6. Changes to Solicitation 47PH0221R0004.pdf

Solicitation: 47PH0221R0004 Amendment: 0001 Date: April 13, 2021

The following sections have been revised and will be incorporated in the contract specification package at the time of award. The changes are as follows:

Item 1:

B.4 Wage Adjustment (revised to read)

Wage adjustments will only be considered for disciplines as proposed, approved, and verified as currently working on the contract at the time of the wage adjustment.

In accordance with FAR 52.222-43 the contractor must request the wage adjustment and shall provide all relevant supporting data, including payroll records to reflect the

Contractor's actual increase or decrease in applicable wages and fringe benefits to the extent that the increase is made to comply with or the decrease is voluntarily made by the Contractor as a result of: (1) The Department of Labor wage determination applicable on the anniversary date of the multiple year contract, or at the beginning of the renewal option period.

Item 2:

C.1.7.2 Core Coverage Hours (revised to read - the following has been deleted and replaced with the updated langage below)

Core coverage hours are the hours when the Contractor is required to maintain

Operations and Maintenance and Custodial Services and shall maintain a staff presence during these hours. The Contractor shall ensure employees maintain communications access with the CO or designee to allow phase in contact by the

Government at all times during core coverage hours and to communicate effectively with CORs, Facility Managers, and Facility Manager Supervisors.

The Core Coverage Hours for the Commissioning Phase in accordance with C.7.2 for the U.S. Courthouse San Antonio, TX0398ZZ, 214 W. Nueva Street, San Antonio, TX are Monday through Friday from 8:00 AM - 4:30 PM CST.

The Core Coverage Hours for the Commissioning Phase (U.S. Courthouse San

Antonio, TX0398ZZ, 214 W. Nueva Street, San Antonio, TX) in accordance with C.7.2 shall be on an as needed basis to attend the commissioning and training meetings with the construction contractor. All scheduled meetings shall be attended by the offeror's personnel. The anticipated schedule for Commissioning and Inspections is attached and is titled "US Courthouse Commissioning/Inspection Schedule". The training schedule is to be determined.

Item 3:

C.7.2 Startup Phase (New or Modernized Facility) (is replaced in its entirety and is revised to read)

The following building will be added to this contact on or about February, 2022.

The U.S. Courthouse San Antonio, TX0398ZZ located at 214 W. Nueva Street, San

Antonio, TX.

The Contractor shall provide for an anticipated 8 month period to begin on or about July 3, 2021 until anticipated acceptance of February 2022; services include assistance in transitioning between the construction contractor’s temporary operations and the O&M Contractor’s initial operations. During this period, the building may be primarily unoccupied except for security personnel and transient GSA, agency, or Contractor personnel carrying out functions related to completing construction punch lists or in preparation of initial occupancy by tenants. Qualified contractor personnel (i.e. Project Manager/Chief/HVAC) shall attend and perform the duties outlined below. The Contractor shall:

a. Attend all commissionings, inspections, and trainings; and learn where all mechanical components of the buildings are located, how the systems work and what future Preventative Maintenance is required; and all other preparations needed for this contractor taking Operations and Maintenance as well as Custodial control of the building upon acceptance by GSA.

b. Learn requirements for managing warranties, in cooperation with the construction manager and as directed by the CO or their designee. (Ref.

C.5.11.3)

c. Submit a written Building Operating Plan for the Government’s review delivered to the COR 30 days before anticipated building acceptance date. (Ref C.5.2).

d. Assist with commissioning activities (the schedule includes but is not limited to the activities outlined in the table attached to this amendment and is titled US Courthouse Commissioning Inspection Schedule). The contractor shall attend all commissioning activities and provide the CO or designee a thorough report of any deficiencies, concerns, and observations; and the contractor shall review all commissioning reports and identify all concerns.

e. Inspect all major or exposed HVAC equipment for cleanliness, absence of rust, accessibility for maintenance purposes, and other visible problems.

f. Inspect machine rooms for OSHA compliance.

