A07 47PL0020R0001 AE IDIQ SOW 07282020.pdf

GSA Public Buildings Service

Northwest/Arctic Region

ARCHITECT-ENGINEER IDIQ SCOPE OF WORK

I. CONTRACT OVERVIEW

A. CONTRACT TYPE

This is a firm-fixed price, indefinite delivery indefinite quantity (IDIQ) contract for Architect-Engineer (A/E) services, as defined in the Federal Acquisition Regulation (FAR) 16.504 and procured under FAR Part 36 and the synopsis or publication of the Solicitation or Request for Qualifications (RFQ), as modified. The A/E shall plan, schedule, coordinate, and ensure the full, effective, and economic performance of all services ordered under this Contract. Services include the commission of activities to provide professional, technical, and other services required for the development, design, quality assurance, and quality control of a project’s functional expectations for repair, alteration, renovation, and new construction. All services provided shall be in conformance with this Contract and Task Orders.

B. SCOPE OF SERVICES

The primary types of professional services the A/E shall provide include but are not limited to general architectural services, space planning, programming, data collection & analysis, visioning and conceptual design services, programming, mechanical, electrical, commissioning, scheduling, estimating and construction phase services including inspections and administration.

Other professional disciplines may be involved depending on the scope of any given project. The A/E shall provide them through either in-house staff or the hiring of consultants. These may include but are not limited to design activities related to structural, life-safety, interior design, civil, acoustics, historic preservation, and construction management. Specialized services may include fire protection, sustainable design, environmental, art conservation, survey, soil testing, geotechnical testing, and energy and water conservation. Other specialty services not mentioned may be required to design a complete project.

The deliverables produced by the A/E will be dependent on the specific contracted services. These may include but are not limited to reports, drawings, specifications, cost estimates, life cycle cost analysis, phasing plans, and construction schedules as necessary to satisfy individual task orders.

The A/E may perform site investigations, reports, evaluations, planning, programming, site surveys, design concepts, tentative design, working drawings and specifications, shop drawing reviews, preservation plans, materials and related document review, construction administration, and construction inspection, and construction observation services.

Each task order will identify the required services.

Projects may occur in historically significant buildings or may contain hazardous materials including but not limited to asbestos-containing materials and lead based paint.

Projects will range in value from $10,000 to the prospectus limit ($3,095,000 in FY2020).

The Architect-Engineer is expected to handle several projects simultaneously without compromising timeliness and quality of service to GSA.

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AMEND DATE: JULY 24,

AMENDMENT 06 (A06)A07

This Contract may also provide Architect-Engineer services for new construction or renovation of GSA leasehold interests. Projects will range in value from $10,000 to the prospectus limit ($1,547,000 in

FY2020).

Services shall be provided only as authorized by Task Orders issued by the Contracting Officer (CO) and other authorized ordering officials for the performance of services in the Primary and Secondary Contract Areas as defined under this Contract.

II. KEY PERSONNEL, PROFESSIONAL RESPONSIBILITY AND, REGISTRATION

A. KEY PERSONNEL

The A/E shall provide all consultants and team members identified as "Key Personnel." Should it become necessary to substitute personnel or consultants, the A/E shall submit to the Government, in writing, Standard Form (SF) 330, to include the experience and qualifications of the proposed personnel or consultant for CO approval. No changes are authorized until or unless the CO's written authorization, issued by a modification to this Contract, is executed. No increase in salary rates will be allowed when personnel or consultant substitution is authorized. If the CO requests cost data, the A/E shall provide sufficient data of the actual salary rate paid to support the current contract rates for such Key Personnel.

A reduction in Key Personnel rates may decrease accordingly.

Personnel whose performance is judged unacceptable by the CO or COR shall be promptly removed from the assignment(s) under this Contract and swiftly replaced with qualified personnel upon request and approval by the CO at no additional cost to the Government. All actions by the Government concerning the release of unqualified personnel shall be in writing.

B. PROFESSIONAL RESPONSIBILITY

Reviews and approvals performed by the Government in connection with the services provided by the A/E will be completed from the standpoint of the management, owner, contractual, and regulatory responsibilities of the Government, and not from the perspective of providing quality control technical reviews to support A/E efforts. Government reviews will be general. The detailed verification and inspection of bid documents and all deliverables for technical accuracy, sufficiency, and coordination is the sole responsibility of the A/E. Design solutions shall flow from the A/E, not the Government.

(Reference FAR 52.236-23 Responsibility of the Architect-Engineer Contractor in ARTICLE VII).

C. PROFESSIONAL REGISTRATION

Architectural and engineering design shall be accomplished by or under the direction of professionals registered to practice in the particular field involved. These professionals shall sign, date, and affix their seal of registration for the State. Designs for construction will include all design will be constructed to all pages of documents prepared in connection with their specific services provided by discipline under this Contract. Fire protection engineers and detection designs must be sealed by engineers registered or licensed, specifically in fire protection engineering. (Reference FAR 52.236-25 Requirements for Registration of Designers).

