47QFHA24R0001_T10_08_PRISM MATOC RFP 3rd Set of Responses to Questions.v2.pdf

RFP

Section Page Language Reference Question Text Response

L.6 90 TAB D – Professional Employee Compensation Plan (10 Page Limit) Please clarify that the Government will remove the 10 page limit for this plan. Increased to 20 pages

L.11.2. 96 For each Indirect rate, Offeror’s shall propose indirect rates according to their most current DCAA/DCMA approved billing rates and/or forward pricing rate recommendations and/or agreements, if available.

Please clarify that offerors may propose indirect rates according to their most current Forward Pricing Rate Proposal, developed through their currently approved estimating system, submitted to the Defense Contract Management Agency (DCMA) and the Defense Contract Audit Agency (DCAA), and in alignment with their approved accounting system?

YES

L.10 95 If an Offeror’s Accounting System has been audited by DCAA within the past 1 year prior to this solicitation closing date and DCAA determined the Accounting System acceptable for award of prospective contracts and there have been no changes to the Accounting System since the last DCAA audit, the Offeror is not required to answer Questions 3 through 21; otherwise, the Offeror must answer all 21 questions.

The language references that there are 21 total questions, but the SF1408 form has a total of 22 questions. Please clarify that if the Offeror's Accounting System has been audited by DCAA within the past 1 year prior to this solicitation closing date and DCAA determined the Accounting System acceptable for award of prospective contracts and there have been no changes to the Accounting System since the last DCAA audit, the offeror is not required to answer Questions 3 through 22.

Answer all questions on the SF1408. Corrected to 22 questions.

G.2.3.4 24-26 The government's response to PRISM Q&A (2/25/2024) question 332 states that Non-Key Personnel resumes are not required.

Please confirm whether offerors may submit resumes for Non-Key Personnel during MATOC Submission and if yes, please provide submission instructions to include what volume and tab Non-Key Personnel resumes should be submitted.

Please also clarify if there is page limit.

Non-Key Personnel Resumes are not required. Applicable

pg. limits apply

G.2.3.4 24-26 Please confirm if Non-Key Personnel resumes are or are not evaluated for MATOC purposes.

Non-Key Personnel Resumes are not required. Applicable

pg. limits apply

G.2.3.4 24-26 Please confirm what role Non-Key Personnel, Section G.2.3.4 plays in Task Order evaluation and award, and what mechanism the offeror should use to submit resumes for Non-Key Personnel.

Non-Key Personnel Resumes are not required. Applicable

pg. limits apply. Applicable Non-Key Personnel to be determined at the T/O level.

G.2.3.4 24-26 example: Management Analyst (Jr., or Journeyman) All Non-Key Personnel roles state "(Jr., or Journeyman)." Please confirm whether only one Junior or one Journeyman staff shall be proposed for each Non-Key Personnel role (total of 1 individual for each role), or both a Junior and Journeyman staff shall be proposed (total of 2 individuals for each role). Please confirm the exact number of Non-Key Personnel per role that should be submitted, or define a range with a minimum required and maximum allowed.

Applicable Non-Key Personnel to be determined at the T/O level.

M.3.6 107-110 Government stated in Feb. 25th Q&A that quantities of Key Personnel were updated in Amendment 2 to provide clarity on required quantities.

Several roles in P&R Pool and MDoDS Pool still do not specify quantity. Additionally, several roles per Amendment 2 now state "Maximum of 3 KPs" but do not specify a minimum. Please confirm the exact required quantity or range for the following roles:

P&R Pool Key Personnel a, b, c, d, e MDoDS Pool Key Personnel a, b, c, d, e, f, g, h

Please confirm the exact range between minimum required and maximum allowed for the following roles:

P&R Pool Key Personnel f, h, i, j, l

Quantities added for remaining KP. For 2nd question maximum of 3 is all that is being giving.

M.3.6 108 Must have knowledge of table structures, functionality, and advanced troubleshooting skills in Oracle eBS and related support applications.

For P&R Pool Key Personnel role Technical Advisors, the requirements list that proposed staff "must have knowledge of table structures, functionality, and advanced troubleshooting skills in Oracle eBS and related support applications" Given that Oracle e- Business Suite contains numerous product families each containing myriad products or features (e.g., Logistics, Order Management, Manufacturing, Asset Lifecycle Management, Human Capital Management, Projects, Financials, Service), please specify which Oracle applications and/or products are considered to be "Oracle eBS and related support applications"?

Will the government amend the language to read "...advanced troubleshooting skills in Oracle eBS or similar Enterprise Resource Planning (ERP) applications"?

No

MATOC Cover letter and

DEAMS OCI

Releated Information

All The RFP addresses the process and documentation needed for non-OCI related no-bids of task orders. Please clarify the mechanism and process for submitting and gaining approval for no-bid decisions on task orders based upon OCI reasons?

A letter documenting the OCI concerns, how it prevents you from bidding and your request for a waiver from VRFOR.

Attachment 7 All All rows in Attachment 7 In Amendment 2 with clarification in Amendment 3 of the RFP, the Government has changed the minimum and maximum ranges for all labor categories. To respond to the change, responders have to effectively reevaluate and/or rebuild all 140 LCAT rates causing significant rework of the price proposal. Because of the very large amount of work necessary to address the government change, we respectfully ask the government to both (1) document the pricing changes in the amendment description and (2) extend the submission time two weeks.

NO. If you have DCAA or DCMA approved rates, these ranges ultimitately should not matter.

M5 119 Tab F - Security Clearances for Key Personnel (Optional): Where, specifically, in the MATOC evaluation process will Employee Security Clearances play a role?

This shows you have immediate acess to KPs with active security clearances, as opposed to waiting for someone to go through the process of being cleared.

M5; M.3.3 Task Order Basis of Award; M.3.4 Definitions

119; 100-

Tab F - Security Clearances for Key Personnel (Optional): Where, specifically, in the Task Order evaluation process will Employee Security Clearances play a role?

