6100066072 Addendum 1.pdf

This is a Solicitation Addendum issued by the Pennsylvania State Police Department for janitorial services at Troop J York (Solicitation Number 6100066072). The addendum, dated May 22, 2026, addresses supplier questions regarding the bidding process and clarifies key procedural requirements. Prospective vendors must arrange mandatory site walkthroughs with the Station Commander using the Proof of Visit form included in the original solicitation. Written questions regarding the solicitation must be submitted to RA-SPPSPBIDS@PA.GOV by May 29, 2026 at 11:00 a.m., while technical submission assistance should be directed to the PA Supplier Portal helpdesk. Electronic bids must be submitted through www.pasupplierportal.state.pa.us by June 5, 2026 at 11:00 a.m. The contract term is five years with comprehensive janitorial services required three days per week, including daily, weekly, monthly, quarterly, and semi-annual cleaning tasks, with VCT floor stripping and waxing scheduled for April and September.

This electronic bid solicitation is restricted to certified Pennsylvania Micro Businesses, requiring current Pennsylvania Micro Business Certification with bid submission. All vendor staff must complete federal fingerprint background checks through Criminal Justice Information Services protocols with results forwarded to the Federal Bureau of Investigation. Vendors must submit proof of insurance listing the Pennsylvania State Police as certificate holder with additional insured language, a completed Worker Protection and Investment Certification Form (BOP-2201) affirming compliance with Pennsylvania labor and workforce laws, and a signed Proof of Visit form or face bid rejection. The Commonwealth will award the contract to the lowest responsive and responsible bidder on an established price contract basis, with the option to extend for up to three months on the same terms and conditions. No specific budget or award value is disclosed in the procurement documents; vendors submit pricing using the provided Cost Matrix form. Payment will be made via Automated Clearing House within thirty days of proper invoice receipt.