Volume II Specifications.pdf

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RReeqquueesstt ffoorr PPrrooppoossaall ((RRFFPP))

U.S. GENERAL SERVICES

ADMINISTRATION

PUBLIC BUILDINGS SERVICE

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Interior Renovation for the Department of State, Passport Cincinnati, Peck 2nd & 3rd Floors John Weld Peck Federal Building 550 Main St Cincinnati, OH 45202-3222

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U.S. General Services Administration Public Buildings Service Acquisition Management Division 230 S. Dearborn, Suite 3500 Chicago, IL 60604-1578

Volume II

Volume II: Specifications

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Project

General Services Administration John Weld Peck Federal Building Levels 2 & 3 – Interior Renovation 500 Main Street Cincinnati, Ohio 45202

Issued for Bid July 31, 2025

Team Architect BHDP Architecture 302 West 3rd Street, Suite 500 Cincinnati, Ohio 45202

Structural Engineer Schaefer 537 East Pete Rose Way, Suite 400 Cincinnati, Ohio 45202

Mechanical, Electrical, Technology, and Plumbing Engineers

CMTA

1100 Sycamore Street, Suite 400 Cincinnati, Ohio 45202

/3

1/

Lawrence DiGennaro lic: 9124 exp: 12-31-2025

John Weld Peck Federal Building Levels 2 & 3 – Interior Renovation 500 Main Street Cincinnati, Ohio

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July 31, 2025 Table of Contents 00 01 10 - 1

SECTION 00 01 10 – TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING DOCUMENTS GROUP

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 01 Project Title Page 00 01 10 Table of Contents 00 73 00 Supplementary Conditions

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 Summary 01 14 00 Work Restrictions 01 25 00 Substitution Procedures 01 25 01 Substitution Form 01 29 00 Payment Procedures 01 30 00 GSA Project Management System 01 31 00 Project Management and Coordination 01 31 20 Critical Path Method Scheduling 01 32 00 Construction Progress Documentation 01 33 00 Submittal Procedures 01 35 10 Historic Building Treatment Procedures 01 35 25 Fire Prevention During Construction 01 40 00 Quality Assurance Control 01 42 00 References 01 50 00 Temporary Facilities and Controls 01 59 30 Security Regulations 01 59 50 Safety & Health 01 60 00 Product Requirements 01 70 00 Execution Requirements 01 73 10 Cutting and Patching 01 73 20 Selective Demolition 01 73 50 Fire Prevention Precautions for Hot Work 01 74 10 Construction Indoor Air Quality 01 74 19 Construction Nonhazardous Waste Management and Disposal 01 77 00 Closeout Procedures 01 78 10 Project Record Documents 01 78 22 Operation and Maintenance Documentation

Cincinnati, Ohio

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July 31, 2025 Table of Contents 00 01 10 - 2

01 82 00 Demonstration and Training

Facility Construction Subgroup

DIVISION 02 - EXISTING CONDITIONS

02 41 00 Demolition 02 85 00 Drinking Water Quality Management

DIVISION 03 – CONCRETE – Not Used

DIVISION 04 - MASONRY

04 20 00 Unit Masonry

DIVISION 05 - METALS

05 50 00 Metal Fabrications

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 10 00 Rough Carpentry 06 41 16 Plastic-Laminate-Clad Architectural Cabinets

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 05 53 Fire and Smoke Assembly Identification 07 21 00 Thermal Insulation 07 84 13 Penetration Firestopping 07 84 43 Joint Firestopping 07 92 00 Joint Sealants 07 92 19 Acoustical Joint Sealants

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 08 14 16 Flush Wood Doors 08 31 13 Access Doors and Frames 08 71 00 Door Hardware 08 71 13 Automatic Door Operators 08 80 00 Glazing 08 88 53 Security Glazing

DIVISION 09 - FINISHES

09 21 16.23 Gypsum Board Shaft Wall Assemblies 09 22 16 Non-Structural Metal Framing 09 26 13 Gypsum Veneer Plastering 09 29 00 Gypsum Board 09 30 13 Ceramic Tiling 09 51 13 Acoustical Panel Ceilings

Cincinnati, Ohio

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July 31, 2025 Table of Contents 00 01 10 - 3

09 65 13 Resilient Base and Accessories 09 65 19 Resilient Tile Flooring 09 68 13 Tile Carpeting 09 72 00 Wall Coverings 09 84 36 Sound-Absorbing Ceiling Units 09 91 23 Interior Painting

