6100066072 Bid Specifications.pdf
PDF 218 KB Posted
- Attached to
- PSP Troop J York Janitorial Services
- Solicitation number
- 6100066072
- Issued by
- York County, Pennsylvania
About this file
This is a bid specifications document issued by the Pennsylvania State Police Department for janitorial services at Troop J York. The service scope requires vendors to furnish all labor, equipment, and materials to perform janitorial services three days per week at the facility located at 101 North Main Street, York, PA 17403, for a five-year contract term. The specifications outline detailed cleaning requirements organized by frequency, including daily tasks such as emptying waste baskets, mopping tile floors, and cleaning fixtures; weekly tasks including furniture dusting and chrome polishing; bi-weekly wall and door cleaning; monthly garage floor washing; quarterly window cleaning; semi-annual professional carpet steam extraction; and semi-annual general house cleaning. Additionally, vendors must complete VCT floor stripping and waxing in April and September, with specialized protocols for asbestos-containing floors and RCA rubber flexi floors. All vendors must complete a site visit prior to submission, sign a job log sheet at each visit, and comply with Pennsylvania Act 1984-159 regarding worker and community right-to-know requirements for chemicals. Questions must be submitted by May 29, 2026 at 11:00 a.m., and bids must be submitted electronically through the PA Supplier Portal.
Vendors must provide proof of a completed site visit signed by the Station Commander or authorized representative, a completed Worker Protection and Investment form BOP-2201, current Pennsylvania Micro Business Certification, and proof of insurance listing PSP as the certificate holder with additional insured language. All vendor staff members performing janitorial services or working unescorted at the PSP facility must undergo federal fingerprint background checks through the Criminal Justice Information Services protocol, with the PSP conducting state record checks and forwarding fingerprints to the Federal Bureau of Investigation for national criminal history checks. The document does not specify pricing terms, incumbent information, or funding amounts, instead focusing on the technical specifications and compliance requirements necessary for bid submission.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 6100066072 Addendum 1.pdf | ||
| BOP-2201 Worker Protectionand Investment Form.docx | DOCX document | |
| 6100066072 Cost Matrix.xlsx | XLSX spreadsheet | |
| 6100066072 Addendum 2.pdf | ||
| 6100066072 Terms and Conditions.pdf | ||
| 6100066072 Site Visit Form.doc | DOC document |
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Text version
PENNSYLVANIA STATE POLICE
DEPARTMENT HEADQUARTERS
1800 ELMERTON AVENUE
HARRISBURG, PA 17110
IFB 6100066072
SPECIFICATIONS
PSP TROOP J YORK
JANITORIAL SERVICES
I-1. Statement of the Project.
Furnish all labor, equipment, and material to perform janitorial services three (3) days per week at the PA State Police, Troop J – York Station and in compliance with the specifications listed below to begin upon issuance of valid purchase order for a period of five (5) years.
I-2. Specification and Quantity.
1. Vendor must sign-in and sign-out all workers in station logbook each visit.
2. Vendor must follow and sign job log sheet.
3. Vendor should follow the flooring manufacturer’s maintenance and care recommendations. Special Note: PSP facilities that have a rubber matt flooring installed in fitness rooms do not require waxing see manufactures directions.
4. Vendor must Call Landlord (See Station Commander) for directions on maintenance and cleaning of all floors.
5. Pennsylvania Act 1984-159
a. Vendor must be responsible for compliance with the Pennsylvania Act 1984-159 Worker and Community Right to Know. This is in reference to any chemicals used or stored in the workplace.
6. Services must be provided three (3) days per week.
I-3. Requirements.
A. SITE VISIT
1. All vendors intending to bid, must visit the site and take into consideration all conditions prevailing that would affect the bid price – before bidding.
2. Site visit form must be completed and uploaded with bid submission.
3. Vendor must meet with Officer-In-Charge (OIC) prior to beginning of contract to clarify work to be performed, expectations and security regulations.
B. EACH VISIT
1. Sign job log sheet.
2. Waste baskets.
a. Empty and wipe clean or replace liners.
b. Liners to be furnished by Vendor.
3. Tile floors.
a. Damp mop or use dust mop per directions for floor maintenance.
4. Wash bowls and sinks
a. Clean with liquid detergent such as Ajax.
5. Lavatory Floors – Follow Manufacturer’s directions.
a. Special attention to area around all fixtures.
