8 SA PROCUREMENT QUESTIONS ANSWERS.pdf

Questions

Number Questions and Answers to Solicitation 47PH0221R0004

Would you please review the population estimate (approximately 4,752) for the New U.S. Courthouse as provided in Attachment C-1 U.S. Courthouse. This number seems unusually high for a building of this size. What is the level of staff at this facility and what is the estimated daily visitor traffic?

Answer The approximate population at the New US Courthouse is 350.

2 With respect to C.9.5.1.4 Floor Mats and Runners, please provide approximate areas to be covered by mats and runners.

Answer

Mats and runners are required to prevent water infiltration and puddling during inclement weather. All entries should have mats during this time. The following are currently used at the buildings, however, the Contractor will be responsible to ensure these sizes and quantities offer ample coverage: San Antonio Federal

Building - 6- 6x4; J. Wood Federal Courthouse:4- 4x6,5- 4x7, 1- 2x9, 1-3x9, 1-3x4; Hipolito Garcia Federal Courthouse 3- 6x6, 3- 3x5, 1- 4x6, 2- 7x3; Pearsall Federal

Post Office Building: 2-3x5; AA Spears Judge Training Center: 2-2x4 3 Please provide information on solid waste and recyclable materials container sizes and pickup frequencies at each facility.

Answer

The following are currently on site: Pearsall Federal Post Office Building: 3 yard dumpster, No recycle program; Hipolito Garcia Federal Courthouse/ Federal

Parking Garage: 2- 4 yard, 10- recycle bins; San Antonio Federal Building/J Woods Federal Courthouse/AA Spears Judge Training Center: 1 - 8 yard, 1-6 yard, 1-8 yard Recycle. The Solid Waste/Trash Audit referenced in Section C.9.10.1 shall be prepared by the offeror after award and will identify the required container size and frequency for each buildings use. NOTE: Building occupancy varies due to the current pandemic and may not be representative of the current volume of waste and/or recycle.

4 Are custodial services required at the New U.S. Courthouse during its Startup Phase.

Answer

Custodial services will begin with the full maintenance services at the New Courthouse upon the acceptance of the building and will be officially modified into the contract. Anticipated date is currently February, 2022.

Please clarify the timeline for contractor support during commissioning of the New U.S. Courthouse. In Figure B-3 Pricing, commissioning of the New U.S.

Courthouse has a duration of 8 months. The base period for the New U.S. Courthouse is shown as 4 months. In Paragraph C.7.2 the incoming contractor is required to provide approximately 120 days of startup services at the New U.S. Courthouse. When would this start, and should be spread the cost the 8-month commissioning period. The base period of the contract is from 9/1/2021 to 8/31/2022. The building is to be added to the contract in February 2022, is this the point in time where full maintenance will start or is this the time when commissioning support is provided?

Answer Please see Item 3 of the Changes to Solicitation document and the document entitled US Courthouse Commissioning Inspection Schedule that's link to Amendment 0001

Does the Transition Phase Schedule (C.7.2.1) include just the New U.S. Courthouse or does it include all facilities in the project? Will there be a phase-in period for the transition of the project to the incoming contractor?

Answer See details in the subject Amendment that address this question.

Would it be acceptable to provide core coverage at Spear Training Center and Wood Courthouse by using project personnel assigned to the San Antonio Federal

Building as needed?

Answer The contractor is responsible for staffing the contract to meet the requirements of services under the contract as referenced in C.1.7.2, 8 Please confirm that core coverage (12 hr/day) is required at the Pearsall Post Office facility.

Answer Reference Section C.1.7.2

RFP Section L.12, Factor 3 Experience, page 266, states that “To be considered similar, the projects provided should meet the minimum requirements to meet the experience and cumulatively (unless noted below as a minimum requirement) (of the 3 projects) demonstrate: “ followed by a list of mechanical operations and maintenance requirements as well as custodial and grounds maintenance. Does this mean, for example, that each of the three projects identified must demonstrate performance of custodial and grounds maintenance as well as all of O&M? Please clarify

Answer To be considered similar, the projects provided should cumulatively (of the 3 projects) demonstrate areas of experience included in the list under L.12, Factor 3:

Experience. This language will be amended to reflect this clarification.

Per the following: Propose all Key Personnel that will be in a supervisory position to include job classifications and responsibilities. Include resumes to show the minimally acceptable qualifications. (Reference C.1.2.1), is the incumbent allowing key personnel to share their resumes? As it is industry standard to retain incumbent personnel if awarded the contract, is there a provision to accommodate competing contractors if the incumbent denies their personnel to provide their resumes? Otherwise, the screening process heavily favors the incumbent. Please advise.

Answer Reference Section C.1.2.1, which states, "Pursuant to FAR 52.222-41 GSA does not release the names or any information of incumbent contractor’s employees. "

11 Do all incumbent onsite personnel possess the education and certification requirements as listed on page 25 of the solicitation?

Answer

Reference Section C.1.2.1, which states, "If the offeror proposes to use any employee from the incumbent’s staff in a key personnel role, the offeror may request a substitution within 30 calendar days after award by providing a resume, for approval from the CO or designee, that demonstrates full compliance with the contract requirements. It is noted that the contract requirements of the incumbent contract may not be consistent with the current contract, therefore the contractor must ensure the proposed employee meets the minimum requirements."

12 Who is the incumbent contractor?

Answer Phoenix Management, Inc.

