RFP Q and A AMD 0003.pdf

Q&A # Document Page/Section Requirement Question Received Date

Govt Response Govt Response

Date 1 SIR Section L.11.1.1, Pdf

Section L.11.2.2 Factor 3, Subfactor 1 Pdf page

Section L11.1.1 - 4. List of any subcontracts and/or teaming arrangements. This section must also discuss any proposed subcontracting/teaming arrangements including the integration of subcontracting efforts with the prime contract support

Will the RFP allow for Team with set-aside firms to submit the proposal?

2/28/2024 Yes, teaming arrangements are allowed and must be disclosed in accordance with the referenced RFP Sections and AMS Clause 3.2.2.7-8.

3/5/2024

2 SIR Section L.1.2 Contracts listed may include those entered into with the Federal Government, agencies of state and local governments.

Will past performance in the commercial sector be accepted?

2/28/2024 Contracts listed may include those entered into with the Federal Government, agencies of state and local governments.

3/5/2024

3 SIR Section L.2.1, Pdf page

All proposals must be submitted in the manner described below. Phase I proposals are due by 5:00PM (Eastern Time) on 14 March 2024. The Contracting Officer will provide all Offerors with the Phase II proposal due date via email after the Phase I proposals are evaluated.

When is the anticipated date of the RFP and how will we find out when it’s released?

2/28/2024 SIR 692M1522R00006 has been released. Please refer to the instructions in Section L.2.1 for due dates for Phase I Proposals

3/5/2024

4 SIR AMS Clause 3.14-2 Pdf

3.14-2 CONTRACTOR PERSONNEL SUITABILITY

REQUIREMENTS (JAN 2024)

Will there be security clearance or facility clearance required for the IDIQ?

2/28/2024 Please refer to the complete security requirements identified in the referenced AMS clause

3/5/2024

5 SIR Section I - Contract Clauses

3.6.1-8 NOTIFICATION OF COMPETITION LIMITED TO

ELIGIBLE 8(A) CERTIFIED SMALL DISADVANTAGED BUSINESS

CONCERNS (JAN 2024)

We are qualified 8(a) Joint Venture (JV) and our 8(a) expires on March 16, 2024. Given that the Phase I responses are due on March 14, 2024, please confirm the FAA will consider us as a qualified respondent for phase 1 and 2 as we are an eligible 8(a) awardee at the time of the original submission due date of Mar 16, 2024.

2/28/2024 Yes, For purposes of this procurement, a submittal under Phase I will constitute the "submission of offer" for purposes of determining eligibility to participate as an 8(a). As stated in the clause you reference, part (a) Offers are solicited only from eligible 8(a) certified small disadvantaged business (SDB) concerns. As used herein, an "eligible 8(a) certified SDB concern” is a SDB concern expressly certified by the Small Business Administration (SBA) for participation in the SBA's 8(a) program and which meets the following criteria at the time of submission of offer.

3/5/2024

6 SIR L.10.1; Table L.1 Phase 1 Volume and Page Limits

Tab Number and Name, Tab 1 Corporate Experience Section L.11.1.1 lists Volume 1, Tab 1, as Contract Documents and Associated Information - but this is not part of Table L.1. - Confirm Volume 1 has 2 tabs

3/5/2024 Correct - There should be two tabs for Factor 1, See updated Table L.1 in SIR attachment included with AMD 0003.

3/15/2024

7 SIR L.10.1; Table L.1 Phase 1 Volume and Page Limits

Page Limit - 12 pages (includes questionnaires) Page limit says 12 pages (includes questionnaires) - are these questionnaires different than attachment L-1 Past performance surveys?

Please provide Corporate Experience questionnaires, or confirm that the corporate experience descriptions should be in a narrative format

3/5/2024 No questionnaire is required for Volume I. Corporate Experience should be provided in narrative format. See updated SIR 692M15-22-R-00006 AMD 0003.

3/15/2024

8 SIR L.10.1 The following items are excluded from the page count limitations: cover sheets, tab dividers, tables of content, lists of figures, glossaries, acronyms, and abbreviation lists.

Should Volume I have one cover page and table of contents, or should this be separate for each tab? Are tab dividers required for each tab? Confirm that table of contents and tab dividers should be provided with each tab or per Volume

3/5/2024 Volume I should have One Cover Page and One Table of Contents. Tab dividers should be used for each tab

3/15/2024

9 SIR L.10 - L.1.1 QUESTION

AND ANSWERS (Q&A)

Offerors must submit all questions about this SIR to the Contracting Officer listed in Section L.2.2 (above) via email by 5 March 2024. To submit questions:

There is no specific time listed for the Question to FAA due date.

3/5/2024 N/A - The window for questions and answers has closed. 3/15/2024

Govt Response Govt Response

Date

10 SIR L.10.1PROPOSAL

VOLUMES AND PAGE

LIMITS

(a) The Offeror’s proposal must be submitted in separate electronic files by Volume and Tab Number, per Tables L.1 and L.2.

(d)Phase I will consist of a single volume as shown in the below table. Phase II will consist of all remaining volumes once Phase I evaluations are complete and the CO sends an invitation to submit for Phase II.

