47PL0120R0036 A-E Synopsis 20200629.pdf

GSA Public Buildings Service Northwest/Arctic Region (R10) Acquisition Division 10PQC 400 15th

St SW

Auburn, WA 98001-6599

Request for Architect and Engineer Qualifications Northwest/Arctic Region 10 Multi-Disciplinary

Architect/Engineer Services IDIQs Synopsis Number 47PL0120R0036

1. Introduction. The United States General Services Administration (GSA), Public Buildings Service (PBS), Northwest/Arctic Region (R10) has a requirement for three Architect-Engineer Services Indefinite Delivery Indefinite Quantity (IDIQ) contracts. With assets of approximately 402 GSA leased and 102 GSA owned properties in Alaska, Idaho, Oregon, and Washington, and numerous repair/alteration and tenant improvement projects to be performed during the next five years, the GSA/PBS R10 must be able to provide viable methods to quickly obtain professional A-E services, such as the development of designs, specifications, drawings, studies, reports, professional estimates, contract administration (CA), and related services, to meet internal and client needs with current and future GSA owned/leased facilities in the region during that time frame.

This is a Total Small Business Set-aside procurement. The North American Industrial Classification Standard (NAICS) code for this procurement is 541310 for Architectural Services, and the annual small business size standard is $8 million in annual receipts.

Firms that design or prepare specifications for construction contracts or task orders issued under the resulting contract are prohibited from providing the subsequent construction. This limitation also applies to subsidiaries/affiliates of the firm.

2. Description of Services to be Provided: The requirement is for multi-disciplinary

Architect and Engineering (A/E) services, including, but not limited to, architectural, structural, historic preservation, civil, fire life safety, mechanical, and electrical services for projects including space renovations, water proofing, roofing, painting, asbestos abatement, security, fire protection, safety, health, building equipment/systems, and other repair/alteration work. The IDIQ SATOCs will support R10’s projects at or below the Prospectus level for both GSA funded and Tenant Improvements via Reimbursable Work Agreements.

The IDV award pool will consist of three A-E firms, with each firm awarded a primary zone (see list of zones below) and two secondary zones. Use of an A-E SATOC for work in a secondary zone will be solely at the discretion of the GSA/PBS R10 IDIQ Program Office. The GSA may, at its discretion, choose to request qualifications for individual requirements from all IDIQ awardees if it is determined to be in the best interest of the Government by the IDV Contracting Officer and COR. These actions are anticipated to be made on a situational basis and rarely requested. The three award zones are: Zone A being the State of Alaska, Zone B being Eastern Washington, Eastern Oregon (East side of the Cascades), and the state of Idaho; and Zone C being Western Washington and remaining area of the state of Oregon. A-E Firms shall be required to perform services in all three zones (primary and both secondary zones), as required by the GSA.

An Offeror may not be awarded more than one Primary Zone.

3. Acquisition Strategy. The acquisition and source selection are being conducted pursuant to the Federal Acquisition Regulation (FAR) Subpart 36.6, PL 92-582, (formally known as the Brooks Act) and with elements of FAR Subpart 15.3. The acquisition will be completed as a total small business set aside. The Government intends to award three IDIQ contracts with fixed hourly labor rates in accordance with geographically delineated areas of responsibility. The cumulative planned Contract Maximum Value (CMV) is $20 million; and includes a $15 million base CMV, plus one option to increase the CMV by $5 million. The option for the increase in CMV has been determined to be necessary to meet unforeseen project surges within a reasonable allowance that may be necessary to bridge any potential service gaps in order to place replacement A-E IDVs. Each awarded IDIQ contract will have a five year base period and will contain the clause 52.217-8, Option to Extend Services. The five year limitation is in accordance with FAR 17.204 (e) regarding services.

Streamlined ordering processes and procedures will be utilized for task orders procurements. Task Order ordering procedures will include a list of standardized evaluation criteria that includes the review of the current A-E qualifications (SF 330s) and labor price lists for individual IDV awards.

