5-Attachment G - Utah Code 53G-4-402 Requirements.pdf
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- Attached to
- RFP Classroom & Computer Lab Management Software
- Solicitation number
- 27TH01P5
- Issued by
- Salt Lake County, Utah
About this file
This is an attachment to a Request for Proposals issued by Jordan School District (JSD) in Utah for Classroom & Computer Lab Management Software, establishing statutory compliance requirements under Utah Code 53G-4-402. The attachment outlines mandatory obligations for offerors whose products are recommended for award by the JSD Evaluation Committee. If selected, vendors must comply with Utah Code 53G-4-402(26)(e), which requires providers of online or digital materials to notify the LEA of any material changes to content, excluding routine updates on current events. Additionally, JSD must provide an opportunity for public review and comment prior to contract finalization, necessitating vendor participation in this transparency process.
Offerors must provide specific materials to facilitate public review, including an emailable demo link with generic login credentials for remote access to both student and teacher experiences, generic logins and passwords for in-person demonstrations during a Teaching & Learning open house event on JSD computers, comprehensive product documentation detailing features and benefits, physical product samples for display, and vendor representation at open house events if available. All demo access must remain active for a specified period determined by JSD and must not require personally identifiable information from users. Vendors must acknowledge in writing their understanding of and commitment to these obligations as a condition of proposal submission.
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Utah Code 53G-4-402 Requirements Attachment G
ATTACHMENT G
Utah Code 53G-4-402 Requirements
Effective 5/3/2023, Utah Code 53G-4-402(26)(e) requires the following:
"If a Local Education Agency (LEA) contracts with another party to provide online or digital materials, the LEA shall include in the contract a requirement that the provider notify the LEA of any material changes to the content of the online or digital materials, excluding regular updates on current events."
Additionally, if the JSD Evaluation Committee recommends a product for award, Jordan School District (JSD) must, in compliance with Utah Code 53G-4-402, provide an opportunity for public review and comment. To facilitate this, the Offeror is required to provide, but is not limited to, the following materials for public review:
1. Demo Link for Public Access An emailable link to a demo account, offering access to both student and teacher experiences if possible. This link must remain active for a specified period (to be determined) and use generic login credentials that do not require any personally identifiable information.
2. Demo Access for In-Person Open House Generic logins and passwords for demo accounts to be used on JSD computers, enabling access to both student and teacher experiences during the Teaching & Learning in-person open house.
These logins must remain active for a specified period (to be determined) and must not require users to provide personally identifiable information.
3. Product Documentation Comprehensive product literature detailing features, usage, and benefits.
4. Physical Product Samples Samples for display during the public review process.
5. Vendor Representation A vendor representative, if available, to attend open house events and answer questions from parents, teachers, and community members.
By signing below, I acknowledge that I have read and understand my obligations as outlined in this document.
Solicitation Name and Number
Company Name
Signature Printed Name Date
| Solicitation Name and Number: |
| Company Name: |
| Printed Name: |
| Date: |
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