Does the Government prefer to have one single file that contains Volume I or separate files delineated by the Tabs?

3/5/2024 Please provide one file for each tab. L.10.1: "(b) Each electronic file must be entitled “Offeror Name Volume Number _Tab Number _ MMDDYYYY” (e.g., “ABC Corporation Volume 1_ Tab 1_ 02162024”)"

3/15/2024

11 CWP

Statement of Work (SOW) Document

Section 1.2 Scope of Work and Section 3.0 Functional Requirements

The required services are grouped according to the following functional work areas:

•Business Program and Project Management Support •Oracle, COTS, and Custom Tools Lifecycle Support •Infrastructure Services •Operations Services •Application Maintenance and Support Services •Help Desk and Help Desk Management Support Services •Change and Configuration Management Support Services •New Systems Implementation and Relocation Support Services •Transition Phases of Performance and Section 3.0 Functional Requirements

Kindly request clarity in the agreement of listed functional work areas listed in Section 1.2 Scope of Work and Section 3.0 Functional Requirements.

1) The Scope of Work functional work area "New Systems Implementation and Relocation Support Services" is not listed under 3.0 Functional Requirements or any listed sub functional area. Is this area listed in the Scope of Work in error?

2) Also, the functional work area 3.3 Training is not listed in the Scope of Work functional work areas.

3/5/2024 1)Tasking for Relocation Support Services is encompassed in mutliple Sections of SOW section 3 Functional Requirements.

2) See SOW AMD R1 included in AMD 0003 which adds a bullet to Scope Work "functional work areas" section

1.2 for Training Support.

3/15/2024

12 SIR Table L.1 – Phase I Volume and Page Limits and L.11

PROPOSAL CONTENT

Table L.1 – Phase I Volume and Page Limits, Volume I – Technical Proposals, Tab 1 Corporate Experience and L.11.1.2 Volume I, Tab 2, Factor 1- Corporate Experience

In Section Table L.1 Phase I Volume and Page Limits, Corporate Experience is listed as Tab 1 further down in Section L.11.1.2 it is listed as Tab 2. For file organization, we request clarity on whether Corporate Experience is to be included in the file for Tab 1 or the file for Tab 2?

3/5/2024 Tab 2 3/15/2024

13 SIR Is Tab 1 Contract Documents or is Tab 1 Coporate Experience?

Page Limit - 12 pages (includes questionnaires) What are the questionnaires that are to be included? 3/5/2024 See FAA Response to question 7 3/15/2024

14 SIR L.10 General Proposal Instructions - Table L.1- Phase I Volume and Page Limits and L.11.1

Table L.1 Volume I, Tab 1 - Corporate Experience; L.11.1.1 Volume I, Tab 1- Contract Documents and Associated Information, Volume I, Tab 2, Factor 1 - Corporate Experience

Is Tab 1 Contract Documents or is Tab 1 Coporate Experience?

3/5/2024 See FAA Response to Question 6 3/15/2024

15 SIR L.10 General Proposal Instructions - Table L.1- Phase I Volume and Page Limits and L.11.1

Table L.1 Volume I, Tab 1 - Corporate Experience; L.11.1.1 Volume I, Tab 1- Contract Documents and Associated Information, Volume I, Tab 2, Factor 1 - Corporate Experience

Based on the conflicting information, what is the page count for Phase I Volume I, and what information is to be included in the Volume?

3/5/2024 See FAA Response to Question 6 3/15/2024

16 SIR L.10.2 Proposal Format

- L.10.2 (a)

Proposal content must be formatted using Times New Roman, 11 point font (no reduction permitted) letter sized, single spaced with 1-inch margins. All pages must be numbered. Tables, charts, graphics (including callout boxes or similar), captions, headers, footers, and figures must not use fonts smaller than 8-points.

Will the government accept Ariel font no smaller than 8-point for Tables, Charts, and Graphics?

3/5/2024 Arial is acceptable for Tables, Charts and Graphics 3/15/2024

Govt Response Govt Response

Date 17 N/A N/A Can the Government provide the incumbent contractor(s) and subcontractor(s) currently performing this work?

3/5/2024 The Prime Contractor for the majority of this effort is

Rigil Corporation under Contract 692M15-18-D-00006 3/15/2024

18 SIR Table L.1 – Phase I Volume and Page Limits (Page 92)

12 pages (includes questionnaires) Can the Government clarify that Attachment L-1 is to be utilized in Phase II and remove or modify the language "includes questionnaires" from the Page Limits column?

Can the Government clarify that Attachment L-1 is to be utilized in Phase II and remove or modify the language "includes questionnaires" from the Page Limits column?

3/5/2024 See FAA Response to question 7 3/15/2024

19 SIR L.2.1 DATE AND TIME

(Eastern Time) on 14 March 2024.

All proposals must be submitted in the manner described below. Phase I proposals are due by 5:00PM (Eastern Time) on 14 March 2024.

Due to the complexity of the requirement, will the Government consider extending the due date for Phase I by (1) week so that industry can adequately address all functional areas within the (3) or perhaps (4) (if granted per another posed question) Corporate Experiences?