4. Statement of Architect-Engineering Services:

See separately attached Statement of Architect-Engineering Services (06/24/2020 for additional information.

5. The Evaluation Process, Methodology, and Techniques to be used:

The GSA, PBS, Region 10 intends to award contracts to responsible offerors whose proposal conforms to the synopsis, Request for A-E Qualifications, and is the most technically qualified based on written technical qualification packages and oral presentations/interviews. Specific details regarding Request for Proposals and associated evaluation of pricing is addressed in Section 10 below.

● The evaluation of qualifications and selection of the three most highly qualified firms for each individual IDIQ award will be accomplished in accordance with 40

U.S.C. § 1103. Selection will be based on the criteria established by this SSP.

Each individual IDIQ contract will be negotiated in accordance with 40 U.S.C. §

1104 Negotiation of Contract. The CO will negotiate architectural and engineering services at prices which are determined to be fair and reasonable to the Federal Government, with special emphasis on FAR 15.404-4(c)(4)(i) regarding fee limitation. Fair and reasonable pricing will be established utilizing the analysis methodologies identified in FAR Subsection 15.4 and include consideration of the scope, complexity, professional nature and estimated value of the services to be rendered in consideration of the average anticipated task order contract scope of service and estimated cost of construction at award. Negotiations will be held with the most highly qualified firm(s) selected pursuant to 40 U.S.C. § 1104.

If the agency is unable to negotiate a satisfactory contract- with the highest ranked firm, negotiations will be terminated with that firm. The agency will engage in negotiations with the next most highly qualified firm based on the selection list until agreement is reached. If the agency is unable to negotiate a satisfactory contract, then additional firms will be selected based on the order of their competence and qualification and the agency will continue negotiations until an agreement is reached. Successful negotiations for one zone will result in one contract award. Negotiations for all three zones may be completed simultaneously. The GSA reserves the right to process contract awards for each zone based on successful negotiations as they are completed.

Written Qualifications Package: Written qualification packages shall be evaluated against the evaluation criteria. Firms that submit a qualifications package and meet the minimum requirements will be evaluated. Offerors determined to be the most highly qualified may be given an opportunity to conduct oral presentations/interviews.

Oral Presentation/Interviews: Oral presentations/interviews will be evaluated based on the offeror’s overall architectural knowledge, ability to assess, strategize and communicate efficiently, while creating innovative solutions to project challenges. Design documents from one sample project meeting the requirements of “similar” projects shall be provided prior to the interviews, which will be discussed as part of the interview.

Offerors will have 45 minutes to present based upon the GSA-furnished interview pre-written questionnaire. The GSA will be allowed 15 minutes for questions and answers.

6. Evaluation Criteria:

Selection of the primary criteria (FAR 36.602-1) shall consist of the following in descending order of importance:

(1) Acceptability under other appropriate evaluation criteria: specifically Oral Presentation/Interview

(2) Professional qualifications necessary for satisfactory performance of required services;

(3) Specialized experience and technical competence in type of work required;

(4) Capacity to accomplish the work in the required time;

(5) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; and

(6) Location in the general geographical area of the project work, knowledge of the locality, building codes and applicable laws of the three geographic zones.

Criterion Relative Weight of the Criterion

Written Qualifications Phase

Criterion 1 (30%)

Professional Qualifications Criterion 1 is more important than Criterion(s) 2, 3, 4, and 5.

Criterion 2 (25%)

Technical Expertise Criterion 2 is more important than Criterion 3, 4, and 5.

Criterion 3 (20%)

Capacity Criterion 3 is more important than Criterion 4 and 5.

Criterion 4 (20%)

Past Performance Criterion 4 is more important than 5.