TBD at the TO level. See H.9.1

M3.4 101 All MATOC Awardees will be allowed to provide yearly updates Corporate Experience, Key Personnel and Past Performance.

Please clarify if "Volume 5, Tab F Security Clearances for Key Personnel" be updated on an annual basis?

Correct

M5 119 Tab F - Security Clearances for Key Personnel (Optional): Only those Contractors that meet the required security clearance levels on individual task order solicitations are eligible to compete for such task orders. Offerors are encouraged to provide evidence of security clearance levels for the key personnel submitted for factor 2.

Please provide a list of forthcoming task order security clearance requirements so that offerors may understand the requirements and plan for eligibility in Task Order competition. If not provided, offerors will be uncertain about their eligibility to compete for forthcoming Task Orders.

Government is not in a position to provide at this time.

Amendment 3 N/A With the recent release of Amendment 3, and the amount of documents and information to be evaluated and incorporated, would the Government please consider releasing an extension on submittal? NO

1st Set of Responses to Questions, Question 3

N/A "Q: What are Offerors required to submit within MATOC Volume 5 - Systems, Certifications, and Clearances- Tab F: Security Clearances at the MATOC Level?

A: For key personnel"

Will the Government accept a list provided by the company FSO, stating clearances, status, and necessary dates, or will the Government specify what document or format it wants offerors to provide to validate clearances for key personnel?

Inclusion in KP resume, level of clearance and date of expiration is sufficient.

2nd set of responses to questions, Question #66

N/A "Q: there is a disconnect between years of experiecne and education requirements stated in the Key Personnel Section and in Attachment J9.

Exhibit 2 MATOC LCATS and Definitions…. Can the Government confirm, is this exception acceptable to be used for these MATOC level KP or are the KP requirements going to be adjusted to be in alignment with Exhibit 2?

A: Will Correct"

M.3.6 Key personnel states that 8 years experience is required for a Sr. Level position, the J9 attachment states 10 years are required for a senior level position. Will the Government confirm that M.3.6 takes precedence over J9, or do candidates have to meet both requirements?

Labor category and definitions says "over 8 years of experience"

PRISM MATOC

Attachment 7

MATOC Labor Rates Ranges Amendment 2

Amendment 2, MATOC question 40 In the Government response to question 40, the Government advised that the Subject Matter Expert IV direct labor range maximum would be increased. Amendment 2, Attachment 7 revised all of the DL ranges for every labor category and skill level, including some very significant downward adjustments.

Some of the new salaries are as low as $34,000 - $45,000, which is unrealistic for SCLS exempt labor in the Washington, DC geography, requiring a Bachelors degree and up to 3 years of experience.

There are many Journeyman salaries that are also unrealistically low for the qualifications, such as the Business and Financial Operations Specialists, Accountants, Programmers, and IT Specialists. The maximum DL rates are out of sync with the current market.

Can the government please review the revised salary ranges in light of the information provided and the answer to Q40?

Some ranges were changed by mistake. Corrected.

L.6 Formatting Guidelines

90 TAB D – Professional Employee Compensation Plan (10 Page Limit) Typical Employee Compensation Plans are often in excess of 20 pages. Would the Government please increase the page limit to the Compensation Plan to 20 pages so that offerors have enough page count to address all of the requirements of FAR 52.222-46? Increased to 20 pages

L.6 MATOC

VOLUME 1 -

General (Amendment 1)

90 TAB D – Professional Employee Compensation Plan (10 Page Limit) Amendment 1 establishes a 10-page limit for the Professional Employee Compensation Plan. In order to fit all of the content required of 52.222-46 within 10 pages, would the Government accept compensation ranges by labor family (e.g. one compensation range for the Actuary family, inclusive of all four skill levels), rather than compensation ranges for each of the 136 individual LCATs?

(Reference FAR 52.222-46: "As part of their proposals, offerors will submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract.")

Submit plan IAW 52.222-46.

page count increased to 20.

The answer to question 29 clarified that Teaming Subcontractors are to provide their own MATOC labor rates; Amendment 3 states that Teaming Subcontractors may provide their Attachment 3 Price Labor Rates directly to the PRISM Pool POCs. Please confirm that the only requirement of Teaming Subcontractors is the Attachment 3 Price Labor Rates, and no other documentation or proposal response.

Teaming Subcontractors are required to provide Attachment 3, which are MATOC Labor rates. See section H for "Teaming Subcontractor" definition.

1st Set of Responses to

Questions

Answer to Question

Teaming Subcontractors must also complete the Direct Labor Rates spreadsheet. Non-teaming subcontractors can't exceed Prime ceiling rates.

Offerors may be using Teaming Subcontractors to supplement Key Personnel that are small businesses, 1099 / independent consultants and/or are commercial item subcontractors in accordance with RFP FAR Clause 52.244-6 that do not have approved accounting systems or established indirect rates.

Would the Government permit Teaming Subcontractors without approved accounting systems and/or established indirect rates to submit a statement that they will agree to fall under the Prime's MATOC ceiling rates, or provide a price analysis in lieu of a cost-build-up, since they do not have indirect cost rates?

See section H for "Teaming Subcontractor" definition.

Approved accounting system is only required for the Prime contractor, however, attachment 3 is still required for all Teaming Subcontractors.

PRISM MATOC

RFP 2nd Set of Responses to

Questions

Answers to questions 144 and 108 The answer to question 144 regarding Prime offeror G&A and/or Materials Handling rates stated that "Offerors shall include this at the MATOC level."

The answer to question 108 answered differently, stating "Prime cost burdens for overseeing subcontractors will be evaluated at the task order level."

These costs / cost rates are not applied to Prime labor, but are rather applied to subcontractor labor, or travel, ODCs. Therefore, they cannot be introduced as new columns in the Prime's MATOC pricing sheet, and it would be inappropriate to apply these to the Teaming Partner's Attachment 3, as it would result in the exchange of proprietary cost information between Prime and Subcontractor.