If deliverables are rejected because they do not meet the Supplemental Documents outlined in this Contract and its references, the A/E may be held liable for damages that the Government incurs, in accordance with FAR 52.236-23 – Responsibility of the Architect-Engineer Contractor. Costs include but are not limited to expenses related to delays, including fees associated with increases in separate contract expenses.

D. CONSULTANTS, SUBCONTRACTORS, AND SPECIAL SERVICES

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Consultants and services needed for specific services or projects that are not included in this Contract shall be acquired by the A/E, and firm fixed prices for such services may be negotiated and incorporated into this Contract. These services or consultants include geotechnical testing, quality control testing, structural strength testing, boundary or topographical surveys, services in connections with art and historic preservation and conservation, and similar services.

When specialty consultants or subcontracting services not currently under Contract are needed or requested by the Government, and the cost of such services will exceed $10,000.00, the A/E shall develop the requirements and obtain at least three itemized fixed-price proposals from competent firms, laboratories, or specialists in the vicinity of the related work or services of the project; or, the A/E's proposed consultant or subcontractor shall be required to submit cost data per FAR 52.215-12 –

E. SUBCONTRACTOR COST OR PRICING DATA OF THIS CONTRACT

The A/E shall forward the proposals and a copy of the Contracting Officer's requirements with an appropriate award recommendation. If satisfactory to the Government, a Task Order will be issued to the A/E authorizing the services. Costs to the A/E for administering the services may be included in the Task Order. The A/E will not be allowed profit on any consultants, subcontractors, or special services costs under this Contract; however, the A/E may be allowed effort to oversee or review the work of the consultants or subcontractors during the period that services are provided.

III. ARCHITECT-ENGINEER SERVICES

A. STANDARD SERVICES

The A/E shall furnish progress reports of the work at a mutually agreed-upon frequency appropriate to the size duration and complexity of the individual task orders.

The A/E shall Prepay postage and shipping charges on all deliverables, including charts, sketches, specifications, drawings, and other documents that are sent to the GSA office or other office designated for receipt of deliverables (overnight mail services shall be utilized if necessary to meet project schedules);

The A/E shall closely coordinate the work performed in an office and the A/E consultants with the related task of Government staff personnel;

The A/E shall promptly report to the Contracting Officer (CO) any ambiguities or discrepancies the A/E finds in the project requirements, criteria, or documents involving the A/E's work.

The A/E shall assist GSA in conferring and coordinating with property management, building tenants, and State and Local Government authorities.

The A/E shall visit the project sites; hold conferences and discussions with the Government representatives in the A/E's office, GSA's regional office or GSA field office; take such other action as may be necessary or required by the GSA office to obtain the required data to the design, and coordinate and complete the needed services and documents under each Task Order.

The A/E shall prepare all amendments to the plans and associated documents, including the specifications before the procurement phase of the construction project. The amendment shall be in such a form that it can be sent to prospective bidders or offerors by the Contracting Officer without modification.

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The A/E shall promptly answer, in writing, all requests for clarifications and requests for information (RFI) forwarded to the A/E by the CO or the COR. The answers shall be in such a form that can be sent to prospective bidders or offerors by the Contracting Officer without modification.

The A/E shall obtain and maintain all required insurance coverage as specified in the Clauses.

IV. DESIGN SERVICES

A. PROFESSIONAL DESIGN SERVICES

The primary types of professional services the A/E shall provide include but are not limited to general architectural services, space planning, programming, data collection & analysis, visioning services, programming, structural, civil, mechanical, electrical, sprinkler/ fire protection, acoustical, commissioning, scheduling, estimating and construction phase services.

Other professional disciplines may be involved depending on the scope of any given project and shall be provided by the A/E.

These may include but are not limited to, construction management, historic preservation, structural, fire protection, life-safety, sustainable design, environmental, art conservation, interior design, space planning, civil, survey and soil boring, geotechnical testing, surveying (boundary & topographical), conceptual site planning, acoustics, energy and water conservation, traffic engineering, security and any other specialty consultant deemed necessary to design a complete project

B. STANDARDS OF PRACTICE

All design services ordered under this Contract shall be under the minimum requirements of this Contract and Supplemental Documents, as identified in Article II.

C. INTEGRATED DESIGN PROCESS

In contrast to "traditional" project delivery methods, significant coordination and questioning assumptions will occur at the beginning of the typical projects covered by this Contract.

The A/E shall use an approach incorporating cross-discipline design and decision making, charrettes, and goal setting workshops. The A/E shall include all appropriate GSA Subject Matter Experts, members of the A/E's design team, tenant agency representatives, and other appropriate stakeholders in meetings and distribution lists for minutes, submittals, and other design correspondence.

