5-SLCI26052 Attachment 4 - Score Sheet.xlsx

This is an RFP evaluation scoresheet for Solicitation SLCI26052, issued by Salt Lake City Corporation for the procurement of volunteer management software. The scoresheet serves as the standardized template for evaluating vendor proposals against defined criteria and weightings. The evaluation framework accommodates up to 20 potential offerors and includes assessment of mandatory requirements, technical criteria, policy criteria, and cost proposals. Mandatory requirements include compliance with the City's Ethics clause and Generative Artificial Intelligence usage policy. Technical criteria are weighted across four primary categories: Qualifications (30% weight, 150 points), Data Quality and Privacy (20% weight, 100 points), Technical Architecture and Security (20% weight, 100 points), and Implementation and Ongoing Technical Support (10% weight, 50 points), totaling 400 points. Additional policy criteria evaluation includes Sustainability, Business Certification, Apprenticeship, and Local Small Business considerations. Proposals must achieve a minimum threshold of 70 percent of technical points (280 of 400 points) to advance to cost evaluation.

The scoresheet employs a standardized five-point scoring scale ranging from 0 (Fail) to 5 (Excellent) for all evaluation criteria. Cost evaluation represents 20 percent of the total possible points (100 points), with the lowest-priced proposal receiving full cost points and all other proposals receiving proportional points based on the formula: Cost Points × (Lowest Proposed Price / Proposed Price). The total possible evaluation score is 500 points, comprising 400 technical points, policy criteria points, and 100 cost points. The evaluation process requires a minimum of five evaluators, with average scores calculated across all evaluator submissions for each criterion and offeror. The scoresheet format includes signature lines for up to five evaluators and specifies that offers failing to meet mandatory minimum requirements will not proceed to further evaluation stages.