Draft RFP - VA ST NASA 1(9).pdf

DRAFT

REQUEST FOR PROPOSAL

RFP No. 693C73- 23-R-000023

This Contract Cites

STANDARD SPECIFICATIONS (FP-14)

EASTERN FEDERAL LANDS HIGHWAY DIVISION

FEDERAL HIGHWAY ADMINISTRATION

U.S. DEPARTMENT OF TRANSPORTATION

VA ST NASA 1(9)

National Aeronautics and Space Administration

NASA Wallops Island Causeway Bridge Over Cat Creek

Contract No.

NASA Drwg No. 19205

ADDRESS:

CONTRACTOR:

STATE Virginia

COUNTY Accomack

AGENCY National Aeronautics and Space Administration

TYPE OF IMPROVEMENT

Schedule A: The base contract is for the design of all work for Schedule A and B. The construction work for Schedule A includes the proposed bridge and roadway approaches.

Schedule B: Demolition of the existing bridge (including the existing fender system and abandoned utilities), removal of existing roadway approaches, and construction of the proposed fender system.

Project Length Totals For Parking Areas, Lane Miles is calculated as SQFT/11ft (nominal) lane

0.56 1.12

Schedule Parking Area Roadway / Parking Area / Other Stations / SQFT Linear

Feet Route Miles

Lane Miles

A Wallops Island Causeway Bridge 2076.75 To 5038.25 2,962 0.56 1.12

Table of Contents

Subcontracting Plan…………………………………………………………………… 1 through 5

Solicitation/Contract Form (SF-1442)…................................................................... . 1 through 3

Scope of Work ................................................................... ........................................ 1 through 11

PART 1. INSTRUCTIONS TO THE OFFEROR

A. General........................................................................................................... ................ 1-A-1

B. Procurement Process................................................................................................... ... 1-B-1

C. Proposal Requirements............................................................................................... .... 1-C-1 D. Government Furnished Information........................................................................... .... 1-D-1

PART 2. CONTRACT CLAUSES AND CONDITIONS

H. Special Terms and Conditions.................................................................................... .... 2-H-1 I. Contract Clauses......................................................................................................... ......2-I-1

Corporate Certificate

PART 3. WAGE DETERMINATION

J. Minimum Wage Schedule.......................................................................................... ..... 3-J-1

PART 4. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

K. Representations and Certifications........................................................................... ..... 4-K-1

L. Instructions, Conditions, and Notices to Offerors or Respondents............................ .... 4-L-1

PART 5. SPECIAL CONTRACT REQUIREMENTS

A. Division 100. General Requirements.......................................................................... ... 5-A-1

B. Division 110. Design Criteria..................................................................................... .... 5-B-1 C. Division 120. Submittals and Reviews....................................................................... ... 5-C-1

D. Division 150. Project Requirements........................................................................... .... 5-D-1

E. Divisions 200-700. Work Items and Material Requirements.................................... ..... 5-E-1

Appendix A: Conceptual Plans – Final Conceptual Plans to be provided with Final RFP – please note the previously provided plans are draft and for preliminary information only

Appendix B: Wallops Island Causeway As-Builts

Appendix C: Proposed Utilities Relocation Alignment Drawings – updated and provided Drawings to be provided during the Final RFP

Appendix D: Wallops Flight Facility (WFF) Causeway - Bridge Hydraulic Study

Appendix E: FHWA NEPA Categorical Exclusion (CE)

Appendix F: VDOT 42” Cast-in-Place Concrete Parapet

Appendix G: Owner-Specified Special Design Vehicle

Appendix H: 2022 Wallops Island Underwater Inspection Report

Appendix I: 2022 Wallops Island In-Depth Inspection Report

Appendix J: Geotechnical Subsurface Data

Appendix K: GPI Preliminary Survey & Mapping

Appendix L: NASA Documents and Forms – additional documents and forms to be provided with Final RFP

Appendix M: Wallops Island Preliminary Wetland Shapefiles

Appendix N: Figure 2-2 Staging Areas

Appendix O: 109.07 Price Proposal Forms

Appendix P: 109.08 Request for Progress Payment Forms

Note: newly posted documents supersede any previous documents

APM 025E – Revised 7/12/2021 1

ATTACHMENT 1 – FHWA SUBCONTRACTING PLAN

1. INSTRUCTIONS:

• Where subcontracting opportunities will not exist for the solicitation, the bidder/offeror shall submit a response outlining the rationale for making this determination with its proposal/bid. The statement shall be signed by an official authorized to make decisions on behalf of the firm.

• The following information shall be provided in the bidder/offeror subcontracting plan submission and shall be expressed in terms of goal percentages of the total planned subcontracting dollars.

• Text lines may be added to this template as needed.

*insert and complete additional tables if the contract includes option year(s).

1 Percentage = (subcontracted amount in the category/total planned subcontracted amount) 2 Planned subcontracts to “other than small business” concerns + subcontracts to Small Business concerns = 100% 3 SDVOSB is a subcategory of VOSB. Any dollar amount applied to SDVOSB also applies to VOSB.