DIVISION 10 - SPECIALTIES

10 14 23 Panel Signage 10 22 19 Demountable Partitions 10 28 13 Toilet and Bath Accessories 10 44 13 Fire Protection Cabinets 10 44 16 Fire Extinguishers 10 51 23 Plastic Laminate Clad Lockers

DIVISION 11 – EQUIPMENT – Not Used

DIVISION 12 - FURNISHINGS

12 24 13 Roller Window Shades 12 36 61.16 Solid Surfacing Countertops

DIVISION 13 – SPECIAL CONSTRUCTION – Not Used

DIVISION 14 – CONVEYING EQUIPMENT

14 10 00 Dumbwaiters

Facility Services Subgroup

DIVISION 21 - FIRE SUPPRESSION

210500 Common Work Results for Fire Suppression 210501 Scope Fire Suppression 211313 Wet Pipe Sprinkler Systems Modifications

DIVISION 22 - PLUMBING

220170 Operation and Maintenance of Plumbing Systems 220501 Common Work Results for Plumbing 220503 Submittals for Plumbing 220517 Sleeves and Seals for Plumbing Piping 220518 Escutcheons for Plumbing Piping 220519 Meters and Gages for Plumbing Piping 220523 General-Duty Valves for Plumbing Piping 220529 Hangers and Supports for Plumbing Piping and Equipment 220553 Identification for Plumbing Piping and Equipment 220719 Plumbing Systems Insulation 221116 Domestic Water Piping

Cincinnati, Ohio

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July 31, 2025 Table of Contents 00 01 10 - 4

221119 Domestic Water Piping Specialties 221316 Drain, Waste, and Vent Piping 221319 Drain, Waste and Vent Piping Specialties 223001 Thermostatic Mixing Valves 223300 Electric, Domestic-Water Heaters 224000 Plumbing Fixtures

DIVISION 23 - HEATING VENTILATING AND AIR CONDITIONING

230501 Common Requirements for HVAC 230553 Identification for HVAC Piping and Equipment 230593 Testing, Adjusting and Balancing for HVAC 230713 HVAC Ductwork Insulation 230719 HVAC Piping Insulation 232113 Above Ground Hydronic Piping 232116 Hydronic Piping Specialties and Valves 233113 Metal Ductwork 233300 HVAC Air Duct Accessories 233600 Air Terminal Units 233713 HVAC Diffusers, Registers and Louvers 238123 Computer Room Air Conditioners

DIVISION 25 - INTEGRATED AUTOMATION – Not Used

DIVISION 26 - ELECTRICAL

260010 General Requirements for Electrical Systems 260500 Common Work Results for Electrical Systems 260503 Shop Drawings, Submittals, Literature, Manuals, Parts Lists, and Special Tools 260519 Low-Voltage Electrical Power Conductors and Cables 260523 Control-Voltage Electrical Power Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems 260533 Raceways and Boxes for Electrical Systems 260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling 260553 Identification for Electrical Systems 260573 Overcurrent Protective Device Studies 260923 Lighting Control Devices 262416 Panelboards 262726 Wiring Devices 262816 Enclosed Switches and Circuit Breakers 263353 Static Uninterruptible Power Supply 264313 Surge Protection for Low-Voltage Electrical Power Circuits 265000 LED Interior Lighting

260010 General Requirements for Electrical Systems 260500 Common Work Results for Electrical Systems 260503 Shop Drawings, Submittals, Literature, Manuals, Parts Lists, and Special Tools

Cincinnati, Ohio

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July 31, 2025 Table of Contents 00 01 10 - 5

260519 Low-Voltage Electrical Power Conductors and Cables 260523 Control-Voltage Electrical Power Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems 260533 Raceways and Boxes for Electrical Systems 260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling 260553 Identification for Electrical Systems 260573 Overcurrent Protective Device Studies 260923 Lighting Control Devices 262213 Low-Voltage Distribution Transformers 262416 Panelboards 262726 Wiring Devices 262816 Enclosed Switches and Circuit Breakers 263353 Static Uninterruptible Power Supply 264313 Surge Protection for Low-Voltage Electrical Power Circuits 265000 LED Interior Lighting

DIVISION 27 - COMMUNICATIONS

270502 Scope of the Communications Work 270503 Shop Drawings, Literature, Manuals, Parts Lists, and Special Tools 270504 Sleeving, Cutting, Patching and Repairing for Communications Systems 270508 Coordination Among Trades, Systems Interfacing and Connection of Equipment 270526 Grounding and Bonding for Communications Systems 270528 Pathways for Communication Systems 270536 Cable Trays for Communications Systems 270610 Voice and Data Communication System 274100 Audio Video Systems

