5-IFB Vol 2 Bid Submittal Instructions.pdf

Madison County Transit 800 MHz Digital Mobile Radio System Replacement No. 27-1-26400

Bid Submittal Instructions Page 1 of 2

VOLUME 2 BID SUBMITTAL INSTRUCTIONS

BSI 1 Bid Opening

Bids will be publicly opened and read out loud at the bid deadline.

The as-read bid tabulation will be publicly available in the project’s Supporting Documents section of the Bonfire portal within 24 hours of the bid deadline. The winning bidder and amount will also be publicly available Bonfire once an award, if any, is made.

Public bid opening location: Madison County Transit Administration Building 1 Transit Way Pontoon Beach, IL 62040

BSI 2 Bid Delivery and Acceptance Information:

The Madison County Mass Transit District (the Owner) requires that bids be submitted electronically via the Bonfire portal at mct-act.bonfirehub.com. Bids will be time and date stamped by the Bonfire portal. Bids submitted in any manner other than through the Bonfire portal will not be accepted. As a condition of bid responsiveness, the following completed forms and requested information are required by the bid deadline.

Bidder must use the Owner’s supplied forms.

BSI 3 Requested Information for Bid Submittal FORMS THAT MUST BE IN PDF or EXCEL FORMAT AND UPLOADED TO THE BONFIRE PORTAL:

The following forms must be uploaded to the bonfire portal and be in the format as instructed in Bonfire.

Bidder must use the Owner’s supplied forms. These forms can be signed manually or electronically.

1. Solicitation and Offer Form. The person signing the bid on behalf of the bidder must be the duly authorized representative of the bidder and have the requisite authority to do so.

2. Bid Price Form. Bidders shall complete and submit the Bid Price Proposal Form with a lump-sum price for each listed item. The Total Bid Price (Grand Total) shall include all costs necessary to complete the Work. Award will be based on the Total Bid Price as a whole and not in parts.

3. Bid Bond. Bidders shall furnish a bid guaranty in the form of a bid bond, or certified treasurer’s or cashier’s check issued by a responsible bank or trust company, made payable to the Madison County Mass Transit District. The amount of such guaranty shall be equal to five percent (5%) of the total bid price. If furnishing a check, the original check must be received in a sealed envelope by a member of the Owner’s procurement department prior to the bid deadline or the bid will be deemed non-responsive.

In submitting this bid, it is understood and agreed by bidder that the Owner reserves the right to reject any and all bids, or part of any bid, and it is agreed that the Bid may not be withdrawn for a period of [90] days subsequent to the opening of bids, without the written consent of the Owner.

It is also understood and agreed that if the undersigned bidder should withdraw any part or all of his/her bid within [90] days after the bid opening without the written consent of the Owner, or refuse or be unable to enter into this Contract as provided above, or refuse or be unable to furnish adequate and acceptable Performance and Payment Bonds, or refuse or be unable to furnish adequate and acceptable insurance, as provided herein, it shall forfeit its bid guaranty to the extent the Owner’s damages occasioned by such withdrawal, or refusal, or inability to enter into an agreement, or provide adequate security thereof.

It is further understood and agreed that to the extent the defaulting bidder's bid guaranty shall prove inadequate to fully recompense the Owner for the damages occasioned by default, then the undersigned bidder agrees to indemnify the Owner and pay over to the Owner the difference https://mct-act.bonfirehub.com/

Madison County Transit 800 MHz Digital Mobile Radio System Replacement No. 27-1-26400

Bid Submittal Instructions Page 2 of 2 between the bid guarantee and the Owner’s total damages so as to make the Owner whole.

The bidder understands that any material alteration of the above of any of the material contained herein, other than that requested will render the bid non-responsive.

4. References. Provide reference on the provided form unless the Bidder indicates with an “X” that they have performed services for the Owner within the last five years.

5. Requested Information. Provide the names and contact information for the primary contact for bidding purposes and the proposed project manager, plus any other information requested on the form.

BSI 4 Addenda If any addenda to the solicitation have been issued, you will be asked to confirm your receipt of each addendum.

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Volume 2 BID SUBMITTAL INSTRUCTIONS