4 In this document, the term WOSB includes Economically Disadvantaged WOSB (EDWOSB) concerns.

SUBCONTRACTING GOALS – BASE YEAR

Total prime contract amount – Base Year: $ [insert amount] Total planned subcontracted amount (regardless of firm/entity size status) – Base Year: $ [insert amount]

Total planned subcontracts to “other than small business” concerns (i.e., large, non-profit, university, etc.) $[insert amount] [insert

#]%1 Total planned subcontracts to Small Business concerns: $[insert amount] [insert

#]%2

• Total planned subcontracts to Veteran Owned Small Business concerns (VOSB)3:

$[insert amount] [insert #]% o Total planned subcontracts to Service-Disabled Veteran Owned Small Business (SDVOSB) concerns: $[insert amount] [insert #]%

• Total planned subcontracts to Historically Underutilized Business Zones (HUBZones): $[insert amount] [insert #]%

• Total planned subcontracts to Small Disadvantaged Business (SDB) concerns (includes 8(a), Alaska Native Corporations (ANC), and Indian Tribes):

$[insert amount] [insert #]%

• Total planned subcontract awards to Women-Owned Small Business concerns (WOSB)4 concerns:

$[insert amount] [insert #]%

APM 025E – Revised 7/12/2021 2

1.1 Rationale if establishing a goal lower than 3% for VOSB:

1.2 Rationale if establishing a goal lower than 3% for SDVOSB:

1.3 Rationale if establishing a goal lower than 3% for HUBZone:

1.4 Rationale if establishing a goal lower than 5% for SDB:

1.5 Rationale if establishing a goal lower than 5% for WOSB:

1.6 Rationale if establishing a goal lower than the current DOT subcontracting goal:

2. The following principal types of supplies and/or services are planned to be subcontracted under this contract. [Add additional rows if more space is needed.]

5 List all applicable size standards for each proposed subcontractor.

Type of Supply/Service to be Subcontracted

Company/Firm

Name

Subcontracted

Amount

Subcontractor Size

Standard (Other Than

SB, SB, VOSB, SDVOSB,

HUBZone, SDB, WOSB)5 https://www.sba.gov/document/support-agency-contracting-goals

APM 025E – Revised 7/12/2021 3

3. The following methods were used to develop the subcontract percentage goals:

4. The following methods were used to identify potential subcontract sources for solicitation purposes. (i.e. source lists used and organizations contacted to identify potential SB concerns, such as the System for Award Management (www.SAM.gov), Dynamic Small Business Search (www.DSBS.sba.gov), trade associations, industry conferences/fairs, etc.)

5. [Select appropriate option.] Indirect costs [were/were not] included in establishing the subcontracting goals specified in the table above.

6. If indirect costs were included, the following method was used to determine the proportionate share of indirect costs to be incurred with SB, VOSB, SDVOSB, HUBZone, SDB and WOSB subcontractors:

7. The following individual will administer the subcontracting program:

Name:

Title:

Address:

Telephone:

E-mail:

This individual's specific duties, as they relate to the subcontracting program, are as follows:

8. The following efforts will be taken to ensure that SB, SDB, VOSB, SDVOSB, HUBZone, and

WOSB subcontractors will have an equitable opportunity to compete for subcontracts:

http://www.sam.gov/ http://www.dsbs.sba.gov/

APM 025E – Revised 7/12/2021 4

[initial] It is agreed that FAR Clause 52.219-8, Utilization of Small Business Concerns, will be included in all subcontracts, which offer further subcontracting opportunities. It is further agreed that all subcontractors (except small business concerns) at all tiers below the prime contractor who receive subcontracts in excess of $700,000 ($1.5M for construction of any public facility with further subcontracting possibilities) will be required to adopt and comply with a subcontracting plan in accordance with FAR Clause 52.219-9.

9. The following types of records will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan (i.e., establishment of source lists, guides and other data that identify SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns; a description of the offeror’s efforts to locate SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns and to award subcontracts to them, etc.) and shall be maintained through completion of the contract:

10. In accordance with FAR Subpart 19.704(a)(10) through (15), the Contractor further agrees to:

[Initial each line]

Cooperate in any studies or surveys as may be required;

Submit periodic reports as may be required so that the Government can determine the extent of compliance by the Contractor with the subcontracting plan;

After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies;

Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov/ within the timeframes identified at FAR Subpart 19.704(a)(10)(iv);

Ensure that other than small business subcontractors with subcontracting plans agree to submit eSRS documents online as required;

Provide its prime contract number and its unique entity identifier, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs;

Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans;

http://www.esrs.gov/

APM 025E – Revised 7/12/2021 5

Make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal;

Provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in FAR 19.704(a)(12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion;

Will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor; and

Pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor (see FAR 52.242-5).

Submitted by:

POC Name:

Title:

Email Address:

Company Name:

DUNS/CAGE:

Mailing Address:

Signature http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_237.htm#P308_50712

693C73-23-R-000023

VA ST NASA 1(9)

****PLEASE NOTE,

DUE TO TECHNICAL

DIFFICULTIES THE

SF1442 FORM WILL

BE AVAILABLE VIA

AN AMENDMENT

ON OR ABOUT JULY

27, 2023.****

BID BOND

(See instructions on reverse)

OMB Control Number: 9000-0045 Expiration Date: 8/31/2025

PRINCIPAL (Legal name and business address) TYPE OF ORGANIZATION ("X" one)

STATE OF INCORPORATION

SURETY(IES) (Name and business address)

PERCENT

OF BID

PRICE

PENAL SUM OF BOND

AMOUNT NOT TO EXCEED

MILLION(S) THOUSAND(S) HUNDRED(S) CENTS

BID IDENTIFICATION

BID DATE INVITATION NUMBER

PRINCIPAL

SIGNATURE(S)

NAME(S) &

TITLE(S)

(Typed)

1.

