5-SCHEDULE ‘C’ – Cost Evaluation.pdf
PDF 138 KB Posted
- Solicitation number
- ASD06192026DS
- Issued by
- Utah County, Utah
About this file
This is a cost evaluation schedule document issued by Alpine School District's Purchasing and Transportation Departments for a propane tank supply and maintenance contract. The RFP seeks a qualified vendor to supply, install, and maintain a 1,000-gallon propane tank and related equipment to fuel school buses at the district's Bus Garage location. The contract is proposed for an initial one-year term with options for renewal for up to four additional years, totaling five years maximum. The RFP submission deadline is Friday, June 19, 2026, at 2:00 PM Mountain Time, with responses to be submitted electronically through Utah Public Procurement Place (UPPP). The contract award will be made to the responsive and responsible vendor with the highest overall score as justified by procurement code. The Alpine School District will be reconfigured into three new districts (Aspen Peaks, Lake Mountain, and Timpanogos) effective July 1, 2027, and these new districts will have the opportunity to adopt and extend the contract under current terms if desired.
Pricing must include a fixed markup in cents per gallon over the OPIS Propane Daily Report Salt Lake City rack price index, which the district identifies as its preferred pricing benchmark. The fixed markup must encompass all costs necessary for supply and delivery, including transportation, delivery fees, supplier margin, overhead, and profit. The cost evaluation formula includes four line items: margin markup multiplied by 21,000 gallons (the district's estimated annual consumption during fiscal year 2025-2026), plus installation charges, yearly rental cost multiplied by five for the potential five-year contract duration, and removal fees. Vendors must enter pricing for all line items or risk receiving zero cost evaluation points; blank entries are not permitted. Pricing must remain valid for one year, and any subsequent yearly increases require justification with proof of increased material, supply, or labor costs and must be approved by the district's Transportation and Purchasing Departments at least thirty days before implementation.
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Text version
SCHEDULE ‘C’ – Cost Evaluation Pricing quoted is to be used for one year and may be extended to a multi-year contract with the agreement of both parties. Pricing quoted must remain valid for one year. It is the responsibility of the vendor with any price increases in subsequent years must be justified with proof of increased cost in materials, supplies, and/or labor. Any yearly cost increases must be approved by the Transportation and Purchasing Departments of the District thirty (30) days before new pricing implementation.
*Failure to enter price on any line item will result in 0 points for cost. The cost must include everything needed to complete the requirements of the RFP.
TOTAL COST EVALUATION FORMULA
Margin Markup x 21,000 (gallons) + Installation charge x 1 + Yearly Rental Cost x5 (Possible 5-year contract) + Removal Fee x 1
*If an Item has 0 Cost, please mark with 0, DO NOT LEAVE BLANK
$_________________ _ Margin over OPIS SLC Rack Price – Fixed Markup in Cents per gallon
The Districts preferred propane pricing index is the OPIS Propane Daily Report, Salt Lake City, Utah propane daily average rack price. Proposers shall submit a fixed markup in cents per gallon over the applicable OPIS Salt Lake City propane rack index.
The fixed markup shall include all costs necessary to supply and deliver propane to the Districts Bus Garage location, including transportation, delivery, supplier margin, overhead, and profit.
ASD used 21,000 during the 25/26 fiscal year.
$_________________ _ Propane Tank installation, set up, and Training
$_________________________ Propane Tank Yearly Rental Cost
$_________________________ End of Agreement Propane tank Removal Fee
Authorized Signature____________________________________________________________Date____________
Total $_______________________(For purchasing only)
File details come from the government source that posted it. Updated .