47PF0021R0116 .pdf

Solicitation 47PF0021R0116 Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH Elevator Maintenance and Related Services

RREEQQUUEESSTT FFOORR PPRROOPPOOSSAALL

RReeqquueesstt ffoorr PPrrooppoossaall ((RRFFPP))

U.S. GENERAL SERVICES

ADMINISTRATION

GREAT LAKES REGION PUBLIC

BUILDINGS SERVICE

PBS, AMD, Great Lakes Region, Southern Services Contracting Team 201 Superior Ave Cleveland, Ohio

PPRROOJJEECCTT:: FULL AND OPEN COMPETITION

ELEVATOR MAINTENANCE AND RELATED SERVICES

Location 1: Kinneary US Courthouse - 85 Marconi Blvd., Columbus OH 43215 Location 2: Bricker Federal Building - 200 N. High Street, Columbus, OH 43215 Location 3: Bricker Parking Garage - 200 N. High Street, Columbus, OH 43215 Location 4: Rice Federal Building & US Courthouse - 200 W.

Second Street, Dayton, OH 45402

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IISSSSUUEE DDAATTEE:: December 28, 2021

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January 27, 2022 3:00PM Eastern Standard Time

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U.S. General Services Administration Great Lakes Region Public Buildings Service Southern Services Contracting Team

201 Superior Ave Suite 450 Cleveland, Ohio 44114

ATTENTION: Connie Zalar 216.522.4594

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GSAR 552.219-71 NOTICE TO OFFERORS OF SUBCONTRACTING PLAN REQUIREMENTS (JUNE 2005) The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged,women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $650,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program forinvolving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

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Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

SOLICITATION NO. 47PF0021R0116

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY.

This solicitation is being issued electronically on beta.sam as of the solicitation “Date Issued” in block 5 of the Standard Form 33 - SOLICITATION, OFFER, AND AWARD. The offeror shall not alter the solicitation or any component thereof (i.e. drawings, etc.). The Government’s version of the solicitation and ac- companying components take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offeror.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://beta.sam.gov/ prior to submission of offers to be considered for award.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services.

FAR 4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to pro-vide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every rea- sonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

COLLECTIVE BARGAINING AGREEMENT

The current union agreement in effect with the incumbent contractor expires on July 8, 2022.

Prospective offerors should take this into consideration in preparing their offers.

WAGE DETERMINATION BASED ON A COLLECTIVE BARGAINING AGREEMENT

Offerors are cautioned that the Wage Determination included in this solicitation is based upon an existing collective bargaining agreement (CBA). The Wage Determination may not explicitly set forth the full ex- tent of the successful offeror's liability under the agreement. Offerors may contact the Contracting Officer to obtain copies of the CBA. Offerors may also contact the union at the address shown below.

IUEC Local 37 - 2128 Leonard Ave Columbus, Oho 43219

IUEC Local 11 – 1579 Summit Steet Cincinnati, Ohio 45237

GSAR 552.219-72 PREPARATION, SUBMISSION, AND NEGOTIATION OF

SUBCONTRACTINGPLANS (OCTOBER 2016)

(a) When submitting a subcontracting plan in accordance with FAR 52.219-9, the offeror shall submit a subcontracting plan with its initial offer. The subcontracting plan will be negotiated concurrently with price and any required technical and management proposals, unless the offeror submits a previously-approved commercial plan.

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

(b) Maximum practicable utilization of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors is a mat-ter of national interest with both social and economic benefits. The General Services Administration (GSA) expects that an offeror’s subcontracting plan will reflect a commitment to assuring that small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns are provided the maximum practicable opportunity, consistent with efficient contract performance, to participate as subcontractors in the performance of the resulting contract. An offeror submitting a commercial plan can reflect this commitment through subcontracting opportunities it provides that relate to the offeror’s production generally; i.e., for both its commercial and Government business.