The A/E will prepare checklists for strategies before beginning the design process; refer to these at milestones during the design process starting early in the process and continuing throughout to optimize systems. Specific, measurable goals for all critical systems will be established by the A/E in consultation with GSA Subject Matter Experts and will guide the process. Success in the achievement of measurable goals will be critical to A/E performance evaluations.

The expertise of all team members is required to integrate the many systems involved in the project and guide optimization for greater efficiency and effectiveness to one another. Include representation early on in the design process from stakeholders, including GSA, architect, engineers, landscape architects, tenant agency(s), support services, operations staff, and engineering/maintenance personnel, potential constructors, local community/government representatives, ecologists and other project appropriate parties.

Attendance at charrettes and goal-setting sessions is required. The A/E shall direct the course of the design approach in a manner open to learning, optimizing systems with other disciplines, and aligning the core objectives of the project.

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The A/E will follow through with the general contractor, construction process, commissioning authority, and operations and maintenance. The level of commitment and thoroughness of engagement with each of these steps determines the project's overall and cost-effective performance.

D. ON-TIME PERFORMANCE

The A/E shall deliver 100% complete construction documents to the GSA within the time specified in the individual task orders.

Where the A/E anticipates they cannot complete the work within the specified time, they shall notify the GSA project manager before signing the individual task order and negotiating a mutually agreeable delivery date.

When time delays occur due to circumstances outside of the A/E's Contract, the A/E shall notify the Contracting Officer, in writing, before missing any submission dates. The letter shall state the reasons for the delay and its expected impact on the project.

Failure to deliver products within the time specified may be cause for termination of this Contract.

E. DESIGN STANDARDS

The A/E is responsible for satisfying agency requirements and integrating them into the design solution.

The A/E will certify compliance with all Agency requirements before submitting their work to GSA.

Any deviations to Agency design standards must be approved in writing by the agency and concurred upon by the Contracting Officer.

Undocumented deviations will be noted in the A/E’s annual performance appraisal and may be cause for not exercising contract options.

Partial list of Standards:

1. Facilities Standards for the Public Buildings Service (PBS P-100)

a. Establishes design standards and criteria to be followed for all projects. This document contains policy and technical criteria for the programming, design, and documentation of GSA buildings. The Facilities Standards is a building standard and not a guideline, textbook, or training manual. It shall be used in conjunction with the specific building or project program, including all Agency design requirements. The Architect-Engineer shall exercise technical competence and professional expertise to apply the Facilities Standards requirements to specific projects and develop fully integrated solutions such that the operation of the facility, energy usage, and other criteria may be maximized.

2. Agency Space Standards

a. Individual Federal agencies have published space efficiency standards, mandating aggregate SF/Per Person criteria for workspace.

3. Agency Design Standards

a. Individual Federal agencies have developed design guidelines that convey their unique requirements.

b. The U.S. Courts Design Guide and the three-volume, Requirements, and Specifications for Special Purpose and Support Space Manual for the U.S. Marshals Service are two examples.

4. Building Design Standards (Building Profile)

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a. GSA may have a design profile for individual buildings. These profiles convey the typical building materials, aesthetic attributes, and design elements that define the building's vocabulary.

b. The A/E shall make design decisions and satisfy Agency requirements within the context of the building profile. This ensures the architectural integrity of the original designer’s intent while extending the life of the asset.

c. For facilities that do not have Building Design Standards, the A/E shall thoroughly review existing construction within the building. AE shall make recommendations for the design that is compatible with existing construction. A/E and GSA shall review recommendations and jointly determine design elements necessary for facility compatibility.

d. The A/E is responsible for satisfying agency requirements and integrating them into the design solution.

e. The A/E will certify compliance with all Agency requirements before submitting their work to GSA.

f. Any deviations to Agency design standards must be approved in writing by the agency and concurred upon by the Contracting Officer.

g. Undocumented deviations will be noted in the A/E’s annual performance appraisal and may be cause for not exercising contract options.

V. SUPPLEMENTAL DOCUMENTS

A. GENERAL

The following pages contain listings of documents, including GSA Orders, guides, standards, Instructional Letters, Policies, Executive Orders, regulations, and forms. They are now incorporated into and made a part of this Contract as though each item was provided in its full text.

GSA will provide the A/E with an electronic or one hard copy of all documents cited in Article III that are not available to the A/E via the internet, other sources, or the A/E's (non-reimbursable) purchase. Not all are immediately applicable, and therefore, not all will be provided to the A/E at the time of contract award.

The A/E shall request copies as the need becomes evident by the A/E for those items not provided. The A/E may reproduce as many copies as needed from the original. The A/E shall be responsible for reproducing any additional copies, on an as-required basis, throughout the contract period and ensuring all documents utilized are the most current available in connection with all services performed under this Contract. It is recommended that the original be carefully managed and kept safe, as additional copies are difficult to obtain.