1. 2.

2.

3.

3.

(Seal) (Seal) (Seal) Corporate Seal

INDIVIDUAL SURETY(IES)

SIGNATURE(S)

NAME(S)

(Typed)

1.

1.

2.

2.

(Seal) (Seal)

CORPORATE SURETY(IES)

SU

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A

NAME &

ADDRESS

STATE OF INCORPORATION LIABILITY LIMIT ($)

SIGNATURE(S)

NAME(S) &

TITLE(S)

(Typed)

1.

1.

2.

2. Corporate Seal

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is NOT usable

STANDARD FORM 24 (REV. 8/2016)

Prescribed by GSA - FAR (48 CFR) 53.228(a)

FOR (Construction, Supplies or Services)

OBLIGATION:

We, the Principal and Surety(ies) are firmly bound to the United States of America (hereinafter called the Government) in the above penal sum. For payment of the penal sum, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally. However, where the Sureties are corporations acting as co-sureties, we, the Sureties, bind ourselves in such sum "jointly and severally" as well as "severally" only for the purpose of allowing a joint action or actions against any or all of us. For all other purposes, each Surety binds itself, jointly and severally with the Principal, for the payment of the sum shown opposite the name of the Surety. If no limit of liability is indicated, the limit of liability is the full amount of the penal sum.

CONDITIONS:

The Principal has submitted the bid identified above.

THEREFORE:

The above obligation is void if the Principal - (a) upon acceptance by the Government of the bid identified above, within the period specified therein for acceptance (sixty (60) days if no period is specified), executes the further contractual documents and gives the bond(s) required by the terms of the bid as accepted within the time specified (ten (10) days if no period is specified) after receipt of the forms by the principal; or (b) in the event of failure to execute such further contractual documents and give such bonds, pays the Government for any cost of procuring the work which exceeds the amount of the bid.

Each Surety executing this instrument agrees that its obligation is not impaired by any extension(s) of the time for acceptance of the bid that the Principal may grant to the Government.

Notice to the surety(ies) of extension(s) is waived. However, waiver of the notice applies only to extensions aggregating not more than sixty (60) calendar days in addition to the period originally allowed for acceptance of the bid.

WITNESS:

The Principal and Surety(ies) executed this bid bond and affixed their seals on the above date.

DATE BOND EXECUTED (Must not be later than bid opening date)

Paperwork Reduction Act Statement - This information collection meets the requirements of 44 USC § 3507, as amended by section 2 of the Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget (OMB) control number. The OMB control number for this collection is 9000-0045. We estimate that it will take 1 hour to read the instructions, gather the facts, and answer the questions. Send only comments relating to our time estimate, including suggestions for reducing this burden, or any other aspects of this collection of information to: General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW, Washington, DC 20405.

JOINT VENTURE

OTHER (Specify)

PARTNERSHIPINDIVIDUAL

CORPORATION

INSTRUCTIONS

1. This form is authorized for use when a bid guaranty is required. Any deviation from this form will require the written approval of the Administrator of General Services.

2. Insert the full legal name and business address of the Principal in the space designated "Principal" on the face of the form. An authorized person shall sign the bond. Any person signing in a representative capacity (e.g., an attorney-in-fact) must furnish evidence of authority if that representative is not a member of the firm, partnership, or joint venture, or an officer of the corporation involved.

3. The bond may express penal sum as a percentage of the bid price. In these cases, the bond may state a maximum dollar limitation (e.g., 20% of the bid price but the amount not to exceed dollars).

4. (a) Corporations executing the bond as sureties must appear on the Department of the Treasury's list of approved sureties and must act within the limitations listed therein. The value put into the LIABILITY LIMIT block is the penal sum (i.e., the face value) of the bond, unless a co-surety arrangement is proposed.

(b) When multiple corporate sureties are involved, their names and addresses shall appear in the spaces (Surety A, Surety B, etc.) headed "CORPORATE SURETY(IES)." In the space designated "SURETY(IES)" on the face of the form, insert only the letter identifier corresponding to each of the sureties. Moreover, when co-surety arrangements exist, the parties may allocate their respective limitations of liability under the bond, provided that the sum total of their liability equals 100% of the bond penal sum.

(c) When individual sureties are involved, a completed Affidavit of Individual Surety (Standard Form 28) for each individual surety, shall accompany the bond.

The Government may require the surety to furnish additional substantiating information concerning its financial capability.

5. Corporations executing the bond shall affix their corporate seals. Individuals shall execute the bond opposite the word "Corporate Seal"; and shall affix an adhesive seal if executed in Maine, New Hampshire, or any other jurisdiction requiring adhesive seals.

