES WERE SHOWN SOME OF AIR HANDLERS AND BOILERS IN THE

BASEMENT OF THE MAIN OPERATIONS AND MAINTANENCE BUILDING

ATTENDEES WERE SHOWN THE AREA WHERE MAINTENANCE IS

PERFORMED ON MATERIAL HANDLING EQUIPMENT AND ATVs

QUESTIONS POSED AT THE SITE VISIT WHICH WILL BE INCLUDED IN THE

POSTED Q&A

1. ARE AIR HANDLING UNIT FILTERS MERV 13 RATED?

2. WHAT IS THE CURRENT WORK ORDER SYSTEM BEING UTILIZED?

3. IS MIXING FOR PESTICIDES DONE ON-SITE AT THE MMAC?

4. HOW IS INITIAL EQUIPMENT HANDOVER DONE FOR NEW

EQUIPMENT BEING ADDED TO THE O&M SERVICES CONTRACT FOR

MAINTANENCE

5. ARE THERE OTHER BUILDINGS WHERE O&M CONTRACTORS WILL

WORK OUT OF, OR IS BUILDING 15 THE ONLY AREA?

6. ARE THERE SPECIAL ACCCESS REQUIRMENTS FOR THE FLIGHTLINE

ACCESS?

7. DO ALL O&M CONTRACT EMPLOYEES REQUIRE FLIGHTLINE

ACCESS?

8. ARE THERE ANY GSA LEASED VEHICLES UNDER THIS CONTRACT

AND IF SO, DOES THE CONTRACTOR NEED TO COORDINATE

MAINTANENCE SERVICE FOR THEM?

9. ARE THERE ANY SATELLITE LOCATIONS OUTSIDE OF THE MIKE

MONRONEY AERONATICAL CENTER THAT SERVICE MUST BE

PROVIDED AT?

ATTENDEES:

Name of Company: Chugach Government Solutions Name and Title: Jeremiah Gideon, Capture Manager

Name of Company: King & George, LLC Name and Title: Billy Miller, Dir. Project Controls

Name of Company: Southwest Facility Support Services (SWFS), LLC Name and Title: Quetta Fritsch, Managing Partner

Name of Company: Jones Lang Lasalle (JLL) Name and Title: De’Von Williams – Executive Director

GOVERNMENT ATTENDEES:

Cynthia Cooper, Contracting Officer, AAQ-731

Andre Casiano, Contract Specialist, AAQ-731

Kyle Daniel, Technical Rep, AMP-300