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

281643 Access Control System 282300 Video Surveillance System 284621 Addressable Fire-Alarm Systems

Site and Infrastructure Subgroup

DIVISION 31 - EARTHWORK – Not Used

DIVISION 32 - EXTERIOR IMPROVEMENTS – Not Used

DIVISION 33 - UTILITIES – Not Used

DIVISION 34 – TRANSPORTATION – Not Used

DIVISION 35 - WATERWAY AND MARINE – Not Used

Cincinnati, Ohio

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July 31, 2025 Table of Contents 00 01 10 - 6

Process Equipment Subgroup

DIVISION 40 - PROCESS INTEGRATION – Not Used

DIVISION 41 - MATERIAL PROCESSING AND HANDLING EQUIPMENT – Not Used

DIVISION 42 - PROCESS HEATING, COOLING, AND DRYING EQUIPMENT – Not Used

DIVISION 43 - PROCESS GAS AND LIQUID HANDLING, PURIFICATION AND STORAGE

EQUIPMENT – Not Used

DIVISION 44 - POLLUTION CONTROL EQUIPMENT – Not Used

DIVISION 45 - INDUSTRY-SPECIFIC MANUFACTURING EQUIPMENT – Not Used

DIVISION 46 - WATER AND WASTEWATER EQUIPMENT – Not Used

DIVISION 48 - ELECTRICAL POWER GENERATION – Not Used

ATTACHMENTS

Exhibit A C&D Waste Management Plan & Reporting Template

END OF TABLE OF CONTENTS

Cincinnati, Ohio

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July 31, 2025 Supplementary Conditions 007300 - 1

SECTION 00 73 00 - SUPPLEMENTARY CONDITIONS

Part 2 - PERFORMANCE

Add the following to Paragraph 2.01 (a):

2.01 (A) Completion of Work: Contract completion time: one hundred and sixty-five (165) calendar days for the substantial completion / beneficial occupancy of the project. Final completion of the project must occur within thirty (30) days of substantial completion including, but not limited to, the completion of all punchlist work, final close-out documentation and final payment application.

INTERIM NOTICE TO PROCEED

1. The Contracting Officer will issue an Award Letter to the Successful Offeror which will serve as the Interim Notice To Proceed (NTP). The Interim NTP allows the successful offeror to:

a. Apply for and obtain security clearances

b. Prepare and submit project schedules, shop drawings and material submittals

c. Order materials and equipment

d. Perform any other off-site work

e. Submit required insurance and bonds

2. No on-site work may be performed until security clearances for proposed employees have been received and approved by GSA MSO/OPM. Contractor employees will not be allowed to work in Federally controlled space prior to obtaining the appropriate background investigation. Security Clearance requirements are defined in Specification Section 01 59 30, Security Regulations.

NOTICE TO PROCEED (NTP)

1. The Contracting Officer may issue a Notice To Proceed upon verification that the

Contractor has received approved security clearances for a suitable number of employees to begin on-site work and receipt of acceptable insurance and bond coverage. The Contract Performance Period, as stated in block 11 of the SF 1442, begins upon the issuance of the Notice To Proceed.

2. No additional time will be added to the performance period due to the following contractor actions or inactions:

a. Late submittal of security clearance forms

b. Incomplete or inaccurate submittal of security clearance forms

c. Submittal of employees whose adjudication is found to be unsuitable

d. Failure of the contractor to comply with any of the security requirements in the contract

Cincinnati, Ohio

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July 31, 2025 Supplementary Conditions 007300 - 2

e. Unacceptable insurance and/or bond coverage

2.02 (a) Liquidated Damages: To be indicated in the Solicitation process.

Part 5 - EMPLOYMENT PRACTICES

5.01 (e) Covered Area: City: CINCINNATI State: OHIO County: HAMILTON

END OF SECTION 00 73 00

Cincinnati, Ohio

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July 31, 2025 Summary 011000 - 1

SECTION 011000 – SUMMARY

PART 1 GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location:

DOS – PASSPORT CINCINNATI

2ND & 3RD FLOORS - JOHN WELD PECK FEDERAL BUILDING

500 MAIN STREET, CINCINNATI, OHIO 45202

Order # 47PF0025F0127 Architect’s Project # GSX24.07

B. Project Summary Description:

Interior renovation of approximately 32,000 square feet on the 2nd and 3rd floors of the John Weld Peck Federal Building at 550 Main Street, Cincinnati, OH 45202 (Building No.