Criterion 5 (5%)

Geographical Considerations

Criterion 5 is significantly less important than the Criterion 1 through 4

Interview/Oral Presentation Phase

Criterion 6 Interview/Oral Presentation

Criterion 6 is equal to (Criterion 1,2,3,4 and 5 combined)

Any single criterion evaluated as U - unacceptable or VL - Very Low Confidence renders the entire proposal as ineligible for award.

The Government shall conduct interviews with at least the three highest qualified

Offerors per zone identified on the short-list established as a result of this Solicitation for

Qualifications, and shall then prepare a selection report for the selection authority recommending, in order of importance, the Offerors that are considered to be the most highly qualified to perform the required services.

Criterion 1: Professional Qualifications

Description: This criterion considers the Offeror’s proposed team, the overall organization structure, and key personnel professional qualifications.

Submission Requirements: Complete SF 330 Part I Instructions Pages 1 and 2. Note amplification to certain portions of the instruction is provided below.

SF 330, Part 1, Section C: Proposed Team: SF 330, Part 1, Section D: Organization

Chart;

The instructions for Section D are amplified as follows:

a. Offerors are required to identify the overall relationship and lines of authority among all of the total proposed team, including key subconsultants.

Administrative or lower level engineering positions are not required to submit resumes in Section E.

SF 330, Part 1, Section E: Resumes of Key Personnel Proposed for this Contract:

The instructions for Section E are amplified as follows:

a. Submit professional qualifications and experience of the proposed Key personnel of the Offeror’s team, Prime and Subconsultant, to be assigned to this contract, which are necessary for the satisfactory performance of the type of work requirements listed in the Statement of Architect-Engineer Services. For this contract, the lead discipline shall be a registered Architect or licensed

Professional Engineer, either Electrical, Mechanical, Civil, or Structural.

b. Ensure to include the resumes of Key Personnel for each proposed team member who will serve as Project Manager or, Designer(s) of Record/

Engineer(s) of Record (DOR and EOR), identified by individual discipline, architectural, electrical, mechanical, civil/structural, fire life safety, as well as the primary cost estimator. The DORs and EORs shall perform and direct the design within their respective discipline and shall sign and seal the drawings. Project

Managers and EOR/DORs must be professionally registered or licensed, in the subject discipline, in the states for the Zone which the prime offeror is submitting qualifications for. Offerors shall include at least one professionally registered, licensed, architect and engineer for the states in the secondary zones.

Note: refer to Criterion 3, Capacity, for specific secondary zone requirements.

c. Provide license number(s), in addition to state of registration, and discipline, in

Section E, Block 17. Do not include licenses or registrations other than those that are active/current for the States of Alaska, Idaho, Oregon, and Washington.

Note: Credentials submitted will be verified with credentialing organizations, State licensing boards, institutions of higher learning or other reliable means.

d. Ensure that other professional qualifications provided in Section E, Block 18 are relevant for the kinds and types of A-E services identified in the Statement of

Architect-Engineer Services and in the GSA, PBS, Region 10 Area of

Responsibility. Do not provide extraneous information because no extra credit will be provided.

SF 330, Part 1. Section G: Key Personnel Participation in Example Projects:

The instructions for Section G are amplified to require the Offeror to include in the same block as the names of Key Personnel, the name of the firm that the individual.

Standard of Evaluation: The standard of evaluation is met when:

a. The Organizational Chart submitted as part of Section D clearly identifies an adequate overall relationship and lines of authority of the proposed team, including key subconsultants and administrative or lower level engineering positions of the Prime Offeror; and

b. The resumes of Key Personnel submitted as part of Section E clearly identify sufficient highly qualified and highly experienced and currently registered

Architects and licensed Professional Engineer with the requisite experience in successfully performing similar work as listed in the Statement of Architect-

Engineer Services; and

c. The submissions under this criterion leave the Government no doubt in the

Offeror’s Team’s organization and Key Personnel’s qualifications to successfully perform any work that may be issued within the scope of the Statement of

Architect-Engineer Services.

