5-SLCI26110 Attachment 2 Scope of Work.pdf

SCOPE OF WORK

Attachment 2

Garbage, Recycling, Green Waste and Trash Collection and Hauling Services

SLCI26110

I. OBJECTIVE

The awarded Bidder shall provide garbage, recycling, green waste and trash collecting and hauling services at Community Reinvestment Agency (“Agency”) locations.

II. BACKGROUND

Salt Lake City Corporation (“City”) and Agency have established a goal to achieve zero waste generated by 2040 and desires to contract with a Bidder that can support and aid in meeting that goal. Through this contract the Agency desires to manage waste material, to maximize recycling and composting, and minimize the amount of material sent to the landfill.

Agency may reduce or stop any or all services hereunder and may subsequently re-start such services as necessary for budget considerations or to meet other City or Agency goals.

A. Location Service Information – see schematics at the end of this Scope of Work, Section D.

1. Regent Street- 160 South Regent Street. Serviced weekly (1 time per week). Accessed by the Eccles Theater loading dock which can be busy.

Regent Street currently houses two (2) Agency-owned receptacles, one (1) for trash and one (1) for recycling. Agency is responsible for all maintenance and repairs. Contract Awardee is responsible for notifying Agency of damages and maintenance needs. Location requires trash and recycling collection and hauling services. See Section D. 1.

2. The Gallivan Center / Utah One Center- 17 East 200 South. Serviced weekly (1 time per week). Location is accessed through 200 South ramp. This location only houses one (1) receptacle and must be owned and maintained by Contract Awardee. Location requires trash collection and trash hauling only, there are no recycling services required. Gallivan Center has height and width restrictions listed on the schematics, Section D. 2.

3. Howa Storage / Gardens- 648 West 100 South. No scheduled service, Agency will call Contract Awardee when location needs servicing. This location houses two (2) receptacles, one (1) for trash and one (1) for recycling.

III. SCOPE OF WORK

A. Task 1

Operations and Management

Bidder is responsible for all operations and management of services. These responsibilities include but are not limited to:

1. Collection Schedule- Work with Agency and location designee to create a collection schedule.

a. Bidder must provide clear and detailed instruction for locations to follow which shall ensure efficient collection and hauling and minimizing issues that result in failure to collect and refusal of items.

b. Bidder’s plan must account for holidays, local events that may require additional collections and weather conditions.

2. Staff Management-Bidder shall secure adequate staff be available for all routine collections, and special events yet to be named.

a. Bidder shall designate a coordinator who shall be accessible 24-hours per day, 7-days per week in the event of an emergency. Bidder shall provide Agency with phone numbers for Bidder’s coordinator, dispatch center, billing department, and the 24-hour emergency service.

3. Invoicing- Bidder must submit monthly program reports with monthly invoices to Agency’s designee for this Agreement within ten (10) working days after the end of each month. For each Agency site receiving service hereunder, Bidder’s monthly program report must, at a minimum, include the following:

a. Location serviced

b. Size and type of container

c. Detail of service dates or number of pickups provided during billing month

d. Actual or estimated tonnage or volume of material collected, by type (green waste, corrugated cardboard, single stream mixed recycling, and refuse.)

4. Annual Report - Submit an annual calendar year report to Agency’s designated contract administrator for this Agreement by the last working day of February of each year, to be used for City’s carbon inventory. The following shall be reported annually:

a. Total approximate miles traveled while performing services for City hereunder for each vehicle.

b. Total amount of fuel used to travel such miles while performing services for City hereunder, by type of fuel.

c. Actual or estimated weight of material, by material type (garbage, green waste, cardboard, or mixed recyclables) collected from each City facility.

d. Description of any vehicle accidents, property damage, or infractions.

B. Task 2

Acceptable Types of Refuse for Collection

The following materials shall be accepted in all the provided program services. Agency and City shall work with Bidder to update this list of accepted items on an annual basis.

1. Acceptable Recyclable Materials- Recycling shall go to a recyclable material recovery facility (“MRF”) approved by the City.