Please confirm that it will be acceptable to disclose these rates in the Prime's one-page MATOC Price Narrative, and that they will be applied to the Task Order pricing, consistent with the answer to question 108. Confirmed

Section L.6 90 Formatting Guidelines Requirement says, "...12-point Times New Roman type...Text within tables and graphics may be smaller, if necessary, but must be legible and readable when printed."

If each Corporate Experience project is contained within a table, would the Government please confirm it is acceptable to use Times New Roman 10-point font? YES

DEAMS PWS

1.6.11.2

PERSONNEL

10 includes "...specifically in using the DEAMS application. " For the Key Resumes, does the government recognize experience in other Oracle financial systems experience equivalent to DEAMS experience? Yes, if combined with federal or DoD experience.

Section M.3.4 101 Section M Definitions, STOOP #7 Per A003, there is now a 1-page Task Order Specific Technical Approach to be included in an Offeror's response, if pursuing a Seed TO. In what Volume, and in what section of that Volume should this 1-page TO-Specific Technical Approach be placed? Volume 6

L.11.3.1 Task Order Seed

Pricing

97 L.11.3.1 Task Order Seed Pricing - Task Order labor rates must be consistent with the binding labor rates submitted for the MATOC Base Contract Awards for the Prime contractor and the subcontractors.

Can the government confirm that Seed Task Order labor rates may be lower than the binding MATOC ceiling rates and still be considered consistent and compliant?

Confirmed

DRRS+Seed+At tachment+3__Pri ce+Template_A mendment+3

Base Year & Option Year Tabs, Rows 295-306 Per the Instructions Tab - Cells in blue will calculate by formula. Will the Government confirm that offerors may enter formulas in the appropriate cells for rows 295-306. If not, will the Government provide a revised Attachment 3 that contains formulas in cells B298, B302 and B305 for the Base Year as well as OY1 and OY2 tabs?

Formulas in the cells appear to be working fine.

L.11 MATOC

VOLUME 6 –

COST/PRICE &

M.6.1 Factor 5 Price Proposal

95, 117 Section L.11 - Completion of the Base Year and Option (OY) tabs will populate in the summary tab. Labor rates must be consistent with the binding labor rates submitted for the MATOC Base Contract Awards for the Prime contractor and the subcontractors.

Section M.6.1 - Binding Ceiling Rates: For each labor category the offeror shall provide cost element breakdown of Direct Labor, Fringe Benefits, Overhead, and General and Administrative (G&A) for the ceiling rate for that labor category. Note: Profit and/or fee shall NOT be included in the binding ceiling rates. Profit and/or fee will be negotiated at the task order level.

Will the government please provide clarification if offerors are to propose fee for the Seed Task Orders pricing? The answer to question 32 indicates pricing should include fee however the answer to question 298 indicates all Seed Task Orders should be exclusive of fee.

Offerors are to provide fee for the seeds

M.6.1. Factor 6 Price Proposal

119, 120 Section M.6.1 In accordance with FAR 15.404-1(g), the Government has established a direct labor rate range for the PRISM Base Contracts and proposal labor hour range for the Seed Task Orders that are, by definition, realistic, fair, and reasonable. M.6.1 - #4 If applicable, pursuant to FAR 15.404-1(c)(2)(i) a verification of cost data or pricing data and an evaluation of cost elements will be conducted to include (A) the necessity for, and reasonableness of, proposed costs, including allowances for contingencies; (B) projection of the offeror’s cost trends, on the basis of current and historical cost or pricing data; (C) reasonableness of estimates generated by appropriately calibrated and validated parametric models or cost-estimating relationships; and (D) the application of the audited or negotiated indirect cost rates, labor rates, and cost of money or other factors.

Will the Government confirm since Fair and Reasonable pricing was provided to industry by the Government, that offerors are not required to substantiate rate at the MATOC level if they fall within the ranges provided.

Offerors must provide all of the information requested regarding direct rates.

L.6 MATOC

Volume 1 -

General, Tab D, Professional Employee

Compensation Plan

90 The Offeror shall submit a Professional Employee Compensation Plan in a single PDF file format that addresses the Offeror’s methodology for determining salaries and fringe benefits for their professional employees in preparation of future Task Order requirements under the Base Contract.

Would the Government please confirm if Tab D, Professional Employee Compensation Plan should be submitted as its own file, or included in the Volume 1 submission?

It's tab D in volume 1

L.9 95 "Per FAR 15.304(c)(2) Past performance will be evaluated to determine if the Offeror has acceptable Past Performance.

Past Performance Questionnaire (PPQ) and/or Contractor Performance Assessment Reports (CPARS) shall be submitted in response to the Past Performance Factor."

Considering file size, would the Government allow offerors to submit only the most recent CPAR for each applicable contract reference?

Submit CPARS in accordance with Factor 4

L.6 91 The Offeror shall submit a Professional Employee Compensation Plan in a single PDF file format that addresses the Offeror’s methodology for determining salaries and fringe benefits for their professional employees in preparation of future Task Order requirements under the Base Contract.

Will the Government confirm that the Compensation Plan in a single PDF file is to be submitted by email in addition to the six volume files?

Submit with volume 1

PRISM_MATO

C_Solicitation_ Amendment_3.p df

M.3.6. KEY

PERSONNEL

(KP)

FACTOR 2:

KEY

PERSONNEL

(Tab B)

107 MATOC KEY PERSONNEL The first sentence under the MATOC KEY PERSONNEL "Program Manager" description is confusing as currently written. We recommend breaking it into two sentences similar to the following example to remove any ambiguity. “Ten (10) or more years of experience as a Program Manager in one or more of the P&R Pool and/or MDoDS Pool functional areas listed in Factor 3 Corporate Experience. Possess relevant experience managing Professional Services contracts at the MATOC level for similar MATOCs”.