13 What is the current monthly value of the contract?

Answer Total Contract Value Base Year and Four Option Periods is $10,044,225.18

As the equipment lists provided do not contain make, model and serial #s per a standard NCMMS eq list, and competing contractors were not allowed to take photos in the mechanical spaces, and the Building Information Sheets provided contain no equipment detail or last service dates etc., will GSA be providing the necessary information to ascertain accurate quotes from subcontractors for said equipment?

Answer

Reference Section L.8 of the contract solicitation. Where photos were requested during the site visit they are included in this amendment. Equipment Inventory lists contain all the information GSA currently has available.

Will there be a comprehensive equipment list provided for the New Courthouse. since contractors are to provide pricing for the maintenance and management of the new courthouse beginning on or about February 2022?

Answer 60% Equipment Inventory was provided with the solicitation package. It is noted most all of the major equipment is included in the list.

Per the NEW Courthouse, please provide the following:

Make, model and serial # of Chillers

Make, model and serial # of Boilers

Make, model and serial # of Generators

Make, model and serial # of BAS

Make, model and serial # of Fire Alarm Control Panel

Clarification of quantities for all Fire Life equipment, and all equipment Answer Chillers - Three (3) Carrier 275 T VSS M# 23XRV,,,, Generator- 750kVA,,,,,No Boilers,,,,BAS will be DISTECH controls with Niagara 8000 N4 JACE's

Per the EQ List for the Garcia Building, what is the make, model, and serial # of the three chillers listed as A, B & C? (CENTRIFUGAL - 250 TON Chillers). Are these chillers in operation?

Answer 1 250t, 2 500t, all operating, Trane VS Centrifugal check Inventory

Please confirm the statement that all HVAC at the Garcia building is handled in house by the onsite HVAC personnel, including annual PMs and Oil Analysis, and that there is no requirement for a 3rd Party HVAC company for support?

Answer GSA cannot confirm the origin and/or facts of this statement.

19 Per the EQ List for the Wood Building, please confirm that there are no chillers but just one (1) 2.5 Ton A/C ceiling unit.

Answer No Chillers- Refer to Equipment Inventory List

20 Per the EQ List for the Spears Building, how is the building cooled?

Answer City Chilled Water- Gov pays for the CHW

21 Per the statement that buildings in San Antonio are purchasing chilled water from the city, please confirm.

Answer Correct, this is a Government expense

22 Who is providing BAS services at all locations?

Answer This information is not available.

23 Is there a current agreement in place with a BAS subcontractor or are they only used as needed?

24 Who is providing MONTHLY water testing at all locations?

Answer This information is not available.

25 Please provide the name of the subcontractor providing Fire Alarm service and maintenance.

Answer This information is not available.

Please provide the name of the subcontractor providing other Fire/Life services and maintenance including Maintenance and Repairs on Sprinkler Systems, Backflow Preventers, Fire Pumps etc.

Answer This information is not available.

27 Please provide the name of the subcontractor providing Trash and Recycling services at all locations.

Answer This information is not available.

28 Please provide the name of the subcontractor providing annual Window Washing at all locations.

Answer This information is not available.

29 Please provide the name of the subcontractor providing Pest Control services at all locations.

Answer This information is not available.

30 Please provide the name of the subcontractor providing Snow Removal Services at all locations.

Answer This information is not available.

31 Please provide the name of the subcontractor providing Grounds Services at all locations.

Answer This information is not available.

32 Are there any Above Ground or Underground Fuel Storage Tanks?

Answer

Yes - Hipalito Garcia (TX0164ZZ) has 12,000 AST in garage basement Asset# 376791. Four additional tanks incorporated with the generators at (two at Hipalito

Garcia, one at the John Woods, and one at Federal Building).

33 Is there free parking available at all locations? Local/city parking information is not available.

Answer

There are 2 parking spaces available for the Contractor business vehicles at the Hipolito Garcia Federal Courthouse Building. At the San Antonio Federal Building there are two lots GSA owns that are free parking. Pearsall Federal Post Office Building has surface parking available for the Contractors use. Otherwise, no additional parking will be provided.

34 Please confirm if there are roof anchors requiring annual inspection and ten year certification at the NEW Courthouse., and if so, how many are there?

Answer Yes. Reference Section C.6.13.8. QTY 110

35 What type are they (e.g., Davit)?

Answer Guardian part number 00657-BA, CB-18 Anchor material Galvanized Steel (NOT to be used for window washing)

36 When was the last asbestos survey done by building?

Answer

Asbestos Reports were done in 2010 for TX0164ZZ, TX0501HS, TX0502HS and TX50503HS. The reports identify where asbestos tile is located within these buildings. This information will be provided to Awardee at Phase In.

37 When was the last 3 Year Switchgear testing completed by location?

Answer 6/1/2019 for all locations with the exception of the New US Courthouse.

38 Which buildings have Solar Panels? How many are there?

Answer Yes, Hipolito Garcia Federal Courthouse. Refer to Equipment Inventory 39 Historically has the Fire Alarm, Sprinkler testing been done during normal or after hours?

Answer Reference Section C.5.9.2 40 Per the High Cleaning requirement, is there a government provided man lift available?

Answer No

Please clarify, are resumes required for each of the following positions with the proposal? 1) Contract Project Manager, 2) Onsite Chief Engineer, 3) Onsite

Supervisor, and 4) Custodial Supervisor.

Answer

All key personnel are included and identified under Section C.1.2.1 Contractor Key Personnel this includes Contract Program Manager, Onsite Chief Engineer, Onsite Supervisor, General Maintenance Worker, and Administrative Support. Custodial Key Personnel are included and identified under Section C.9.3 and include

Supervisory Custodial Employees.

