692M1522R00006.pdf

SOLICITATION, OFFER AND AWARD

3. SOLICITATION TYPE1. CONTRACT NO. 2. SOLICITATION NUMBER

6. ISSUED BY CODE 7. ADDRESS OFFER TO (If other than Item 6)

5. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

4. DATE ISSUED

PAGE OF PAGES

1 112

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

9. FOR

INFORMATION

CALL

CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the

SOLICITATION

8. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

10. TABLE OF CONTENTS

17. OFFER DATE16. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

14C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

14B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER14A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

13. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)12. DISCOUNT FOR PROMPT PAYMENT the designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at

11. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

27. AWARD DATE

(Signature of Contracting Officer)

26. CONTRACT AUTHORITY

24. PAYMENT WILL BE MADE BY

25. NAME OF CONTRACTING OFFICER (Type or print)

CODE 23. ADMINISTERED BY (If other than Item 6)

ITEM

(4 copies unless otherwise specified)

22. SUBMIT INVOICES TO ADDRESS SHOWN IN21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

20. ACCOUNTING AND APPROPRIATION19. AMOUNT18. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by CONTRACT AUTHORITY)

CODE

X

AAQ640-AFN

AAQ-640 AIT Support FAA William J. Hughes Technical Center Building 300, Fourth Floor Atlantic City International Airport Atlantic City NJ 08405

1400 ES

Kevin P. Smith 609 kevin.p.smith@faa.gov

485-4574

X

X

X

PAGE(S)

Kevin P. Smith

692M15-22-R-00006

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 112

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

692M15-22-R-00006

00001 41108 HR

00002 41108 HR

00003 41108 HR

00004 41108 HR

00005 41108 HR

01001

01002

Ordering Period 1: Performance of Corporate Work

Plan Support Services in accordance with the Statement of Work, Attachment C-1 and this contract. Attachment B-1, Pricing Spreadsheet provides a complete listing of the labor categories, estimated labor hours, fully burdened labor rates and estimated Other Direct Costs applicable to this CLIN. (T&M Labor One Year from date of award.)

Ordering Period 2: Performance of Corporate Work

Plan Support Services in accordance with the Statement of Work, Attachment C-1 and this contract. Attachment B-1, Pricing Spreadsheet provides a complete listing of the labor categories, estimated labor hours, fully burdened labor rates and estimated Other Direct Costs applicable to this CLIN.(T&M Labor One Year after the end date of period 1)

Ordering Period 3: Performance of Corporate Work

Plan Support Services in accordance with the Statement of Work, Attachment C-1 and this contract. Attachment B-1, Pricing Spreadsheet provides a complete listing of the labor categories, estimated labor hours, fully burdened labor rates and estimated Other Direct Costs applicable to this CLIN.(T&M Labor One Year after the end date of period 2)

Ordering Period 4: Performance of Corporate Work

Plan Support Services in accordance with the Statement of Work, Attachment C-1 and this contract. Attachment B-1, Pricing Spreadsheet provides a complete listing of the labor categories, estimated labor hours, fully burdened labor rates and estimated Other Direct Costs applicable to this CLIN.(T&M Labor One Year after the end date of period 3)

Ordering Period 5: Performance of Corporate Work

Plan Support Services in accordance with the Statement of Work, Attachment C-1 and this contract. Attachment B-1, Pricing Spreadsheet provides a complete listing of the labor categories, estimated labor hours, fully burdened labor rates and estimated Other Direct Costs applicable to this CLIN.(T&M Labor One Year after the end date of period 1)

Ordering Year 1 ODCs (Cost Reimbursable)

Ordering Year 2 ODCs (Cost Reimbursable)

Continued ...

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 112

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

692M15-22-R-00006

01003

01004

01005

Ordering Year 3 ODCs (Cost Reimbursable)

Ordering Year 4 ODCs (Cost Reimbursable)

Ordering Year 5 ODCs (Cost Reimbursable)

SIR #692M15-22-R-00006 Page 4 of 112

Section B - Supplies or Services/Prices

B.1 IDENTIFICATION OF SUPPLIES/SERVICES

This Corporate Work Plan System (CWP) Support Services is a five-year Indefinite Delivery/Indefinite

Quantity (IDIQ) contract. Work under this Contract will be ordered by placing task orders against this

Contract using the ordering procedures described in Section G, Contract Administration Data. Task orders may be issued at any time during this performance period. The predominance of the task orders issued against this IDIQ contract are anticipated to be issued on a Time and Materials (T&M) basis. Performance periods will be identified within individual task orders.