No

PRISM_MATO

C_Solicitation_ Amendment_3.p df

M.3.6. KEY

PERSONNEL

(KP)

FACTOR 2:

KEY

PERSONNEL

(Tab B)

107 - 109 MATOC KEY PERSONNEL and P&R POOL KEY PERSONNEL The Key Personnel requirements include a “Minimum bachelor’s degree in a relevant field of study (Business, Accounting, etc.)”. The examples provided within parenthesis are broad, subjective, and do not allow for fair scoring. To eliminate any ambiguity, we recommend removing the examlples and the term “relevant field of study” to just read “Minimum bachelor’s degree required” across all labor categories.

No

DEAMS Seed Attachment 4

Price Template – Amendment 2

Tabs: Base Year, OY1, OY2, OY3, OY4, and 52.217-B

Functional Role/Position Description (Column B) It is unclear as to what information bidders are to provide for this field. Can the Government please clarify whether bidders are to use either: 1) the SOC Title from the document Exhibit 2_Labor Categories and Definitions or 2) Does the Government require bidders to provide a brief narrative of the nature of the support to be provided by the FTE?

Functional role you plan for that labor category

DEAMS Seed Exhibit 2_Staff

Matrix

Example Tab

INSTRUCTION:

List the type of personnel proposed, by Specific Task, within the PWS, Part 5. Include the hours proposed per labor category. If the solicitation contains options, a matrix is required for each period of performance.

Can the Government please confirm that bidders are to develop abbreviations for each Labor Category/Experience Level combination cited in the DEAMS Seed Attachment 4 Price Template – Amendment 2 submission for summation in each year’s table?

Follow the example

47QFHA24R000

1_T10_08_PRIS

M+MATOC+Att achment+3_Pric e+Labor+Rates+ Template+Amen dment+2

Both Tabs The government is requesting SOC ID#'s in column A in both Tabs of the Price Labor Rates Template. There is no SOC ID# for Subject Matter Expert I-IV in the attached Labor Category Definitions, nor does any similar Occupation Proflie exist in the Bureau of Labor Statistics (BLS) list. We recommend the government provide a SOC ID# for this family of LCATs or definitively waive the requirement to provide this information for these 4 LCATs.

Whatever labor category and associated SOC ID you would have multiple levels of SMEs.

PRISM_MATO

C_Solicitation_ Amendment_3.

120 Teaming Subcontractors are allowed to send their PRISM MATOC Attachment 3_Price Labor Rates directly to the PRISM Pool POCs as noted in Section L.

The Prime is required to provide justification/rationale for their Indirect Labor Rates to the government as part of this soliciation. Can the government provide clarification as to what additional documentation the Teaming Subcontractors are required to provide when they send their Attachment 3_Price Labor Rates directly to the PRISM POCs?

Also a price narrative justification is needed.

DEAMS Seed Attachment

1_PWS

Amendment 3 sections 1.6.5 location table and 5.2.2

Attachment 4

Price Template Amen dment 2

Exhibit 3 Labor

Hour Ranges

5, 24 b. Contractor shall provide a single focal point for each MAJCOM/COCOM/Space Force Field Command or other agency as identified and directed by the government. The assigned MCSME will provide support to all bases and units, to include host installations and tenants, belonging to the respective MAJCOM/COCOM/Space Force Field Commands or agency. Number and locations of MCSME support will be determined by and consistent with table 1.6.5.

Expected locations include: AFIMSC Joint Base San Antonio, TX (CLIN 0004); SOCOM MacDill AFB, FL (CLIN 0008); AFSAT Joint Base San Antonio, TX (CLIN 0009); Joint Base Anacostia Bolling (JBAB) Washington District of Columbia (CLIN 00010); and Los Angeles AFB, CA (CLIN 0010AA). MCSME FTEs are required to be individually invoiced by the government for each location.

Section 1.6.5 includes a table showing locations by CLIN. No changes were made to that table in PWS Amendment 3. However, section 5.2.2 changes the locations for several CLINs AND references CLIN 0010AA. However, there are no other references within the PWS to CLIN 0010A. A figure comparing the table in section 1.6.5 and the language of section 5.2.2 accompanies this question.

The Attachment 4 Price Template Amendment 2 does not provide space for or make any reference to CLIN 0010A.

DEAMS Exhibit 3 Labor Hour Ranges does not reference CLIN 0010A.

Can the Government please provide clarification on locations for each of the CLINS, whether and how CLIN 0010A is to be priced, and the Labor Hour Range for CLIN

0010AA?

PWS updated, CLIN 0010A and 10AA removed.

RFP - M.3.7.

FACTOR 3

CORPORATE

EXPERIENCE

(CE) (Tab C) page 111 1.P&R Front Office (OXD): Up to five (5) individual projects (individual contracts, task orders, BPA Calls or Purchase Orders), where the performance took place within the last ten (10) years (of the proposal due date), demonstrating your corporate experience successfully executing work providing organized staff services to a DoD or other federal agencies to execute management functions and facilitate responsibilities for formulating, coordinating, and communicating major policy decisions and acting as the primary focal point to ensure synchronization and integration of matters spanning DoD or other federal agency enterprise.

Please confirm that the P&R Front Office Functional Area is meant to only be included in Small Business Set Aside OXD Seed Task Order P&R Proposals Corporate Experience write ups.

Corporate experience is not being requested for the OXD task order seed.

Solicitation Amend 3; M.5

MATOC

VOLUME 5 –

Systems, Certifications, and Clearances Tab F page 119 Offerors are encouraged to provide evidence of security clearance levels for the key personnel submitted for factor 2.

What documentation would the government accept as evidence of security levels?

Would the government accept a VAR via DISS? If so, please provide a SMO code to submit to.

"Inclusion in KP resume, level of clearance and date of expiration is sufficient."