6. Type the name and title of each person signing this bond in the space provided.

7. In its application to negotiated contracts, the terms "bid" and "bidder" shall include "proposal" and "offeror."

SU

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NAME &

ADDRESS

STATE OF INCORPORATION LIABILITY LIMIT ($)

SIGNATURE(S)

NAME(S) &

TITLE(S)

(Typed)

1.

1.

2.

2. Corporate Seal

Corporate Seal

LIABILITY LIMIT ($)STATE OF INCORPORATION

2.

2.

1.

1.NAME(S) &

TITLE(S)

(Typed)

SIGNATURE(S)

NAME &

ADDRESS

SU

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Corporate Seal

LIABILITY LIMIT ($)

2.

2.

STATE OF INCORPORATION

1.

1.

NAME(S) &

TITLE(S)

(Typed)

SIGNATURE(S)

NAME &

ADDRESS

SU

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Corporate Seal

LIABILITY LIMIT ($)

2.

2.

STATE OF INCORPORATION

1.

1.

NAME(S) &

TITLE(S)

(Typed)

SIGNATURE(S)

NAME &

ADDRESS

SU

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Corporate Seal

LIABILITY LIMIT ($)

2.

2.

STATE OF INCORPORATION

1.

1.

NAME(S) &

TITLE(S)

(Typed)

SIGNATURE(S)

NAME &

ADDRESS

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Corporate Seal

LIABILITY LIMIT ($)

2.

2.

STATE OF INCORPORATION

1.

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NAME(S) &

TITLE(S)

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SIGNATURE(S)

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STANDARD FORM 24 (REV. 8/2016) BACK

SCOPE OF WORK

A. Description of Project

This project consists of the design and replacement of the existing Wallops Island Causeway Bridge over Cat Creek, in Accomack County, Virginia. This structure is owned by National Aeronautics and Space Administration (NASA) and provides the only vehicular access to the NASA Goddard Space Flight Center's Wallops Flight Facility (WFF) on Wallops Island. The existing bridge will be replaced with a concrete bridge ranging from approximately 1,000 feet to 2,500 feet long, built on new foundations, and constructed to the north and adjacent to the existing bridge. The proposed bridge will be approximately 40 feet wide and located in an inner-coastal zone floodplain with floods influenced by tidal and storm surges.

In addition, this project includes constructing new approaches and demolishing the existing bridge without impacting NASA and other local partner missions. Access to the island must be maintained during construction to minimize traffic interruptions, during mission launches, and delivery of mission hardware and heavy equipment. The project also includes preparing any required documents for design waivers, exceptions, and obtaining permits required to construct the project.

The work is split into bid schedules as follows:

Base Contract (Schedule A):

The base contract is for the design of all work for Schedules A and B as well as the construction work for Schedule A, which includes the proposed bridge and roadway approaches.

Option 1 (Schedule B):

Demolition of the existing bridge (including the existing fender system and abandoned utilities), removal of existing roadway approaches, and construction of the proposed fender system.

The project design shall be completed and approved by the Contracting Officer (CO) prior to any permanent construction. Temporary traffic control, erosion sediment control, and other none earth disturbing measures can be implemented in advance of the start of permanent construction to facilitate project design, fieldwork, and time of year restrictions such as survey, staking, tree cutting, and design submittals.

A.2. Roadway Design

A.2.a. General

In accordance with the National Environmental Policy Act (NEPA), NASA and Federal Highway Administration (FHWA) are preparing an analysis of potential environmental effects and corresponding regulatory consultations. The Contractor shall design and construct the project within the Limits of Disturbance (LOD) described in the NEPA documentation. The Contractor has flexibility to produce benefits or savings to FHWA and/or the Contractor, without impairing essential project functions and characteristics such as safety, maintainability, environmental protection, drainage, and other permitted constraints. The FHWA NEPA document’s LOD extends 150 feet north of the existing roadway centerline, 100 feet south of the existing roadway centerline, and 1,500 feet along the roadway centerline to the east and west of the existing abutments. Additional staging will be permitted at an existing maintenance yard near the access control gate approximately 1.2 miles west of the bridge.

Develop a horizontal alignment, vertical profile, and bridge design conforming to the requirements of Table 1 and using the provided Conceptual Plans as a guide to commencing the design.

Table 1 Wallops Island Causeway Bridge Requirements

Property Requirement

Material Concrete (bridge superstructure and substructure including foundations)

Gradient 3 percent maximum

Vertical Clearance

15 feet minimum through the main navigation span as measured above mean high water (MHW) elevation

Horizontal Clearance

60 feet minimum through the main navigation span

Design the Project using CAD files format compatible with OpenRoads Designer (ORD) or OpenSite Designer software.

A.2.b. Scope of Work

Site Access. The primary construction access to the project site is Causeway Road. Causeway Road is the only road into and out of the WFF on Wallops Island. Maintain access to the WFF on Wallops Island throughout construction including infrequent shutdowns of the existing bridge for oversized loads to cross. The project site is located behind a security gate and guard booth which NASA uses to restrict access to the facility. All Contractor employees and visitors require security badges to access the project site. Limited hauling will be permitted on the existing Causeway Bridge over Cat Creek, however, performing construction activities from the existing bridge will not be permitted. Develop an Access Plan that describes the means to stage and store equipment, materials, etc. at the project site. Describe the means and methods that will be required to access the site and construct the proposed bridge including any proposed methods for working from the waterway, intertidal area, and wetlands. Dredging will not be permitted.