Criterion 2: Specialized Experience

Description: This criterion considers the Offeror’s specialized experience and technical competence of the proposed team with the type of work described in the Statement of

Architect-Engineer Services, as well as the technical expertise and experience in design, design management and philosophy, and Construction Administration expertise.

Submission Requirements: Complete SF 330 Part I, Section F and H Instructions

Pages 1 and 2. Note amplification to certain portions of the instruction is provided below.

SF 330, Part 1, Sections F: Example Projects Which Best Illustrate Proposed Team's

Qualifications for this Contract. Instructions for Section F are amplified as follows:

a. Section F: For the proposed team (prime A/E or JV, A/E partner, and subconsultant firms), provide between two (2) and five (5) completed projects, including the contract and/or task order contract number, that best illustrates overall team experience relevant to this type of work described in the Statement of Architect-Engineer Services.

b. Firms with multiple offices shall indicate which office completed each project listed. A project is defined as either a single function contract or a single task order contract if awarded in accordance with an Indefinite Delivery Vehicle (IDV) type contract.

c. Submitted projects should address the following elements:

i. Example projects for GSA planned work. Federal courthouses, Federal Land

Port of Entries, Federal offices in Federal owned and leased facilities, at the different finish levels as described in the current GSA/PBS P100, design of tenant space, form, fit, function, building envelope, etc.; and

ii. Project Experience; between two (2) and five (5) projects included in this section. This information can be used to demonstrate energy and environmental efficiency and sustainable design excellence; and

iii. Project Completion: Projects must be successfully completed within the previous six years from the date submission of Qualifications are due; and

iv. Similar Scope: Similar Scope is defined as design and engineering efforts similar to the work anticipated to be completed under this synopsis/Request for A-

E Qualifications; and

v. Construction Project Cost Magnitude: Construction Project Cost Magnitude is defined as design and engineering services for similar scope within an Estimated

Cost of Construction (ECC) between $150,000 and $3.95 million.

SF 330, Part 1, Sections H: Specialized experience and technical competence of the proposed team with the type of work described in the Statement of Architect-Engineer

Services. Individual page limitations are identified for each amplification. Font name;

Arial, minimum font size; 10.

Section H is amplified as follows:

a. Provide a narrative detailing the Offeror's team’s familiarity, experience, and expertise in specific building design specialties such as: roof replacement, interior design, space planning services to include furniture layout, design and move coordination, elevator, childcare, building system evaluation, historic preservation, landscaping, laboratory, sustainable and accessible design, energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Other specialized design includes fire protection, life safety, and security systems design. Page limitation: two pages; and

b. Technical Expertise: Provide narrative detailing how the Principal and Project

Manager proposed for this synopsis/Request for A-E Qualifications have worked together on prior projects to successfully satisfy the client's program, function, image, mission, budget, schedule and operational objectives on past projects.

The supporting evidence should show the Project Manager is the best project manager for the IDIQ services. In addition, the firm/joint venture shall detail its plan to employ those strategies in this contract. Page limitation:, one page; and

c. Design Philosophy and Methods: Provide a narrative indicating how project management, cost estimating, coordination, quality control, planning, scheduling, timeliness, problem resolution and cost control measures are addressed by your firm/joint venture during design. Give detailed information regarding your firm’s method for conducting site investigations/site verifications on projects. Discuss design philosophy, energy consciousness and low maintenance design features.

Proven design philosophy information that illustrates how the firm responds to project challenges, application of design intent, realize actual constructed systems and operations, energy conservation measures and sustainable durable design features. This narrative should include verifiable information, objective details, facts, performance history and other information that can substantiate the architect and engineering firms’ design philosophies and approach to public architecture. Page limitation: two pages.

Criterion 3: Capacity

Description: This criterion takes into consideration the Offerors team’s capacity to accomplish the work in the required time and ability to successfully manage multiple concurrent projects.

Submission Requirement: Complete SF 330, Part II General Qualifications for the

Offeror, branch offices, and key subconsultants composed of the proposed team.