3/5/2024 Extension has been granted via Amendment 0002 until 21 March 2024, 5:00 PM EDT

3/15/2024

20 SIR L.11.1.2 Volume I, Tab 2, Factor 1- Corporate Experience (Page 94)

The Offeror must provide information for at least two (2) and no more than three (3) recent (performed within the last five (5) years) relevant prime contracts

Will the Government consider increasing past performance for corporate experience up to 4 and increase the corresponding page count to 16 due to the complexity and depth of this requirement which will support industry's capabilities to support all Task areas?

3/5/2024 No - The maximum number of Corporate Experience examples is 3 and the page count will remain unchanged

3/15/2024

21 SIR L.11.2.3 Volume II, Tab 3, Factor 4 - Past Performance (Page 97)

The Offeror must complete Part I of the Past Performance Survey, Attachment L-1 for each of the examples provided in Factor 1, Corporate Experience.

Can vendors use CPARs instead of Attachment L-1 since the CPARS mechanism of evaluating contractors is defined as "Past performance information is relevant information, for future source selection purposes, regarding a contractor’s actions under previously awarded contracts or orders."

3/5/2024 No - Please use attachment L-1 as directed 3/15/2024

22 SIR M.3.1 FACTOR 1 –

CORPORATE

EXPERIENCE (Page 104)

Greater weight will be given to the experience of the Prime contractor Offeror than to that of any proposed subcontractor. However, for either the Prime contractor Offeror or any proposed subcontractor(s), the experience that they gained as a prime contractor or subcontractor will be weighted equally.

Can the Government demonstrate by example how 'greater weight' will be applied to Prime contractors Corporate Experience given the Ratings are Adjectival in nature? How does this weighting come into play if one vendor provides (2) Corp Experiences and another provides (3)?

3/5/2024 No - the Government does not have any examples to provide. Greater weight will be given to the more relevant examples irrespective of the number of examples provided.

3/15/2024

23 SIR L.10.1 Proposal Volumes and Page Limits -

Table L.1 - Phase I volume and Page Limits, 12 pages (includes questionnaires)

The Phase I corporate Exepreince volume also asks for signed SF33, Certs, teaming agreements and 8(a) documentations, those infomration will contribute to page counts. Are those information included in the 12 page limits? Please clarify.

3/5/2024 See FAA Response to Question 6 3/15/2024

24 SIR General / Overall H.4 GOVERNMENT SUPPORT CONTRACTORS

1 - Has the FAA worked with anyone to help prepare the RFP? 2 - Will that vendor be able to submit a response to this? 3 - Does the FAA require the instance to remain on premise or will you be open to moving to a SaaS or hosted solution? 4 - Can you provide the incumbent information?

3/5/2024 1- The FAA did not use Contractors to prepare the SIR/RFP and will not be using Contractors in the evaluations 2- Not applicable 3 - NO, in the current environment, the FAA requires this to remain on premise 4- The Prime Contractor for the majority of this effort is Rigil Corporation under Contract 692M15-18-D-00006

3/15/2024

25 SOW 2 - References The contractor is directed to the following websites:

We need access to most of the sites - how can we get access?

3/5/2024 Not required for proposal. Access to be provided at contract award.

3/15/2024

Govt Response Govt Response

Date 26 SOW 3.1 Business Program and Project Management Support

a. Assist in Scheduling and project management What versions of P6 and Oracle Unifier are you running?

3/5/2024 Primavera Verson 22.12 in use; Oracle Unifier not utilized

3/15/2024

27 SOW 3.1 Business Program and Project Management Support

h. Provide Help Desk Support, developer and application 1) Can you provide a diagram of the environments (production, test and dev)?

2) Do you know how many requests are handled weekly? 3) How any users are actively supported? 4) Please confirm assumption: systems only related to the Program Management would require tier 2 and 3 support?

3/5/2024 1) Not required for proposal - Diagram of environments to be provided at contract award.

2) Roughly 2500 request / help tickets weekly.

3) Currently 7k users, with

4) Assumption of systems related to Program Management requiring Tier 2 and 3 support is correct;

Govt to provide Tier 1 support.

3/15/2024

28 SOW 3.1 Business Program and Project Management Support

k. Provide SharePoint System Development…. Please confirm assumption: systems only related to the Program Maangement would require tier 2 and 3 support? Will the sharepoint support extend into other areas outside of Program management?

3/5/2024 Assumption of systems related to Program Management requiring Tier 2 and Tier 3 support is correct; Govt to provide Tier 1 support. No plan to extend sharepoint support requirement outside of Program Management.

3/15/2024

29 SOW 3.2 Oracle COTS e.The Contractor must assist with integration of CWP tools….

Is there integration already in place and managing and updating integration? Or is this new integration services? Are you using oracle Gateway - if not, which middle ware are you using?

3/5/2024 There is integration already in place, we do not utilize Oracle Gateway. We utilize a proprietary software, in addtion to API software.

3/15/2024

30 SOW 3.2 Oracle COTS k. Build and configure integration between Primavera….. Is there integration already in place and managing and updating integration? Or is this new integration services? Are you using oracle Gateway - if not, which middle ware are you using?