This acquisition is not a requirements contract. All terms and conditions contained in this document, unless otherwise specified, will be applicable to all task orders issued against this Contract.

B.2 MINIMUM ORDERING OBLIGATION AND MAXIMUM CEILING

The minimum ordering obligation under this Contract is $100.00 and this amount will be obligated on the first Task Order. The Government has no obligation to order additional services or issue additional orders to the Contractor beyond the minimum ordering obligation specified.

The total contract ceiling amount is To Be Determined (TBD) at contract award and is based on the total value of all labor hours and estimated Other Direct Cost (ODC) values identified in Attachment B-1, Pricing Schedule. The aggregate value of all Task Orders placed against this IDIQ will not exceed the total contract ceiling amount.

B.3 CONTRACT ITEM NUMBERS

The Pricing Schedule for this Contract, by labor category and option period, is provided in Attachment

B-1. Labor hours ordered under this Contract must be performed in accordance with the basic IDIQ

SOW, applicable task order SOW, and delivered in accordance with individual task order requirements.

Below is the Contract Line Item Number (CLIN) structure for the IDIQ contract.

SIR #692M15-22-R-00006 Page 5 of 112

B.4 OTHER DIRECT COSTS (TRAVEL)

Travel or other direct costs (e.g., materials) may be required to support task orders issued against this

Contract. Travel dates, times, and locations must be coordinated in advance. Any ODC must be pre-approved in writing by the Contracting Officer’s Representative (COR) AND/OR Contracting Officer

(CO). Indirect costs may be applied to ODCs in accordance with the Contractor’s established accounting practices. The Government will not pay profit on ODCs. Local travel by offsite Contractor personnel is not considered to be an ODC and will not be reimbursed. Cell phone expenses are not considered ODCs and will not be reimbursed.

B.5 SCHEDULE

The Pricing Schedule – Attachment B-1 contains the Contractor’s fully burdened labor rates by labor category and year. These labor rates will be used to price the individual task orders awarded against this

IDIQ Contract.

B.6 TIME AND MATERIAL (T&M) TASK ORDERS

In performance of this Contract, the Contractor must provide the necessary personnel based on the amount of T&M labor hours specified within each individual task order. All work must be performed in accordance with the SOW provided for each individual task order.

00001 Ordering period 1

T&M Labor (one year from date of award)

41,108 hrs *TBD

00002 Ordering Period 2

T&M Labor (one year after the end date of period

1)

41,108 hrs *TBD

00003 Ordering Period 3

T&M Labor (one year after the end date of period

2)

41,108 hrs *TBD

00004 Ordering Period 4

T&M Labor (one year after the end date of period

3)

41,108 hrs *TBD

00005 Ordering Period 5 T&M Labor (one year after the end date of period 4)

41,108 hrs *TBD

10001 Ordering Year 1 ODCs

(Cost Reimbursable)

Lot $30,358.54

10002 Ordering Year 2 ODCs

(Cost Reimbursable)

Lot $31,117.51

10003 Ordering Year 3 ODCs

(Cost Reimbursable)

Lot $31,895.45

10004 Ordering Year 4 ODCs

(Cost Reimbursable)

Lot $32,692.83

10005 Ordering Year 5 ODCs

(Cost Reimbursable)

Lot $33,510.15

SIR #692M15-22-R-00006 Page 6 of 112

The functional descriptions and the minimum education and experience requirements for the required labor categories are provided in Attachment C-2. It is estimated that the T&M labor hours provided at

Attachment B-1 are necessary to accomplish the requirements of this Contract.

(a) T&M Fully Burdened Labor Rates

The fully burdened hourly rates identified in the Pricing Schedule – Attachment B-1 will apply to all direct labor hours. The fully burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe, overhead, G&A, and cost of money if applicable), and profit. These fully burdened rates will apply to all direct labor hours regardless of whether the labor hour is expended by the

Contractor or its subcontractor(s). These rates represent the maximum labor rates that the Government will consider and/or accept during the Contract period of performance.