Minimum font size is Arial 10. Page limitation; one page for each individual entity proposed.

Illustrative example; an Offeror firm with one primary office will propose with a team of two branch offices. The maximum number of pages is three. The same Offeror proposes four key subconsultants. Two subconsultant firms will independently include one branch office each. The maximum page for the subconsultants is six.

b) For the Offeror, include a narrative (in terms of labor capacity, operational control and quality assurance that describes the firm's experience in successfully delivering projects per performance schedule, how the Offeror will meet deliverable schedules while working on multiple concurrent projects, providing timely construction support, and successfully completing multiple projects with similar delivery dates; and,

c) For the Offeror, discuss in the narrative how surge workload (i.e. emergencies, partial or complete redesign, secondary zone work, etc.), would be managed. Page limit of two single sided pages for list of current projects and one page for discussion regarding items b) and c); and,

d) Provide verification of Offeror’s team’s ability and capacity to perform design and engineering services within the secondary zones, including the number of architects and professional engineers that are licensed and registered in the States within the secondary zones to perform the types and kinds of services described in the Statement of Architect-Engineer Services. Page limit of three single sided pages.

Preference may be provided for the Prime A-E firm with greater in-house capacity.

Standard of Evaluation: The standard of evaluation is met when the Offeror demonstrates that it’s design team has sufficient capacity to perform the required service for the kinds and types of work identified in the Statement of Architect-Engineer

Services; that it has sufficient experience in successfully delivering projects per performance schedules, and has well thought out and detailed plan to meet delivery schedules for multiple simultaneous projects, and it’s plan to handle surge work, as well as its ability and capacity to perform work in the secondary zones should need arise. The narratives should leave no doubt to the Government that the Offeror has sufficient resources and an excellent strategy to address the items identified in the submission requirements.

Note: Credentials submitted will be verified with credentialing organizations, State licensing boards, institutions of higher learning or other reliable means.

Criterion 4: Past Performance

Description: This criterion takes into consideration the Offeror's past performance on projects with Government agencies and private industry on projects submitted under

Criterion 2, in terms of quality of work, cost control, and compliance with performance schedules. Points of contact provided in other criteria may be contacted. A firm with no record of relevant past performance information shall be evaluated neither favorably or unfavorably. The evaluation criteria are based upon degrees of confidence/risk.

This criterion considers the offeror’s record of past performance for design and engineering services for projects with an Estimated Cost of Construction (ECC) between

$150,000 and $3.95 million. The past performance is eligible for review if the design and engineering services were accomplished (100% CD) from six years to the closing date of this synopsis/Request for A-E Qualifications.

Specifically, the following areas of past performance will be considered: quality of design, cost saving design approaches, quality of A/E services during design implementation, and compliance with performance schedule.

Submission Requirement: Submissions for this criterion shall be separate from the

SF330. Offerors shall submit past performance for the five projects identified in Criterion

2 for consideration of its record of past performance of A/E services that are relevant to the work anticipated to be performed by the GSA as defined in the scope of services for this synopsis/Request for A-E Qualifications.

For each project provided as experience under Criterion 2 submit: a) If a federal contract, provide copies of Interim or Final Contractor Performance Assessment

Reporting System (CPARS) and/or Past Performance Information Retrieval System

(PPIRS) evaluations, or completed past performance questionnaires (PPQ) if CPAR’s or

PPIRS evaluations have not been completed; b) if not a federal contract, provide facility owner documentation or a PPQ of the firm’s performance issued on that contract/task order. If no documentation exists, clearly state so; c) provide accessible owner points of contact-name, title, address, telephone number, Contract/task order number; and d)

Provide copies of awards and letters of appreciation/ commendation.

Standard of Evaluation: The standard of evaluation is a determination to the degree of risk of unsuccessful performance and the associated confidence the Government has regarding the Offeror’s team completion of future projects based upon the Offerors Team past performance on projects identified in Criterion 2 in respect to quality of work, cost control, and compliance with performance schedules. See Definitions tables for specific risk, confidence rating definitions.

