11-27TH01P5 - Attachment C -2- Cost Form FINAL 5-01-26.pdf
PDF 122 KB Posted
- Attached to
- RFP Classroom & Computer Lab Management Software
- Solicitation number
- 27TH01P5
- Issued by
- Salt Lake County, Utah
About this file
Summary of Cost Form for Computer Lab Management Software RFP
This is a cost proposal form (Attachment C-2) for Jordan School District's Request for Proposals #27TH01P5 for Computer Lab Management Software. The RFP is a multiple-award solicitation intended to establish contracts with qualified vendors to provide classroom and computer lab management software solutions. The form requires vendors to submit detailed pricing for a five-year contract period (Years 1-5) based on a sample middle school with 750 students. Vendors must provide itemized costs for base software licenses, additional licenses beyond base thresholds, implementation and installation, in-person training with separate travel cost breakdowns, on-demand virtual training, and ongoing annual support. The form specifies that all pricing should be provided on the vendor's standard pricing template with separate line items clearly labeled by year, and vendors should apply any available education discounts. If vendors are responding to both Category A (Classroom Management Software) and Category B (Computer Lab Management Software), separate quotes must be submitted for each category.
The cost proposal is worth 400 points toward the overall evaluation score. Jordan School District is tax-exempt and does not require sales tax in bids. Vendors should indicate whether pricing is based on State of Utah or National Cooperative Contracts and provide the relevant contract numbers. The form requests a grand total for all five years combined for the sample 750-student population. Vendors must explicitly state the number of users included in their base software offering and enumerate any price decrease thresholds. Respondents should note if they require a copy of Jordan School District's Utah State Tax Commission Exemption Certificate and clarify whether training costs are quoted per day, per hour, or per session.
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Jordan School District RFP # 27TH01P5 Attachment C-2: Computer Lab Management Software
RFP # 27TH01P5
Attachment C-2: Computer Lab Management Software
Cost Form (400 total possible points)
(This document to be submitted with proposal response.)
Please read all instructions below to ensure all required documentation is submitted with your Cost Proposal Response.
Provide all costs associated with your proposed solution.
In addition to this form, please provide a copy of your pricing on your usual pricing template form for items A1 through F1 below, including the annual total and grand total for five years. On your usual pricing template form, please list separate line items. List any costs for software, additional services, etc. with labels specifying the year (such as “Year 1 Price,” “Year 2 Price,” etc.). Please provide separate quotes if you are responding to both Category A and Category B.
Please extend any Education Discounts that may be offered on your bid response. Also, please note if pricing is based on a State of Utah or National Cooperative Contract; if so, note the contract number in your response.
JSD is tax exempt. Please do not list sales tax on your bid. Please note in your bid response if you need a copy of JSD’s Utah State Tax Commission Exemption Certificate (TC-721G) sent to you.
Computer Lab Management Software
For Cost Score purposes, we will award cost points based on a sample Middle School of 750 students.
1. YEAR 1
A1. Please indicate cost for the base Computer Lab Management Software program, and how many students it will cover.
Computer Lab Management Software: $_______________
Number of Users Included: ____________
If your software has price decrease thresholds, please enumerate those here: $______________
A2. Any additional licenses needed in addition to the base software program
Additional Computer Lab Management Software per user or next threshold level of users: $____________
A3. Implementation/Installation of Software
Price: $_______________
A4. In-person Training of JSD Staff (please split out travel costs, training costs, etc.)
Training Price: $_______________/_______ (please indicate if this is per day; per hour; per session, etc.)
Travel Costs: $_______________
A5. On-Demand Virtual Trainings (Online Training Preferred)
Training Price: $_______________/each
A6. Ongoing Support Costs
Price: $_______________/year
YEAR 1 TOTALS
Year 1 Total for sample 750 students: _____________________
2. YEAR 2
B1. Please indicate cost for the base Computer Lab Management Software program renewal, and how many students it will cover.
Software: $______________
Number of Users Included: ____________
If your software has price decrease thresholds, please enumerate those here: $______________
B2. Any additional licenses needed in addition to the base software program
B3. In-person Training of JSD Staff, if requested (please split out travel costs, training costs, etc.)
Training Price: $_______________/_______ (please indicate if this is per day; per hour; per session, etc.)
Travel Costs: $_______________
B4. On Demand Virtual Trainings, if requested (Online Training Preferred)
Training Price: $_______________/each
B5. Ongoing Support Costs
YEAR 2 TOTALS
Year 2 Total for sample 750 students: _____________________
3. YEAR 3
C1. Please indicate cost for the base Computer Lab Management Software program renewal, and how many students it will cover.
Software: $______________
Number of Users Included: ____________
If your software has price decrease thresholds, please enumerate those here: $______________
C2. Any additional licenses needed in addition to the base software program
C3. In-person Training of JSD Staff, if requested (please split out travel costs, training
Training Price: $_______________/_______ (please indicate if this is per day; per hour; per session, etc.)
C4. On Demand Virtual Trainings, if requested (Online Training Preferred)
C5. Ongoing Support Costs
YEAR 3 TOTALS
Year 3 Total for sample 750 students: _____________________
4. YEAR 4
D1. Please indicate cost for the base Computer Lab Management Software program renewal, and how many students it will cover.
Software: $______________
Number of Users Included: ____________
If your software has price decrease thresholds, please enumerate those here: $______________
D2. Any additional licenses needed in addition to the base software program
D3. In-person Training of JSD Staff, if requested (please split out travel costs, training
Training Price: $_______________/_______ (please indicate if this is per day; per hour; per session, etc.)
D4. On Demand Virtual Trainings, if requested (Online Training Preferred)
D5. Ongoing Support Costs
YEAR 4 TOTALS
Year 4 Total for sample 750 students: _____________________
5. YEAR 5
E1. Please indicate cost for the base Computer Lab Management Software program renewal, and how many students it will cover.
Software: $______________
Number of Users Included: ____________
If your software has price decrease thresholds, please enumerate those here: $______________
E2. Any additional licenses needed in addition to the base software program
E3. In-person Training of JSD Staff, if requested (please split out travel costs, training
Training Price: $_______________/_______ (please indicate if this is per day; per hour; per session, etc.)
E4. On Demand Virtual Trainings, if requested (Online Training Preferred)
E5. Ongoing Support Costs
YEAR 5 TOTALS
Year 5 Total for sample 750 students: _____________________
6. Grand Total
F1. Grand Total, Years 1–5 combined for sample 750 students:
[End of Attachment C-2]
| Computer Lab Management Software |
| 4. YEAR 4 |
| 5. YEAR 5 |
| 6. Grand Total |
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