(c) GSA believes that this potential contract provides significant opportunities for the use of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors. Consequently, in addressing the eleven elements described at FAR 52.219-9(d) of the clause in this contract entitled Small Business Subcontracting Plan, the offeror shall:

(1) Demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns in performing the contract.

(2) Include a description of the offeror’s subcontracting strategies used in any previous contracts, significant achievements, and how this plan will build upon those earlier achievements.

(3) Demonstrate through its plan that it understands the small business subcontracting program’s objectives and GSA’s expectations, and it is committed to taking those actions necessary to meet these goals or objectives.

(d) In determining the acceptability of any subcontracting plan, the Contracting Officer will take each of the following actions:

(1) Review the plan to verify that the offeror demonstrates an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and has included all the information, goals, and assurances required by FAR 52.219- 9.

(2) Consider previous goals and achievements of contractors in the same industry.

(3) Consider information and potential sources obtained from agencies administering national and local preference programs and other advocacy groups in evaluating whether the goals stated in the plan adequately reflect the anticipated potential for subcontracting to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns.

(4) Review the offeror’s description of its strategies, historical performance and significant achievements in placing subcontracts for the same or similar products or services with small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns. The offeror’s description can apply to commercial as well as previous Government contracts.

(e) Failure to submit an acceptable subcontracting plan and/or correct deficiencies in a plan within the time specified by the Contracting Officer shall make the offeror ineligible for award.

(End of provision)

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is FujtiecAmerica located in Columbus Ohio. The current monthly price for all locations is $5,915.28 In Dayton, Ohio, the current contractor KONE, INC., located in West Chester, OH. The current monthly price is $3,675.00. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

• Standard Form 33 – Solicitation, Offer, and Award

• Section B – Supplies or Services and Prices Offer

• Offeror’s Checklist (See Section L)

• Quality Control Plan (See Section C)

• Past Performance References (3-5)

• Section K - Representations, certifications, and other statements of offerors or respondents

• Cost Proposal Worksheets

• Maintenance Control Plans

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 15A on the Standard Form 33. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number,

(4) Line of business, (5) Chief executive officer/key man- ager, (6) Date the company was started,

(7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 9 on the Standard Form 33.

Do not include any allowance for any contingency to cover increased cost for which adjustments are pro- vided for under the Fair Labor Standards Act and Service Contract Act - Price

Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

SOLITATION COPIES

Note that Block 10 C on the Standard Form 33 specifies the number of copies of the offer that must be returned by offerors. (One) 1 electronic copy.

Do not include any allowance for any contingency to cover increased cost for which adjustments are pro- vided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial 1 (one) base year period and the option requirements for 4 (four) additional 1 year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1 year period of performance will apply to the 4 (four) 1 year option periods. The minimum wage rates and fringe benefits applicable to the initial 1 year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the Standard Form 33 is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a con- tract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contingent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting will be scheduled for this solicitation by an amendment. There will be a Pre-proposal Conference Notice Attendance Form included with the amendment.

When the amendment is issued on beta.sam, return the Pre-proposal Conference Notice along with the signed and dated amendment. Due to the COVID 19 uncertainties, this conference may be held virtually.

To request a reasonable accommodation due to a disability, please contact Connie Zalar at connie.zalar@gsa.gov. NOTE: THE COST FOR PROVIDING REASONABLE

ACCOMODATIONS (SUCH AS SIGN LANGUAGE INTERPRETERS, ETC.) IS THE

RESPONSIBILITYOF THE OFFICE SPONSORING THE EVENT.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

EMAILING OF PROPOSALS

This solicitation authorizes the transmittal of offers, modifications, or withdrawals of offers through email. Please email a copy of your proposal to connie.zalar@gsa.gov to be received no later than 3:00pm EST on January 27, 2022. Hard copy submissions are NOT acceptable and no other means of transmission are acceptable. The email subject line must use the following format “PROPOSAL: Firm Name, Solicitation number.” Individual email message size (i.e., email body text plus any attachments) must not exceed 25 MB. Zip files are acceptable. If more than one email is required to complete a respondent’s submission, then in the email subject header following the Solicitation number, state which submission in the sequence is contained in the given email and the total number of email submissions being

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH made by the respondent(i.e., Email 1 of 2, Email 3 of 3, etc.).