42 Please advise if there are any lifts located on any of the buildings Loading Docks? If yes, who is responsible for servicing of the lifts?

Answer

Yes at the following locations Garcia & Pearsall. However these are USPS Agency owned equipment and are not GSA property and are not to be used under and/or for this contract.

43 On average how many under threshold repairs are made per year?

Answer GSA does not track this information 44 Please advise how many hours are logged on each chiller and has any chillers had a rebuild?

Answer No Rebuilds - New in 2012. Hours are not available for these chillers.

45 When is the date of the last certification on the window washing Rig/davits?

Answer N/A New Court House has tie off system. Reference Section C.6.13.8. (NOT to be used for window washing)

Please clarify, which contract locations and personnel are subject to the local Wage Determinations #15-5253 and #15-5291 and are not a part of the Collective

Bargaining Agreement?

Answer The applicable Service Contract Act Wage Determination and Collective Bargaining Agreement were included in the solicitation package.

47 What is the current staffing level for the contract?

Answer This information is not available. Reference Figure L-1 that includes the Government's Manpower Projection.

The lobby has 75 foot ceiling with no reasonable access. There appears to be no means to get the correct sized lift into the lobby area without removing main windows and frames. Please advise if the servicing and maintenance of the ceiling lighting, general ceiling maintenance, and ceiling sprinkler inspections can be excluded from scope of work? If not, please advise what type of lift was used to service the ceiling without removing the lobby windows and frames?

Answer

It is noted that this building is on the disposal list. Scaffolding is allowable for any required work. It is noted the that no work and/or requirements will be removed from the contract.

49 Is the PWS scope the same under the current RFP (#47PH0221R0004) as it is under the incumbent contractor? If not, what are the differences?

Answer The subject solicitation has been updated to varying degrees and a comparison is not available.

50 Is there an incumbent?

Answer Duplicate.

51 If so, what is the contract number?

Answer 47PH0220D0012 52 Is the incumbent eligible to prime this solicitation?

Answer The subject procurement is open to any eligible Women Owned Small Business Concern as referenced in Section L.2.

53 What was the prior contract award amount?

Answer Please see Question 13.

54 What was the prior period of performance?

Answer 07/01/2020-06/30/2021 55 When will this contract be awarded?

Answer The anticipated award date is on or about July 1, 2021.

56 What is the transition period from the time of award until the Notice to Proceed?

Answer Reference Section C.7.2 and C.7.2.1 57 If there is an incumbent contractor, are the current requirements in the current contract’s PWS the same as this? If no, how do they differ?

Answer The subject solicitation has been updated to varying degrees and a comparison is not available.

58 Is the current contract period’s workload comparable to expected workload under this solicitation?

Answer The subject solicitation has been updated to varying degrees and a comparison is not available.

59 Reference Section C.9.5.1.2 Floor Care, Paragraph 5, Page 130 Which buildings currently have materials such as Vinyl Asbestos Tile (VAT)?

Answer Yes, there is evidence in most buildings (with the exception the New US Courthouse).

Reference Section L.1.2 Technical Proposal Requirements, Factor 1(a) Management Approach, First Paragraph, Bullet Point #4, Page 259. Is the Government only requesting the resumes for Key Personnel (individuals in supervisory positions)?

Answer Reference Section C.1.2.1 and L.1.2, resumes are required for all Key Personnel and is not limited to only those in supervisory positions.

Reference Section C.1.2.1 Contractor Key Personnel, Pages 15-19 Is the Government’s expectation that there will be Key Personnel located at each location or that the Contractor’s Key Personnel with be responsible for all seven locations?

Answer

Reference C.1.2 which states in part, " Figure L-1 indicates the government’s baseline manpower projection. The projection is not intended to mandate the staffing plan and/or labor mix utilized to fulfill this requirement. The offeror may elect to propose any alternative that will fulfill the requirement of this solicitation. If the offeror elects to deviate from the government’s manpower projection, the offeror must submit a Worksheet Narrative explaining how their proposed manpower approach will meet the requirements of the solicitation." In addition, reference Section C.1.2.1 which states in part, "The intent of this paragraph is to be for informational purposes only and is not to be considered prescribed positions by the Government."

62 When does the Government plan on posting responses to the questions received?

Answer Responses will be included in an amendment to the solicitation as soon as practicable.

What are the hours the contractor must have mechanical personnel on-site? What are the hours the contractor must have custodial personnel on site?C.1.0.2

Core Coverage Hours and Cleaning Hours (7:30 am – 5:30 pm) and C.9.2.1 Cleaning Hours (7:00 am -10 pm) seem to contradict each other. Please clarify.

Answer Reference Sections C.1.7.2 and C.9.2.1. Clarification is provided in the amendment

Please clarify the services included for reduced full maintenance requirements for J. Wood Federal courthouse & the AA Spears Judge Training Center? When will the reduced full be effective? Will they go into effect when the U.S. Courthouse San Antonio (TX0398ZZ) is added to the contract?

Answer Reference Section B.5

Please clarify if Custodial Services will be required at the time the reduced full maintenance requirements will go into effect for J. Wood Federal Courthouse and the AA Spears Judge Training Center. What is the estimated effective date?

Answer Reference Section B.5

66 How many waterflow detectors and tamper switches are in all of the buildings?

Answer This information is not available. Fire reports are onsite and will be available to the successful contractor for review.

67 Please provide the quantity and size of waste dumpsters that fall under the contractor’s scope of responsibility. Including the frequency of pickups per week.

Answer Please see Question 3.