Propose methods of access that minimizes adverse impacts to environmental resources.

Roadway Design. Provide plan sheets similar in nature to the Conceptual Plans, as well as the ground survey and mapping with stationing for the Project corridor to develop the design in accordance with the Highway Design Standards.

Develop an alignment, profile, and other improvements according to Subsection 111.05. The alignment and profile shown in the Conceptual Plans convey the Government's intent for the proposed bridge. The Government encourages the Design Team to investigate alignment and profile options that optimize cost-effectiveness while reducing environmental impact and conforming to the requirements of Table 1.

Pavement Design. Provide a pavement structure that consists of a combination of base and/or subbase, and asphalt concrete pavement placed in layers above the subgrade. Design a pavement section that provides for surface and subsurface drainage, and full consideration to the coastal and marine environment.

Include the following, at a minimum, in the Pavement report:

• AASHTO and the Unified Soil Classification System (USCS) based soil classifications of the subgrade soils.

• The subgrade strength as determined above and a methodology to assure that this strength is provided throughout the project limits

• The resilient modulus design value(s) used for the structural pavement design.

• The strength properties for the materials selected for the subbase and/or base layers,

• If applicable, depth and type of reclaimed or recycled material layers and structural coefficients used.

• All design assumptions used.

• Detailed design computation.

• Advanced construction quality control technology deployment (see Subsection 153.14)

Roadway Obliteration. The Conceptual Plans show the design intent to obliterate the existing roadway approaches to and from the existing bridge. Obliterate these areas according to Section

211. Restore to approximate original or proposed ground contours and blend with the adjacent areas.

Utility Relocation By Others. The Conceptual Plans indicate that existing utilities will be relocated by others prior to the start of construction. The proposed utility corridor will be offset to the south of the existing roadway and bridge. Staging or parking vehicles along the southern shoulder within 1,200 feet of each bridge end will not be permitted until the utility relocation work is completed according to Subsection 108.01. The Contractor is responsible for the location, maintenance, protection, safety, and continuation of service of all existing utilities within the project limits for the life of the contract. See Proposed Utilities Relocation Alignment Drawings. Locate these utilities according to Sections 107 and 645.

Utility Removal From Existing Bridge. The Conceptual Plans indicate the removal of the utilities from the existing bridge in Option 1.

Right-Of-Way. The proposed project limits are within existing federal government right-of-way.

A.3. Environmental Management and Permit Coordination

A.3.a. General

Provide an Environmental Protection Specialist and Permitting Coordinator according to Subsection 101.04.

A.3.b. Scope of Work

The Environmental Protection Specialist is responsible for all aspects of environmental compliance including, but not limited to, the following:

• Development of an environmental compliance and permitting plan in consultation with the Permit Coordinator. Create an environmental compliance plan narrative. This document will outline expected permits, approvals, and mitigation measures that are likely to be required. This plan will describe how the project will comply with the descriptions, impact thresholds, and protective measures described in the FHWA and NASA NEPA documents. The plan shall also identify any additional actions and recommendations required for the project. Provide expected completion dates for submitting permit applications and deadlines for receiving final approved permits. Describe how any expected mitigation measures have been or will be met through the design and construction process. Submit the Environmental Compliance Plan to the CO for review and approval.

• The design, construction and maintenance of erosion control and stormwater management measures

• Documentation of efforts to avoid, minimize, and mitigate impacts to wetlands.

• If needed and in coordination with NASA, update consultation with the USFWS, NOAA, VMRC, or other environmental regulatory agency, based on proposed plans and associated impacts.

• Implementation of conservation measures to protect sea turtles, marine mammals, birds, vegetation, and other natural resources.

• Design, coordination, and implementation of mitigation related to wetlands, stormwater, shellfish, and/or other resources as required.

• Coordinate with VMRC related to the feasibility of using concrete from the bridge demolition in an offshore reef.

• Identification, testing, and handling of hazardous materials, if encountered.

• Drafts and final of all permit applications shall be submitted to NASA for review and comment.

The Permitting Coordinator representative is responsible to handle and track all final permit documents and applications. Anticipated permits and approvals include, but are not limited to, the following:

• Accomack County Wetlands Board Permit

• VMRC Tidal Wetlands and Subaqueous Bottom Permits

• VDEQ CWA Section 401, Water Quality Certification/VSMP Permit

• VDEQ CWA Section 402, Virginia Pollutant Discharge Elimination System (VPDES)

Permit and project-specific SWPPP

• VDEQ CZMA Consistency Determination

• VMRC Habitat Management Subaqueous Lands and Tidal Wetland Permit

• USACE CWA Section 404 Dredge and Fill Permit

• USACE Section 408 Authorization to Use or Alter a Federal Civil Works Project

• USACE Rivers and Harbors Act Section 10, Navigable Waters Permit

• USCG Preliminary Navigation Clearance Determination

• USCG Bridge Permit

• WFF SEED Construction Site Stormwater Permit

• USFWS ESA Section 7 Letter of Concurrence

• NOAA Fisheries ESA Section 7 Letter of Concurrence

• NOAA Fisheries EFH Letter of Concurrence

Additionally, the following plans would be implemented prior to starting construction:

• WFF ICP

• Project specific SPCC

• ESC and stormwater best practices

• Project specific Dewatering Plan

• WFF Phragmites Control Plan

A.3. Geotechnical Design

A.3.a. General Conduct all work necessary to perform the geotechnical investigation and design for the project. Elements of the work include, but are not limited to, the following:

• Evaluating the requirements of the work, and performing geotechnical/geological explorations, geotechnical analyses, and laboratory testing sufficient to design and construct the project.

