CLIN 00400 SOW - Locomotive Safety Inspections.pdf

July 16, 2026

Statement of Work for

Annual and Periodic 184-Day Locomotive Safety Inspections per 49 CFR

RMS IDIQ CLIN 00400 (00401 & 00402 & 00405)

1. Description The US DOT Volpe Center has a requirement for performing a year’s worth of federally mandated Annual and Periodic 184-day locomotive safety inspections per 49 CFR on the various locomotive models detailed across the fleet inventory, with primary representative configurations shown in Table 1.

Table 1, Locomotive types

Locomotive Make/model Brake system

Engine

Type-1 NREC

3GS21B

NYAB

CCB26

(x3) Cummins QSK-19

Type-2 NREC

3GS18B

NYAB

CCB26

(x3) Cummins QSK-15

Type-3 GM EMD

GP10

26L or similar

EMD 16-645-C

Type-4 GE 80-ton 26NL Cummins NTA-855

The Contractor shall provide all labor, material, and travel required to perform federally mandated safety inspections in accordance with Code of Federal Regulations Title 49- Transportation (49 CFR), Periodic and Annual locomotive inspection requirements. All work will be performed on U.S. Army Rail Installations. This task order is for the following work to be performed:

• 46 Conventional Locomotive Annual Inspections at 13 different locations with annual brake service for the type of air brake system identified. Perform 3-year air brake service on thirteen locomotives (see Table 3).

• 17 GenSet Locomotive Annual Inspections at 7 different locations including annual brake service (see Table 2).

• 25 GenSet Periodic 184-day Inspections at 9 different locations (see Table 2).

The GenSet locomotive inspection dates are identified in Table 2.

The conventional locomotive inspection dates are identified in Table 3.

The inspection due dates listed in the tables shall govern the main support schedule. Annual and Periodic Safety Inspections shall be performed in accordance with the Code of Federal Regulations (49 CFR).

2. Type of Contract Task Order within Indefinite Delivery/Indefinite Quantity (IDIQ) Contract

3. Period of Performance All tasks are to be completed no later than one year from award date.

4. Place of Performance Travel is required. This task requires locomotive inspections to be performed at the locations in Table 4.

5. Requirements

Annual and 184-day periodic locomotive safety inspections shall be performed in accordance with the Code of Federal Regulations, 49 CFR, Including the requirement for inspections to be conducted by Qualified Mechanical Inspectors (QMI). With each Annual inspection, the Contractor shall supply the material for and perform the appropriate air brake service due at time of inspection. Inspections shall be scheduled no earlier than 45 days prior to the current inspection expiration dates, except for special case situations which will also require approval by the Contracting Officer’s Representative (COR). Inspection dates shown in Table 2 and Table 3 may be subject to change.

There are three Contract Line Items covering this work.

CLIN 00401, Locomotive Annual Inspections CLIN 00402, Locomotive Periodic 184-day Inspections CLIN 00405, Travel associated costs to complete the locomotive inspections

Proposal submission must include a schedule of performance to include all inspections, Quality Assurance / Quality Control Plan, accompanying certifications, and/or methods to ensure quality for the duration of the work. Every safety inspection must be performed by a locomotive QMI/QMP. Technicians may support the work but the QMI has the overall responsibility for performing the inspections and providing the updated and signed blue cards.

Contractor must be capable of performing all required inspections on all locomotives identified in this work statement within the time specified.

Locomotive USAX 4652 located at Fort Hood is a battery-electric locomotive. Since the FRA does not have inspection criteria defined for this type of locomotive yet, the inspections shall consist manufacturer’s recommendation for above-frame, and everything normally required below the frame (deck) only.

6. Documentation and Reporting

a. Following the completion of each locomotive inspection, the contractor shall complete the locomotive cab card Form FRA F6180-49A (Locomotive Inspection and Repair Record) with the updated inspection dates and provide copies to the Volpe Center COR (one digital copy per locomotive cab card). Following the completion at each location, the contractor shall also submit the PM worksheets for each locomotive. All PM sheets shall include the following information as a minimum:

i. Checklist identifying inspection criteria with inspector’s initials verifying compliance

ii. Summary of locomotive operating condition and work performed on each locomotive.

iii. Technical issues identified during the inspection process.

iv. A description of any repairs that are required to be performed:

1. For GenSet locomotives within the next 184 days including parts and material.

2. For conventional locomotives within the next 92-days including parts and material.

7. Additional Requirements

a. Passes and badges: Contractor employees shall obtain the required employee and vehicle passes as required.

b. Field Service personnel performing inspections on the Army GenSet type locomotives shall possess expert knowledge of the NRE N-ViroMotive GenSet locomotives and must be capable of performing data downloads from the N-Force operating/control system, including software and firmware revisions and updates. This includes having the capability to troubleshoot all electronics components including N-Force (National Railway Equipment Co. N-ViroMotive locomotive operating software and hardware).

c. The contractor shall have all necessary tools, diagnostic and test equipment to conduct inspections of the locomotives per 49 CFR, conduct maintenance inspections, and perform troubleshooting and diagnostics in the field, on-site where the locomotives are located.

d. The Contractor's work shall not interfere with normal government or military business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.

e. The Contractor shall notify the COR of any difficulty in scheduling work due to government controls.

f. For all inspections performed, the Contractor shall fill out the PM sheets (one per locomotive).

g. The Contractor shall attempt to perform locomotive inspections before the inspection due dates identified.