Additional requires at the TO Level

Solicitation Amend 3; M.3.6 Factor 2, M.3.7 Factor 3, M5 Tab E, M.3.6 108, M.3.7 111, M.5 119

M.3.6 Key Personnel (KP) Factor 2: Key Personnel (Tab B) (Page count excludes Teaming Commitment Letters).

..., a teaming commitment letter is required to be signed by both parties committing to the base period of the MATOC pool(s) for which the prime contractor is proposing.

M.3.7 Corporate Experience (CE) (Tab C) (Page count excludes Teaming Commitment Letters).

If the prime contractor will be providing the corporate experience of a subcontractor to meet the requirements for this evaluation factor, a teaming commitment letter is required to be signed by both parties committing to at least the base year and the 1st option year of the MATOC pool(s) for which the prime contractor is proposing...

M.5 MATOC Volume 5 Systems, Certifications, and Clearances

• Tab E - Teaming Commitment Letters (Required, if applicable):

... A TCL is required to be signed by both the Prime and the Subcontractor. Offerors are required to provide signed teaming commitment letters for teaming subcontractors or key personnel that are not employed by the prime contractor’s company.

Due to the page limitation in Volume 3 and the number of signed TCLs that are required to be submitted, This vendor recommends the TCLs appear only in Volume 5 Tab E.

"Page count excludes Teaming Commitment Letters"

Solicitation Amend 3, M3.5 Subfactor 4 page 106, c The extent of commitment to use such firms. Please confirm that the signed TCLs included in Volume 5 fulfill the requirement to show the commitment of the firms.

Confirmed

Solicitation Amend 3, M.6.2.Seed Task Orders Utilizing

STOOP

page 120 M.6.2.Seed Task Orders Utilizing STOOP

The government intends to utilize STOOP selection procedures for the following seed task orders. Included is a STOOP Notice for each seed task order labeled “P&R Seed STOOP Notice” and “MDoDS Seed STOOP Notice” (Other than what is noted below, No Additional Technical Information Required).

Please provide the referenceed "P&R Seed STOOP Notice" and "MDoDs Seed STOOP Notice"

Consider the RFP as your STOOP Notice

Solicitation Amend 3, M.6.2.Seed Task Orders Utilizing

STOOP

page 120 3.P&R DEAMS Seed Task Order a.Task Order Requirements Package (TORP): (PWS, CLIN Structure and Pricing Template, Applicable Clauses and SCA).

b.Relevant functional area:

1.Factor 3 Corporate Experience submission for P&R functional area

Functional Financial Management Support.

c.Other Non-Price Factor Evaluated:

1.Factor 1 Technical Approach submission for Subfactor 2:

Management Approach to Critical P&R Functional Areas.

2.Factor 2 Key Personnel submission for P&R Pool Key Personnel.

d.TO-BOA: HTRO-RP.

e.Contractor Seed Task Order Submission:

1.Provide a Task Order Specific technical approach and

2.Provide DEAMS staffing labor mix/level of effort (See DEAMS

Staff Matrix Attachment) and 3.Provide the Seed Task order Price Template to perform the work, including Assumptions/Exceptions or 4.Provide a Voluntary Removal of Fair Opportunity Response

(VRFOR).

Please confirm that the Task Order Specific technical approach seen in 3.e.1 response is separate from Volume 3 subfactor 2 management approach to critical P&R functional areas.

CONFIRMED - "Provide a Task Order Specific technical approach"

Amend 3, L.6.1 and

M.6.2.Seed Task Orders Utilizing

STOOP

and 120

3.P&R DEAMS Seed Task Order a.Task Order Requirements Package (TORP): (PWS, CLIN Structure and Pricing Template, Applicable Clauses and SCA).

b.Relevant functional area:

1.Factor 3 Corporate Experience submission for P&R functional area

Functional Financial Management Support.

c.Other Non-Price Factor Evaluated:

1.Factor 1 Technical Approach submission for Subfactor 2:

Management Approach to Critical P&R Functional Areas.

2.Factor 2 Key Personnel submission for P&R Pool Key Personnel.

d.TO-BOA: HTRO-RP.

e.Contractor Seed Task Order Submission:

1.Provide a Task Order Specific technical approach and

2.Provide DEAMS staffing labor mix/level of effort (See DEAMS

Staff Matrix Attachment) and 3.Provide the Seed Task order Price Template to perform the work, including Assumptions/Exceptions or 4.Provide a Voluntary Removal of Fair Opportunity Response

(VRFOR).

Please update section L.6.1 - Technical & Price Proposal Submissions / P&R Submission outline with where contractors should include the Seed Task Order submission documents found in M.6.2

Match Volumes to Requirements of Section L

Solicitation Amendment 3, M.3.4 page 101 6. A request to provide a Price or Cost Proposal and a Task Order Specific technical approach within 15 Calendar Days for the work included in the STOOP Notice or a Voluntary Removal of Fair Opportunity Response (VRFOR) regarding the STOOP Notice.

a. Task order competition is critical to the success of this MATOC;

thus, awardees will only be allowed three (3) VRFORs per calendar year. Awardees must provide a written justification and seek a waiver from a PRISM CO if seeking 3 or more VRFORs within a calendar year.

Awardees with 3 or more VRFORs within a calendar year may be placed in Dormancy

7. Note: Task Order Specific technical approach will be limited to the following:

a. 1 Page limit.

b. Offerors technical approach to successfully performing the TO Scope.

c. How KP will be utilized for the TO scope.

d. Identification of risks and how they will be mitigated.

Please confirm that the MATOC RFP serves as notice for the DEAMS SEED Task Order and Technical Response submission is due with the MATOC response.

Confirmed

Solicitation Amendment 3, Section J page 60-63 Section J. List of Attachments, Exhibits 4 and 5, Small Business Participation Plan Templates

Will the government please update Section J – List of Attachments pages 60-63 for the following:

- The number for J.10 Exhibit 3 – Subcontracting Plan Template has changed from J.10 to J.11, but the attachment file has not been updated

- Exhibits 4 SB Participation Plan Excel Spreadsheet Template and Exhibit 5 - AFAR Small Business Participation Plan Example Template, are not shown in the Attachment list.