Criterion 5: Geographical Considerations

Description: This criterion assesses the Offeror’s ability to adequately serve the GSA’s

Area of Responsibility (primary zone and secondary zones) and demonstrated knowledge of design approaches, construction materials, codes/ordinances, costs, and other conditions unique to the Area of Responsibility (Alaska, Idaho, Oregon, and

Washington).

Submission Requirements: Provide a succinct description of the firm’s design capability within the geographical area specified in your technical qualifications submission.

The description should indicate the following:

a. Location of Offeror’s primary and branch Offices, as well as Key Subconsultant primary and branch offices that are seeking work in the geographical Zone under this Synopsis , or, if applicable, the Offeror’s plans to establish such capabilities

b. Specific knowledge of the geographical area including demonstration knowledge of design approaches, construction materials, codes/ordinances, costs, and other conditions unique to the primary zone that the Offeror is submitting qualifications for.

c. Detailed plan conveying your firm’s ability to respond immediately (within 72 hours) to any GSA building site within the geographic area your firm has specified in the most cost effective and efficient manner.

Standard of Evaluation: The standard of evaluation is met when the Offeror has provided sufficient evidence of capacity and leaves no doubt to perform the required services identified in the Statement of Architect-Engineer Services within the zone.

Preference will be provided for Offerors for having offices within the primary zone.

7. Oral Presentation/Interview Evaluation:

A Short-List of the most highly qualified Offerors will be selected at the conclusion of the Written Phase of the A-E competition to be invited to participate in the second phase of A-E Qualifications Evaluation

Oral presentations/interviews will be evaluated based on the offeror’s overall experience and architectural knowledge, efficient communication and project flow, ability to assess, strategize and create innovative processes and solutions to project challenges.

Five calendar days prior to the scheduled Oral Presentation/interview, or within the timeframe identified in the written notification by the GSA regarding said presentation/interview, the Offeror shall provide an example design package of one of the example projects submitted for Criterion 2, to include drawings, specifications at the different design stages. The Government will review the design package for consistency with the oral presentation.

Oral Presentation/Interviews Phase (100%)

● Oral Presentation by the Principal in charge of the IDIQ services, introducing the

Project Manager and, including an overview of the firm/joint venture and sub consultants, and lead designers. (10%)

● Interview questions by the Government for the Offeror’s Project Management team, including the firm’s Project Management strategic tactics, specific process flow. (30%)

● Questions from Government, including Specialized Design Expertise, and explaining the vision the team has to address risks, accountability, and control mechanisms. (30%)

● Questions from Government regarding the sample project documentation provided by the Offeror prior to the Oral Presentation / Interviews. Questions will cover specific experience related to the sample project, and will discuss Project

Management and Specialized Design Expertise as it relates to implementing the sample project. (30%)

NOTE: Offerors shall present information not already included in the written portion of the Qualifications.

Offerors should provide an overview of the firm, lead designers, and overall Project Management Process including design solutions. Offerors presentation should address critical facets of the project management process including negotiation of work orders, involvement of GSA project managers, onsite inspection and evaluation, staffing, strategies for management of efforts for performance in occupied facilities, communication, scheduling, budget, cost estimating, design solutions, to include innovative architectural/engineering concepts, security, historic preservation strategies, integration of sustainable design practices, and use of CAD/BIM technology throughout design, and overall project management.

The standard is met when the offeror effectively communicates their architectural knowledge, ability to assess, strategize and communicate efficiently, while creating innovative solutions to project challenges. Offerors should explain the team composition, roles and responsibilities and the firm’s ability to effectively manage the staffing, workload, and multiple projects at once.