68 Please provide the manufacturer and model numbers for all chillers located in the new courthouse.

Answer Duplicate

69 When was the last Eddy Current Test performed on all the facilities that have chillers? What was the name of the company who performed the inspection?

Answer Hipolito Garcia Federal Courthouse all 3 chillers 2020,,,,,Due 12/21/21 The company name is not available.

70 What is the current contract value? Please specify the contract period of incumbent including option years.

Answer Please see Question 13.

Section C.1.2.3 – under Administrative Station it is stated that the O&M is to provide a laptop/desktop for the NCMMS. What are the minimum laptop specifications?

Answer Reference Section C.1.2.3 Administration Station paragraph and Section C.1.2.3.1 regarding CIO 2100 IT Security Policy

72 When was the last time an electrical test or infrared test was performed on all the buildings.

Answer All buildings were tested 6/1/2019

73 Which buildings have roof anchors and when were they last tested?

Answer Reference Section C.6.13.8. Test have not been conducted, this is a new facility.

74 What is the type, quantity, and sizes of the fire extinguishers in the new courthouse?

75 What is the quantity and size of the filters for every AHU in the new courthouse? What is the quantity and size for all exhaust fans for HEPPA filters?

76 What are the sizes and quantity of the DX Units in the new courthouse? What is their make and model?

Answer Carrier Mini Splits. The size, quantity, make and model are not available at this time.

What is the make and model for the back-up generators for all locations including the new courthouse? What is the fuel type? If diesel, what is the storage tank capacity on generators?

Answer Diesel Fuel, Refer to equipment inventory

78 For the new courthouse, please provide the number of elevators including type and model number.

Answer Reference the Building Information Sheet for quantity (Exhibit C1). There are 7 elevators.

79 Please provide the number of roof anchors in the new courthouse.

Answer Duplicate

80 For all locations including the new courthouse, what other systems require MERV 13 filters?

Answer Reference Section C.6.3.4. This section applies to all locations under this contract.

81 Is there a landscaping plan for all locations?

Answer A Plan in not available, how grounds measurements are included in the Building Information sheets. (Exhibit C1)

82 Do the locations have a condensation tank and system?

Answer Hipolito Garcia Federal Courthouse (TX0164ZZ) only for irrigation

83 What is the make and model of the BAS systems in the buildings, including the new courthouse?

Answer JCI and Distech with Niagara Layover

84 How many on-site supervisors are there? Where are they stationed?

Answer This information is not available. Reference the Government's Manpower Project (Figure L-1)

85 How many chief engineers are there? Where are they stationed?

Answer This information is not available. Reference the Government's Manpower Project (Figure L-1)

86 Can the on-site supervisor and the lead custodian be the same individual?

Answer

Reference C.1.2 which states in part, " Figure L-1 indicates the government’s baseline manpower projection. The projection is not intended to mandate the staffing plan and/or labor mix utilized to fulfill this requirement. The offeror may elect to propose any alternative that will fulfill the requirement of this solicitation. If the offeror elects to deviate from the government’s manpower projection, the offeror must submit a Worksheet Narrative explaining how their proposed manpower approach will meet the requirements of the solicitation." In addition, reference Section C.1.2.1 which states in part, "The intent of this paragraph is to be for informational purposes only and is not to be considered prescribed positions by the Government."

87 How many lead custodians are there? Where are they stationed?

Answer This information is not available. Reference the Government's Manpower Project (Figure L-1)

88 Please clarify the quantity of fire extinguishers in the asset lists for all locations. The quantity labeled on the description does not match the GSA quantity.

Answer Refer to BL-1 Fire Extinguisher Report in Section J attachments

89 Who is currently performing the pest control?

Answer Please see Question 29.

Does B.7 Secondary Area of Performance (a.) state that our employees can be contracted at a different location? Or will we have the opportunity to have additional employees for a separate contract?

Answer Services may be requested of the offeror in cases as described in paragraph a. The use of this clause would not result in a new and/or separate contract.

In section B.7 a, under what conditions would necessitate an “occasional basis, or in an emergency situation” would the work to include locations in the Secondary

Contract Areas?

Answer Emergency situations that arise may vary and are not limited to a strict definition.

92 Please clarify the quantity of fire extinguishers in the asset lists for all locations. The quantity labeled on the description does not match the GSA quantity.

Answer Refer to BL1 Fire Extinguisher report

Reference BL1 Fire Extinguisher SA & Pearsall Excel file. Question: can the Government please provide the column header titles/categories for Columns A through H? We assume that each entry is a quantity of one fire extinguisher, is that correct?

Answer COLUMN "B" DESCRIPTION HAS THE QUANTITY PER FLOOR

94 When was the last 6-year certification/inspection performed on the fire extinguishers at each location?

Answer 2/22/2019

In regard to the new construction of the U.S. Courthouse Nueva St., San Antonio TX, will the awarded contractor be a part of the Government’s commissioning team? Is the Construction Contractor required to provide any O&M training of the major systems/equipment to the awarded O&M Contractor? How will warranty details, etc., be submitted from the Construction Contractor, (i.e., are the warranties submitted to the Government, and then info relayed to the O&M Contractor, which entity is responsible for managing the warranties, etc.)?