3/5/2024 There is integration already in place, we do not utilize Oracle Gateway. We utilize a proprietary software.

3/15/2024

31 SOW 3.4 infrastucture Support

3.4.1 Hardware Support What security certifications will be required to gain access?

3/5/2024 Access to the FAA network will be provided in accordance with AMS 3.14-2 and 3.14-4.

3/15/2024

32 SOW 3.4.4 Disaster Recovery

a. Ensure disaster recovery plans are implemented…. Is there an existing DR solution in place? 3/5/2024 Yes, there is an existing DR solution in place, as required by security (AIS)

3/15/2024

33 SOW 3.6.3 Migration Configuration and Change

c. Provide migration services …. Does the FAA use DEVOPS or another tool to manage code? IF so, which one?

3/5/2024 We utilize a software program to manage code; current sofware in use is Tortoise SVN Subversion.

3/15/2024

34 SOW 3.9.8 Data Development

Changing data in production should be handled by end users, are you really asking to change code to show, recalculate or addresss other types of issues with production data? Not exactly change the data.

Correct?

3/5/2024 Correct; the changing of data is only reflected if needed to address or resolve problems reported by users and testers, and to migrate data to changed data structures.

3/15/2024

35 SIR L.10.1 PROPOSAL

VOLUMES AND PAGE

LIMITS

Phase I - Corporate Experience, Table L.1 - Phase I Volume and Page Limits. Page Limit- 12 pages includes questionnaires.

The page limit column for Phase I Volume states the 12 pages includes questionnaires. The evaluation criteria states the survey's are included in Volume II. Can the government please clarify if the questionnaires are included in Volume I or II?

3/5/2024 See FAA Response to question 7 3/15/2024

Govt Response Govt Response

Date

36 SIR

M.3.1 FACTOR 1 –

CORPORATE

EXPERIENCE Table M.1: Corporate Experience Rating Definitions and Table M.2: Corporate Experience Relevancy Criteria

Similarity in scope is defined by the degree to which the corporate experience examples include the same Functional Requirements of the SOW. The narrative in support of those areas must clearly demonstrate similarity of the corporate experience to the requirements of the CWP SOW

Given the customization of the Corporate Work Plan application and the uniqueness of the FAA, will the government please indicate if existing FAA experience and/or prior Corporate Work Plan experience will be a factor in the evaluation.

3/5/2024 No - The Relevancy Criteria for Corporate Experience is stated in the SIR

3/15/2024

37 SIR

L.11.2.2 Volume II, Tab 2, Factor 3 - Management Plan Factor 3, Subfactor 1 - Business Program and Project Management Support

This section must also discuss any proposed subcontracting/teaming arrangements including the integration of subcontracting efforts with the prime contract support.

Will the government confirm if subcontractors can be added after award?

3/5/2024 Yes - please refer to AMS Clause 3.10.2-3 Subcontracts (Time-and-Materials and Labor-Hour Contracts) (July 2023)

3/15/2024

38 SIR

L.11.2.2 Volume II, Tab 2, Factor 3 - Management Plan Factor 3, Subfactor 1 - Business Program and Project Management Support

Will the government give additional weight consideration for teams that have more than one Mentor Protege relationships in support of small business growth at the FAA? Will the government give additional weight consideration for teams that are comprised of more than one 8a, or teammates that have brought on SDVOSB or other designation?

3/5/2024 No 3/15/2024

39 SIR L.10.1 PROPOSAL

VOLUMES AND PAGE

LIMITS & L.11.1.1

Volume I, Tab 1, Contract Documents and Associated Information

Table L.1 refers to Tab 1 as Corporate Experience. L.11 Proposal Content refers to Tab 1 as Contract Documents and Associated information, and Tab 2 as Corporate Experience.

Table L.1, which states the page limits for each tab, refers to Tab 1 as Corporate Experience. However, L.11 Proposal Content refers to Tab 1 as Contract Documents and Associated information, and Tab 2 as Corporate Experience. Can the government confirm that tab 1 is to include the information requested as part of Contract Documents and Associated Information, and Tab 2 is to include all requested Corporate Experience information?Can you please verify that the 12 page limit refers to only information requested as part of L.11.1.2 Volume I, Tab 2 - Corporate Experience, and does not include information requested as part of L.11.1.1 Volume I Tab 1 Contract Documents and Associated Information?

L.11.1.1 Volume I Tab 1 Contract Documents and Associated Information requires multiple documents and certifications, including the SF33, 8a certification letter, among more.

Govt Response Govt Response

Date 40 SOW Attachment_C-

1_P_Statement_of_Wo rk - 3.4 Infrastructure Services - 3.4.6 - Service Level Agreements

Support AIT in the definition, creation, execution, monitoring and reporting of SLAs between AIT and the FAA business areas.

Monitor and report monthly performance statistics associated with implemented SLAs.

Request for the government to confirm SLAs are currently used between CWP and AIT? And if SLAs do exist, can the government please provide these.