8. Response Requirements:

When responding to this announcement, Offerors must fully address their capability with regard to each of the above stated minimum submission requirements and evaluation criteria. Oral Presentation/Interviews will be conducted with the most highly qualified A-E firms/Joint Ventures, based on their written response to this announcement. The contract will be procured under the Selection of Architects and Engineers statute PL 92-582, formally known as the Brooks Act, and FAR Subpart 36. This Synopsis is a Request for Qualifications and is not a Request for Proposal.

NOTE: All emails shall be marked “A-E QUALIFICATIONS SOLICITATION – 47PL0120R0036”. Each electronic file attachment shall be less than 10 megabytes in size. If more than one email is required due to the size of the attachments, the subject line of the email and the files shall be named as stated previously with the addition of "email X of X" (e.g., email 1 of 2). Due to computer software restrictions, attachments may only be submitted in .PDF format or .DOC format. Do not zip the attachments because the GSA email system will remove.ZIP attachments.

The Technical Qualifications Package shall include:

❏ electronic copies in portable document format (.pdf) to be emailed to Keith Goodsell at keith.goodsell@gsa.gov and Jessica Campbell at jessica.campbell@gsa.gov

The textual information within the Technical Qualifications must be able to be extracted without conversion from image to text.

Format all pages of A-E Qualifications to 8.5 inch by 11 inch size pages for printing by the GSA.

In order to be considered for evaluation, individual firms and Joint Venture entities must submit completed SF 330(s) and other pertinent information as required. The contents of the A-E Qualifications Package l shall consist of the items in the order and format indicated under Minimum Submission Requirements and Evaluation Criteria.

The Qualifications Package shall consist of the following information that is clearly labeled:

❏ Cover letter ❏ Minimum submission requirements, include one completed Minimum Submission

Requirements Checklist.

❏ Completed SF 330 ❏ Past Performance ❏ Proof of Insurability

All information must be included in the SF 330 package; cover letter, attachments and excess number of pages will be excluded from the evaluation process.

NOTE: The A-E Qualifications Package submitted by the Offeror is required to contain the information required to be submitted, per the evaluation criteria section of this Request for A-E Qualifications in addition to the completed SF 330.

Allow sufficient time for electronic submission of SF 330. Special attention is called to

FAR 52.215-1(c)(3)(ii)(A) which states, "Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless, … --(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or (2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or (3) It is the only proposal received." Offerors whose SF 330’s are not received in their entirety by 4:00 p.m. Pacific Time on July 30, 2020 may not be considered.

Offerors assume the complete risk of non-receipt of electronic transmissions by the required time and date. To ensure that the GSA has received their entire proposals, offerors should contact Keith Goodsell at (253) 931-7775 or (253) 350-2951 immediately after sending their proposals. Do not wait until a few minutes before the date and time that Qualification packages are due to verify receipt.

Upon selection, a Request for Proposal (RFP) will be issued to the highest qualified firm for each of the three zones requesting discipline labor rates, contract line items, and related financial documentation. Specific guidance will be provided regarding where the sample design packages will be uploaded to a GSA ‘Google’ shared drive.

The Government has established a 7-day turnaround for submission of the selectee proposal after receipt of the RFP.

9. Questions and Pre-Submission Meetings:

A/E Firms submitting qualification packages under this notice must be a small business firm with a main office and/or branch office in each of the geographic zone(s) they are interested in being considered for. Additionally, failure to address each of the evaluation criteria and provide the requested information, in writing, may result in rejection of the proposal.

Please submit all questions in writing via the GSA Survey link https://forms.gle/FzaCzaxFV1qwVfvW8. All questions must be submitted no later than ten (10) calendar days prior to the due date for qualification packages to allow sufficient time for the GSA to respond. The GSA will not accept questions via telephone calls, text messages, emails or other methods that are noted above.

It is the A/E firm's responsibility to monitor beta.sam.gov for any changes and/or conditions to this announcement.

A virtual meeting will be held approximately one to two weeks after this notice is published to allow the interested parties to hear from the GSA regarding the opportunity.

Ensure to sign up to attend via the survey link list above.