- The instructions for completion of Exhibit 4 - SB Participation Plan Spreadsheet are not provided under Section L – Instructions, Conditions, and Notices to Offerors or Respondents and Section M – Evaluation Factors for Award

Not sure what is being requested. Exhibits 4 & 5 are in Section J, Attachments list as J.11 and J.12. These are examples for your use if desired. No Section L instructions will be provided.

Solicitation Amendment 3, Section L.5 page 90-91 Section L.5 Proposal Format, MATOC Volume 3-Technical Proposal, Tabn D: Small Business Participation Plan

Will the please adjust the Page Count for the Small Business Particiption Plan to "Unlimited" like the SB Subcontracting Plan? Inclusion of Exhibit 4 and Exhibit 5 are not addressed, nor placement of the MS Excel Template (Exhibit 4) thus requiring a greater number of pages than the 45 pages currently allowed. NO

Amendment 3, Section L.8 page 95 Section L.8 – MATOC Volume 3 – Technical Proposals, Paragraph 3, first bullet: Tab A: Technical Approach (45 Page Limit) (No limit for Small Business Subcontracting Plan)

Please consider making the SB Participation Plan "no limit," and excluding from the 45 Page Limit to allow for the additional Exhibit 4 spreadsheet and supporting documentation needed to address the Exhibit 5 AFAR SB Participation Plan Example NO

Solicitation Amendment 3, M.3.5 page 100-

M.3.5 – Factor 1 Technical Approach, Subfactor 4: Small Business Participation (Tab A4), Evaluation Criteria

- Item e . The extent of participation of small business prime offerors in terms of the percentage of the total acquisition, OR alternatively the percent of ‘planned subcontract’ dollars;”

Please correct the language to align with FAR 52.219-9 in Item e to state: The extent of participation of small business prime offerors in terms of the percentage of the total acquisition AS a percent proportionate to 'planned subcontracting dollars. " The current language does not make it clear, there are two separate SB participation percentages, and they are not the same.

For example : In accordance with FAR 52.219-9, At the Total MATOC Task Order value of $400,000,000.00; 1) Prime deducts the portion of the TCV they will perform. If that is 50% of the TCV ($200,000,000.00), 50% of the TCV remains available to be subcontracted between OTSB (Large) and SB subcontractors ($200,000,000.00) .

Applying the minimum DoD 30% SB participation subcontracting goal stated in G.3.1 and Attachment J-11 (Previously J-10), the available subcontracted portion for SB concerns ($60,000,000.00), this amount is equal to 15% of the Maximum Total Task Order value (TCV) of $400,000,000.00.

Edited

Solicitation Amendment 3, M.3.5 page 100-

M.3.5 – Factor 1 Technical Approach, Subfactor 4: Small Business Participation (Tab A4), Evaluation Criteria

- Item f. The extent to which offeror meets or exceeds the goals

Please update the language in Item f, to align with FAR 52.219-9. Suggested change: The extent to which offerors percentage of Total Contract Value percentage of Small Business participation meets or exceeds the DoD Small Business Subcontracting percentage goals defined in G.3.1 - Subcontracting Plan and Attachment J-11 (Previously J-10), SB Subcontracting Plan template.

The current language does not make it clear, there are two separate SB participation percentages, and they are not the same. Edited

L.4.6.Proposal Due Date page 87 Proposal Due Date – Proposals shall be submitted no later than 13 March 2024 at 12:00 pm, Central. Offerors are notified that the Government will not reimburse costs incurred for Proposal preparation, to include potential pre-award site visits.

Due to the number of adjustments included in amendments 2 and 3, this vendor requests an extension to the response date.

NO

L.11.3 96 For each labor category, the Offeror shall provide a cost element breakdown of Direct Labor, Fringe Benefits, Overhead, General and Administrative (G&A), that provides a single loaded hourly labor ceiling rate for that labor category.

Please confirm vendors are not required to bid all labor categories listed on the PRISM MATOC and may bid only those within its area of business.

Offerors may bid as they see fit.

L.11 96 For each labor category, the Offeror shall provide a cost element breakdown of Direct Labor, Fringe Benefits, Overhead, General and Administrative (G&A), that provides a single loaded hourly labor ceiling rate for that labor category.

task orders.

Template listed in Section J.

Please confirm vendors are not required to bid all labor sub-categories (e.g. junior, Journeyman, Senior, SME) listed on the PRISM MATOC. and may bid only those within its area of business.

Offerors may bid as they see fit.

L.4.1 87 Offerors must submit all Technical and Price proposals to the PRISM Email account at PRISM@gsa.gov. . . . All documents provided by the offeror shall be labeled as CUI//SP-SSEL//FEDCON in the top of the proposal cover page and first page of each proposal volume and CUI must be included in the file name.

This vendor has strict security policies it is required to adhere to including the submission of CUI files through appropriate channels and protection methods. We, therefore, request confirmation that we may submit our response to the PRISM MATOC Solicitation through either the Procurement Integrated Enterprise Environment (PIEE) systems, the latter located at https://piee.eb.mil/.

See L.4.1 and the 2nd set of responses. Submission required IAW Section L.

M.3.6 Key PersonnelAmmendm ent 3, 107-

A majority of the P&R Key Personnel categories require expertise in one or more of the P&R functional areas and expertise in DoD or similar federal agencies financial management policies, processes, and procedures. This additional requirement significantly reduces the number of qualified personnel to support this requirement.

Will the Government consider changing the requirement to “or” rather than “and” regarding expertise in DoD or similar federal agencies financial management policies, processes, and procedures?

NO

M.3.5, Subfactor 2: Management Approach to Critical Functional Areas of the P&R Pool (Tab A2), eval criteria a, b, c, d

Ammendm ent 3, 104

Evaluation Criteria a, b, c, d state exactly or similar language to “…..for DoD or other federal finance, accounting, or similar System.”