Answer

In regard to the new construction of the U.S. Courthouse Nueva St., San Antonio TX, will the awarded contractor be a part of the Government’s commissioning team? Yes this is why it is outlined separately and the bidders will have the required position at the building and involved in Commissioning, Training, and

Inspections during construction. Is the Construction Contractor required to provide any O&M training of the major systems/equipment to the awarded O&M

Contractor? Yes How will warranty details, etc., be submitted from the Construction Contractor, (i.e., are the warranties submitted to the Government, and then info relayed to the O&M Contractor, which entity is responsible for managing the warranties, etc.)? All warranty information will be shared with the successful contractor and the successful contractor will be required to upload it in NCMMS, perform PMs to keep the Warranty valid, and contact GSA of all warranty issues.

Contractors should consider in their bid that there will be warranties that would preclude the cost to the contractor on repairs for at least one year. (some equipment warranties may be more than one year).

In regard to the new construction of the U.S. Courthouse Nueva St., San Antonio TX, will the awarded O&M Contractor be responsible for performing PMs on the new equipment/systems? Will a PM database already be established? Or will the awarded O&M Contractor have to build the PM database in the NCMMS?

Answer

Yes, Preventative Maintenance will be required when equipment is completed and accepted by GSA. The successful contractor will build the PM database per the contract.

In regard to the new construction of the U.S. Courthouse Nueva St., San Antonio TX, will the awarded O&M Contractor be required to help move items from the current buildings into the new buildings?

Answer No

In regard to the current buildings (J. Wood Federal Courthouse, AA Spears Judge Training Center, San Antonio TX) will the O&M Contractor be required to decommission any systems/equipment?

Answer Reference Section C.1.1 "Reduced Full Maintenance Requirements on or about May, 2022" for details of the required services.

Reference PWS Section B.3. Section states that Figure B-1 must be completed by the contractor and submitted to the CO 21 calendar days prior to the contract start. Question: should Figure B-1 also be filled out and included as part of our proposal submission?

Answer

Reference PWS Section C.1.1 Scope of Work. In regard to the Reduced Full Maintenance Requirements – for how long (with as estimated start of May 2022) will the bulleted list of action items be required to perform? The life of the contract?

Answer

Reference Section C.1.1 "Reduced Full Maintenance Requirements on or about May, 2022" for details of the required services. These services will be required until such time as the building(s) are removed from the contract via modification.

Reference Figure L1 Combined Management Plan. Can the Government please clarify line #12 for HVAC Mechanic – in column A it lists: 2) USCH. What does 2)

USCH describe?

Answer United States Courthouse

Reference PWS Section C.1.2.1 Contractor Key Personnel. Can the Government please confirm that a General Maintenance Worker is considered Key Personnel for this Contract and that resumes are required to be provided with this proposal for the two General Maintenance Workers? Can the Government please explain why a General Maintenance Worker would be considered a Key Personnel, but a HVAC Mechanic that requires certifications and licensing is not considered Key

Personnel?

Answer Reference Section C.1.2.1 Contractor Key Personnel

103 Can the government confirm the incoming O&M Contractor will be provided full 60 days for transition?

Answer See details in the subject Amendment with reference to C.7.2 for the New US Courthouse.

Reference Figure L1 Combined Management Plan. Can the Government please provide the qualification and roles/responsibilities of the Utility Personnel/Buffer?

We cannot find a “Utilities Personnel/Buffer” in the CBA or SCAs provided with this solicitation.

Answer This position (Utility Person/Buffer/Stripper/Scrubber) as shown on the Figure L1 is listed under Classifications in Addendum A of the Custodial CBA.

Why photographs of equipment and space types are not allowed during the site visit? This was allowed at other GSA sites. We understand not to take photos of any government personnel or any classified information. Doing a quick tour is usually not sufficient enough to gather the data. Photos to refer back to assists a lot to contractors.

Answer Reference Section L.8 of the contract solicitation.

106 Who is the incumbent contractor? What is the current contract number? How long has this contract been in place? Is this an interim contract?

Answer Duplicate

According to data available, GSA procurement this requirement last year and had a site visit. What was the reason a follow-on contract was not awarded at that time?

Answer This is internal GSA information and has no merit to the subject solicitation.

108 How long SDS Joint Venture had this contract? What was the reason for their contract termination?

Answer The contract was at the end of its period of performance.

Under Submittals, Factor 1 - Management Approach can the government provide further guidance in what there are looking for under employee information as part of the Contractor Emergency Plan?

Answer Reference sections of the specifications that refer to Contractor Emergency Plan.

Under Submittals, Factor 3 – Past Performance can the government reduce the requirement for “at least one building to being on less than 150,000 square feet”?

The requirement is too stringent for this contract since 2 buildings will go removed from the contract after 9 months and the remaining left on the contract will for the reminder of the contract term will average out to be 150,000 square feet.

Answer The minimum requirement of building size will not be reduced.

112 Can the government request and provide the employee seniority list from both Unions?

Answer Reference Section C.1.2.1, which states, "Pursuant to FAR 52.222-41 GSA does not release the names or any information of incumbent contractor’s employees. "

113 Based on both CBA, there are 2 rates effective this year. One was effective 1/1/2021 and the other is 7/1/2021. Which rate should the contractors use for pricing?

Answer 7/1/2021 114 Is NCMMS current and up to date?

Answer Yes. Please note, no information is currently included in NCMMS for the New US Courthouse.

115 Can the government confirm which building its going allocate to the contractor for office space?

Answer San Antonio Federal Bldg TX0501 116 Can the government identify any Local Air Quality Management District (AQMD) required under this contract?

Answer None at this time 117 Which building have the fuel storage tanks?

Answer Duplicate 118 Can the government provide historical data on how many repairs that were over $2,500 liability threshold?