OH0189). The goals for this project include providing a space where the Passport workforce can meet the needs of the public. Other Design Drivers will include User Experience, Security, Accessibility, and Technology. The project is intended to achieve LEED Silver Commercial Interiors Certification by the USGBC.

C. Architect/Engineer: The term Architect/Engineer refers to the project designer. The Architect/Engineer's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by:

BHDP Architecture 302 West Third Street, Suite 500 Cincinnati, Ohio 45202

D. Project Delivery Method: Traditional

E. The Contracting Officer for the project is:

Timothy Novak timothy.novak@gsa.gov

F. The Contracting Officer Representative for the project is:

Matthew Bucker matthew.bucker@gsa.gov

Cincinnati, Ohio

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July 31, 2025 Summary 011000 - 2

G. The Project Manager for the project is:

Brendan Coughlin Email: brendan.coughlin@gsa.gov

Cincinnati, Ohio

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July 31, 2025 Summary 011000 - 3

1.2 WORK BY OTHER CONTRACTORS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts. Coordinate the Work of this Contract with work performed under separate contracts.

B. Concurrent Work: Owner may award separate contract(s) for construction operations / repair.

Those operations may be conducted simultaneously with work under this Contract.

1.3 SCHEDULE OF GOVERNMENT-FURNISHED PROPERTY

A. The project includes the following Government furnished property to be installed by the Contractor. The contractor shall advise GSA at least 30 days in advance of when the property should be delivered.

1.4 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract and in conformance with Health and Safety requirements outlined in section 015950 - Safety and Health. Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Adjacent work remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

C. Existing structures will remain in place.

D. Removed items indicated to remain the property of the Government shall be stored in the building where directed by the Contracting Officer

E. Existing utility services with related meters and equipment will remain in place.

Cincinnati, Ohio

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July 31, 2025 Summary 011000 - 4

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 011000

Cincinnati, Ohio

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July 31, 2025 Work Restrictions 011400 - 1

SECTION 011400 - WORK RESTRICTIONS

PART 1 GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises. Provide documentation to GSA prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated in plans. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain building operations in a safe and functional condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the facility, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep active roadways and work areas free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government. Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing site access will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The building is available for the delivery of materials, tools, and supplies between 6 AM and 6 PM..

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July 31, 2025 Work Restrictions 011400 - 2

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into buildings. When not required for powering unloading operations, turn off engines when parked.

10. The contractor shall submit a silica work exposure plan that must be sufficient to minimize the release of visible dust and minimize the accumulation of visible airborne dust before commencing construction activities.

11. Smoking is not permitted in or around buildings, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

12. No parking will be available on site. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site as necessary.

13. Cell Phones: Contractor is to provide company cell phones during this contract.

Cell phones are only permitted in construction areas and contractor’s office space.

14. No apparatus with an open flame is allowed to be used within the port without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

15. Permits: Refer to FAR 52.236-7

16. The work shall be sequenced to minimize disruption to building operations,, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

17. Coordinate with the GSA Building Manager and the COR for site access.

18. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

19. All facility systems outside the immediate construction area shall be kept fully operational during normal working hours.

Cincinnati, Ohio

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July 31, 2025 Work Restrictions 011400 - 3

1) Contractor is responsible for all costs involved with any required shutdowns of building system, including their time/overtime, their subcontractor’s time/overtime, and representatives of the company that currently holds the Operations and Maintenance contract for the Peck building:

a) J’s Associates.

b)

2) All shutdowns are to be handled after hours.

20. Protect building from flying debris.

21. There is space available for a dumpster on-site. Coordinate exact location through the Contracting Officer.

22. Contractor shall install protection including but not limited to:

a. Ram board on corridor flooring along the path of travel

b. Dust protection include barriers, covering return vents, negative air machines, and walk off mats

c. Elevator protection

23. Coordinate with the GSA building manager and Customer Representatives as to the use of cameras within the Building.

1.2 GOVERNMENT OCCUPANCY

A. The GSA (or tenant agency) will occupy the site during the entire period of construction.

Cooperate with the GSA during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the GSA (or other gov agencies) operations.

B. GSA reserves the right to occupy, place, and install equipment in completed areas of the construction prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The GSA's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Upon occupancy, GSA will assume responsibility for maintenance and custodial service for the occupied portions of the work site..

1.3 WORKING HOURS

Cincinnati, Ohio

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July 31, 2025 Work Restrictions 011400 - 4

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays 6:00 AM to 6:00 PM.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations. Noisy work is defined as work producing decibel levels in excess of 60 dB outside the construction area.