(b) No Change to Rates if Subcontractors are Added or Deleted

The fully burdened hourly rates identified in the Pricing Schedule - Attachment B-1 represent the hourly rates of the Contractor and all of its subcontractors and are not subject to change after the Contract is awarded, even if a subcontractor is added or removed by the Contractor during the performance period of this IDIQ Contract.

(c) Contractor Site Rates

The fully burdened labor rates are set forth in the Pricing Schedule - Attachment B-1 and represent work to be performed at the Contractor site or remotely. The fully burdened labor rates must include applicable indirect costs for office space and all normal supplies and services required to support the work. The

Contractor must provide the required space including all utilities, telephone, janitorial services, workstations, associated hardware and software, office equipment/furnishing(s) and supplies to meet the requirements of this Contract.

B.7 PRODUCTIVE LABOR HOURS

The Government will only pay for productive, direct labor hours, i.e., those hours authorized by the CO and applicable task order(s), in performing work under this Contract. This does not include sick leave, holiday, vacations, jury duty, military leave, administrative leave, etc.

B.8 ADDITIONAL LABOR CATEGORIES

During performance of this Contract, at the request of the Government, the Contractor may propose additional labor categories, rates and descriptions necessary to support requirements of this Contract or a specific task order. These additional labor categories, rates, and descriptions will be negotiated on a case-by-case basis and may be incorporated into Attachment B-1 for use within task orders.

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Section C - Description/Specifications

Attachment C-1, Statement of Work and Attachment C-2, Labor Category Descriptions and Qualifications are attached and incorporated by reference.

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Section D - Packaging and Marking

D.1 CONTENT OF DELIVERABLES

Deliverables must be provided in accordance with the SOW, Attachment C-1 or as specified in task orders. The Contractor must provide separate digital images of any photos, figures or drawings used in reports if the images are too large to be contained in the original Microsoft Word files. Technical presentation must be in accordance with best commercial practices.

D.2 PRESERVATION, PACKAGING AND PACKING

Preservation, packaging and packing for shipment or mailing of all deliverables hereunder must be in accordance with best commercial practices, sufficient to assure arrival at destination in a safe and undamaged condition.

Supplies must be shipped prepaid by common carrier, parcel carrier or parcel post (unless otherwise specified on individual task orders).

D.3 MARKING OF SUPPLIES AND/OR TECHNICAL REPORTS

The outside of the container (or technical report) must be marked with the applicable contract number, task order number, Contractor name and address and name of COR. A DD Form 250, or equivalent detailed paper packing list, in an envelope must be conspicuously placed on the outside of the lowest numbered package (one packing list for each shipment), or as specified on individual task order(s).

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Section E - Inspection and Acceptance

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

3.10.4-5 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR (APR 1996)

E.1 INSPECTION AND ACCEPTANCE

The CO, or the COR as the CO’s duly authorized representative, is authorized to perform inspection on behalf of the Government for the purpose of acceptance of all materials, data or services to be provided.

The CO or COR will perform inspection on behalf of the Government for the purpose of acceptance of all services and/or items (deliverables/reports) to be provided as part of this Contract. If the CO or COR determines that there are omissions, errors, and/or deficiencies in the Contractor’s deliverables (excluding equipment), the Contractor must make the necessary corrections that will allow the Government to accept the final product. The CO or COR will provide a written notification of acceptance or rejection within thirty (30) business days of receipt of the final product, or as specified within each Task Order SOW. The

Contractor must correct the report or deliverable within fifteen (15) business days unless otherwise specified. The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies and/or services furnished under this Contract conform to contract requirements.

Final acceptance of all services and/or deliverable items under this Contract will be made in writing by the CO or COR. Inspection and acceptance will be at destination.

Inspection, review, or the anticipation of acceptance/approval of a contract item in the course of its preparation, must not be construed as assurance of acceptance of the finished product.

