620-26-203 Boiler 2 Repair - Statement of Work FINAL 2026_07_23.docx

PROJECT NO. 620-26-203

“REPAIR BOILER 2 IN BLDG. 20”

SCOPE OF WORK

Provide the services of a mechanical contractor to replace in kind one (1) existing Webster burner assembly on Boiler #2 in the Boiler Plant (Building 20) at the VA Hudson Valley Healthcare System – Montrose Campus. The Scope of Work also includes the replacement of the existing burner train field devices for both gas and oil and the replacement of existing field devices in the front of the boiler. All replacement of the field devices must be in kind. Replace burner air intake manifold and all associated ductwork, fittings, filters, alarms, etc. Other repairs required are listed below. All work shall be performed in accordance with attached VA specifications, VA Design Manual, and VA Boiler and Associated Plant Safety Device Testing Manual, Eighth Edition.

Background: Boiler # 2 is a Victory Energy, D-type Water-tube boiler rated at 30,000 lb/hr steam (approximately 37.5MMBtu/h input). The boiler was originally installed in 2011 with a Webster model HDSXC-105C-9V-750 Burner. The Micro-Mod Parallel Positioning (Metering) Combustion Controls were installed in a separate project, in 2019. The burner is equipped for Natural Gas Firing, as well as Number 2 Fuel Oil with the option for either compressed air or steam atomization. The back-up (Propane) pilot system is via a small (portable) bottle, connected by a temporary hose- when needed. The Burner Flame Safeguard system is a Fireye YB110, with a Fireye YZ300 Expanded Annunciation Module and a Fireye 45UV5 Scanner- all original to the 2011 project.

Item #1 – Replace Boiler #2 Burner Assembly and Controls - The existing Webster Burner for Boiler #2 is damaged from a fire side explosion and shall be replaced in kind as listed as the same model identified in the above background (Webster model HDSXC-105C-9V-750 Burner). All existing burner fuel train field devices (for both gas and fuel oil) located downstream of their associated isolation valve shall be replaced in kind. All burner atomization field devices located downstream of associated isolation valve shall also be replaced in kind. Replace the burner air intake manifold and all associated ductwork, fittings, filters, alarms, etc. Replace all existing field devices for combustion air in kind (See Attachment D - List of field devices to be replaced). All existing field devices being replaced shall be handed over to the VA for spare parts. The existing MICROMOD and Fireye controls systems shall remain.

a.) The contractor shall inspect the existing burner, field devices, and control systems serving Boiler #2 including all wiring and integrations points. Document current operational parameters and deficiencies. The VA shall provide the contractor with the as-built wiring diagrams of the existing MICRO MOD Burner Management System. Contractor shall field verify information from as-built documentation in the field and notify the VA COR of any discrepancies.

b.) The Contractor shall collaborate with Webster Burners and Victory Boilers to ensure the new burner shall be 100% compatible with the existing Victory boiler (Model WTB-35K PPH).

c.) Provide submittals of all equipment, field devices, and materials to be installed under contract for VA review and approval.

d.) Delivery – Upon approval of submittals, Contractor shall order and then deliver the replacement equipment and material to site.

e.) Removal - Once the replacement burner is delivered to site, the contractor shall safely disconnect and remove the existing burner, field devices, associated wiring, and fuel connections. Contractor shall hand over existing equipment and field devices to VA who will use equipment for spare parts.

f.) Installation and Integration – Contractor shall employ services of an installation engineer, who is an authorized representative of the Webster Burners to supervise assembly and installation. Contractor shall set the replacement burner and field devices in place and make all necessary connections to the existing Victory boiler and existing MicroMod system as well as all electrical and utility connections. Make connections to fuel supply, electrical systems, and control panels. Integrate new controls with existing boiler hardware.

g.) Start Up - Contractor shall employ services of an installation engineer, who is an authorized representative of Webster Burner to supervise start up replacement burner.

h.) Testing & Commissioning

a. Once boiler is refilled, Contractor shall perform a hydrostatic test to ensure that there are no potential tube leaks on Boiler 2.

b. Contractor shall calibrate all gauges and transmitters and test for proper operation on Boiler #2. Submit all test reports to VA COR

c. Contractor shall employ services of an installation engineer, who is an authorized representative of Webster Burner to supervise the testing and commissioning of the replacement burner.

d. Perform operational tests, combustion analysis, and adjustment to ensure optimal performance. Submit a completed Combustion Test Report showing the results from the combustion test. Use the attached Combustion Test Report, Attachment C.

e. For controls, program control logic for optimal efficiency and safety. Conduct functional and safety tests, including failover and alarms systems. Submit all test reports to VA COR

f. Contractor shall test all safety devices and tune the combustion on Boiler 2 using the testing methods specified in the VHA Boiler and Associated Safety Device Testing Manual, Eighth Edition (See Attachment A). Submit the completed test reports from the Safety Device Testing Manual to the VA COR.

i.) Training – Contractor shall employ services of an installation engineer, who is an authorized representative of Webster Burner to provide basic operational and maintenance training to VA staff.

j.) Deliverables - Contractor shall provide all manuals and warranty documentation, test and commissioning reports, operator training completion certificates.

k.) Standards and Compliance – All work must comply with applicable local, state, and federal codes, as well as manufacturer’s specifications and safety regulations.

Acceptance Criteria – The project will be considered complete when Boiler 2 with its replacement burner operates in accordance with manufacturer’s specifications and testing requirements, passes all VA performance and safety inspections, and documentation is delivered to the VA. VA performance and safety inspections shall be considered passed when Boiler #2 with its replacement burner successfully passes the tests mentioned in this Statement of Work (SOW) and all tests outlined in the VHA Boiler and Associated Plant Safety Device Testing Manual, Eighth Edition and all fully completed test reports, as described in this SOW and the Safety Device Testing manual, is submitted to the VA.