g. Complete a building location and equipment inventory, including equipment attributes used by the NCMMS and develop a Preventive Maintenance Schedule on equipment inventory. This data shall be recorded. The Contractor shall provide certification to the CO or designee that the equipment inventory is complete and accurate in NCMMS.

h. Inventory and store on site,any stock of materials and repairs parts provided as part of the construction contract for safekeeping. (Any and all stock is Government owned and will only be used for repairs of this building.)

i. Identify defects in equipment and systems covered by this Contract that were not previously identified in punch list records and notify the Government of such defects for inclusion in the punch list. If such deficiencies are determined to be out of scope for inclusion in the construction contractor’s punch list, the Contractor shall compile such items in an Initial Deficiency Report as well as provide an itemized estimate for correcting each deficiency.

j. Contractor shall train employees on all equipment operated and maintained by Contractor, including new equipment added during construction or renovation. Contractor training shall include BAS access, control procedures and continuance of operations during emergencies. Additionally the sequences of operations for equipment and systems as initially programmed shall be maintained by the Contractor for reference. The Contractor shall maintain the records of the training and make records available to the CO or designee upon request.

k. Contractor shall obtain ENT credentials for access into the BAS and NCMMS as defined under Section C.2.1.13.

l. Complete the Government-furnished NCMMS training as well as the re-tuning training.

m. The contractor shall comply with the Recording Presence in accordance with C.1.2.11.

Item 4:

C.7.2.1 Transition Phase Schedule (revised to read) As part of the above requirement: the Contractor shall submit a work and oncoming staffing schedule to the CO or designee for the transition phase. This schedule must describe on a weekly basis the work to be accomplished and the staff to be onboarded. At the end of each week during the transition phase, the Contractor must submit a report describing the work that was actually completed.

Item 5:

C.9.5.1.8 Interior Surfaces (revised to read) Examples of frequently-touched surfaces within tenant space include, but are not limited to, the following:

● Breakrooms - Appliance handles, faucets, light switches, tables and chairs, countertops, door handles

● Libraries, Conference and Interview Rooms - light switches, phones, table and chairs, equipment, door handles

● Copy room - copy machines; light switches, door handles

● All assembly rooms (including jury) and huddle rooms-light switches, phones, table and chairs, equipment, door handles

● Waiting areas - light switches, chairs

● Fitness Centers - light switches, water stations, door handles

● Main areas and offices- light switches, door handles, keypads, card scan pads

● Lactation Rooms / Pods

Item 6:

C.9.5.1.23 (revised to read) Fitness Centers, Health Units, Lactation Rooms/Pods, and Laboratories

Cleaning: Areas such as fitness centers, health units, lactation rooms/pods, and laboratories shall be cleaned in accordance with the standard service requirements.

Item 7:

C.9.10.1 Solid Waste / Trash Audits (revised to read) A solid waste/trash stream audit is necessary for all buildings each calendar year. The Contractor shall verify with the CO or their designee to confirm whether the building has been audited. Buildings that have been audited do not require re-auditing that year. A waste stream audit at the building is required to determine the profile (amount and composition) of the solid waste/trash stream; identify efficient methods for the collection, storage, and transfer of wastes for disposal recycling, and composting; determine the right service level for solid waste/trash collection and removal to minimize waste shipments.

Item 8:

C.9.10.1.1 Extent of Work (revised to read) At the beginning of a base year contract, the Contractor shall perform a solid/waste trash audit of the buildings. The Contractor shall submit the audit findings to the CO or their designee. Based on the audit findings, the Contractor shall partner with the Government to set up a solid waste/trash management program that is cost effective

Item 9:

L.2 Service Classification and Size Standard (revised to add the following) This procurement is set aside for Women Owned Small Business. If the offeror is not designated as certified or does not have a pending application for certification in the Dynamic Small Business Search (DSBS) at the time of the submission of the offer, its offer is not eligible for award and will be removed from consideration. Any award resulting from this solicitation will be made to a WOSB concern designated as certified as a WOSB concern in DSBS. The DSBS website is located at https://web.sba.gov/pro-net/search/dsp_dsbs.cfm. The WOSB representations https://web.sba.gov/pro-net/search/dsp_dsbs.cfm completed in response to FAR provisions 52.212-3, 52.219-1, or 52.219-28 will not be used for this award. The services covered by this solicitation...