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Section F - Deliveries or Performance

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

3.10.1-9 STOP-WORK ORDER (OCT 1996)

3.10.1-24 NOTICE OF DELAY (MAR 2009)

3.11-34 F.O.B. DESTINATION (APR 1999)

3.8.2-22 SUBSTITUTION OR ADDITION OF PERSONNEL (OCT 2006)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first 180 calendar days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days, or is expected to devote substantially less effort to the planned work, the Contractor must propose a substitute personnel as required by paragraph (4) below.

(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the Contracting Officer to add personnel to the designated labor category. The Contractor must request added personnel as required by paragraph (4) below.

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least 14 calendar days (if a security clearance must be obtained, at least 90 calendar days) before the proposed date of substitution or addition. The Contractor's request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added personnel, and any additional information required by the Contracting Officer. Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category. The Contracting Officer will evaluate the

Contractor's request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or

SIR #692M15-22-R-00006 Page 11 of 112 otherwise become unavailable to work under the contract or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the Contracting Officer finds the

Contractor to be at fault for the condition, then the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

(End of clause)

F.1 CONTRACT PERIOD OF PERFORMANCE

The period of performance of this Contract is five years from the date of award. The task order period of performance will be specified within each individual Task Order.

F.2 PLACE OF PERFORMANCE

The place of performance for this Contract will be at the Contractor’s facility except for meetings as required at Federal Aviation Administration Headquarters, 800 Independence Avenue S.W., Washington, DC 20591.

F.3 DELIVERY OF SERVICES AND DELIVERABLES

Delivery of Services:

The services required under each individual task order must be delivered and received at destination within the time frame specified within each task order.

Deliverables:

(a) All task order deliverables and reports, required delivery dates, and destination of delivery and schedule for completion of work to be performed will be specified within individual task orders issued under this Contract, as applicable.

(b) For purposes of delivery, all deliverables must be made by close of business (COB) 4:30 P.M. Eastern

Time (ET) at destination, Monday through Friday, unless otherwise stated within the individual task order.

(c) All deliverables submitted in electronic format must be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. The replacement file must be provided within two (2) business days after notification of the presence of a virus.

(d) In the event the Contractor anticipates difficulty in complying with any delivery schedule, the

Contractor must immediately provide written notice to the CO and COR. Each notification must give pertinent details, including the date by which the Contractor expects to make delivery; provided that this data must be informational only in character and that receipt thereof must not be construed as a waiver by the Government of any contract delivery schedule, or any rights or remedies provided by law or under this

Contract.

(e) In the event that a Contractor is non-compliant in submission of deliverables, the Government may reflect the non-compliance in the Contractor’s past performance report.

(f) All deliverables must be submitted to the COR in electronic format unless otherwise specified in a task order. A courtesy copy of the deliverables must be submitted to the CO.

F.4 DELAYS AND NON-PERFORMANCE

The Contractor is liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public

SIR #692M15-22-R-00006 Page 12 of 112 enemy, acts of the Government in its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor must notify the CO in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, must remedy such occurrence with all reasonable dispatch, and must promptly give written notice to the CO of the cessation of such occurrence.

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Section G - Contract Administration Data

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (APR 2012)

G.1 DESIGNATION OF CONTRACTING OFFICER (CO)

The Government CO’s name and address assigned to this contract are as follows:

Kevin Smith - (609) 485-4574

FAA William J. Hughes Technical Center AIT Support Branch – AAQ 640

Bldg. 300, 4th Floor

Atlantic City International Airport, NJ 08405

Email: kevin.p.smith@faa.gov

The Contracting Officer assigned to this Contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the Contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the

Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this

Contract. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this Contract, and notwithstanding any provision contained elsewhere in this

Contract, the said authority remains solely with the CO.

No verbal statement by any person, or unwritten statement by anyone other than the CO, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation or any resulting contract. It is the responsibility of the

Contractor to contact the CO immediately if there is even the appearance of any technical direction that is or may be outside the scope of the Contract. Any work performed outside of the scope of work and/or without the written authorization of the CO will not be subject to a request for additional compensation by the FAA.