OTHER REPAIR SERVICES TO BE PERFORMED UNDER THIS CONTRACT

The scheduling and completion of work items not contingent upon the delivery and installation of the replacement burner for Boiler 2 can be scheduled and performed any time after the issuance of the NTP but must be completed and accepted by the VA prior to the completion date of the contract.

Item #2: Replace the damaged refractory in Boiler #2 – Replace the refractory around the boiler throat to match existing refractory as installed by boiler manufacturer. Consult with Victory Boiler on their recommended replacement method and design. Provide Victory’s recommendation to the VA COR prior to replacement. (NOTE: This work item must be performed prior to the installation of the replacement burner).

Item #3: Provide hard piped atomizing train to Burner #2 – Current piping configuration on the atomizing train (for steam and air) does not meet VA requirements. Re-pipe both steam and air atomization chains to be in compliance with VA Standard Detail SD235239-04 (See Attachment B).

Item #4: Install propane header sized for proper capacity to accommodate all four boilers in the Boiler Plant.

Propane is used for fueling each burner’s pilot ignition. The existing propane delivery system in the Boiler Plant is inadequate per VA specifications. Contractor shall hire engineering services to evaluate the capacity needed for the Webster burners on all four (4) boilers and to size an alternate pilot propane tank, main header, and branch piping to the Boiler #2 burner. Main header shall have “T” connection for future installations to burners on Boilers 1, 3, and 4. The size of the propane tank and main header shall have the capacity to supply four (4) Webster burners in the plant. For bidding purposes, the contractor shall furnish and install a 200 gallon propane tank mounted on a 6” thick steel reinforced concrete equipment pad just outside of the Boiler Plant. A 250’ long header of 1 ½” black iron pipe shall be installed from the outside location of the propane tank, through the back exterior wall of Building 20, to the front of all four (4) existing boilers. Contractor shall install an 8’ high chain link fence with a lockable double door gate around the tank and eight (8) 4’ high steel bollards around the fence (see ATTACHMENT E). Contractor shall Install black iron branch piping down to the Boiler #2 replacement burner per standard detail 235239-04. Replace (2) existing Low Pressure Gas (LPG) Pilot field devices in kind (Low Pressure Cutoff Switch and LP Safety Solenoid Valve). Provide tee connections on main header for future hard pipe branch piping to other 3 boilers in Boiler Plant. The Contractor shall connect and hard- wire the new propane system to the boiler plant’s one (1) existing E-stop button so the E-stop button, when depressed, will immediately shut down the propane service to the Boiler Plant. Hydrostatic test new tank and piping per VA specifications. When ready for testing of the new burner for Boiler #2, the contractor shall fill the new tank full with propane. All work shall be performed in compliance with NFPA 58.

Item #5: Replace Oxygen Sensor on Boiler #2 – Contractor shall install one (1) VA furnished sensor on breach of Boiler #2. Calibrate and test operation with new controls system.

Item #6: Hydro blast or mechanically clean internal tubes on Boiler #2 to reduce build up.

Item #7: Repaint the exterior of Boiler #2 around the burner casing with high temperature resistant paint. Prep surface of boiler prior to painting. (NOTE: This work item must be performed prior to the installation of the replacement burner).

CONTRACT DURATION: 126 CALENDAR DAYS

GENERAL REQUIREMENTS

· Prior to submission of proposal, all prospective bidders shall make at least one site visit to the Montrose Campus to become familiar with the scope of work and the existing conditions. During this visit, bidders must document all of the field devices on the fuel and atomizing train to be replaced. These devices will be tagged by VA personnel prior to the visit. Coordinate the date and time of the visit with the VA COR.

· After award, the VA will provide the contractor with the existing floor plans of the Boiler Plant in AUTOCAD and PDF format along with all pertinent information of the existing equipment and controls. All work shall be designed in strict compliance to the VA Boiler Guide and VA specifications.

· Contractor shall complete required paperwork to obtain PIV badges for all workers in compliance VA badging policy.

· The contractor shall submit submittals of all materials and equipment to be used on the project. All materials and equipment submittals shall be APPROVED prior to purchase of items.

· The contractor shall submit a project CPM schedule per VA specs.

· Provide four (4) week advance notice to VA COR for planned utility shutdowns required to perform work.

· Follow facility’s Lock Out Tag Out (LOTO) policy procedures.

· Follow facility’s Confined Space policy procedures prior to and during work inside of boiler.

· All the other existing controls systems in the Boiler Plant serving Boiler’s 1, 3, and 4 shall remain and their system functionality shall not become impaired or rendered inoperable in any way due to the actions required under this contract for the duration and the completion of the contract.

· All work shall be installed in strict accordance with the attached VA specifications and applicable NFPA standards.

Additional Security Badging Instructions Contractor employees are required to pass a background investigation prior to being allowed to work. This will involve completing background investigation paperwork on an account created by an e-mail link after being fingerprinted. Prior to being fingerprinted standard forms, subject to periodic updates, must be sent to the COR that involves transmission of personnel information, i.e. social security numbers. Follow up RFIs (Requests for Information) from the COR are common. Since the exchange of such information may include a request for passport, work visa and green card etc., which is private and confidential, all transmission of such material to the COR must be encrypted with standard adobe pdf security. Alternatively, documentation may be hand delivered to the COR. Processing a clearance typically takes from 1 to 4 weeks depending on various unique circumstances. All paperwork submitted to the COR must be typed and signed in ink when signature is required. Prospective workers may go for fingerprints at remote VA locations and other federal facilities after being sponsored locally by the facility. Scheduling these appointments is the prospective employee’s responsibility. More detailed guidance will be provided by the COR and current up to date internet links provided.