2. Testing of Fire Alarm and Fire Sprinkler systems

3. Hot Work

4. Lead Based Paint Mitigation

5. ACM Abatement

6. Core drilling

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 011400

Cincinnati, Ohio

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July 31, 2025 Substitution Procedures 012500-1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this subsection for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by Contractor or GSA that are not required in order to meet other Project requirements but may offer advantage to Contractor or GSA

1.4 SUBMITTALS for Cause or Convenience:

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July 31, 2025 Substitution Procedures 012500-1

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through PMIS of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form:

a. Division 01 15 01 – “Substitution Form” shall accompany any and all requests for substitions.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for the project, when applicable for the proposed substitution.

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July 31, 2025 Substitution Procedures 012500-1

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in the substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR) Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. (Coordinate with 013300 Submittals).

B. Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agencies to perform compatibility tests recommended by manufacturers.

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July 31, 2025 Substitution Procedures 012500-1

1.6 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 20 working days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the CO will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan. .

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

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July 31, 2025 Substitution Procedures 012500-1

B. Substitutions for Convenience the contracting Officer (CO) will consider requests for substitution if received within 30 days of contract award, submittals received after that time may be considered or rejected at discretion of the CO or the COR.

1. Conditions: The CO will consider Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

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July 31, 2025 Substitution Procedures 012500-1

SUBSTITUTION REQUEST FORM

Date:

To: BHDP Architecture Project Name:

302 W. Third St., Ste. 500 Cincinnati, OH 45202 Project No.:

Ph. 513.271.1634

Proposer:

Address:

Note: Use separate form for each request. Hereby request approval of the following product or system as an "approved substitution"

SPECIFICATION SECTION No.

SPECIFICATION SECTION TITLE:

SPECIFIED PRODUCT:

PROPOSED SUBSTITUTION:

MANUFACTURER:

PRODUCT:

SPECIFIED PRODUCT PROPOSED SUBSTITUTION

Material Properties: Material Properties:

Flammability: Flammability:

Smoke Developed Smoke Developed Flame Spread Flame Spread Moisture Absorption Moisture Absorption Comp. Strength Comp. Strength Vapor Permeance Vapor Permeance

Other Salient Properties: Other Salient Properties:

Property Value Property Value

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July 31, 2025 Substitution Procedures 012500-1

MARKET-RELATED CHARACTERISTICS

SPECIFIED PRODUCT PROPOSED SUBSTITUTION

Warranty: Warranty:

Availability: Availability:

REASON FOR SUBSTITUTION

SUBSTITUTION AFFECTS OTHER MATERIALS OR SYSTEMS:

No Yes - if yes, attach complete explanation.

SUBSTITUTION REQUIRES DIMENSIONAL REVISION OR REDESIGN OF STRUCTURE OR

MEP WORK:

No Yes - if yes, attach complete explanation.

NET COST CHANGE FOR ACCEPTING SUBSTITUTION:

THE ATTACHED DATA IS FURNISHED HEREWITH TO SUPPORT EVALUATION OF

SUBSTITUTION:

PRODUCT DATA, DRAWINGS, SAMPLES, TESTS,

REPORTS, OTHER:

THE UNDERSIGNED (PROPOSER) HEREBY CERTIFIES THAT THE SUBSTITUTION HAS

BEEN FULLY CHECKED AND COORDINATED WITH THE CONTRACT DOCUMENTS AND

WILL ASSUME ALL COSTS OF REDESIGN REQUIRED TO INCORPORATE THE

SUBSTITUTION.

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July 31, 2025 Substitution Procedures 012500-1

By:

Firm Name

THE FOLLOWING TO BE COMPLETED BY THE ARCHITECT:

SUMMARY:

SUBSTITUTION APPROVED: YES OR NO

APPROVED WITH RESTRICTIONS:

1.

2.

3.

RESUBMITTAL REQUIRED: YES OR NO

REMARKS:

END OF SECTION 01 25 01

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July 31, 2025 Payment Procedures 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SUBMITTALS - SCHEDULE OF VALUES

A. Coordination: Submit completed Schedule of Values no later than 14 calendar days prior to the scheduled date of initial Requests for Payment. No payment request will be accepted without an approved schedule of values.

B. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

C. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into GSA’s Project Management System. Contractor will enter values into the workbook prior to GSA’s Project Management System input and provide associated electronic baseline copy to the contracting officer for record. If approved by the COR, the contractor may use the AIA G702/G703 format instead of the GSA Schedule of Values Workbook. Contractor will follow guidelines in the Schedule of Values workbook to support GSA’s Project Management System upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

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July 31, 2025 Payment Procedures 012900 - 2

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (Divided by division or specific work activity) Work activities shall be further divided into separate line items for labor and materials.

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Phased work shall be divided into different phases within the SOV with each phase having a subtotal row.

d. Modifications that affect value.

e. Line item for mobilization and demobilization

f. Line item for punchlist and closeout (5% of total contract value for single phase project or 5% of phase value for phased projects)

g. Options: Provide a separate heading in the Schedule of Values for each exercised Option.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA monthly. The period covered by each Request for Payment is one month.

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the CO or enter in GSA’s Project Management System along with construction progress report 7 calendar days prior to the due date for review by GSA. Provide documentation

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July 31, 2025 Payment Procedures 012900 - 3 evidencing the cost of work performed to be included in the Request for Payment.

Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

2. The GSA shall review the Contractor's monthly request for payment based upon the current approved Schedule Update. The GSA will consider the Contractor's overall progress toward Project Completion along with the progress for discrete activities to determine the amount to be approved for the monthly payment request.

3. GSA may withhold payment for reasons including but not limited to: unacceptable construction progress, failure to comply with schedule update requirements, and/or failure to provide required submittals in a timely manner.

D. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following the effective date of the previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include waste manifests for work performed during the period in accordance with the approved waste management plan.

4. Include signed GSA 2419 form

5. Include copies of certified payrolls for work performed during the period.

6. Include amounts of Modifications issued before the last day of the construction period covered by Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies the amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of the effective date of previous Request for Payment.

b. Value of previously stored materials put in place after the effective date of previous Request for Payment and on or before the effective date of the current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

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July 31, 2025 Payment Procedures 012900 - 4

F. Initial Request for Payment: Administrative actions and submittals that must be approved prior to the submittal of first Request for Payment include the following:

1. Schedule of values (see 012900)

2. Contractor's construction schedule (see 013120)

3. Schedule of unit prices (if applicable).

4. Submittal schedule (see 013300)

5. List of Contractor's staff assignments (see 013100)

6. Fire Safety Plan (see 013525)

7. Health and Safety Plan (see 015930)

8. Waste Management Plan (see 017419)

9. Sprinkler Submittal (see 211317)

10. Fire Alarm Submittal (see 2831XX)

11. Asbestos Abatement Plan (see 028200)

12. Lead Mitigation Plan (see 028300)

13. Copies of building permits, if applicable.

14. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work, if applicable.

G. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portions of the Work claimed as substantially complete.

1. Include documentation supporting the claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

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July 31, 2025 Payment Procedures 012900 - 5

END OF SECTION 012900

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July 31, 2025 GSA Project Management System 013000 - 1

SECTION 013000 - GSA PROJECT MANAGEMENT SYSTEM

PART 1 GENERAL

1.1 PURPOSE

A. For the purposes of this document and the Division One Specifications, the term ‘GSA Project Management Information System’ (PMIS).

The Contractor shall use the GSA Project Management Information System identified by GSA for use on the project.

1.2 DEFINITION

A. The GSA’s PMIS is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor shall effectively manage the PMIS including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use PMIS to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within the PMIS to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review the PMIS to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

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July 31, 2025 GSA Project Management System 013000 - 2

5. The Contractor is required to store documents from their subcontractors and vendors in the GSA Project Management System. If a subcontractor or vendor does not obtain a license for the GSA Project Management System, the contractor will be responsible for uploading and processing documents in the system on their behalf.

B. Contents of PMIS

1. The Contractor shall use PMIS as the electronic filing cabinet for all project-related correspondence and submittals.

1.4 SCHEDULING REQUIREMENTS

A. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule.

Contractor provided schedules shall be uploaded/imported to PMIS on a recurring basis.

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing PMIS. PMIS is web-accessible, and can therefore be accessed via any computer with an Internet connection. For up-to-date PMIS desktop requirements:

https://www.gsa.gov/real-estate/design-and-construction/project-management-information-system/access-project-management-tool

B. GSA Project Management System Training

1. GSA will provide no cost training to familiarize team members with PMIS. The GSA Project Manager will ensure that appropriate personnel should attend training and what roles will be set up within the system based on their project responsibilities.

C. PMIS Support

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July 31, 2025 GSA Project Management System 013000 - 3

1. GSA will provide PMIS administration and end user support, for the duration of…