G.2 DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE (COR)

Work to be performed under this Contract is subject to the technical direction of the Contracting Officer’s

Representative (COR) identified below: (TBD at time of award):

Attn: TBD

Routing Symbol/Mail Stop:

Phone:

E-mail:

The CO has the overall responsibility of the Contract and resultant task orders. The CO is authorized to take actions on behalf of the Government to amend, modify, or deviate from the Contract terms, conditions and requirements. The CO may delegate certain other responsibilities to his/her authorized representatives or COR.

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The COR identified above has been appointed for the overall IDIQ Contract. Task Order COR(s) may also be delegated by the CO for each task order issued. The appointment(s) will be effective until the task order is completed or a written, or electronic, notice of termination is received from the CO responsible for the task order, whichever occurs first. Changes to the COR/Task Order COR (if applicable) may be made by the CO via electronic mail or by task order modification (changes, directed by electronic mail will be confirmed in the next subsequent modification, as applicable).

The COR/Task Order COR has the authority to monitor the technical progress of the services that are to be delivered under task orders. This includes visits to the place of performance, meetings and telephone conversations with the contractor personnel, acceptance, or rejection of the contracted items and other duties that may be authorized by the CO.

The COR/Task Order COR cannot authorize or order cessation of work or delete, change, or waive any of the technical requirements or other terms and conditions of the Contract and/or task order. If the

Contractor desires a change (monetary or otherwise) to a task order, a written request to the CO for consideration must be submitted. If appropriate, the change will be incorporated by a contract modification/revision.

Whenever a difference of opinion regarding contractual terms/scope of work between the Contractor and the COR/Task Order COR occurs, the Contractor must notify the CO immediately.

G.3 CORRESPONDENCE PROCEDURES

The Contractor must assure an electronic means for communicating with FAA personnel and that communications are compatible with the Government’s electronic mail system, which is Microsoft

Outlook. The Contractor must also ensure that the Contractor’s electronic mail has the capability to receive and retrieve attachments. All correspondence relating to the Contract and applicable task orders must include the Contract number and a task order number (if applicable).

To promote timely and effective contract administration, correspondence submitted under this Contract

(except for invoices and deliverables) is subject to the following procedures:

(a) Technical correspondence of a routine nature must be addressed to the designated COR/Task Order

COR (if applicable) with an information copy of the correspondence to the CO and CS;

(b) Other considerations including technical correspondence involving technical issues and correspondence proposing or otherwise involving waivers, deviations or modifications to the Contract or task order, must be addressed to the CO and CS, with information copies to the COR; and

(c) Correspondence regarding schedule changes or problems with performance must be addressed to the

CO with a courtesy copy to the COR.

G.4 INVOICE PROCEDURES

The Contractor must submit all invoices via the Delphi eInvoicing web portal in accordance with AMS

3.3.1-40 Electronic Submission of Payment Requests (April 2022). The invoice must reflect all the expenditures to date for the entire Contract (Cumulative Expense), and the funds remaining with the regard to funding allocations and budgets. When providing the total breakdown of hours for each labor category, names of individuals (and their hours) working under such labor category must also be provided.

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The Contractor must submit invoices on a monthly basis. Payment is subject to review, approval and certification by the CO and COR. In the event of a question(s) regarding the Contractor’s invoiced amount, the CO may withhold any or all invoice amounts until the Contractor provides all required data to the satisfaction of the CO.

G.5 OTHER DIRECT COSTS (ODC'S)

ODCs include travel, material, equipment, hardware, software, etc. The procurement of these cost-reimbursable, non-profit bearing items must only be incurred when a specific task order authorizes them

AND prior written approval is received from the CO AND/OR COR. ODCs, including but not limited to, travel, will be reimbursed on a cost plus applicable indirect cost (no profit) basis. Indirect costs may be applied to ODCs in accordance with the Contractor’s established accounting practices. The indirect rate to be applied to ODCs must be included on each individual request to the CO and/or COR for ODC approval.

G.6 TRAVEL

Travel may be required to support task orders issued against this Contract. Travel dates, times, and locations must be coordinated with, and pre-approved in writing by, the COR AND/OR CO. The

Contractor will be reimbursed for allocable, allowable and reasonable expenses. Except as otherwise provided herein, the Contractor will be reimbursed for approved travel in accordance with AMS

Procurement Guidance T.3.3.2 “Contract Cost Principles.”