Failure to adhere to the email limitations may result in a late submission and will be subject to FAR 52.214-7.

[THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA] Rev. July 2017

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

Table of Contents

A.1. Standard Forms

SECTION B – SUPPLIES OR SERVICES AND PRICES

B.1. Description of Services B.2. Term of Contract B.3. Option to Extend the Term of the Contract B.4. Offer for Services B.5. Note to Offerors

SECTION C – DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK

C.1 General Note C.2 Scope of Work C.2.1 Governing Factors in Determining the Adequacy of Elevator Maintenance C.2.1.2 Repair & Replacements C.2.1.3 Operation of Equipment C.2.1.4 Minimum Level of Work C.2.1.5 Maintenance Control Program C.2.1.6 Scheduled Work C.2.1.7 Changes to Existing Elevator Equipment C.2.1.8 Inspections and Tests C.2.19 Uninterrupted Elevator Service C.2.1.10 Contractor Spaces, Shops and Storage Areas C.2.1.11 Elevators with Firefighters’ Emergency Operation C.2.1.12 Asbestos Containing Material C.3. Subcontracting C.4. Personnel C.4.1 Qualifications of the Contract Manager C.4.2 Qualifications of the Supervisor C.4.3 Qualifications of Journeyman Elevator Mechanics C.4.4 Qualifications of Elevator Mechanic Helpers C.4.5 Licensing C.5. Items to be Supplied by the Contractor C.5.1 Parts C.5.2 Communication Systems C.5.3 Metal Waste Containers C.5.4 Materials, Supplies and Equipment C.6. Items to be Supplied by the Government C.6.1 Government Property C.6.2 Contractor Space C.7. Reference Materials - Drawings, Wiring Diagrams, Manuals, Warranties C.7.1 Required Materials C.7.2 Drawings and Wiring Diagrams C.8. Inspection and Testing Services C.8.1 Elevator/Escalator Safety Inspections C.8.2 Adjustments and Tests C.9. Uniforms

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

C.10. On Premise Requirements C.10.1 Deductions C.11. Service Calls C.11.1 Routine Service Calls C.12. Emergency Call-Back C.12.1 Emergency Call-Back Service C.12.2 Emergency Call-Back Pricing C.12.3 Service Call Log (Routine/Emergency) C.13. Overtime C.13.1 Overtime Services C.13.2 Overtime Pricing C.14. Additional Services C.14.1 Labor Costs C.14.2 Materials and Parts C.14.3 Orders for Maintenance Repair/Replacement Work C.14.4 Report of Maintenance Repair/Replacement Work Performed C.15. Work Scheduling and Reporting Accomplishments C.16. Quality Control/Quality Assurance Surveillance C.16 .1 Quality Control Plan (QCP) C.16.2 Elevator Quality Assurance Surveillance Plan C.16.2.1. General C.16.2.2. Partnering C.16.2.3 GSA/Contractor Meetings C.16.2.4 Performance Evaluation C.16.2.5. Service Delivery C.16.2.6 Performance Objectives/Inspection Methods and Frequencies C.17. Testing Schedule (All Elevators) C.17.1 Safety Tests C.17.2 Safety Inspection Schedule C.18. Reserved C19. Permit Required Confined Spaces C.19.1 Permit Required Confined Space Defined C.19.2 Permit Required Confined Space Training

SECTION D – PACKING AND MARKING

D.1. Payment of Postage and Fees D.2. Marking

SECTION E – INSPECTIONS AND ACCEPTANCE

E.1. Failure to Perform E.2. FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996) E.3. Additional Requirements for Inspection Services E.4. Inspection Methods E.5. Cancellation Clause - Reserved E.6. Deductions E.7. Contract Close-out Examination

