10-27TH01P5 - Attachment C -1- Cost Form FINAL 5-01-26.pdf
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- Attached to
- RFP Classroom & Computer Lab Management Software
- Solicitation number
- 27TH01P5
- Issued by
- Salt Lake County, Utah
About this file
This is a Cost Form attachment for a Request for Proposals (RFP) issued by Jordan School District in Utah for Classroom Management Software solutions under RFP #27TH01P5. The solicitation is a multiple award opportunity intended to replace previous contracts that will lapse after June 30, 2026. Bidders may respond to Category A (Classroom Management Software), Category B (Computer Lab Management Software), or both categories if their solution operates from an operating system compatible with both applications. All documentation for each applicable category must be completed for consideration. The contract term spans five years, with evaluation based on a sample elementary school of 750 students for cost scoring purposes.
Vendors must submit detailed pricing on the provided Cost Form (Attachment C-1) and on their standard pricing templates, breaking out costs by year and including separate line items for software licenses, implementation, training, and ongoing support. Year 1 costs include base software pricing, additional licenses if applicable, implementation and installation fees, in-person training with itemized travel and training costs, on-demand virtual training, and annual support costs. Years 2 through 5 include software renewal costs, optional training services, and ongoing support costs, with vendors required to specify any volume discount thresholds. Bidders must apply applicable education discounts and indicate if pricing is based on State of Utah or National Cooperative Contracts, including the contract number. The district is tax-exempt and requests no sales tax be listed; vendors may request the Utah State Tax Commission Exemption Certificate (TC-721G) if needed. Cost proposals are scored on a scale of 400 possible points based on the five-year total for the 750-student sample school.
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Jordan School District RFP # 27TH01P5 Attachment C-1: Classroom Management Software
RFP # 27TH01P5
Attachment C-1: Classroom Management Software
Cost Form (400 total possible points)
(This document to be submitted with proposal response.)
Please read all instructions below to ensure all required documentation is submitted with your Cost Proposal Response.
Provide all costs associated with your proposed solution.
In addition to this form, please provide a copy of your pricing on your usual pricing template form for items A1 through F1 below, including the annual total and grand total for five years. On your usual pricing template form, please list separate line items. List any costs for software, additional services, etc. with labels specifying the year (such as “Year 1 Price,” “Year 2 Price,” etc.). Please provide separate quotes if you are responding to both Category A and Category B.
Please extend any Education Discounts that may be offered on your bid response. Also, please note if pricing is based on a State of Utah or National Cooperative Contract; if so, note the contract number in your response.
JSD is tax exempt. Please do not list sales tax on your bid. Please note in your bid response if you need a copy of JSD’s Utah State Tax Commission Exemption Certificate (TC-721G) sent to you.
Classroom Management Software
For Cost Score purposes, we will award cost points based on a sample Elementary School of 750 students.
1. YEAR 1
A1. Please indicate cost for the base Classroom Management Software program, and how many students it will cover.
Classroom Management Software: $_______________
Number of Users Included: ____________
If your software has price decrease thresholds, please enumerate those here: $______________
A2. Any additional licenses needed in addition to the base software program
Additional Classroom Management Software per user or next threshold level of users: $____________
A3. Implementation/Installation of Software
Price: $_______________
A4. In-person Training of JSD Staff (please split out travel costs, training costs, etc.)
Training Price: $_______________/_______ (please indicate if this is per day; per hour; per session, etc.)
Travel Costs: $_______________
A5. On-Demand Virtual Trainings (Online Training Preferred)
Training Price: $_______________/each
A6. Ongoing Support Costs
Price: $_______________/year
YEAR 1 TOTALS
Year 1 Total for sample 750 students: _____________________
2. YEAR 2
B1. Please indicate cost for the base Classroom Management Software program renewal, and how many students it will cover.
Software: $______________
Number of Users Included: ____________
If your software has price decrease thresholds, please enumerate those here: $______________
B2. Any additional licenses needed in addition to the base software program
B3. In-person Training of JSD Staff, if requested (please split out travel costs, training costs, etc.)
Training Price: $_______________/_______ (please indicate if this is per day; per hour; per session, etc.)
Travel Costs: $_______________
B4. On Demand Virtual Trainings, if requested (Online Training Preferred)
Training Price: $_______________/each
B5. Ongoing Support Costs
YEAR 2 TOTALS
Year 2 Total for sample 750 students: _____________________
3. YEAR 3
C1. Please indicate cost for the base Classroom Management Software program renewal, and how many students it will cover.
Software: $______________
Number of Users Included: ____________
If your software has price decrease thresholds, please enumerate those here: $______________
C2. Any additional licenses needed in addition to the base software program
C3. In-person Training of JSD Staff, if requested (please split out travel costs, training
Training Price: $_______________/_______ (please indicate if this is per day; per hour; per session, etc.)
C4. On Demand Virtual Trainings, if requested (Online Training Preferred)
C5. Ongoing Support Costs
YEAR 3 TOTALS
Year 3 Total for sample 750 students: _____________________
4. YEAR 4
D1. Please indicate cost for the base Classroom Management Software program renewal, and how many students it will cover.
Software: $______________
Number of Users Included: ____________
If your software has price decrease thresholds, please enumerate those here: $______________
D2. Any additional licenses needed in addition to the base software program
D3. In-person Training of JSD Staff, if requested (please split out travel costs, training
Training Price: $_______________/_______ (please indicate if this is per day; per hour; per session, etc.)
D4. On Demand Virtual Trainings, if requested (Online Training Preferred)
D5. Ongoing Support Costs
YEAR 4 TOTALS
Year 4 Total for sample 750 students: _____________________
5. YEAR 5
E1. Please indicate cost for the base Classroom Management Software program renewal, and how many students it will cover.
Software: $______________
Number of Users Included: ____________
If your software has price decrease thresholds, please enumerate those here: $______________
E2. Any additional licenses needed in addition to the base software program
E3. In-person Training of JSD Staff, if requested (please split out travel costs, training
Training Price: $_______________/_______ (please indicate if this is per day; per hour; per session, etc.)
E4. On Demand Virtual Trainings, if requested (Online Training Preferred)
E5. Ongoing Support Costs
YEAR 5 TOTALS
Year 5 Total for sample 750 students: _____________________
6. Grand Total
F1. Grand Total, Years 1–5 combined for sample 750 students:
[End of Attachment C-1]
| Classroom Management Software |
| 4. YEAR 4 |
| 5. YEAR 5 |
| 6. Grand Total |
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