Answer Duplicate

Please provide historical data on how many of the 60 hours of Emergency Call Back hours did the government utilize in the past per contract year? For what services?

Answer The 60 hours was provided based on historical data. The breakdown of services is not available. Reference Exhibit BL-6 in Section J.

120 Please confirm the type of Air Filters required under this contract? Is it MERV 11 or MERV 13?

Answer Reference Section C.6.3.4. This section applies to all locations under this contract.

121 When was the last Eddie Current test performed?

Answer DUPLICATE

122 When was the last Switchgear testing performed?

Answer Duplicate

123 Please confirm this contract includes elevator maintenance for each building?

Answer None

124 Does the government have a deficiency list that they can provide to the new contractor upon award?

Answer Reference Section C.7.1

125 What brand and model are hand sanitizer dispensers?

Answer

Per Section C.9.5.1.7, the contractor shall provide these items as a standard service. Offerors may use whatever brand and type they wish, see the Building

Information Sheets for quantity and locations.

126 Please provide historical data on snow removal in the last year for each of the building? Did government exercise any Above Standard Services?

Answer Two days of snow removal and no above standard services.

127 Does any of the buildings have compactors?

Answer No 128 Does any of the buildings have cardboard bailers?

Answer No 129 Any known rodent issues in any of the buildings?

Answer No

Can the government provide a detailed equipment list for the new building including model and serial numbers so a contractor can obtain subcontractor costs?

Subcontractors can’t provide accurate quotes without the equipment details.

Answer Answer provided in question 15

131 If government can’t provide the equipment details of the new building at this time can the government consider adding this building after award?

Answer No

132 Will government consider equipment adjustment on PM costs of the new building after award if details of equipment is not available at this time?

Answer No

Can the government provide who is the current contractor, current total costs per year, and how long has this current contract been in place? Also, is the scope of work similar to this solicitation including list of buildings?

Answer duplicate

134 Can the Government please provide a diagram/rendering of the projected landscaping of the new constructed building on Nueva St.?

Answer Please see Question 81.

135 Federal Bldg, 727 E. Cesar Chavez Blvd, has a satellite dish on the roof, is it a part of the O&M responsibility?

Answer No

136 Federal Bldg, 727 E. Cesar Chavez Blvd, has security cameras on the roof, are these a part of the O&M responsibility?

Answer No

137 Federal Bldg, 727 E. Cesar Chavez Blvd, please confirm that the water damage on the 7th floor outside of the roof access door will not be a part of this contract.

Answer Refer to C.7.1 Existing Deficiency Inspection/Initial Deficiency Report

138 PWS requests MERV 13 filters, please confirm that MERV 13 is required.

Answer Reference Section C.6.3.4. This section applies to all locations under this contract.

139 Federal Bldg, 727 E. Cesar Chavez Blvd, had a washing machine and dryer, will this equipment be part of the O&M responsibility?

Answer No 140 Will the Missing Child Posters need to be printed in color?

Answer This is not a requirement under the subject solicitation

Can the Government please provide a list and high level description of the O&M, Janitorial, and Grounds “Minimal” services that will need to be performed once the J. Woods and Spears Training Center buildings are vacated? Will these minimal services be required throughout the life of the contract?

Answer Reference Section B.5 and Section C.1.1 under "Reduced Full Maintenance Requirements on or about May, 2022"

J. Woods Bldg, had a chilled water pump that was leaking, can the Government provide any additional information on incumbent repairing or will this be new contractor’s responsibility?

Answer Refer to C.7.1 Existing Deficiency Inspection/Initial Deficiency Report

143 J. Woods Bldg, will exterior window washing be required throughout the life of the contract to include after building is vacated?

Answer Reference Section B.5 and Section C.1.1 under "Reduced Full Maintenance Requirements on or about May, 2022"

144 Federal Parking Garage had some Electric Car Chargers, will these be a part of the O&M responsibility?

Answer These are not part of this contract.

Pearsall U.S. Post Office, it was mentioned that a citizen frequently throws rocks at the post office and breaks the windows, can the Government please detail how this type of vandalism/repair will be processed (i.e., is the contractor responsible, or will Government reimburse expenses, etc.)

Answer This not a frequent or regular occurrence. It is a re-imbursable repair

New Construction, Nueva St., can the Government provide information on what types of rails will be used in the large open area (i.e., wood, glass, metal, etc.)?

This will be helpful when estimating custodial efforts.

Answer Combination of Steel and Glass

147 Please confirm that no solar panels will be installed at the new construction building.

Answer No solar for new CH

148 New construction building, Nueva St., had a parking garage located next to the building, please confirm that this parking garage is not a part of the contract.

Answer The parking garage under this contract is Federal Parking Garage TX0441ZZ, 201 Avenue E, San Antonio, TX .

149 Please provide detail on the types of floors in the new construction building with approximate square footages.

Answer Please refer to Exhibit C.1 Building Information Sheet

BL2 TX0398ZZ New Courthouse Inventory, file that was provided only lists equipment, no manufacturer/model/qty is provided. It is almost impossible for us to provide a true cost with this information. Can the Government please provide a more detailed list?

Answer Duplicate

151 Can the government provide the date of last Chiller Tube Analysis (Eddy Current) for all buildings?

Answer Duplicate

152 Can the government provide the date of last annual maintenance completed on all chillers?

Answer 12-01-2020

153 Can the government provide the date of the last pressure vessel inspection for all buildings?

Answer 4/7/2021

Can the government clarify how many emergency generators are located at (TX0164ZZ)? It seems that the inventory lists two generators, but it is unclear?

