6-Attachment 3 Cost Sheet.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- SLCI26061_Salt Lake City_RFP_Event Equipment Rental Services
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This is a Price Proposal Form (Attachment 3) for Salt Lake City Corporation's Request for Proposals SLCI26061 for Event Equipment Rental Services. The City is seeking qualified equipment rental offerors to provide event infrastructure and support equipment for multiple City events throughout the year. The solicitation requires vendors to supply, deliver, install, maintain, and remove rental items as needed, with flexibility to accommodate evolving event requirements across varying event dates and schedules.
The price proposal form requires offerors to complete cost information for eight primary equipment categories: tents and shade structures, tables, chairs, linens and decor, stage equipment, lighting, audio-visual equipment, and labor and services. Vendors must provide list prices and applicable discount percentages for each item, with the cost to the City auto-calculating based on the discount applied. A minimum discount percentage must be provided for items available for rent but not specifically listed in the form. The proposal template includes fields for delivery, setup, breakdown, on-site technician, and after-hours or weekend labor rates. Offerors may also propose additional items and services subject to City approval, priced at the vendor's standard list price with applicable discounts applied. The form requests identification of any early payment discounts or incentive payment terms the vendor is willing to offer.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-Confidential+and+Proprietary+Info+Declaration+Form.pdf | ||
| 5-Attachment 4 - Score Sheet.xlsx | XLSX spreadsheet | |
| 3-Attachment 1 Sample Agreement.docx | DOCX document | |
| 4-Attachment 2 Scope of Work.docx | DOCX document | |
| 2-SLCI26061 RFP Document.docx | DOCX document |
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Text version
Price Proposal Form
| Attachment 3: Price Proposal Form | ||
| Event Equipment Rental Services | ||
| SLCI26061 | ||
| Offeror Name: | ||
| Price Proposal Form Instructions: | ||
| 1. Offerors must complete all information requested (yellow boxes) on every item. | ||
| 2.The cost proposed below must be the actual costs that would be charged to the City | ||
| 3. Box in green and orange will auto-populate | ||
| 4. Provide a minimum discount percentage that will apply to other items available for rent not listed below | ||
| 5. If a bidder alters any formulas or cells highlighted in green or orange, their proposal may be deemed non-responsive and could be disqualified from consideration. | ||
| Complete the table below of sample items. That meet the minimum specifications in Attachment 2 of the SOW. |
| Item Description | List Price | Discount Percentage | Cost to the City | |
| A. | Tents & Shade Structures | |||
| White Canopy Tent (10 x10) | $ - 0 | 5% | $ - 0 | |
| Clear and Enclosed Canopy tent | $ - 0 | 0% | $ - 0 | |
| Above-ground canopy weights (cement blocks, barrels, etc.) | $ - 0 | 0% | $ - 0 | |
| Equipment required to transport and position weights | $ - 0 | 0% | $ - 0 | |
| Propane heaters suitable for enclosed tents | $ - 0 | 0% | $ - 0 | |
| Fuel included | $ - 0 | 0% | $ - 0 | |
| Safety accessories ( e.g., protective covers and monitors) | $ - 0 | 0% | $ - 0 | |
| Subtotal | $ - 0 | |||
| B. | Tables | |||
| Rectangular Table (6') | $ - 0 | 5% | $ - 0 | |
| Rectangular Table (8') | $ - 0 | 0% | $ - 0 | |
| Round Table (60") | $ - 0 | 0% | $ - 0 | |
| Picnic Table Style Table (Outdoor-rated) | $ - 0 | 0% | $ - 0 | |
| Cocktail Table (30") | $ - 0 | 0% | $ - 0 | |
| Subtotal | $ - 0 | |||
| C. | Chairs | |||
| Standard folding chairs | $ - 0 | 0% | $ - 0 | |
| Premium folding chairs | $ - 0 | 0% | $ - 0 | |
| D | Linens and Décor | $ - 0 | 0% | $ - 0 |
| Table Linens Rectangular | $ - 0 | 0% | $ - 0 | |
| Table Linens Round | $ - 0 | 0% | $ - 0 | |
| Cocktail Table Covers | $ - 0 | 0% | $ - 0 | |
| Stage Skirting Per Linear foot | $ - 0 | 0% | $ - 0 | |
| Subtotal | $ - 0 | |||
| E. | Stage Equipment | |||
| Stage Risers in Various sizes and configuration | $ - 0 | 0% | $ - 0 | |
| Large Mobile Stages up to 40" x40" | $ - 0 | 0% | $ - 0 | |
| Steps, skirting, guardrails, and other required components | $ - 0 | 0% | $ - 0 | |
| Subtotal | $ - 0 | |||
| F. | Lighting | |||
| Basic Event Lighting Per fixture | $ - 0 | 0% | $ - 0 | |
| String Lighting Per Strand | $ - 0 | 0% | $ - 0 | |
| Subtotal | $ - 0 |
| G. | Audio Visual Equipment | $ - 0 | 0% | $ - 0 |
| Portable PA System | $ - 0 | 0% | $ - 0 | |
| Powered Speakers and Subwoofers | $ - 0 | 0% | $ - 0 | |
| Above-ground canopy weights (cement blocks, barrels, etc.) | $ - 0 | 0% | $ - 0 | |
| Wired and Wireless Microphones | $ - 0 | 0% | $ - 0 | |
| Microphone Stands, Cables, and necessary | $ - 0 | 0% | $ - 0 | |
| Subtotal | $ - 0 |
| H. | Labor and Services | Rate | Discount | Cost to the City |
| Delivery | $ - 0 | 0% | $ - 0 | |
| Setup | $ - 0 | 0% | $ - 0 | |
| Breakdown | $ - 0 | 0% | $ - 0 | |
| On-Site Technician | $ - 0 | 0% | $ - 0 | |
| After-Hours/ Weekend Labor | $ - 0 | 0% | $ - 0 | |
| Subtotal: | $ - 0 |
TOTAL $ - 0
Additional Equipment and Services:
Additional items, equipment, or services may be required for the event that are not listed above. Any such items will be provided only upon request and subject to approval by the City. Pricing for additional items will be based on the vendor’s standard list price, with any applicable discounts applied. The final cost to the City will reflect the discounted amount.
Item/Service Description List Price Discount Cost to City
Identify any early payment discount or discounts that you are willing to offer for the purchases contemplated herein, such as “2/10, net 30” where the City can take an immediate 2% discount if the payment is made within 10 days after receipt of the invoice or pay the full amount within 30 days from such receipt.
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