The travel authorization request submitted by the Contractor must include:

(a) Name(s) of the traveler(s);

(b) Destination;

(c) Duration of the trip;

(d) Breakdown of the estimated cost of the trip;

(e) Brief description and reason for the trip;

(f) Signature Block for FAA Functional Lead overseeing the travel; and

(g) Signature Block for CO and COR for approval.

G.7 TASK ORDER CLOSEOUT

It is the intention of the Government to perform closeout procedures on an individual task order basis.

The Contractor agrees to perform those internal functions necessary to support this process in a timely manner. Task order closeout will occur as soon as possible.

G.8 ACCOUNTING AND APPROPRIATION DATA

Accounting and appropriation data is included in each individual task order.

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Section H - Special Contract Requirements

3.1.9-1 ELECTRONIC COMMERCE AND SIGNATURE (JUL 2020)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large-scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract.

(e) Contractors must not digitally sign any documents with software that uses the Secure Hash Algorithm

1 (SHA- 1). All digitally signed documents and contracts sent to the FAA must use a SHA-256 or higher hash algorithm. This is based on the National Institute of Standards and Technology (NIST) Policy

Statement on Hash Functions dated August 5, 2015. Further guidance on the use of SHA-256 is in NIST

Special Publication (SP) 800-57 Part 1, section 5.6.2 as amended and SP 800-131A, Revision 1 dated

November 6, 2015. Additional guidance on the use of SHA-3 is in NIST SP 800-185 as amended.

(f) Contractors do not have to update documents previously digitally signed using SHA-1 hash algorithms unless the document requires updating. The FAA and contractors may continue to use SHA-1 for the following applications: Verifying old digital signatures and time stamps, generating and verifying hash-based message authentication codes (HMACs), key derivation functions (KDFs), and random bit/number generation.

(End of Clause)

3.2.5-7 DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS (JAN 2022)

(a) Definitions.

(1) "The Act," as used in this clause, means section 1352, title 31, United States Code.

(2) "Agency," as used in this clause, means executive agency, within the meaning of 5 U.S.C. 101, 102, and 104(I), and any wholly owned Government corporation within the meaning of 31 U.S.C. 9101.

(3) "Covered Federal action," as used in this clause, means any of the following Federal actions:

(i) The awarding of any Federal contract.

(ii) The making of any Federal grant.

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(iii) The making of any Federal loan.

(iv) The entering into of any cooperative agreement.

(v) The extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(4) "Indian tribe" and "tribal organization," as used in this clause, have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 5304) and include Alaskan

Natives.

(5) "Influencing or attempting to influence," as used in this clause, means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal action.

(6) "Local government," as used in this clause, means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any other instrumentality of a local government.

(7) "Officer or employee of an agency," as used in this clause, includes the following individuals who are employed by an agency:

(i) An individual who is appointed to a position in the Government under title 5, United States Code, including a position under a temporary appointment.

(ii) A member of the uniformed services, as defined in subsection 101(3), title 37, United States Code.

(iii) A special Government employee, as defined in section 202, title 18, United States Code.

(iv) An individual who is a member of a Federal advisory committee, as defined by the Federal Advisory

Committee Act, title 5, United States Code, appendix 2.

(8) 'Person,' as used in this clause, means an individual, corporation, company, association, authority, firm, partnership, society, State, and local government, regardless of whether such entity is operated for profit, or not for profit. This term excludes an Indian tribe, tribal organization, or any other Indian organization with respect to expenditures specifically permitted by other Federal law.

(9) 'Reasonable compensation,' as used in this clause, means, with respect to a regularly employed officer or employee of any person, compensation that is consistent with the normal compensation for such officer or employee for work that is not furnished to, not funded by, or not furnished in cooperation with the

Federal Government.

(10) 'Reasonable payment,' as used in this clause, means, with respect to professional and other technical services, a payment in an amount that is consistent with the amount normally paid for such services in the private sector.

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(11) 'Recipient,' as used in this clause, includes the Contractor and all subcontractors. This term excludes an Indian tribe, tribal organization, or any other Indian organization with respect to expenditures specifically permitted by other Federal law.