“CUMMINS EMERGENCY GENERATOR, DIESEL ENGINE EMERGENCY GENERATOR, DIESEL, GEN-1 page 12 Answer 2 generators see line 407

155 Can the government provide the last date (mm/yyyy) of the 3 electrical testing?

Answer 6-2019

156 Can the government provide the last date of (mm/yyyy) of annual infrared scans?

Answer 2-2021

157 Section L, Factor 2, Past Performance, and Factor 3, Experience. Will the Government allow a maximum of six (6) projects?

Reference Section L, Factor 2, Past Performance which states, "The offeror may submit Past Performance information on additional projects for a maximum of 5

Past Performance projects."

158 Please confirm the awarded contractor is not responsible for the mechanical maintenance of VTE/elevators.

Answer Confirmed 159 Resumes for Key Personnel (C.1.2.1; L.12; and Exhibit L-1) Will the Government confirm the positions listed in Exhibit L-1 require resumes?

Answer Reference Section C.1.2.1, Key Personnel 160 Admin Clerk (Exhibit L-1). Will the Government confirm the Admin Clerk will provide administrative support for all locations under the contract?

Answer Confirmed 161 Will the Government please provide the monthly value of the contract?

Answer Please see Question 13.

162 Is free parking available for all contractor personnel at all locations?

Answer Please see Question 33

Pre Proposal Conference and Site visit. Will the Government please provide copies of the attendees/sign-in sheets for the pre proposal conference and the site visits?

Answer All available information will be included in the amendment to the solicitation.

164 Use of NCMMS (C.1.9) Is there only one NCMMS account for all the facilities under this contract?

Answer You can have more than 1 approved user

165 Use of NCMMS (C.1.9) Will the Government confirm the number of user accounts/Government provided laptops which will be issued for NCMMS data entry?

Answer Refer to C.1.2.3 Administration Station paragraph, 1 LapTop for admin clerk

165 Is the office space for the contractor located in the Federal Building TX0501HS where the central service call and administrative support function is located?

Answer Yes

166 Use of NCMMS (C.1.9) Does the Government provide office space/break area for contractor employees at the Pearsall Federal Post Office Building (TX0231ZZ)?

Answer Yes

Administrative Support for service calls. (C.1.2.1) Is the contractor responsible for providing administrative support for other service providers at the Pearsall

Federal Post Office Building as well as the San Antonio buildings complex?

Answer The Admin Clerk supports all buildings under this contract.

Reference Management approach (L.12.a), Are offerors required to maintain full staffing levels at all times including employee vacations, sick leave, and other absences in accordance with L.12.a (2)?

Answer Reference Section C.1.2.1, C.1.2.1, G.7 and all applicable specification sections that refer to staffing levels.

170 Electrical Switchgear and Switchboard. Will the Government provide the dates when each building received its last 3-year electrical testing?

Answer 6-2019

Eddy Current Testing (C.6.4.4). Will the Government provide the dates of the eddy current testing performed for the Hipolito Garcia Federal Courthouse

(TX0164ZZ)?

Answer duplicate

Air Filter Replacement (C.6.3.4) Will the contractor be allowed to change filters based on differential pressure indication, in lieu of a fixed frequency for all air handlers?

Answer As per C.6.3.4 quarterly or as deemed necessary by the Magnehelic gauges or BAS-connected monitoring devices

Will the contractor be responsible for replacement costs of trees, shrubbery, broken windows, doors, etc. damaged by extreme weather such as the Polar vortex which occurred in February 2021?

Answer

Per Section C.9.5.4.11, the Contractor is only responsible for the cost of replacement of all planted materials that have been damaged as a direct result of the

Contractor's lack of oversight, neglect or lack or proper care and maintenance.

174 Snow and Ice Removal (C.9.5.3). How often did snow and ice removal occur during the current contract?

Answer Please see Question 126.

175 Roofs (C.6.13.7) When were the last major roof repairs for each building?

Answer No major roof repairs have been done.

176 Roof Anchorages (C.6.13.8) When were the last roof anchorage inspections performed for the New US Courthouse TX0398ZZ?

Answer

177 High Cleaning Above 10 Feet (C.9.6.8) Is a Government provided man lift available?

Answer Please see Question 40.

178 Building Operating Plans. Can the Government provide Building Operating Plans for all the buildings under this contract?

Answer This information will be provided to the Awardee during the Transition Phase.

179 Portable Fire Extinguishers (C.5.9.8) Will the Government provide dates of the last inspections on the fire extinguishers?

Answer 2/22/2019 and monthly inspection

180 (Exhibit L-1) Will the Government indicate which employees listed in Exhibit L-1 are currently non-union employees?

Answer Please refer to Classifications in the provided Collective Bargaining Agreements for union positions covered under this contract.

181 (Exhibit L-1) Is the Chief Engineer listed in Exhibit L-1 currently a non-union employee?

Answer Please refer to Classifications in the provided Collective Bargaining Agreements for union positions covered under this contract.

182 (Exhibit L-1) Is the Admin Clerk listed in Exhibit L-1 currently a non-union employee?

Answer Please refer to Classifications in the provided Collective Bargaining Agreements for union positions covered under this contract.

(C.9.5.2.5 Hard Surface Areas; C.9.5.2.10 Policing Outside Areas) Will the Government please clarify the custodial responsibilities for the interior and exterior of the Federal Parking Garage (TX0441ZZ)?

Answer Reference Section C.9 in its entity for all required elements.