6. Showers.
a. Clean tiled showers or Fiberglass showers according to manufacturer’s directions.
7. Commodes, and urinals.
a. Clean with brush and disinfectant.
8. Mirrors.
a. Clean.
9. Sweep front porch or stoop - at all entrances.
10. Towel, toilet tissue and Liquid Soap dispensers.
a. refill with supplies furnished by the Commonwealth.
11. Carpeted areas – vacuum when present in building.
a. Carpet Stains – spot clean as necessary.
12. Kitchen Countertops & Lunch Tables.
a. Clean with disinfectant.
13. Walk-Off-Mats.
a. Vacuum.
C. EVERY WEEK
2. Furniture.
a. dust (except desks), dust desks when requested.
3. Sills and ledges.
a. Dust.
4. Lavatory walls.
a. Remove any spots wipe with disinfectant around sinks, with special attention around urinals and toilets.
5. Chrome fixtures.
a. Polish.
6. Security Window (bullet resistant glass).
a. Clean according to manufacturer’s directions.
7. Empty exterior trash cans.
a. Empty the outside trash cans.
D. EVERY TWO WEEKS
2. Walls and doors.
a. Wipe finger marks and scuff marks.
3. Vacuum under all desks, tables, counters.
4. Tile floors and stairs.
a. Damp mop with cleaning solution as per manufactures recommendations.
5. Concrete Floors.
a. Sweep, unless directed otherwise by landlord/station.
E. EVERY MONTH
2. Concrete Floors Garage.
a. Wash, December, January, February, and March, unless directed otherwise by landlord/station.
3. Restricted Areas.
a. Sweep/mop as directed by the Station.
F. EVERY THREE MONTHS
2. Windows.
a. Clean inside.
3. Wall Carpet.
a. Vacuum (if present).
4. Base Board or coving.
a. Wipe down.
G. SEMI-ANNUALLY
2. General House Cleaning.
a. Including blinds, light fixtures, walls, etc.
3. Heat vents & Grills.
a. Vacuum dust from bottom.
4. Carpets.
a. Professional Steam Extraction.
H. VCT FLOORS
1. Sign job log sheet after completion.
2. Follow Manufacturer’s Directions.
3. Must be completed in April and September.
a. With coordination of the Station Commander.
4. Strip all wax and scrub bare floors.
a. Care must be taken to properly clean all corners.
5. Wax floors with three (3) coats of wax using a quality wax.
a. Must be mindful that wax is not getting on the walls, or legs of furniture.
b. Must wipe up any residue that gets on anything other than the floor.
6. Vendor is responsible for maintaining a hi-gloss finish on all floors.
I. ASBESTOS FLOORS (IF VCT CONTAINS ASBESTOS)
2. Follow Manufacturer’s Directions.
3. Must be completed in April and September.
a. With coordination of the Station Commander.
4. Stripping of wax must be conducted using a pad no more abrasive than a green pad.
5. The floor must be kept wet during the entire stripping process.
6. Wax must be applied prior to re-using the area for normal operations.
J. RCA RUBBER FLEXI FLOOR WHERE PRESENT
2. Must be completed in April and September.
a. With coordination of the Station Commander.
3. Move all moveable furniture and machine scrub floors.
a. Must follow protocol for maintenance and restoration for the RCA Rubber Company’s Flexi Floor.
K. REQUEST FOR CRIMINAL RECORD CHECK
1. The Pennsylvania State Police (PSP) abides by the Criminal Justice Information Services (CJIS) Security Policy. The policy can be found at http://www.fbi.gov/about-us/cjis/cjis-security-policy-resource-center/view. In accordance with this policy, any vendor staff members that will perform janitorial services or be unescorted at a PSP facility must have a federal fingerprint background check performed before entering the building. The vendor staff members required to have this background check must obtain the required authorization letter from their employer before reporting to a PSP installation to give a full set of fingerprints. The PSP will use the fingerprints to perform a state record check and will then forward them to the Federal Bureau of Investigation for a national criminal history record check. The information obtained from the criminal history check shall be used by the PSP for a fitness determination. PSP will retain records of those individuals who have completed the fingerprint background check.
I-4. Delivery/Service Location.
Pennsylvania State Police Troop J York 101 North Main Street, York, PA 17403 http://www.fbi.gov/about-us/cjis/cjis-security-policy-resource-center/view
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