GSA has adopted the technical requirements of the family of codes issued by The International Code Council (ICC). The ICC Codes are available at www.iccsafe.org. It is GSA’s policy to comply with local codes and standards, to the maximum extent practicable.

The technical egress requirements of the NFPA Life Safety Code (NFPA 101) shall apply instead of the technical egress requirements of the IBC.

The technical electrical requirements of the NFPA (National Electric Code (NFPA 70) shall apply instead of the technical electrical requirements of the ICC family of codes.

Refer to PBS P100 Facility Standards for the Public Buildings Service at Section 1.3 National Codes and Standards, for GSA's established policy regarding building codes. Updated codes, standards, orders, guides, and forms are considered incorporated into this Contract at the time of contract award and upon issuance of each Task Order.

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B. NATIONAL HISTORIC PRESERVATION ACT (NHPA)

GSA's policy and a federal mandate that the NHPA review all actions on historic buildings minimize the impact of projects on significant historic materials and spaces.

For projects in buildings determined eligible or listed on the National Register for Historic Places where historic material may be affected, the A/E firm is required to retain the services of a Preservation Architect either in-house or through a consultant. A/E will need to coordinate with the building Preservation Plan and Preservation Architect to determine the work zones and work scope allowed per zone.

For designated projects, the Preservation Architect must be assigned to design creation. Analysis of all alternatives leading up to decisions affecting restoration and rehabilitation zones of the property as defined in the Building Preservation Plan (BPP), the Historic Structures Report (HSR), and must comply with the Secretary of Interior's Standards for the Treatment of Historic Properties.

The Preservation Architect serves as the A/E team’s liaison to GSA’s Regional Historic Preservation Staff.

GSA’s activity in historic buildings is governed by Section 106 of the NHPA.

The A/E may also be required to provide a variety of technical services, such as LEED design documentation, energy audits, comprehensive facility surveys, design program development, planning, interior space design, environmental studies, feasibility studies, seismic studies, structural load analysis, HVAC load studies, energy studies, problem analysis, geotechnical testing, structural strength testing, boundary, and topographical surveying, historic structure reports building evaluation reports, paint analysis, detailed design services for elevator work and art restoration.

Any architectural, engineering or technical or other related services required by the Government shall be available under this Contract. These services will be requested as needed. Firms should expect to submit proposed team members/firms for these services and to participate in fee negotiations.

C. HAZARDOUS MATERIALS

Hazardous Materials such as Asbestos Containing Material or Lead-Based Paint or PCB containing building materials may be present in various building components and systems. The A/E shall provide a review of present building documentation in line with the Task Orders.

When specifically requested by the task order, the Architect-Engineer shall confirm or identify the materials that may be disturbed or impacted as part of the task order.

The A/E shall hire a qualified environmental consultant in EPA, OSHA, and State specific regulations and certifications. If the qualified in-house staff does not exist, work on the design of such projects, and provide oversight during the construction phase services.

The Architect-Engineer shall certify that all portions of the design and construction adequately address all GSA criteria, OSHA standards, EPA regulations, etc. relative to any hazardous substances that may be disturbed during construction activities.

GSA shall provide the A/E any information on known hazardous materials in the subject building as supporting documents to the task order.

D. LEED

When work is of sufficient scope or when identified in the Task Order, the A/E shall provide design and related services that meet or exceed the Certified, Silver, Gold or Platinum Levels as defined in the U. S.

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Green Buildings Council's Leadership in Energy and Environmental Design (LEED) Green Building Rating System to the extent of the LEED checklist level documentation.

Generally, each Task Order will specify the applicable LEED rating system and level of LEED Certification to me met.

If the Task Order is silent on LEED Certification, all LEED credits that apply to Facility Alterations in the LEED for Existing Buildings: Operation & Maintenance rating system shall be met.

The A/E shall submit a list of Facility Alteration credits to GSA's project manager for approval before beginning construction documents.

All decisions on systems and materials proposed and included to achieve LEED goals are subject to adherence to the project budget, schedule, and Value Engineering.

LEED Documentation: When LEED services are included, basic LEED services shall include administration of the integrated design team to document from the beginning of the project and submit for successful certification to the USGBC.

As part of the certification, there may be a need for credit interpretation requests and resubmission/coordination of responses to the USGBC to achieve certification.

E. BUILDING INFORMATION MODELING (BIM) OR EQUIVALENT

Projects and project teams shall utilize 3D object models and other Building Information Model (BIM) technology and software applications (including during project stages of planning, design, construction, and handover to space management and facility operations and maintenance) to the extent possible.

F. SUBMITTAL REQUIREMENTS

The A/E is responsible for all drawings under all Task Orders, whether supplied by GSA or created by A/E's associates, to be delivered following the GSA PBS CAD Standards.