• Designing permanent and temporary retaining walls, foundations, and piers.

• Provide geotechnical designs, investigation data reports, recommendations, and construction support to EFLHD within 7 days as requested by the CO.

A.3.b. Scope of Work

Geotechnical Investigation. Perform a design level geotechnical investigation for all geotechnical structures, to meet or exceed the requirements in the Project Development and Design Manual (PDDM) Chapters 6 and 11 and as follows:

1. Collect appropriate data for geotechnical evaluation of roadway and bridge design and construction. The Contractor is responsible for obtaining all required permits, temporary traffic control, and utility locates and markings.

2. Submit a detailed Field Investigation Plan for approval at least 14 days prior to performing the field investigation. Supplemental investigation, if necessary, should be approved by the CO.

3. Perform all boring, in-situ testing, and inspection by geologists, engineering geologists, or geotechnical engineers under the onsite direct supervision of a Professional geologist or geotechnical engineer with a minimum of 10 years’ experience in the performance and supervision of subsurface geotechnical investigations.

4. Determine and document the coordinate location and ground surface elevation for each boring and field investigation site, and show the coordinates, station and offset, and elevation for each individual boring log or investigation record. Reference coordinates and station and offset to the project survey control.

5. Reference elevations to the project datum and horizontal control system.

6. Provide boring horizontal coordinates with an accuracy of +/-1.0 foot and vertical coordinates with an accuracy of +/- 0.5 foot.

7. Backfill borehole, after drilling, in accordance with Federal, State, or local guidelines.

Dispose of bored material offsite.

8. Retain rock and soil samples and make the samples available to FHWA until after final acceptance.

Complete laboratory tests in accordance with pertinent ASTM or AASHTO standards and analyze the data to provide design and construction requirements. Soils and materials tests shall be performed by a laboratory accredited by AASHTO, AASHTO resource (formerly AMRL), and Cement and Concrete Reference Laboratory (CCRL) for each test it conducts for the project, unless otherwise approved by the CO.

Provide all records of subsurface explorations and describe the soils and rocks encountered and their depth limits.

Provide geotechnical design and construction reports that summarize pertinent subsurface investigations, tests, and engineering evaluations. Provide technical specifications for construction methods that are not adequately addressed in the standard specifications. Review the construction documents to assure that they have appropriately incorporated the geotechnical components. Provide quality management processes that document how each specific geotechnical recommendation or requirement is addressed in the construction documents and reference the drawing(s) that incorporate the pertinent results. The results of the geotechnical investigation and laboratory results shall support design and construction efforts to meet the following performance requirements:

1. Provide construction recommendations to address soil-structure interaction and to accommodate the unique construction methods applied to this project. All geotechnical survey work shall be completed to satisfy baseline and post-construction contract performance requirements.

2. Design subgrades and embankments for the following post-construction settlement tolerances:

• Longitudinal settlement less than one inch over 200 feet; Settlement in cross section less than two inches over 24 feet.

• Settlement less than two inches over the initial 20 years.

• Settlement less than a magnitude that will result in damage to adjacent or underlying structures, including utilities.

3. Design foundations such that the maximum post-construction foundation settlement shall:

• Be less than one inch over the life of the structure.

• Have a maximum differential settlement between structure foundations in accordance with AASHTO requirements, or in accordance with the requirements of the Contractor’s structural engineer, whichever requires less settlement.

4. Design stable cut slopes and embankment slopes. Evaluate stability for interim construction stages, for the end of construction condition, and for the design-life conditions. The following factors of safety are to be used with limit equilibrium methods of analysis to determine factors of safety for representative sections of all soil cut and soil embankment fill slope areas greater than 10’ in height and/or where slopes are supporting on, or are supported by, retaining structures. Approval of site-specific investigation plans with reduced boring frequency may require higher factors of safety. Table 2 is not applicable for rock cut slopes.

Table 2

Minimum Factors of Safety for Soil Cut/Fill Slopes Slope analysis parameters based on: Factor of Safety

Involves Structure or Critical Slope(1)

Non-Critical Slope

In-situ or lab. tests and measurements(2)(3)

1.5 1.3

No site-specific tests N/A(3) 1.5

(1) A critical slope is defined as any slope that is greater than 25’ in height, affects or supports a structure, or whose failure would result in significant cost for repair, or damage to, private property.

(2) Site specific in-situ tests include both groundwater measurements and SPT testing but may also include CPT or DMT.

(3) Parameters for critical slopes involving structures must be based on specific laboratory testing.

(4) Problem soils (very soft soils, very loose soils, or heavily over-consolidated soils) must be analyzed using shear strength parameters determined from appropriate laboratory strength tests.