The following recyclable materials shall be accepted in all the recycling program services. It shall be in violation of this Agreement for Bidder to deposit recyclable or compostable materials collected through any of the recycling collection services provided in a sanitary landfill, without the prior written approval of City’s contract administrator and Agency designee. City and Bidder shall cooperate to reduce or eliminate non-recyclable or non-compostable waste being placed in the containers.

a. All paper, paper-based, and cardboard products including, but not limited to, newspapers, including all paper inserts, corrugated and non-corrugated cardboard, paper grocery bags, magazines, office paper (any color), cereal boxes, shoe boxes, cards (all kinds), egg cartons, toilet paper and paper towel cores, advertising flyers, posters, and similar junk mail-type items, including those with glossy and color finishes.

b. Aluminum cans.

c. Tin cans.

d. PET bottles with the symbol #1 – with screw tops only – empty

e. HDPE plastic bottles with the symbol #2 (milk, water bottles detergent, and shampoo bottles, etc.) – empty

f. Plastic containers with symbols #4 or #5 – empty (no expanded polystyrene)

2. Garbage and Refuse - The City is joint owner of the Salt Lake Valley Solid Waste Management Facilities (“SLVSWMF”) including a transfer station, landfill, and composting operation. Bidder shall haul and deliver garbage and refuse (non-recyclables and non-green waste/compostables). Refuse may go to Salt Lake Valley Transfer Station, Salt Lake Valley landfill, or Ace Intermountain Recycling Center (AIRC).

3. Green Waste and Compostables - All green waste may only go to Salt Lake Valley landfill, or other organic material processing facility approved by City.

C. Task 3

Collection and Hauling

Bidder is expected to make progress towards the City’s waste diversion goals. Failure to acknowledge and advance City’s waste diversion goals will be grounds for termination of resulting Agreement by City and/or Agency.

1. Recycling - Deliver recyclable material to a recyclable material recovery facility (“MRF”) approved by City and/or Agency. It is a violation of this Agreement for Bidder to deposit recyclable materials separated for collection in a sanitary landfill or any other facility unless approved by City and/or Agency.

2. Refuse - Dispose of refuse at the Salt Lake Valley Transfer Station located at 502 West 3300 South or the Salt Lake Valley Landfill located at 6030 West California Avenue. Dispose of refuse from front-load packers at either of these locations or Ace Intermountain Recycling Center (AIRC) located at 1240 Wallace Rd, Salt Lake City, UT 84104.

3. Green Waste - Deliver vegetative debris to the Salt Lake Valley Landfill, or an organic material processing facility approved by City and/or Agency. It is a violation of this Agreement for Bidder to deposit recyclable materials separated for collection in a sanitary landfill or any other facility unless approved by City and/or Agency.

4. Collection Containers –

a. Provide pick-up and delivery of containers during Bidder’s normal business hours. However, Bidder shall also provide pick-up and delivery of containers at any time of day, any day of the week, during emergency situations (as determined by City) when Agency requests emergency service.

b. Keep the ground area next to each container free of refuse and dispose of all refuse at Agency approved locations.

c. Maintain containers in good working condition throughout the term of this Agreement. Containers shall be steam cleaned as requested by Agency designee. This work shall be accomplished off Agency property, with containers to be picked up, cleaned, and returned to Agency by Bidder.

d. Keep all collection equipment and containers in working order.

Repair, repaint and refurbish all containers on as needed basis at Bidder’s expense.

e. Submit monthly program reports with your monthly invoices to City’s designated contract administrator for this Agreement within ten (10) working days after the end of each month. For each City site receiving service hereunder, Bidder’s monthly program report must, at a minimum, report the following:

i. Location serviced

ii. Size and type of container

iii. Detail of service dates or number of pickups provided during billing month

iv. Actual or estimated tonnage or volume of material collected, by type (green waste, corrugated cardboard, single stream mixed recycling, and refuse.)

f. If any situation arises that causes Bidder to temporarily deviate from its normal pick-up schedule, Bidder shall promptly report such deviation and the temporary revised schedule to Agency designee. Bidder shall use its best efforts to avoid such situations and deviations from its normal pick-up schedule.

4. Meetings - Bidder shall meet quarterly with Agency designee to ensure efficiency of operation and discuss matters relating to the agreement.

Agency designee may alter the frequency of such meetings at its discretion if it determines that service conditions require either more frequent or less frequent meetings.

D. Location Schematics

1. Regent Street

2. Gallivan Center

SLCI26110 Location Schematics 1. Regent Street

SLCI26110 Location Schematics 2. Gallivan Center/Utah One Center Garage