Table 2, GenSet Locomotive Annual and Periodic 184-day Inspection Dates

Qty. Qty. Inspections to be completed Annual + 184 184 only Location USAX Model Annual Due &

Brake service 184-day due

1 Bliss 6500 3GS21B 10/6/2026 4/8/2027 2 Bliss 6513 3GS21B 10/6/2026 4/8/2027 1 Bragg 6508 3GS21B 3/4/2027 2 Bragg 6515 3GS21B 3/4/2027 3 Bragg 6516 3GS21B-DE 3/4/2027 3 Campbell 6519 3GS21B 10/13/2026 4/15/2027 4 Campbell 6520 3GS21B 10/13/2026 4/15/2027

5 Carson 6506 3GS21B ASAP but NLT 21 days of TO award 3/18/2027

4 Carson 6512 3GS21B 3/18/2027

6 Hood 6505 3GS21B ASAP but NLT 21 days of TO award 4/1/2027

7 Hood 6517 3GS21B ASAP but NLT 21 days of TO award 4/1/2027

8 Hood 6524 3GS21B ASAP but NLT 21 days of TO award 4/1/2027

5 Hood 6518 3GS21B 1/6/2027 9 Lewis 6502 3GS18B 10/20/2026 4/22/2027 10 Lewis 6503 3GS18B 10/20/2026 4/22/2027 11 Lewis 6522 3GS18B 10/20/2026 4/22/2027

12 Riley 6501 3GS21B ASAP but NLT 21 days of TO award 2/25/2027

13 Riley 6504 3GS21B ASAP but NLT 21 days of TO award 2/25/2027

14 Riley 6511 3GS21B ASAP but NLT 21 days of TO award 2/25/2027

15 Sill 6509 3GS21B 10/27/2026 4/29/2027 16 Sill 6510 3GS21B 10/27/2026 4/29/2027 17 Sill 6521 3GS21B 10/27/2026 4/29/2027 6 Stewart 6507 3GS21B 3/25/2027 7 Stewart 6514 3GS21B 3/25/2027 8 Stewart 6523 3GS21B 3/25/2027 Annual and 184- Day 184-Day only

GenSet locomotive inspection totals:

(17) Annuals with annual brake service

(25) 184-day 42 total inspections

Table 3, Conventional Locomotive Inspection Dates

Qty. Location USAX Model Annual Due 3 yr Brake service

Brake Type

1 Bliss 4625 GP10 7/6/2027 26L 2 Bliss 4600 GP10 7/6/2027 CCB26 3 Bliss 4623 GP10 7/6/2027 CCB26

Blue Grass 1636 80T 8/22/2027 Due 26NL

Blue Grass 1653 80T 8/22/2027 Due 26NL

Blue Grass 1637 80T 8/22/2027 Due 26NL

Blue Grass 1699

80T new blt. 8/22/2027 CCB26

8 Campbell 1871 GP10 10/18/2026 Due 26L 9 Campbell 4607 120T 10/18/2026 CCB26

Carson

4611 GP10

ASAP but

NLT 21

days of TO award CCB26

Carson

4653 GP40-2

ASAP but

NLT 21

days of TO award Due 26L

12 Hood 4655 GP40 6/1/2027 Due 26L

13 Hood 4652 battery

RBLT 6/1/2027 26L

14 Irwin 4616 GP10 6/1/2027 CCB26 15 Irwin 4609 GP10 6/1/2027 CCB26 16 Irwin 4633 GP9 6/1/2027 CCB26 17 Irwin 4621 GP10 6/1/2027 CCB26 18 Irwin 4606 GP10 6/1/2027 Due 26L 19 Lima 1683 80T 9/1/2027 Due 26NL 20 Lima 1675 80T 9/1/2027 Due 26NL 21 McAlester 1877 GP9 7/11/2027 26L 22 McAlester 4610 GP9 7/11/2027 CCB26 23 McAlester 4627 GP18 7/11/2027 CCB26 24 McAlester 4640 GP10 7/11/2027 CCB26 25 McAlester 4641 GP10 7/11/2027 26L 26 McAlester 4644 GP18 7/11/2027 26L 27 McAlester 4612 GP10 7/11/2027 CCB26 28 McAlester 4637 GP9 7/11/2027 CCB26 29 MOTCO 1872 GP10 5/29/2027 Due 26L

30 MOTCO 1878 GP10 5/29/2027 CCB26

31 MOTCO 4615 GP10 5/29/2027 CCB26

32 MOTCO 4650 GP10 5/29/2027 Due 26L

33 MOTCO 4651 GP10 5/29/2027 26L

34 MOTSU 1868 GP10 6/22/2027 CCB26

35 MOTSU 1869 120T 6/22/2027 CCB26

36 MOTSU 4632 GP40-2 6/22/2027 Due 26L

37 MOTSU 4646 GP40 6/22/2027 26L

38 MOTSU 4647 GP40 6/22/2027 26L

39 MOTSU 4672 GP40-2 6/22/2027 26L

40 MOTSU 4671 GP40-2 6/22/2027 Due 26L

Red River

4604 GP10

ASAP but

NLT 21

days of TO award CCB26

Red River

4608 GP10

ASAP but

NLT 21

days of TO award CCB26

Sierra

4618 120T

ASAP but

NLT 21

days of TO award CCB26

Sierra

4628 GP10

ASAP but

NLT 21

days of TO award CCB26

45 Stewart 4642 GP20 3/9/2027 TBD 46 Stewart 4630 GP16 3/9/2027 TBD

Table 4, Locations of Locomotives

Fort Bliss, TX Blue Grass, KY Fort Bragg, NC Fort Campbell, KY Fort Carson, CO Fort Hood, TX Fort Irwin, CA Fort Lewis, WA Lima Army Plant, OH McAlester Army Plant, OK Military Ocean Terminal Concord, CA Military Ocean Terminal Sunny Point, NC

Red River Army Plant, TX Fort Riley, KS Sierra Army Depot, CA Fort Sill, OK Fort Stewart, GA

End of Statement of Work