Please confirm offerors are expected only to provide experience in either DoD or other federal programs and/or systems.

Language edited.

L.5.; L.6.1. L.8.;

M.3.5.

89, 92, 96, L.5. PROPOSAL FORMAT, Pg 89 MATOC Volume 3 – Technical Proposal:

o Tab A: Technical Approach, o Tab B: Key Personnel o Tab C: Corporate Experience o Tab D: Small Business Participation Plan

L.6.1. Technical and Price Proposal Submissions, Pg 92

1. Factor 1 Technical Approach

a. Subfactor 1 MATOC Management Approach

b. Subfactor 3 Management Approach to Critical Functional Areas of the MDoDS Pool

c. Subfactor 4 Small Business Participation

L.8. MATOC VOLUME 3 – TECHNICAL PROPOSALS, Pg. 96 (No Tab D Referenced) Technical Proposals are divided into three (3) Evaluation Factors:

o Tab A: Technical Approach (45 Page Limit) (No limit for Small Business Subcontracting Plan) o Tab B: Key Personnel (KP) (1-2 Page Limit per KP Resume) o Tab C: Corporate Experience (CE) (2 Page Limit per CE Project)

M.3.5. TECHNICAL APPROACH (45 Page Limit), Pg 107 Subfactor 4: Small Business Participation (Tab A4): All offerors (both large and small businesses) are required to submit a Small Business Participation Plan for evaluation of the level of proposed participation of U.S. small businesses in the performance of this acquisition (as small business prime offerors or small business subcontractors) relative to the objectives and goals established herein.

The Small Business Participation subfactor will be evaluated using the Small Business Rating table which will be incorporated into the overall Technical Approach rating.

Can the Government please confirm that Small Business Participation is to be provided under Factor 1 - Technical Approach as Subfactor 4 and not as a separate tab, Tab D

Tab A4.

L.6.2 91-92, Page 101, File Naming Convention Please provide the filenames for:

47QFHA24R0001_T10_08_PRISM+MATOC+Attachment+3_Price+Labor+Rates+Templ ate+Amendment+3.xlsx and the Staff Matrix files.

Please provide the filename for the Task Order Specific technical approach required for the seed Task Orders See L.6.2

J17.

47QFHA24R000

4_T10_09_DRR

S Seed Exhibit 2_Staff Matrix.xlsx

List the type of personnel proposed, by Specific Task, within the PWS, Part 5. Include the hours proposed per labor category. If the solicitation contains options, a matrix is required for each period of performance.

Can the government please verify that this document is only for CLIN 1 since it list PWS, Part 6, Specific Tasks in the table heading and it has no place for a CLIN reference in table? Part 6 covers the work taking place under all CLINS. The staffing matrix is for all

CLINS.

M3.6 106 M.3.6. KEY PERSONNEL (KP) (1 Page Limit per KP Resume), MATOC KEY PERSONNEL (APPLICABLE TO BOTH POOLS),

a. Program Manager (PCPM)

As a small business, we would like to confirm the Governments response to Question #250, MATOC level Key Personnel have requirements for experience 1) managing Professional Services contracts and 2) acting as a SME on Professional Services contracts.

Will offerors be allowed to substitute experience gained in military or civilian positions managing or acting as a SME on large, complex, organizations/projects in lieu of managing or serving on professional services contracts?” Yes

47QFHA24R000

1_T10_08_PRIS

M_MATOC_Sol icitation_Amend ment_2; M.5

118 An Acceptable Accounting System is mandatory. All other Systems, Certifications, and Clearances are not mandatory requirements;

however, offerors who have these Systems, Certifications, and Clearances currently in place are considered more favorably in accordance with the Technical Approach Evaluation Factor. Systems, Certifications, and Clearances will be evaluated on an Acceptable/Unacceptable basis, to be included with the overall evaluation of Technical Approach.

As a small business, DCAA audits cannot be requested by contractors. They must be requested by Government Agencies so many contractors will not have a DCAA audit performed within the last year. Will an Offeror receive an Acceptable rating for an Accounting System if they have been audited by DCAA more than a year ago, however not within a year, and the only evidence of the audit is the previously issued audit report from

DCAA?

If an apparent awardee, an audit will be requested.

47QFHA24R000

1_T10_08_PRIS

M_MATOC_Sol icitation_Amend ment_2.pdf

95-97 and 119-120

Section L.11 MATOC VOLUME 6 – COST/PRICE (No Page Limit) and

M.6. MATOC VOLUME 6 - COST/PRICE

Per Section L.11, there is no page limit for Volume 6 - Cost/Price. However, in Section M.6, it states that the pricing narrative is limited to 1 page.

In order to adequately respond to the requirements, can the Government confirm that there is no page limit for supporting price information/narrative?

Price Narrative within Volume 6 is 1 pg. Limit, No Pg. limit for Volume 6

MATOC

Solicitation, Section L.11

MATOC

Volume 6 - Cost/Price

95 L.11. MATOC Volume 6 – Cost/Price Can offerors include an Appendix to Volume 6, Price to provide supporting information?

Confirmed. Ensure all things are addressed IAW L.1.6

MATOC

Solicitation, Section L.8

MATOC

Volume 3 - Technical Proposals

94 Section L.8, states, "Technical Proposals are divided into three (3) Evaluation Factors:

o Tab A: Technical Approach (45 Page Limit) (No limit for Small Business Subcontracting Plan)"

Per Amendment 1, the Government is allowing an unlimited page count for the Small Business Subcontracting Plan. Please confirm that the Small Business Subcontracting Plan is excluded from the 45 page limit for the Technical Approach. Typically Small Business Subcontrating Plans can be 15 pages (or more) and inclusion in the page count would limit large businesses ability to respond to the technical approach.

No Limit for Small Business Subcontracting Plan.

