4-Attachment 2 Scope of Work.docx
DOCX document 22 KB Posted
- Solicitation number
- SLCI26061_Salt Lake City_RFP_Event Equipment Rental Services
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This Scope of Work attachment outlines event equipment rental services required by Salt Lake City Corporation under RFP SLCI2526061. The City seeks qualified equipment rental offerors to provide delivery, installation, maintenance, and removal of rental equipment for multiple municipal events throughout the year. Required equipment categories include canopy tents (10x10 and larger in white, show-style, and clear/enclosed options), tables and chairs in various sizes and styles, linens and decor in assorted colors, stage equipment including risers and mobile stages up to 40x40 inches, professional-grade lighting systems, and comprehensive audio-visual equipment including portable PA systems, powered speakers, mixing consoles, and wireless microphones with on-site technical support. The scope also encompasses miscellaneous event-specific equipment and accessories as needed. All equipment must be delivered in clean and fully functional condition within event-specific timelines to locations throughout Salt Lake City limits, with setup and breakdown completed according to designated schedules and sites left clean and debris-free upon removal.
The Offeror must demonstrate flexibility to accommodate varying event sizes and shifting schedules while maintaining a responsive point of contact accessible before and during events. All rental equipment failures or issues must be addressed promptly with replacement provided when necessary. The selected vendor(s) must comply with all applicable federal, state, and local laws, obtain and maintain required permits and licenses, and meet City safety, electrical, fire, and building standards. The Offeror bears full responsibility for all labor, materials, equipment, and resources necessary to complete setup and removal for all events. The City reserves the right to request additional or alternative equipment not specifically listed in the Scope of Work as event needs evolve throughout the contract term.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 6-Attachment 3 Cost Sheet.xlsx | XLSX spreadsheet | |
| 1-Confidential+and+Proprietary+Info+Declaration+Form.pdf | ||
| 5-Attachment 4 - Score Sheet.xlsx | XLSX spreadsheet | |
| 3-Attachment 1 Sample Agreement.docx | DOCX document | |
| 2-SLCI26061 RFP Document.docx | DOCX document |
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Text version
CONTRACT NO. ¥
ATTACHMENT 2
SCOPE OF WORK
Event Equipment Rental Services
Below are various categories of equipment that the city may rent based on this RFP. The City reserves the right to request additional or alternative equipment not specifically listed in this Scope of Work, as needed. Please provide the type of rental items your company can provide for these categories.
The selected Offeror(s) shall provide event equipment rental services including, but not limited to, the following:
I. Rental equipment
A. Canopy Tents
1. White 10x10 canopy tents (and larger sizes as required)
2. White 10x10 show-style canopies
3. Clear and enclosed canopy tent options
4. Above-ground canopy weights (cement blocks, water barrels, etc.)
5. Lifts or equipment required to transport and position above-ground weights
6. Propane heaters and related equipment for enclosed tents during colder months B. Tables and Chairs
1. Variety of table sizes and styles (round, rectangular, cocktail, etc.)
2. Folding chairs and other seating options C. Linens and Décor
1. Tablecloths and linens in assorted sizes and colors
2. Thematic or event-specific décor elements as requested 3.
D. Stage Equipment
1. Stage risers in various sizes and configurations
2. Large mobile stages up to 40” x 40”
3. Steps, skirting, guardrails, and other required components
E. Lighting String lighting, uplighting, task lighting, and other illumination as needed F. Audio Visual Equipment The Offeror will supply professional-grade sound equipment suitable for outdoor and indoor event environments. Equipment may include, but is not limited to:
1. Portable PA systems
2. Powered speakers and subwoofers
3. Mixing consoles
4. Wired and wireless microphones
5. Microphone stands, cables, and necessary accessories
6. On-site technical support for setup, sound checks, and basic troubleshooting (as required per event)
7. Power distribution and extension equipment as needed II. Miscellaneous Event Equipment Additional rental items or accessories required to support event-specific needs that are not otherwise identified above.
III. Offeror Requirements A. All rental equipment must be delivered in clean, safe, and fully functional condition.
B. Setup and breakdown must be completed within the timelines established for each event.
C. Provider must demonstrate flexibility and the capacity to accommodate shifting schedules and varying event sizes.
D. Provider shall designate a responsive point of contact accessible before and during events.
E. Any equipment failures or issues must be addressed promptly, including replacement when necessary.
IV. Safety and Compliance A. Comply with all applicable federal, state and local laws, ordinances, and regulations B. Meet City safety, electrical, fire, and building standards C. Obtain and maintain all required permits and licenses related to the Offeror’s operations.
V. Delivery and Setup Expectations
1. Delivery locations will be specified for each event within Salt Lake City limits.
2. Setup must be completed according to event-specific timelines communicated in advance.
3. Breakdown and removal must occur within the designated timeframe following each event and must leave the site clean and free of equipment or debris.
4. Offeror shall be responsible for all labor, materials, equipment, and anything else necessary to complete set-up and removal for events.
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