Base drawings may be available for the A/E's use and used as the base plans for the project. Drawings submitted based on any other standard would not be accepted.

All submittals that do not include all files and documentation are incomplete. PBS reserves the right to reject, require corrective action, and withhold final payment until the model, drawings, files, and documentation are complete and have been received, reviewed, and accepted by the Government.

All deliverables must have any addenda, changes, and modifications included in the conformed, as-built, or record document. There is no need to cross-reference with separate addenda or modification documents. Changes shall be clouded, and clouds shall be identified with number, date, and description.

All Final Design (100%) and the Record Drawing (As-Built) phases as electronic DWG on stored media such as a thumb drive, google drive, or DVD.

A/E shall affix the professional seal and signature of the responsible design professional to all submittal documents. Electronic copies of documents shall contain electronic seal and signature and include the professional's name, registration number, State, and date signed.

When 3D modeling or BIM models are utilized for a project, the entire model and data shall be submitted for review at all phases and any subsequent submittals. The required outputs from these applications, at each submittal, must include as deliverables to GSA: an AutoCAD (DWG format) 2D output that fully complies with all provisions herein, and the GSA PBS CAD Standards, along with the full model and all related documents and files in their original/correct format, for review of compliance with the GSA PBS

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CAD Standards for CAD Deliverables. PBS reserves the right to reject, require corrective action, and withhold final payment until the files and documentation are complete.

G. SPECIFICATIONS

Construction specifications/project manuals, including Supplemental Conditions, shall be produced by the A/E in the Standard CSI Format 2004 using AIA Masterspec or a similar, compatible specification writing system. The Government will not reimburse the A/E for any costs associated with the A/E’s acquisition of software or other required media. Specifications and project manuals shall be developed using the CSI MasterFormat 2004 guidelines for section numbering.

There are also PBS developed specification sections that are not distributed by AIA. If a project requires the use of these sections, GSA will send the A/E the pertinent PBS sections required for project completion. The A/E shall incorporate any pertinent sections provided by the GSA and edit them as appropriate for the project.

All specifications must be non-proprietary. Materials and manufactured items must be specified within standards that do not restrict competition. The documents shall be prepared such that at least two reputable manufacturers can satisfy all contract requirements for a particular item. Trade names shall not be used in GSA specifications and contract drawings. "PART 2 - PRODUCTS" article of each section shall be edited to remove "Manufacturers." A/Es may leave in “Available Manufacturers” at their option.

The salient characteristics of the product, along with the available manufacturers, shall be used for all contract requirements. Sole Source items can only be used if a justification has been provided and approved by the Contracting Officer by the time the project has reached 65 percent design completion.

The A/E shall maintain records to show which manufacturers can meet contract requirements.

Construction material and equipment specified in the contract documents are also subject to the Buy American Act, per FAR 52.225-3 and FAR 52.225-11. If construction material or equipment is to be used, which can only be obtained from a non-American supplier, a written justification must be provided by the A/E and approved by the Contracting Officer by the mid-point submittal is completed.

The A/E shall perform all word processing of specifications, including Division 1, and PBS sections (if required). The specifications shall be prepared.DOC format and delivered on 8 1/2" X 11" white bond, printed single side, and shall be reproducible quality as approved by the Government. The A/E shall also submit all specifications in.DOC and.PDF format on a minimum of one (1) compact disk (CD), and as otherwise ordered by a Task Order.

H. REPORTS

The A/E shall provide all required reports in an accurate and completed document. The reports shall be prepared format is delivered on 8 1/2" X 11" white bond, printed single side, and shall be reproducible quality as approved by the Government. The A/E shall provide all required reports in.DOC and.PDF format on a minimum of one (1) compact disk (CD), and as otherwise ordered by a Task Order.

VII. DESIGN STAFF QUALIFICATIONS

Design staff assigned to any task order under this Contract shall be highly qualified and experienced with projects of similar size and scope equivalent scope to equivalent to the specific task order. In particular, design professionals in charge of each design discipline shall meet the qualifications listed in this section.

Design staff who do not meet the qualifications listed in this section may work on task orders under this Contract; however, the work of any design staff who does not meet the qualifications listed shall be thoroughly reviewed and approved by design staff whose experience exceeds the qualifications listed.

A. ARCHITECT

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Registered Architect (or NCARB registered with reciprocity for licensure) in State of the project with five years minimum demonstrated experience in public realm planning, architectural design work, and leadership of project design teams on work of similar scope and quality to project. Individual architect or firm LEED-AP accreditation. When required by Task Order, Project Architect shall have demonstrated experience leading integrated project teams.

B. INTERIOR DESIGNER

Membership in International Interior Design Association with three years minimum demonstrated experience in public realm space planning and interior design work on a similar scope and quality to project. LEED-AP accreditation preferred.

C. SPACE PLANNER

Membership in the American Planning Association and AICP certification, with three years minimum, demonstrated experience with the appropriate skills and knowledge.