(12) 'Regularly employed,' as used in this clause, means, with respect to an officer or employee of a person requesting or receiving a Federal contract, an officer or employee who is employed by such person for at least 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract. An officer or employee who is employed by such person for less than 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person must be considered to be regularly employed as soon as he or she is employed by such person for 130 working days.

(13) 'State,' as used in this clause, means a State of the United States, the District of Columbia, the

Commonwealth of Puerto Rico, a territory or possession of the United States, an agency or instrumentality of a State, and multi- State, regional, or interstate entity having governmental duties and powers.

(b) Prohibitions. The offeror, by signing its offer, hereby certifies to the best of his or her knowledge and belief that:

(1) No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement;

(2) If any funds other than Federal appropriated funds (including profit or fee received under a covered

Federal action) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the screening information request (SIR), the offeror must complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to the Contracting Officer; and

(3) He or she will include the language of this clause in all subcontract awards at any tier and require that all recipients of subcontract awards in excess of $150,000 must disclose accordingly.

(4) This certification and disclosure is a prerequisite for making or entering into this contract imposed by the Act. Any person who makes a prohibited expenditure or fails to file or amend a disclosure form, must be subject to a civil penalty of not less than $10,000 and not more than $100,000, for each such failure.

(c) The prohibitions of the Act do not apply under the following conditions:

(1) Agency and legislative liaison by its own employees.

(i) The prohibition on the use of appropriated funds, in subparagraph (b)(1) of this clause, does not apply in the case of a payment of reasonable compensation made to an officer or employee of a person requesting or receiving a covered Federal action if the payment is for agency and legislative liaison activities not directly related to a covered Federal action.

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(ii) For purposes of subdivision (c)(1)(i) of this clause, providing any information specifically requested by an agency or Congress is permitted at any time.

(iii) The following agency and legislative liaison activities are permitted at any time where they are not related to a specific solicitation for any covered Federal action:

(A) Discussing with an agency the qualities and characteristics (including individual demonstrations) of the person's products or services, conditions or terms of sale, and service capabilities.

(B) Technical discussions and other activities regarding the application or adaptation of the person's products or services for an agency's use.

(iv) The following agency and legislative liaison activities are permitted where they are prior to Screening

Information Request (SIR) of any covered Federal action:

(A) Providing any information not specifically requested but necessary for an agency to make an informed decision about initiation of a covered Federal action;

(B) Technical discussions regarding the preparation of an unsolicited proposal prior to its official submission; and

(C) Capability presentations by persons seeking awards from an agency pursuant to the provisions of a law authorizing such actions;

(v) Only those services expressly authorized by subdivision (c)(1)(i) of this clause are permitted under this clause.

(2) Professional and technical services.

(i) The prohibition on the use of appropriated funds, in subparagraph (b)(1) of this clause, does not apply in the case of:

(A) A payment of reasonable compensation made to an officer or employee of a person requesting or receiving a covered Federal action or an extension, continuation, renewal, amendment, or modification of a covered Federal action, if payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of submittal/offer or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action.

(B) Any reasonable payment to a person, other than an officer or employee of a person requesting or receiving a covered Federal action or an extension, continuation, renewal, amendment, or modification of a covered Federal action if the payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any submittal/offer or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action.

Persons other than officers or employees of a person requesting or receiving a covered Federal action include consultants and trade associations.

(ii) For purposes of subdivision (c)(2)(i) of this clause, 'professional and technical services' must be limited to advice and analysis directly applying any professional or technical discipline. For example, drafting of a legal document accompanying a submittal/offer by a lawyer is allowable. Similarly, technical advice provided by an engineer on the performance or operational capability of a piece of equipment rendered directly in the negotiation of a contract is allowable. However, communications with the intent

SIR #692M15-22-R-00006 Page 17 of 109 to influence made by a professional (such as a licensed lawyer) or a technical person (such as a licensed accountant) are not allowable under this section unless they provide advice and analysis directly applying their professional or technical expertise and unless the advice or analysis is rendered directly and solely in the preparation, submission or negotiation of a covered Federal action. Thus, for example, communications with the intent to influence made by a lawyer that do not provide legal advice or analysis directly and solely related to the legal aspects of his or her client's submittal/offer, but generally advocate one proposal over another are not allowable under this section because the lawyer is not providing professional legal services. Similarly, communications with the intent to influence made by an engineer providing an engineering analysis prior to the preparation or submission of a submittal/offer are not allowable under this section since the engineer is providing technical services but not directly in the preparation, submission or negotiation of a covered Federal action.