3/5/2024 SLAs are in place; provided at contract award. 3/15/2024

41 SOW SOW 3.5.1 Ensure that all infrastructure and systems are backed up and can be restored per the SLA. This must include working with AIT to ensure backup and recovery are configured, operational, and tested in accordance with business recovery needs. A review of the backup and recovery requirements and its business needs must be done to identify specific requirements that drive the configuration of backups and recovery practices. b. Ensure components are operational and available and that data restoration has met the SLA after restoration of the production system in a crash or disaster.

Request for the government to confirm CWP backup and restoration processes are governed by an SLA?

3/5/2024 Not governed by an SLA, but provided for by the disaster recovery/mitigation references in question 32.

3/15/2024

42 SIR L11.1.2 Volume I, Tab 2, Factor 1 - Corporate Experience;M.3.3 Factor 4 - Past Performance

L.11.1.2: In the case where the Offeror is a joint venture, the Offeror’s proposal must provide at least one (1) example for a contract or task order performed by the joint venture itself, or at least one (1) example for each individual member of the joint venture.

M.3.1: In the case where the Offeror is a joint venture, the FAA will evaluate the corporate experience of the joint venture itself, if such experience is provided, and/or the experience held individually by each partner to the joint venture. The FAA will evaluate the experience presented by the partners to the joint venture in the aggregate.

M.3.3: In the case where the Offeror is a joint venture, the FAA will evaluate the past performance of the joint venture itself, if such past performance is provided, and/or the past performance of each individual joint venture member. The FAA will evaluate the past performance presented by the joint venture members in the aggregate.

L11.1.2 and M.3.3 reference "members" of a joint venture whereas M.3.1 reference "partners" to the joint venture. Please clarify the difference between members and partners in relation to a joint venture and the evaluation factors for Corporate Experience and Past Performance.

3/5/2024 JV Members and Partners are used interchangably 3/15/2024

43 SIR M.3.1 FACTOR 1 –

CORPORATE

EXPERIENCE

Table M.1: Corporate Experience Rating Definitions and Table M.2: Corporate Experience Relevancy Criteria

Will the government please confirm if a non-FAA Corporate Experience from the prime will be given more favorable consideration than FAA experience from a subcontractor?

3/5/2024 We are unable to answer this question as it will depend upon the relevance of the examples cited.

3/15/2024

44 SIR M.3.1 FACTOR 1 –

CORPORATE

EXPERIENCE

Table M.1: Corporate Experience Rating Definitions and Table M.2: Corporate Experience Relevancy Criteria

Will the government please confirm if the proprietary Oracle PIF experience will result in a more favorable rating? Will similar experience be considered?

3/5/2024 As it relates to Factor 1, Oracle experience is a component of Corporate Experience, not a stand-alone factor or subfactor. As such it will be considered as part of the overall adjectival rating for Corporate Experience as detailed in the referenced SIR Section.

Govt Response Govt Response

Date

45 SIR L.2 DATE, TIME,

METHOD OF

SUBMISSION

Offerors must initially submit a response to Phase I only and provide all required information set forth in the SIR for Volume I – Technical Proposal Phase I. Offerors will be invited to participate in Phase II as described in Section M.3.

Offerors participating in Phase II must submit a response which provides all required information set forth in the SIR for Volume II – Technical Proposal Phase II and Volume III – Cost and Business Proposal.

For offerors invited to participate in Phase II, will the government please provide an estimate timeline of when Phase II will be due after invitations are received?

3/5/2024 We estimate 3-4 weeks from Phase II invitations. 3/15/2024

46 SIR Table M.1: Corporate Experience Rating Definitions and Table M.2: Corporate Experience Relevancy Criteria

At the conclusion of the Phase I evaluation of the Corporate Experience factor, the Contracting Officer will send all Offerors an advisory notification via email. This notification will include the Government’s recommendation to proceed or not to proceed with Phase II based on the Offeror’s likelihood of receiving an award based on Phase I evaluation results.

For offerors invited to participate in Phase II, will the government consider providing the number of offerors invited to participate in Phase II?

3/5/2024 There is not a predefined number. The FAA will provide a recommendation to proceed or not to proceed with Phase II based on the Offeror’s likelihood of receiving an award based on Phase I evaluation results. Offerors may still choose to submit a Phase II proposal even when recommended not to.

3/15/2024

47 SIR L.11.2.3 - Past Performance Volume II, Tab 3, Factor 4

The Offeror must complete Part I of the Past Performance Survey, Attachment L-1 for each of the examples provided in Factor 1, Corporate Experience. The Offeror must forward each survey to the contract customer’s Program Manager, Technical Point of Contact, Contract COR, or Government Representative (or the non-governmental equivalent) that is able to respond to Part II of Attachment L-1. All survey responses must be received by the Government no later than the proposal submission deadline for Phase II.

How will the government weight survey responses in grading past performance submissions?

3/5/2024 The FAA will evaluate Past Performance as identified in SIR Section M.3.3.

3/15/2024

48 SIR L11.1.2 Volume I, Tab 2, Factor 1 - Corporate Experience; L.11.1.2 and Amendment 1 - Question 2

L.11.1.2 Volume I, Tab 2, Factor 1- Corporate Experience states:

The Offeror must provide information for at least two (2) and no more than three (3) recent (performed within the last five (5) years) relevant prime contracts and/or subcontracts that describes the Offeror’s...