Landscape Architect: Membership in American Society of Landscape Architects with three years of minimum demonstrated experience in public realm planning, landscaped environments, and knowledge in regional plant material selection.

D. ART CONSERVATOR

Professional Associate of American Institute of Conservation with a minimum of three years demonstrated experience in conservation, restoration, and preservation services for artworks. Specialty experience may be required in the conservation of textiles and paper monuments, water features, and fountains.

LEED Project Administrator: LEED-AP credentials with applicable specialty and two-year minimum demonstrated experience in obtaining LEED certification for projects of similar scope and quality. Post-graduate degree or a study in sustainability is desirable. Demonstrated experience in working with design teams to incorporate an integrated design approach and practices from the inception of a project through completion.

E. PRESERVATION ARCHITECT

The minimum professional qualifications as defined by the Secretary of the Interior's Standards for a Preservation Architect are a degree in architecture; a license to practice architecture; and either (1) at least one-year graduate study in architectural preservation, American architectural history or preservation planning and at least one-year full-time professional experience on preservation and restoration projects or (2) at least two years of full-time experience on preservation and restoration projects. Experience must include detailed investigations of historic structures, preparation of historic structure research projects, and preparation of construction documents for preservation projects.

F. ARCHAEOLOGIST

The minimum professional qualifications in archeology are a graduate degree in archeology, anthropology, or closely related field plus: (1) At least one year of full-time professional experience or equivalent specialized training in archeological research, administration or management; (2) At least four months of supervised field and analytic experience in general North American archeology, and (3)

Demonstrated ability to carry research to completion. In addition to these minimum qualifications, a professional in prehistoric archeology shall have at least one year of full-time professional experience at a supervisory level to study archeological resources of the prehistoric period. A professional in historic archeology shall have at least one year of full-time professional experience at a supervisory level to study archeological resources of the historic period.

G. STRUCTURAL ENGINEER

Structural Engineer shall possess a Master’s Degree or higher in Structural Engineering or a related field from an ABET Accredited University and an active Structural Engineering License in the project

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H. SITE CIVIL ENGINEER

Site Civil Engineer shall possess a Bachelor’s Degree or higher in Civil Engineering or a related field from an ABET Accredited University and an active Civil (Professional) Engineering License in the project jurisdiction. Also, Task Site Civil Engineer shall have a minimum of 5 years of professional experience with projects similar to the scope of the task order.

I. MECHANICAL ENGINEER

Mechanical Engineer shall possess a Bachelor’s Degree or Higher in Mechanical Engineering or a related field and an active Mechanical (Professional) Engineering License in the project jurisdiction. LEED AP preferred but not required. Task Mechanical Engineer shall have a minimum of 5 years of professional experience with projects similar to the scope of the task order.

J. ELECTRICAL ENGINEER

Electrical Engineer shall possess a Bachelor’s Degree or Higher in Electrical Engineering or a related field and an active Electrical (Professional) Engineering License in the project jurisdiction. LEED AP preferred but not required. Task Electrical Engineer shall have a minimum of 5 years of professional experience with projects similar to the scope of the task order.

K. COST ESTIMATOR

The Cost Estimators' goal is to ensure that all construction contracts are funded and awarded at a fair and reasonable cost, following established laws and spending thresholds, and determining an equitable split of tenant improvement and building shell cost between GSA and our customer agencies. The estimator shall have a minimum of 5 years of professional experience with projects similar to the scope of the task order.

L. COMMISSIONING AGENT

The Commissioning Agent will focus on maintaining the facility in the optimized State. Because all building systems are integrated, a deficiency in one or more components can result in suboptimal operation and performance, among other components. The CA looks to remedy the deficiencies that can result in improved building occupant productivity, Lower utility bills through energy savings, Enhanced environmental/health conditions and occupant comfort, an improved system and equipment function, and improved building operation and maintenance. The Commissioning Agent should have a minimum of 5 years of professional experience with projects similar to the scope of the task order.

M. CERTIFIED ENERGY PROGRAM MANAGER (CEPM)

Develops and implements programs, policies, and projects that help GSA accomplish energy and water conservation, and renewable energy goals. The GSA energy program projects, tracks, and reports regional energy goals annually as mandated by the Federal Government.

The CEPM also conducts energy audits, water assessments, and retro-commissioning studies and is the point of contact for utility and rebate information. The CEPM should have a minimum of 5 years of professional experience with projects similar to the scope of the task order.

N. INDUSTRIAL HYGIENIST

Certified Industrial Hygienist/Safety Professional coordinates the Industrial Hygiene and Environmental & Safety Programs that exist to comply with GSA policies for environment, occupational safety and health, and hazardous materials. The program's overall goal is to manage occupational health risks and eliminate all damage to the environment from its operations. To this end, the Industrial Hygiene Program assesses and controls exposure to chemicals and physical and biological hazards at GSA facilities. The Hygienist

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VIII. TASK ORDER PROJECT DOCUMENTATION

A. SAMPLE TASKS

The A/E is required to timely and accurately post, review, respond, and collaborate with other team members.