(iii) Requirements imposed by or pursuant to law as a condition for receiving a covered Federal award include those required by law or regulation and any other requirements in the actual award documents.

(iv) Only those services expressly authorized by subdivisions (c)(2)(i) and (ii) of this clause are permitted under this clause.

(v) The reporting requirements herein must not apply with respect to payments of reasonable compensation made to regularly employed officers or employees of a person.

(d) Disclosure.

(1) If the Contractor, who requests or receives from an agency a Federal contract, has made or has agreed to make any payment using non-appropriated funds (to include profits from any Covered Federal action), to any person for the purpose of influencing or attempting to influence an officer or employee of any

Agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of

Congress on his or her behalf in connection with a Covered Federal action, the Contractor must file with that agency a disclosure form, OMB Standard Form LLL, Disclosure of Lobbying Activities..

(2) The Contractor must file a disclosure form at the end of each calendar quarter in which there occurs any event that materially affects the accuracy of the information contained in any disclosure form previously filed by such person under subparagraph (d)(1) of this clause. An event that materially affects the accuracy of the information reported includes:

(i) A cumulative increase of $25,000 or more in the amount paid or expected to be paid for influencing or attempting to influence a covered Federal action; or

(ii) A change in the person(s) or individual(s) influencing or attempting to influence a covered Federal action; or

(iii) A change in the officer(s), employee(s), or Member(s) contacted to influence or attempt to influence a covered Federal action.

(3) The Contractor must require the certification, and if required, a disclosure form by any person who requests or receives any subcontractor exceeding $150,000 under the Federal contract.

(4) All subcontractor disclosure forms must be forwarded from tier to tier until received by the prime

Contractor. The prime Contractor must submit all disclosures to the Contracting Officer at the end of the calendar quarter in which the disclosure form is submitted by the subcontractor.

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(e) Agreement. The Contractor agrees not to make any payment prohibited by this clause.

(f) Penalties.

(1) Any person who makes an expenditure prohibited under paragraph (b) of this clause or fails to file or amend the disclosure form to be filed or amended by paragraph (b) must be subject to civil penalties as provided for by 31 U.S.C. 1352. An imposition of a civil penalty does not prevent the Government from seeking any other remedy that may be applicable.

(2) Contractors may rely without liability on the representations made by their subcontractors in the certification and in the disclosure form.

(g) Cost allowability. Nothing in this clause makes allowable or reasonable any costs which would otherwise be unallowable or unreasonable. Conversely, costs made specifically unallowable by the requirements in this clause will not be made allowable under any other provision.

(End of clause)

3.13-15 CONFIDENTIALITY OF DATA AND INFORMATION (NOV 2016)

(a) In performance of this contract, the contractor and any of its subcontractors, may need access to and use various data and information in the possession of the Government. This data and information may have been obtained under conditions which restrict the Government's right to use and disclose this data and information or which may be adverse to the interests of the Government or other parties if it is disseminated or used in a capacity other than in performance of this contract. Therefore, the contractor and its subcontractors agree to abide by any restrictive use conditions on such data and not to: (1) knowingly disclose such data and information to others without written authorization from the

Contracting Officer, unless it is already publically available; or (2) use for any purpose other than the performance of this contract any data or information which bears a restrictive marking or legend which the contractor has gained access to through the performance of this contract, or information that should be marked according to FAA Order 1600.75 "Protecting Sensitive Unclassified Information (SUI)". For the sole purpose of this clause, "information" means any communication or representation of knowledge such as facts, data, or opinions in any medium or form, including textual, numerical, graphic, cartographic, narrative or visual form.

(b) In the event the work required to be performed under this contract requires access to proprietary data and information of other companies, the contractor must obtain agreement from such other companies for such use unless such…