(5) Problem soils should be analyzed in accordance with specialized local practices.

(6) Construction plans shall specify use of soil types consistent with the parameters used in slope analyses.

The geotechnical reports should have detailed computations, computer results, and references.

Geotechnical Memos and reports should be sealed and stamped by a professional engineer registered in the State of Virginia. The final geotechnical report should address all the comments submitted by the federal government.

The Contractor shall prepare and incorporate the geotechnical recommendations from the Final Geotechnical Report and/or Memo into the plans, typical sections, profiles and cross-sections as applicable. This includes drainage and subdrainage requirements to ensure positive drainage both within the pavement structure and on the pavement surface.

A.4. Bridge Design

A.4.a. General

Design the replacement bridge according to the AASHTO LRFD Bridge Design Specifications.

The Design-Build team shall take into consideration the negative impact of the marine environment on the service life of the bridge to ensure that the provided design will meet the 75-year design life specified in the AASHTO LRFD Bridge Design specifications.

A.4.b. Scope of Work

Construct a new bridge and approaches adjacent to the existing bridge meeting the cross-section requirements provided in the Conceptual Plans (approximately 40 feet wide bridge). Demolish the existing bridge after the new bridge is open to traffic. Construct the new bridge and demolish the existing bridge without impacting NASA’s and other local partners’ missions.

Conduct construction activities to avoid damage to the existing bridge. Erect protection as necessary to prevent errant construction equipment from damaging existing structure. Repair any damage to the existing bridge at no cost to the Government. Perform repairs immediately and continuously until the repair is complete as directed by the CO.

A.5. Hydraulic/Drainage Design

A.5.a. General

Provide a well-drained corridor and a safe environment for the individuals who use and maintain the roadway and bridges. In the design and construction of all drainage structures and appurtenances, adequately address functionality, durability, ease of maintenance, maintenance access, safety according to the requirements of roadways and geometric design, and the coastal environment including scour countermeasures design, storm surge and water levels, type and size of revetment if needed.

A.5.b. Scope of Work

Drainage and Erosion Control. The roadway and bridge drainage structures shall be designed by the Contractor to meet all applicable hydraulic requirements, including current FEMA, PDDM Chapter 7, and VDEQ guidelines. Drainage design criteria shall be provided to the CO for review and acceptance by the CO in consultation with VDEQ prior to detail design by the Contractor. The CO will review and approve these analyses in consultation with VDEQ prior to the commencement of construction.

Provide adequate drainage for the bridge structure; in particular, the designed system must be able to drain and control water that is on the bridge deck. Reference should be made to Article 2.6.6 “Roadway Drainage” in the latest version of AASHTO LRFD Bridge Design Specifications.

The Contractor shall provide all temporary drainage needed for Maintenance of Traffic sequence. The Contractor shall perform a wetland delineation for any proposed in-channel or in-stream work. The final drainage design work shall include the capacity and stability design of culverts, open channels, underdrains, storm sewers and inlets, bridge drainage assemblies and structures, adequate outfall analysis, stormwater management facilities, and erosion and sediment control in compliance with the standards and reference documents listed in the RFP.

A Multiple Phased Erosion and Sediment Control (ESC) Plan and a Stormwater Management (SWM) Plan shall be prepared by the Contractor. The Contractor shall certify that the Erosion and Sediment Control and Stormwater Management Plans have been designed and reviewed in accordance with VDEQ policies and procedures. A qualified person, other than the designer, who is a certified Plan Reviewer, shall independently review and certify the ESC Plans. The Contractor shall complete and submit the Multiple Phased ESC to the CO certifying the ESC and SWM plan for the project is in accordance with VDEQ’s approved ESC and SWM Standards and Specifications. This shall include compliance with any applicable post-construction stormwater quality and quantity requirements. The Contractor shall be responsible for compliance with construction-related permit conditions and shall assume all obligations and cost incurred by complying with the terms and conditions of the permit.

If the land-disturbing activity is 1 (one) acre or greater, coverage under the NPDES General Construction Permit is required. The Contractor, as necessary, shall make determination of need, coordinate, and submit required information to the CO. Where a NPDES Construction Permit is deemed required, the Contractor shall complete any required documents from VDEQ and provide to the CO for review. Upon CO approval, the Contractor will be responsible to obtain coverage under NPDES General Construction Permit along with maintain and certify Storm Water Pollution Prevention Plan (SWPPP) for the project in accordance with VDEQ guidelines and standards and reference documents listed in the RFP. The Contractor shall not proceed with work covered by the permit until the CO releases the work in writing. The Contractor shall be responsible for compliance with construction-related permit conditions and shall assume all obligations and cost incurred by complying with the terms and conditions of the permit. Upon completion of the regulated land disturbing activity, the Contractor shall complete and sign the NPDES Permit Termination Notice form and submit it to the CO for processing. The Contractor shall also have on-site during land disturbing operations (if required by VDEQ) to ensure compliance with all requirements.

Any fines associated with permit or regulatory violations shall be the responsibility of the Contractor.