Project Team Directory

A/E shall provide an updated directory of contact information for all companies, subcontractors, and project team members engaged in this project.

Schedules A/E shall post, review, and respond to CPM schedule updates.

Meeting Minutes A/E shall enter meeting agendas, records, and minutes in the system for all applicable meetings designated by the GSA PM.

Project Correspondence

A/E shall manage and maintain incoming and outgoing correspondence and associated logs for all correspondence related to the project.

Budget and Cost Management A/E to provide estimates and work breakdown structure (WBS) to provide GSA with an accurate budget/cost analysis.

Contract Management A/E to provide administration of all contract tasks related to the project.

Pay Applications Requests (Invoices)

The A/E shall create invoices for review by GSA. Once GSA agrees to the invoices, the invoices should be submitted to GSA per the Contracting Officer's instructions.

Progress Photos A/E shall upload all progress photos into the system.

Permits & Approvals A/E shall upload and maintain current copies of all permits and agency approvals related to the project.

Design Drawings/Design Packages A/E shall submit design drawings and design packages into the system.

Design Review Comments A/E shall post and respond to design comments related to his/her role in the project team.

Daily/Progress Reports The A/E shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

Inspection Reports Maintain inspection reports on materials and workmanship to assure compliance with all construction requirements.

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Safety/Injury Reports Maintain reports on the construction contractor's compliance with current safety regulations and standards.

Punchlist

Maintain list(s) of observed defects and omissions.

Request For Information (RFI)

The system shall manage the RFI process, and all Request for Information shall be entered and responded to by the A/E.

Issue Tracking

A/E to log and respond to issues related to and affect other stakeholders within the project team.

Submittals The system shall manage the submittals, and the A/E is responsible for uploading submittal documentation and using the system to track the submittal process.

Change Management Cost Events and Change Orders, the A/E shall be responsible for reporting potential changes and logging Requests for Change Orders.

The A/E shall also upload and manage all documentation supporting Requested Change Orders.

Shop Drawings

The A/E shall submit all shop drawings in the system for review by GSA (and the CM where applicable).

As-built Drawings and Specifications

The A/E shall use the system to record all approved specifications and all as-built construction documents.

B. DATA OWNERSHIP

GSA shall retain ownership of all data entered into the system and shall administer and distribute all information contained therein.

C. COST ESTIMATING

It is imperative that the A/E accurately controls costs and provides accurate cost estimates, as the Government relies on the cost data to plan the design and construction program, to plan and prioritize projects, to request funds from its Regional and Central Offices and agencies, to fulfill its commitment to deliver projects within appropriated funds.

The Architect-Engineer shall design each project per FAR part 52.236-22, Design Within Funding Limitations.

As part of this Contract, the A/E shall prepare an independent cost estimate for each project.

The estimate must accurately reflect current material and labor costs and include adjustments to account for local market conditions.

The estimate shall include any costs for overtime and shift work and identify any additional costs due to project phasing.

The estimate shall be accurate and complete, and the A-E shall coordinate any work of consultants into one single estimate for the project.

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Where options, alternates, or unit prices are a part of the Contract, the A-E shall break out these costs and show them independently as separate line items with the total project cost identified on a summary sheet.

Where variations occur between the A-E’s estimate and the range of proposals received by GSA, the A-E shall thoroughly review their estimate and identify and reconcile any variances.

If, in their professional judgment, revisions to their cost estimate are required to reflect the contract work accurately, they shall make such revisions at no additional cost to the Government and within one week of the Contracting Officer's request.

The goal of this reconciliation is to guarantee an accurate, independent cost estimate for the Government's use in awarding a construction contract.

The A/E shall prepare project estimates following the CSI format and broken down by labor and materials.

Material quantities are to be priced by trades with backup calculations and unit costs identified with specific items of material to be placed or work operation to be performed. All markups (overhead, profit, general conditions, etc.) shall be identified and quantified.

D. LIFE-CYCLE COST REQUIREMENTS

Where Life-cycle cost analysis is required, it shall be accomplished using the current version of the Building Life-Cycle Cost (BLCC) software that is available free at the following web site:

http://www1.eere.energy.gov/femp/information/download_blcc.html.

Using this program, select the module for the FEMP Analysis, Energy Project for energy and water conservation, and renewable energy projects under the FEMP rules based on 10 CFR 436.

Refer to NIST Handbook 135, Life-Cycle Costing Manual for the Federal Energy Management Program, to explain the principles of life-cycle cost analysis.