Item 10:

L.12 Factor 3: Experience (revised to read) The Offeror must include sufficient information to identify and describe the experience and qualifications of the Offeror as it relates to the requirements of this solicitation. The offeror must submit a minimum of 3 separate projects within the last 5 years of the closing date of this solicitation that detail experience that is similar to scope and magnitude of this requirement. The offeror must demonstrate experience providing contract services for the management, supervision, labor, materials, equipment and supplies in the services described in Section C that are similar in nature to the size, scope, and complexity of the services required by this solicitation. To be considered similar, the projects provided should cumulatively (of the 3 projects) demonstrate areas of experience as outlined in the attached Experience worksheet. The offeror must submit a completed Experience Worksheet for each project submitted. No other format will be accepted.

Item 11:

L.12 Factor 1: Management Plan (c) Management Plan Worksheet (revised to read)

Management Plan Worksheet Instructions

The Management Plan Worksheet attached to this solicitation must be utilized for this purpose. See the Microsoft Excel Attachment, Section J, titled, “Management Plan Worksheet” FIGURE L-1. No other Management Plan Worksheet will be considered.

The Management Plan Worksheet must be filled out according to the following instructions.

a. The shaded boxes are the only input areas allowed by the Offeror. After inputting the numerical data, the Excel spreadsheet will automatically calculate in the grey boxes. The grey boxes are locked to protect the required calculations.

b. The Management Plan Worksheet contains two separate sections to classify personnel.

1) Management section is used to identify Corporate Employees and Supervisory Employees involved with this contract. For positions classified as Supervisory, the Offeror, must include “Supervisory” next to the position title.

2) The Employees section shall be used to identify all productive employees. The labor discipline title must match the applicable discipline as stated in either the Collective Bargaining Agreement (CBA), or the Service Contract Act Department of Labor Wage Determination.

c. Work schedules must be broken out according to LOCATION – See Section C.1. Scope of Work

d. WORK SCHEDULE must be provided for each individual employee by discipline. See Core Coverage Hours under Section C.1.7.2.

https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.dfe9947f54f1 https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.dfe9947f54f1 https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.dbed411d3bbe https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.dbed411d3bbe https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.dbed411d3bbe https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.bc9bdde4e374 https://docs.google.com/a/gsa.gov/document/d/1GBKv10nRdUtD5qYPb7Cu224roj1oR3VoFJaoPYjQiVs/edit#bookmark=id.bc9bdde4e374

e. 2080 Hours is considered 1 Full Time Equivalent (FTE). This is the maximum number of work hours per year.

f. If the offeror elects to deviate from the government’s baseline manpower projection (total FTE), the offeror must submit a Worksheet Narrative explaining how their proposed manpower approach will meet the requirements of the solicitation. Failure to provide a Worksheet Narrative will result in a deficiency to the technical rating of your proposal.

Item 12:

Figure L-1 Management Plan (revised to read) Location USCH, number 2 was a typo, USCH is designated as United States Courthouse

Figure L-1 has been modified to reflect the changes as stated above under Management Plan Worksheet Instructions.

Item 13:

Figure B-3, Pricing of Services Sheet updated and required for use in submission of proposal pricing. To include break out pricing of Reduced Maintenance Services at the J. Woods Federal Courthouse (TX0502HS) and AA Spears Judge Training Center

(TX0503HS)

Item 14:

The responses to the Questions are attached.

Item 15:

Photographs taken at the Site Visit are attached.

Item 16:

The Sign-In sheets for the physical Site Visit conducted in San Antonio are attached.