184 What O&M responsibilities (HVAC, etc.) do offerors have for the Federal Parking Garage (TX0441ZZ)?

Answer

Refer to equipment inventory and minimum of C.6.0 General

Onsite Chief Engineer (C.1.2.1 and Exhibit L-1) Will the Government clarify the maintenance responsibilities of the Onsite Chief Engineer in regards to maintenance of solar systems (Hot Water & Electric), condensing boilers, Niagara Framework Supervisory DDC layer including Johnson Controls Unitary DDC layer and Distech

Controls Unitary DDC layer?

Answer

Reference Section C.1.2.1 which states, "The intent of this paragraph is to be for informational purposes only and is not to be considered prescribed positions by the Government. However, the Contractor shall adhere to the below minimum qualifications when the positions are utilized and proposed in the Management

Plan." In addition, reference Section C.1.2.7.5 for requirements of a 3rd party BAS firm.

Scope of Work Pricing (C.1.1) Do offerors submit Pricing for the J. Wood Federal Courthouse (TX0502HS) and the AA Spears Judge Training Center (TX0503HS) for the full Base Year and all four (4) Option Years?

Answer Yes

Pricing Schedule (Figure B-3 and Section B.2.1) In Figure B-3 Pricing schedule, should Section B.2.1 include monthly pricing starting with the Base Period through

Option Year 4 for the J Woods Federal Courthouse, AA Spears Judge Training Center and the New U.S. Courthouse buildings?

Answer Yes

188 Management Plan (Exhibit L-1). What is the Anticipated Work Schedule for Management Plan Baseline?

Answer This is to be proposed by the offeror. Reference Section C.1.7.2, and C.9.2.1

189 Management Plan (Exhibit L-1). Will the Government provide the Anticipated Work Schedule for each position indicated in the Management Plan Baseline?

Answer This is to be proposed by the offeror. Reference Section C.1.7.2 and C.9.2.1

190 Management Plan (Exhibit L-1). In what locations will the General Maintenance Workers job be performed?

Answer This is to be proposed by the offeror. Reference Section C.1.7.2 and C.9.2.1

191 Management Plan (Exhibit L-1). How many Custodians will be working in each building?

Answer This is to be proposed by the offeror. Reference Section C.1.7.2 and C.9.2.1

192 Management Plan (Exhibit L-1). What position in the SCA is equivalent to the Chief Engineer position?

Answer Please contact Department of Labor for SCA interpretations.

193 At what frequency are the VAV box filters required to be changed? As needed.

Answer As needed

194 Tree thinning (C.9.5.4.4) How many trees at each building require tree thinning?

Answer Trimming is based on the Annual Arborist Report. Reference Section C.9.5.4.4.

WOSB Certification (Pre-proposal conference and FAR 52.219-1 Small Business Program Representations) Which documentation is required to indicate our certification as a WOSB for the last 35 years?

Answer Please contact the Small Business Administration

196 Solid Waste/Trash Removal and disposal (C.9.10) Will the Government provide the number of containers and size of containers at each location?

Answer Please see Question 3.

General (C.6.14.1) Will the Government provide the number of wedge plates, pop up barriers, bollards, sliding gates, garage doors, and gate arms at each building?

Answer Refer to Building Equipment Inventory

Section B.2.4 and Figure B.3 (Pricing) – “Markup Coefficient for Construction Service”: Will the Government provide clarification on the example in the solicitation, i.e. does the “0.85” in the example represent a 15 percent cost reduction to the RSMeans estimate, and if so would the value entered into the Figure B.3 pricing sheet be “0.85”? It is our interpretation that entering “0.85” would indicate an 85% mark up to the Project Cost.

Answer 15% cost reduction

Management Plan (Exhibit L-1) In the Government provided Management plan, there is a notation in the row where the HVAC Mechanic is listed stating “2)USCH.”

Can the Government confirm if that indicates two (2) HVAC Mechanics are assigned to the Pearsall Federal Post Office Building (TX0231ZZ) in Pearsall?

Answer The 2 is a typo and will corrected with the amendment. USCH stands for United States Courthouse, Site Visit at San Antonio Federal Building, TX0501HS, Mechanical Room Some equipment are tagged “Property of SSA”. Can the government clarify our responsibility for these pieces of equipment? Are they included on this contract?

Answer Agency owned equipment is not included in this contract

201 Does GSA intend the contractor to perform all the BAS requirements listed in the 2018 PM Guide?

Answer Yes. Reference the most recent PM Guide.

BL2 TX0164ZZ Garcia Inventory. The BL2 document provided for facility TX0164ZZ does not provide adequate information to develop pricing for generator maintenance. Can GSA provide the manufacturer, model, and serial number for generators at this facility?

Answer Cummins NTA855GS2/GC2 300kW Kohler 150REOZJD 150kW

EXHIBIT C.1 BLDG INFO SHEET.AA Spears Judge Training Center, Outside Grounds Area “This section covers the grounds located around TX0501, TX0502 and

TX0503”. Question: Can the government separate the square footage between these facilities, so that when facilities TX0502 and TX0503 are removed from the contract it does not change the requirements for TX0501.

Answer Information unknown, will be provided in follow up Amendment

Exhibit M9: Preventative Maintenance (PM) 2018 GSA O&M Guide, TANK-WTR-01-03Y, Tanks, Water Storage. The Water tank annual and three PM guides require that a tank is drained, scraped (blasted), and epoxy coated. How is this to be accomplished when there are no backup tanks and the tanks cannot be taken out of service?

Answer TX0164ZZ Hipolito Garcia Federal Courthouse- TANK, WATER STORAGE, Tank-2 Water Storage…