MATOC

Solicitation and

MATOC RFP

1st Set of Responses to Questions Posted

Amendme nt 1 - 118 and Q&A - 3

Amendment 1, Section M.6.1 states, "Note: Direct Labor Rates are defined as unburdened labor rates for both the Primes and the Subcontractors proposing on this requirement. The Prime is responsible for ensuring that the subcontractor provides a full and complete labor rate build that provides complete transparency for the direct labor rate component and each indirect rate applied to it."

Per Amendment 1 Q&A #28, the Government confirmed that subcontractors are required to provide pricing that would include proprietary data. Can the Government please provide explicit subcontractor submission requirements, including how the subcontractors should submit their proprietary data to the Government?

See Amendment 2

MATOC

Solicitation and

MATOC RFP

1st Set of Responses to Questions Posted

Amendme nt 1 - 37 and Q&A - 1

Amendment 1, Section H.9.1 states, "Security clearances for Contractor employees, including Subcontractor employees, may require Confidential, Secret, Top Secret, Agency-Specific Clearances, and/or Special Background Investigations for Sensitive Compartmented Information or Special Access Programs."

Per Section H.9.1, it states that a security clearance may be required but there are no security requirements in any of the key personnel labor categories. Per Amendment 1 Q&A #3, the Government indicated that security clearance information is required for key personnel.Will the government confirm that personnel security clearance requirements are only at the Task Order level and a facility clearance is required for the MATOC bid? If so, please consider removing the requirement for Tab F - Personnel Security Clearance for Key Personnel in Volume 5.

All 3 Seed PWS have security clearance requirements and Key Personnel must meet those requirements at the time of proposal submission.

Security clearance language in section H updated.

MATOC

Solicitation, Section M.4.1, Factor 4 Past Performance

115 Section M.4.1, Factor 4 Past Performance, "Recency Assessment: ...To be recent must have been completed within the last ten (10) years of issuance of this solicitation or is ongoing for at least one year prior to the proposal due date."

Would the Government consider a Corporate Experience that is longer than 1 year in duration (total contract period of performance) that has not been ongoing for 1 year yet?

For example, there may be a relevant, ongoing contract that an offeror has only been performing for 8 months. Would the Government consider changing the sentence from, "To be recent must have been completed within the last ten (10) years of issuance of this solicitation or is ongoing for at least one year prior to the proposal due date." to "To be recent must have been completed within the last ten (10) years of issuance of this solicitation or is ongoing ."

Credit to be given for experience within last 10 years of the proposal due date.

MATOC

Solicitation, Section M.3.5, Subfactor 4

107 M.3.5., Subfactor 4 The RFP states a small business MQR of 30% based on a total contract value of $400M.

30% would equal $120M. Should the socioeconomic percentage goals (SDB, WOSB, HUBZ, SDVOSB) be based on the total subcontract value ($120M + OTSB subcontract value) or the total contract value ($400M)? Edited

MATOC

Solicitation, Section L.6

MATOC

Volume 1 - General

89 L.6. MATOC VOLUME 1 – GENERAL (No Page Limit); Formatting Guidelines, says "Text within tables, graphics, may be smaller, if necessary, but must be legible and readable when printed."

Will the Government allow Arial type fonts to be used in graphics with the understanding that all narrative non-price portions must be in Times New Roman?

Ensure all things are Legible

MATOC

Solicitation, Section I - Contract Clauses

46 FAR 52.244-2 In accordance with the FAR 52.244-2 flowdown in the solicitation, if a Prime offeror wants to submit their subcontractor consent packages in its proposal, does the Government have a preference on which section they’d like to see it in? Additionally, do these consent packages count against a Prime offeror’s page count?

Submit IAW Section L Does not count against Pg.

Count

47QFHA24R000

1_T10_08_PRIS

M MATOC

Exhibit

1_MATOC RFP

1st Set of

Responses to Questions

Posted, Q&A #3

1 of 11 1st Set of Responses to Questions, Q&A #3 Questions and Answers (Q&A) item #3 indicates Volume 5, Tab F should address key personnel security clearance level. However, Section H.9.1, Employee Security Clearance , indicates a Department of Defense (DD) 254 form should be provided (for applicable task orders [TO]).

Will the Government confirm the Seed-specific DD 254 is a post-award requirement? If not, please clarify.

DD254 to be submited after Notice of Award of a TO

47QFHA24R000

1_T10_08_PRIS

M_MATOC_RF

P_2nd_Set_of_R esponses_to_Qu estions.__Final, Q&A #1-17, 23- 30, 32-39, 43-50, 52-68, 70-74, 76-

93, 95-100

Various Q&A #1-17, 23-30, 32-39, 43-50, 52-68, 70-74, 76-93, 95-100 The referenced Q&A items are repeated from the first set of questions. Will the Government confirm these repeated Q&As were renumbered and redistributed to offerors in Amendment 2 Q&A to provide the information in the far-right columns and that other questions were not unintentionally excluded?

All Questions and Answers Provided to all offerors.

47QFHA24R000

1_T10_08_PRIS

M_MATOC_RF

P_2nd_Set_of_R esponses_to_Qu estions.__Final, Q&A #147

17 of 37 Q&A #147 This response indicates the Multiple Award Task Order Contract (MATOC) pricing narrative and Seed TO pricing narrative should be separated. Will the Government confirm:

1) The Seed TO pricing narrative should still be labeled as Volume 6, Tab D, per Section L.5.?

2) The naming convention for this file should be "47QFHA24R0001_T10_09_<Seed Title> Seed_Price Narrative_<P&R or MDoDS> POOL_CUI"?

3) The proposal title page/table of contents are excluded from page limitations? Confirmed. See Section L

1_T10_08_PRIS

M_MATOC_RF

P_2nd_Set_of_R esponses_to_Qu estions.__Final, Q&A #185

19 of 37 Q&A #185 In Attachment J.7, the Business and Financial Operations Specialist and Accountant categories had rates decrease from 13% to 50%.