A.6. Temporary & Permanent Traffic Control Design

A.6.a. General Perform all work necessary to meet the requirements for permanent and temporary signing and permanent and temporary pavement markings. The Contractor shall develop and deliver a Transportation Management Plan (TMP) according to Section 156, the latest edition of Manual on Uniform Traffic Control Devices (MUTCD), and applicable Virginia Department of Transportation (VDOT) Standards and Specifications.

A.6.b. Scope of Work Temporary Traffic Control. Develop a Temporary Traffic Control Plan with the following minimum requirements:

• Provide temporary signing and pavement marking necessary as required to complete the work.

• Provide temporary signing and pavement marking necessary to provide a complete and functional system.

• Provide temporary signing and notifications as necessary along the main navigational channel to mariners.

Permanent Traffic Control. Develop a Permanent Traffic Control Plan with the following minimum requirements:

• Replace all existing regulatory and warning signs, posts and hardware within the project limits. The new sign supports shall be crashworthy per the MUTCD.

• Include the following, at a minimum, in the Signing Plan portion:

1. Existing sign type, location, and condition.

2. Proposed new regulatory signs per the MUTCD: type, location, and size.

3. Proposed lettering layouts for non-standard signs.

• Include the following, at a minimum, in the Pavement Marking Plan portion:

1. Existing pavement markings and symbols within the project limits.

2. Proposed pavement markings with the MUTCD.

3. Proposed word and symbol markings in accordance with the MUTCD.

Permits. Secure any Special Highway Occupancy Permits (SHOP) if applicable to complete the work.

Transportation Management Plan. Development and implementation of a Transportation Management Plan (TMP) that defines construction sequencing, areas of disturbance, SHOP statuses if applicable, and operational impacts to normal traffic flow and other users. Update the TMP a minimum of once a year throughout the length of the project. Further guidance on how to develop an acceptable TMP can be found at https://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?id=77.

As part of the TMP, develop and deliver a Maintenance of Traffic and Construction Traffic Management Plan, detailing all phases of work, proposed road closures, maintenance of traffic through work area and all construction accesses for approval by CO in consultation with NASA.

Ensure the Plan includes the following:

• Addresses safe and efficient operation of adjacent public transportation facilities and State Highways.

• Reflects the noted Scope of Work, applicable VDOT Standards and Specifications, and VDOT allowable lane closure hours.

• Provides for adequate traffic shifts that extend beyond the tie-in locations at the beginning and end of the project to accommodate construction at the tie-in locations between the existing and proposed roadways.

• Include an Incident Management Plan.

https://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?id=77 https://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?id=77

A.7. Project Management

Development and implementation of a Quality Management Program in accordance with Section

153. Development and implementation of a Construction and Demolition Waste Management Plan and Hazardous Waste Management Plan in accordance with Section 107.

Overall project management is the responsibility of the Contractor. Overall project management includes, but are not limited to, the following:

• Coordinating with adjacent projects as applicable,

• Tracking and certifying the quality of all project submittals, and

• Contractor Responsibilities described in Section B.

Partnering is strongly encouraged with EFLHD and NASA. At a minimum, specific structured partnering meetings occur on every other month basis. The Contractor’s key project personnel identified in the technical proposal shall attend these meetings in person.

B. Description of Work Responsibilities

Contractor Responsibilities – The Contractor shall be responsible for all work as described in these RFP documents. The scope of work includes: design; construction; maintenance during construction; project management; project scheduling; quality control and quality assurance for design and quality control for construction; materials sampling and testing; obtaining permits;

utility locates and coordination for minor adjustments, or relocation; maintenance of traffic;

coordination with other design and construction within or adjacent to the project; weekly coordination and communication with NASA via the EFLHD’s CO to update the public on work progress, detours, lane closures and other information important to the public; and coordination with other governmental agencies and entities including federal, state, local governments, and private property owners impacted by the construction.

EFLHD Responsibilities – EFLHD is the representative for the owners. EFLHD will perform management, design, and construction oversight activities of the Contractor’s operations and end products to satisfy the owners and the stakeholders that the Contractor meets the contract requirements. Included in the oversight activities will be design reviews and oversight of construction operations including verification testing activities, quality assurance, construction acceptance, maintenance of traffic during construction, and environmental compliance as outlined in this RFP.

NASA Responsibilities – NASA has final acceptance responsibilities. NASA will provide input to EFLHD to assure that the project design and construction delivery meets their needs. NASA will participate in the plan and document reviews, provide applicable written comments, participate in site visits during design and construction and participate in final inspection. NASA will provide input and ongoing technical assistance to EFLHD during all stages of the project and ensure the project complies with programmatic, regional guidelines, national guidelines, policies, and standards. NASA will approve all permit applications prior to submittal and will monitor any resulting mitigation and reporting requirements. NASA will coordinate all environmental regulatory consultation, as needed.

PART 1. INSTRUCTIONS TO THE OFFEROR

1.A GENERAL

This Request for Proposal (RFP) is issued by the Federal Highway Administration, Eastern Federal Lands Highway Division (EFLHD), in cooperation with the National Aeronautics and Space Administration (NASA) to solicit competitive proposals for a "two-phase" design-build (D-B) contract for NASA Wallops Island Causeway Bridge Over Cat Creek, Project Number VA ST NASA 1(9). This RFP is issued as a design-build selection process.