Question 2 released as part of Amendment 1 states:

Q2. Will past performance in the commercial sector be accepted?

A2. Contracts listed may include those entered into with the Federal Government, agencies of state and local governments..

A subcontractor performing on a federal/state/local Prime contractor is considered a “commercial” arrangement. Please confirm that references for relevant subcontracts includes those "commercial" arrangements whereby the end user is a state/federal/local Government agency.

Suggest amending the prior Q2/A2 and/or solicitation to read: Contracts listed may include those entered into with the Federal Government, agencies of state and local governments or subcontracts entered into with a Prime contractor when the end user is a Federal/State/Local Government.

3/5/2024 Agree - See SIR Amendment 0003, Section L.11.1.2 with replacement langauge as suggested

3/15/2024

49 SIR B.1 IDENTIFICATION OF

SUPPLIES/SERVICES

B.1 Identification of Supplies/Services indicates that this is an IDIQ contract and that “work under this Contract will be ordered by placing task orders against [it] using the ordering procedures described in Section G.”

How many task orders does the Government anticipate issuing during the first ordering period? Could the Government provide a brief description of the scope of each one?

3/5/2024 The expectation is to have a task order per ordering year encompassing the full scope of the SOW.

Govt Response Govt Response

Date

50 SIR L.11 PROPOSAL

CONTENT and Attachment C-1 CWP Statement of Work

L.11 PROPOSAL

CONTENT and Attachment C-1 CWP Statement of Work

3.3 Training Support (Statement of Work) 3.3 Infrastructure

Services (RFP Guidance) The numbering of the scope areas differ slightly between the statement of work (SOW) and the RFP guidance for Volume II, Tab 1, Factor 2 - Technical Approach. The SOW lists 3.3 as Training Support and

3.4 Infrastructure Services, whereas the RFP guidance

lists 3.3 as Infrastructure Services and omits Training Support entirely.

Could the government please confirm that 3.3 Training Support should be included in the RFP guidance for that volume, with the numbering of subsequent scope areas updated accordingly (and aligned with the statement of work)

3/5/2024 See SIR Amendment 0003, Section 11.2.1 for update. 3/15/2024

51 SIR L.11 PROPOSAL

CONTENT and Attachment C-1 CWP Statement of Work L.11.2.1 Volume II, Tab 1, Factor 2 - Technical Approach and 3.3 Training Support

Subservices of Software Application Development, System Enhancements, and Implementation Services, specifically

3.9.9 Data Management

The subservices of the Software Application Development, System Enhancements, and Implementation Services scope area differ slightly between the statement of work (SOW) and the RFP guidance for Volume II, Tab 1, Factor 2 - Technical Approach. The SOW lists includes 3.9.9 Data Management, whereas that subservice is omitted from RFP Guidance.

Could the government please confirm that 3.9.9 Data Management should be included in the RFP guidance for that volume?

3/5/2024 See SIR Amendment 0003, Section 11.2.1 for update. 3/15/2024

52 SIR B.1 IDENTIFICATION OF

SUPPLIES/SERVICES

"Work under this Contract will be ordered by placing task orders against this Contract using the ordering procedures described in Section G"

1. B.1 Identification of Supplies/Services indicates that this is an IDIQ contract and that “work under this Contract will be ordered by placing task orders against [it] using the ordering procedures described in Section G.” The incumbent has received multiple non-competitive extensions. Could the government identify the critical work that necessitated these extensions?

3/5/2024 This question is outside the scope of this SIR and should be requested via a FOIA request.

3/15/2024

53 SIR L.10.1 PROPOSAL

VOLUMES AND PAGE

LIMITS

Table L.2 provides a 10 page limit to Tab 1 Technical Approach

3. Given the essential nature of CWP to mission-critical FAA functions, would the government consider increasing the 10-page limit on Tab 1 – Technical Approach? Due to the size, scope, and complexity of the SIR requirements, additional page count for this section will provide the FAA with more substantive information to determine the offeror’s understanding of, approach to, and ability to meet the SIR requirements. This will also enable offerors to better demonstrate that the proposed methods and approach are likely to be efficient and effective in meeting the requirements and will result in successful performance.

3/5/2024 No - Offerors are required to work within the stated page limit

Govt Response Govt Response

Date

54 SIR L.10.1 PROPOSAL

VOLUMES AND PAGE

LIMITS

Table L.2 provides a 6 page limit to Tab 2 Management Plan 4. Given the essential nature of CWP to mission-critical FAA functions, would the government consider increasing the 6-page limit on Tab 2 – Management Plan? This will enable offerors to better demonstrate understanding of and approach to the type of work to be performed; and demonstrate that the specified methods, tools, and techniques are appropriate, feasible and likely to be effective in accomplishing task activities and contract objectives. Due to the size, scope, and complexity of the SIR requirements, additional page count for this section will provide the FAA with more substantive information to assess the relative proposal strengths, weaknesses, risks and deficiencies in making a best-value determination.