All estimates shall be prepared using the most current version of the GSA Cost Estimating Workbook (CEW) format unless expressly stated otherwise in individual task orders. The CEW is a CSI based estimating format and will be updated periodically by GSA and provided to the A/E firm.

The A/E shall utilize the most up-to-date CEW at the time of award of the design task order. For all projects with a construction budget greater than 65 percent of the current prospectus level or where UNIFORMAT is specified in the task order, the A/E shall prepare a UNIFORMAT estimate following the requirements of the PBS P120, Project Estimating Requirements for the Public Buildings Service, January 2007.

Where a project involves work within tenant spaces, the estimate shall additionally be broken down into “Shell” and “Tenant Improvement (TI)” subtotals.

Shell and TI items shall be separated and identified.

1. Shell and TI items are defined in the latest edition of the GSA Pricing Policy.

2. If revised, the A/E shall be required to utilize the latest edition. GSA shall notify the A/E of any revisions.

3. The task order involves multiple tenant spaces, and shell and tenant improvement estimates shall be developed for each tenant space separately. A/E proposal breakout shall also conform to GSA Pricing Policy.

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4. If poor A/E cost estimate quality is evident, (more than 15 percent above or below the final bid), it may be documented on the A/E’s performance evaluation for that project. Tthe Government shall require the A/E (without additional fee) to resolve a deviation between the A/E cost estimate and the review comments or bona fide low bid or proposal. Also, the Government may request the A/E to provide a plan of action for improving the A/E cost estimate quality to the Government at no additional cost. If it is evident that the A/E over or under-designed the project, the A/E shall be required to redesign the project at no additional cost to the Government.

5. The cost estimate worksheets submitted to the Government shall bear the printed name and original signature (in ink) of the individual that prepared the A/E cost estimate. The A/E may be required by Task

6. Order to prepare line item cost estimates to correspond to current IDIQ construction contract line items.

7. The IDIQ line item and description will be provided to the A/E as required.

8. A/E shall submit a detailed cost estimate with each submittal for review by GSA Cost Estimating

Subject Matter Expert. Cost estimate submitted with Final Design Submittal shall be reviewed, approved, and signed by GSA Cost Estimating Subject Matter Expert. It shall be the basis for the Independent Government Estimate for the task order.

IX. SCOPE OF DESIGN SERVICES

A. PRE-DESIGN MEETING

The A/E shall attend a project Pre-Design Meeting for a briefing by GSA and other Government Agencies, the COR or PM (appointed by GSA), and other specialist consultants as defined in the Task Order. The meeting is to assist the A/E in becoming familiar with the project requirements and become aware of any particular circumstances in the design. The sessions will clarify the following project parameters and may include the review of recent design studies:

1. Space requirements, functional relationships, and adjacencies

2. Discuss/clarify the Basis of Design

3. Discuss/clarify ECCA Budget

4. Sustainability Goals

5. Technology requirements

6. Infrastructure requirements including after-hours use, HVAC, Special Security, Site requirements, and Tenant special needs

7. CAD deliverables

8. Points of contact, including the CIFM phone number and point of contact.

B. SITE SURVEY

The A/E shall conduct an initial Site Survey at the project location and surrounding site-specific conditions analyzed and documented in a Site Survey Report. The site report shall include dates and times of the visit, individuals on the team included in the visit, and individuals contacted and interviewed. The A/E shall collect all necessary information on existing utilities and project site-specific conditions if not provided in a Feasibility Study provided to the A/E by GSA. The Site Survey Report shall include any possible any problem areas noted and any necessary actions or deliverables as a part of the Site Survey Report. The Site Survey Report shall also include any conflicts discovered between the site survey findings and the Feasibility Study provided by GSA.

C. SCHEDULE

A/E shall be responsible for creating and maintaining the project schedule. A basic milestone schedule shall be provided within 14 days of notice to proceed. A/E shall update with each design submittal.

Schedules shall include design time, submittal dates, government review time, task order completion date, and, where applicable, estimated construction phases and schedules.

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D. FULL DESIGN DOCUMENTS

When the Task Order requires full or complete design services under traditional design methods or procedures, the following submittals will be required, unless other requirements are defined explicitly in the Task Order Scope of Work. Design Documents shall be generated from and based on the Design Excellence program when applicable.

1. Concept Design Submittal (15% Completion) Concept Design Submittal shall address all applicable disciplines with drawings. This may be accomplished with hardline drawings and sketches. Include drawings such as architectural, accessibility, structural, mechanical, electrical, fire safety, sustainability, asbestos, and historic preservation. Further, include all applicable issues related to the project, including a construction cost estimate, construction phasing, Agency moves, staging, after-hours work requirements, and coordination with other project work. The Concept Design Submittal shall include a written narrative description of all work required by the project. This submittal shall demonstrate by narrative or illustration how the proposed design solution satisfies the stated project requirements. Indicate on all pages of submittal documents, "CONCEPTUAL DESIGN," and include the date.