Note: Standard and GSA forms are available at https://www.gsa.gov/reference/forms.

10. Request for Proposal and Evaluation:

Once the ranking of the Offerors has been established for each of the three zones, A, B, and C, from Highest Qualified Offeror, Second Highest Qualified Offeror, and Third Highest Qualified Offeror, then the actual Request for Proposal for each zone will be issued to the Highest Qualified Offeror for the each zone.

Offerors will have approximately one week from issuance of the solicitation to submit a complete SF 252 Architect-Engineer Contract, as well as pricing of all labor categories and disciplines for the Primary zone and the two Secondary zones for all five years of the contract, as well as profit, other direct costs, and overhead breakdown, financial information such a GSA Form 527 Contractor's Qualifications and Financial Information, certifications and representations, and other information that is required in the

Solicitation.

The GSA will evaluate labor, other direct cost, overhead, and profit rates for Price

Reasonableness in comparison to acceptable methodologies pursuant to FAR 15.404-1.

The GSA will determine if the rates proposed are fair and reasonable, or if negotiations will be required. At the conclusion of negotiations, agreement will have either been reached by the parties or not. If agreement is reached, all remaining pre-award checks and actions will be completed, with appropriate notification of award provided to

Congress prior to the actual awards. Appropriate debriefings will be conducted with unsuccessful Offerors, as necessary.

In the event that agreement cannot be reached with the Highest Qualified Offeror in a zone, negotiations will be terminated and the Second Highest Qualified Offeror will be solicited for the same information and completed forms as the Highest Qualified Offeror for the zone. The evaluation process will be repeated with each offeror in descending order of ranking until agreement is reached or the number of firms is exhausted. In the rare event that agreement cannot be reached with any Offerors, the Procurement will be cancelled for that particular zone.

MINIMUM SUBMISSION REQUIREMENTS CHECKLIST

FIRM NAME:

PROPOSED FIRM/JOINT VENTURE AND/OR SUB CONSULTANT(S):

PROPOSED

Primary ZONE (circle one)

Zone A (Alaska), (professionals must be registered in AK)

Zone B (Western Washington, Western Oregon) (professionals must be registered in WA & OR)

Zone C (Eastern Washington, Eastern Oregon & IDAHO) (professionals must be registered in WA, OR &

ID)

Note: Please submit one Minimum Submission Requirements Checklist per each geographic area for which your firm submits a proposal.

1. COMPLETED CURRENT SF330

YES NO Comments

Completed SF330 for firm

Completed SF330 for Joint Venture / Sub- Consultants

2. MINIMUM STAFFING OF FIRM/ JOINT VENTURE ONLY

Name State(s) Registered Comments

Registered Architect or Engineer in the State proposed

Registered Architect or Engineer in the State proposed

CAD/BIM Technician N/A

CAD/BIM Technician N/A

Note: Minimum Staffing of the Firm/Joint Venture shall consist of a minimum of 3 people Note: The staffing listed in this section can be listed in #3 of this checklist, if they meet the registration requirements for #3.

3. REGISTRATION REQUIREMENTS FOR INDIVIDUALS OF FIRM, JOINT VENTURE, AND

SUB-CONSULTANTS

(place X in appropriate box) List 1 Person from the SF330 fulfilling each discipline

WA OR ID AK Name Firm

Architect

Structural Engineer

Mechanical Engineer

Civil Engineer

Electrical Engineer

Fire Protection Engineer

Other Professional

Other Professional

Note: These registration requirements of the firm/joint venture, including any sub-consultants that have been submitted with your proposal.

4. CURRENT AUTOCAD / REVIT SOFTWARE CAPABILITIES

YES NO Comments

AutoCAD (2019) and Revit (2019)

5. PROOF OF CURRENT CERTIFICATE OF ERRORS AND OMISSIONS INSURANCE

Proof of Current Insurance

6. Design Submission (Oral Presentation/Interview Phase only)

Design documentation provided