3/5/2024 No - Offerors are required to work within the stated page limit

3/15/2024

55 SIR L.10.1 and L.11.1 L.10.1 Proposal Volumes and Page Limits Phase I - Corporate Experience, Table L.1 - Phase I Volume and Page Limits and

L.11.1 Volume I, Tab 1, Contract Documents and Associated Information; L.11.1.2 Volume I, Tab 2, Factor 1 - Corporate Experience

In Table L.1 on page 92 of the solicitation, it says that there is 1 Tab in Volume I, Corporate Experience.

However, in Section L.11.1 Volume I - Technical Proposal - Phase I on page 94 below, 2 tabs are listed:

"L.11.1.1 Volume I, Tab 1, Contract Documents and Associated Information" and "L.11.1.2 Volume I, Tab 2, Factor 1- Corporate Experience".

Can the Government (1) please clarify whether Phase I Volume I should have 1 or 2 tabs?

3/5/2024 See FAA Response to question 6 3/15/2024

56 SIR L.10.1 Proposal Volumes and Page Limits, (b)

"(b) Each electronic file must be entitled “Offeror Name Volume Number _Tab Number _ MMDDYYYY” (e.g., “ABC Corporation Volume 1_ Tab 1_ 02162024”)"

The electronic file naming conventions indicate that the relevant tab number should be included in the title.

However, Phase I Volume I may have multiple tabs (see previous question), and Phase II Volume II has multiple tabs per Table L.2 on page 92.

Can the Government please clarify how files containing multiple tabs should be named?

3/5/2024 See FAA Response to question 6 3/15/2024

57 SIR L.10.1 Proposal Volumes and Page Limits Phase I - Corporate Experience, Table L.1 - Phase I Volume and Page Limits

"Page Limit: 12 pages (includes questionnaires)" The page limit given for Phase I Volume I is "12 pages (includes questionnaires)".

However, no questionnaires are included with the solicitation or mentioned elsewhere in the instructions.

Can the Government please clarify what is meant by this reference to questionnaires?

Govt Response Govt Response

Date 58 SIR "Page Limit: 12 pages (includes questionnaires)" and L.11.1.1 Volume I, Tab 1, Contract Documents and Associated Information

Offerors must provide the following in this tab:

1.Signed Cover Le er. The cover le er must be signed by an individual who is authorized to contractually bind the Offeror. The cover letter must list any authorized negotiators per AMS clause 3.2.2.3-15. The cover letter must stipulate that the Offeror’s proposal is predicated upon all the terms and conditions of this SIR and is valid for the minimum acceptance period as identified in AMS clause 3.2.2.3-2.

a. The cover letter must also include the following:

•Solicita on number •Name and address of Offeror, CAGE code/s and Unique

Entity ID (UEI) Number/s.

•Name, tle and point of contact informa on of authorized representative of the company.

2.Signed SF33 for basic SIR and each amendment (SF30) and/or acknowledgment of each amendment on signed

SF33.

3.Signed Representa ons, Cer fica ons and Acknowledgements, in accordance with Section K. Any clauses and/or provisions to be filled in by the Offeror.

4.List of any subcontracts and/or teaming arrangements.

5.Disclose all rela onships in accordance with FAA AMS l i l f i l l i hi

Can the Government please confirm that the content required under L.11.1.1 Volume I, Tab 1, Contract Documents and Associated Information for Phase I Volume I is not included in the 12 page page limit?

Otherwise, contractors will have extremely limited space to respond to the remaining requirements.

3/5/2024 See FAA Response to question 7 3/15/2024

59 L.10.1

PROPOSAL

VOLUMES

AND PAGE

LIMITS,

L.11.1

VOLUME I -

TECHNICAL

PROPOSAL –

PHASE I

Table L.1, L.11.1.1, and L.11.1.2

Tab 1 Corporate Experience, Factor 1, Corporate Experience

Table L.1 depicts that only Tab 1 Corporate Experience is required in Phase I. However, on Page 97, Proposal Content states that two tabs (Tab 1, Contract Documents and Associated Information and Tab 2, Factor 1- Corporate Experience) are required for Phase I. Please clarify if the contractor is required to submit Tab 1 only OR Tab 1 and 2 both.

3/5/2024 See FAA Response to question 6 3/15/2024

60 L.10.1

PROPOSAL

VOLUMES

AND PAGE

LIMITS

(d) Phase I will consist of a single volume as shown in the below t Our understanding is that Tab 1, Contract Documents and Associated Information and Tab 2, Factor 1- Corporate Experience are required in Phase I in a single volume. Is our understanding correct? Please confirm.

3/5/2024 See FAA Response to question 6 3/15/2024

61 L.10.1

PROPOSAL

VOLUMES

AND PAGE

LIMITS

Table L.2 Tab 1 Price Schedule (Attachment B- 1), Tab 2 Price Narrative and Exceptions, Deviations, and Assumptions, and Tab 3 Conflicts of Interest

Our understanding is that these Tab 1, Tab 2 and Tab 3 are required in Volume III – Cost and Business Proposal during Phase II. Is our understanding correct? Please confirm.

3/5/2024 Correct 3/15/2024

62 L.10.1

PROPOSAL

VOLUMES

AND PAGE

LIMITS

Table L.1 Page Limit: 12 pages (includes questionnaires) Can the Govt please confirm which questionnaires are the contractors required to submit with Phase I response?

Govt Response Govt Response

Date 63 L.10.1

PROPOSAL

VOLUMES

AND PAGE

LIMITS,

L.11.1

VOLUME I -

TECHNICAL

PROPOSAL –

PHASE I

Table L.1, L.11.1.1 Page Limit: 12 pages (includes questionnaires) Please confirm if Tab 1, Contract Documents and Associated Information is excluded from the 12 Page limit given in Table L.1 and this page limit applies only to Factor 1- Corporate Experience.

3/5/2024 See FAA Response to questions 6 and 7 3/15/2024

64 L.7

CONTRACTOR

RESPONSIBILIT

Y a, b, c, d, e, and f a. Have or be able to obtain adequate financial resources to perform a contract;

b. Have the ability to meet any required or proposed delivery schedules;

c. Have a satisfactory performance history;

d. Have a satisfactory record of integrity and proper business ethics;

e. Have appropriate accounting and operational controls that may include, but are not limited to: production control, property control systems, quality assurance programs, and appropriate safety programs; and

f. Be qualified and eligible to receive an award under applicable laws or regulations.

1. Could you please confirm whether the contractors are expected to acknowledge and adhere to these requirements in their response? If so, could you please specify in which Phase (I or II) we should include these requirements?

2. Are the contractors required to submit any documentation for adequate financial resources and appropriate accounting and operational controls in their? If so, could you please specify in which Phase (I or II) we should include these documents?

3/5/2024 1) Yes, these documents are required for Phase II submital. Per Section L.7, "FAA only awards contract(s) to responsible Contractors. The Contracting Officer will make a determination of Offeror responsibility for any Offeror that appears likely to receive an award." Such determination will not be made until Phase II.

2) Yes. This information is required in Phase II. Offerors must submit the information as required in L.11.3.3 Volume III, Tab 2, Cost/Price Narrative and Exceptions, Deviations, and Assumptions, and Contractor Responsibility. See SIR Amendment 0003.

3/15/2024

65 N/A N/A N/A Is there an incumbent on this contract? If so, please provide the incumbent name, current contract number, duration, historical level of effort (LOE) and value of the contract? Can the government give information on historical LCATs?

3/5/2024 The Prime Contractor for the majority of this effort is Rigil Corporation under Contract 692M15-18-D-00006

3/15/2024

66 N/A N/A N/A Will the Govt confirm if a significant scope change has or has not occurred between the previous requirements and this follow-on?

3/5/2024 The FAA will not comment on any changes in scope.

Please refer to the Statement of Work provided with the original posting

3/15/2024

67 SIR L.10 PROPOSAL

VOLUMES AND PAGE

LIMITS

Table L.1 – Phase I Volume and Page Limits

The Corporate experience table mentions a Page limit - 12 pages (includes questionnaires). Please confirm that the questionnaire is not required or please provide the questionnaire format that should be submitted. Is there a separate "questionnaire" for Phase I or the Govt intended to use questionnaire in lieu of PPQ that will be submitted as part of Phase II?

3/5/2024 See FAA Response to question 7 3/15/2024

68 SIR Volume I, Tab 1, Contract Documents and Associated Information

If an 8(a) JV graduates a few days after the submission of Phase 1 proposal, can a Company submit the proposal using this JV?

3/5/2024 See FAA Response to Question 5. 3/15/2024

Govt Response Govt Response

Date 69 SIR Volume I, Tab 1, Contract Documents and Associated Information

Mostly other Federal agencies consider the RFP release date (since that is the only date that does not change based on circumstances/amendments) as the date of reference for JV/8(a) validity. If an 8(a) JV graduates on March 20th, 2024, and if the submission date gets extended for phase 1 beyond March 14th, can you confirm that the SIR release date of February 22, 2024 is considered as the active date for the JV?

No. Per AMS 3.6.1-8, part (a) Offers are solicited only from eligible 8(a) certified small disadvantaged business (SDB) concerns. As used herein, an "eligible 8(a) certified SDB concern” is a SDB concern expressly certified by the Small Business Administration (SBA) for participation in the SBA's 8(a) program and which meets the following criteria at the time of submission of offer." Offers submitted in advance of the new Phase I deadline and during the period of the Offeror's certified eligibility will be considered 8a for purposes of competing for award.

3/15/2024

70 SIR Volume I, Tab 2, Factor 1- Corporate Experience

Please confirm that the Corporate Experience examples validity is five years prior to the RFP release date of Feb 22, 2024?

3/5/2024 Confirmed 3/15/2024

71 SIR Volume I, Tab 2, Factor 1- Corporate Experience

Can a single past performance be used for multiple proposals? In other words, can a company be part of two or more teams?

3/5/2024 Yes 3/15/2024

72 SIR Volume II, Tab 1, Factor 2 - Technical Approach

SOW sections/bullet numbers are mismatching with the SOW. Can you please update Section L? For example, Sec L says "3.3 Infrastructure Services" and the SOW has 3.3 as "Training Support".

3/5/2024 See FAA Response to question 50 3/15/2024