SECTION F – DELIVERIES OR PERFORMANCE

F.1. Place of Performance F.2. Term of Contract F.3. Options F.4. Recognized Holidays

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. Payment (General) G.2. Method of Payment

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

G.3. GSAR 552.232-77 Payment By Government Charge Card (Nov 2009) G.4. Evaluating Contractor Performance G.5. Designated Ordering Officials G.6. Limitation Of Government’s Obligation – Reserved G.7. Adjusting Payments

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. Security

H.1.1 ..Security Requirements and Personal Identity Verification Procedures (Non-Classified Contract)

H.1.2. Reserved

H.1.3. GSAR 552.237-71 Qualifications of Employees (MAY 1989)

H.1.4 Suitability Determinations

H.1.5 Compliance with Security Requirements

H.1.6 Identification Credential

H.1.7 GSA Criteria for Adjudication

H.2 Reserved H.3. Reserved H.4. Standards of Conduct H.5. Removal from Contract Work H.6. Reserved H.7. Recording Presence H.8. Government Forms H.9. Other Contractors H.10. Ordinances, Taxes, Permits, and Licenses H.11. Discrepancy in the Specifications H.12. Green Purchasing H.13. Reserved H.14. Contractor Pandemic Plan H.15. Performance Bond Requirement – N/A H.16. Insurance Requirement

SECTION I – CONTRACT CLAUSES

I.1. Far 52.204-9 Personal Identity Verification Of Contractor Personnel (Jan 2011) CBA Wage Rates…

SECTION J – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

Exhibit 1 Equipment to be Maintained and Repaired Exhibit 2 Performance Standards Exhibit 3 Resume Exhibit 4 Definitions

Exhibit 5 Applicable Publications Exhibit 6 Reporting Requirements

EXHIBIT 7 – Elevator Inspection Form

EXHIBIT 8 – RESERVED

EXHIBIT 9 – Green Purchasing Report

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

EXHIBIT 10 – Quality Assurance Surveillance Plan Section 1 - Contract Information Section 2 - Purpose/Objective Section 3 - Roles and Responsibilities of Government Officials Section 4 – Partnering Section 5 - GSA/Contractor Meetings Section 6 - Performance Evaluation Section 7 - Effectiveness of Quality Control

7.2 - Service Delivery

7.3 - Methods of Surveillance

7.4 - Quality Assurance Forms and Reports

7.5 - Minimum Performance Quality Levels Standards

Section 8 - Routine Service Request Section 9 - Emergency Service Request Section 10 - Documentation, Submittals and Deliverables Section 11 - Receiving Reports Section 12 - Subcontractors Section 13 – Elevator Contract Inspection Tool Section 1 - Contract Information Section 2 - Purpose/Objective Section 3 - Roles and Responsibilities of Government Officials Section 4 – Partnering Section 5 - GSA/Contractor Meetings Section 6 - Performance Evaluation Section 7 - Effectiveness of Quality Control

7.2 - Service Delivery

7.3 - Methods of Surveillance

7.4 - Quality Assurance Forms and Reports

7.5 - Minimum Performance Quality Levels Standards

Section 8 - Routine Service Request Section 9 - Emergency Service Request Section 10 - Documentation, Submittals and Deliverables Section 11 - Receiving Reports Section 12 - Subcontractors

EXHIBIT 11 – Elevator Contract Inspection Tool EXHIBIT 12 – Cost Proposal Worksheet EXHIBIT 13 – Model Subcontracting Plan Template - Reserved EXHIBIT 14 – Qualified Elevator Inspector (QEI) Inspection Checklists EXHIBIT 15 – Asbestos Notification Letter

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

K.1. Remittance Address K.2. Security Forms Quantity K.3. FAR 52.204-8 Annual Representations and Certifications. (MAY 2014)

SECTION L INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS

L.1. Bid Guarantee Requirement – N/A L.2. Financial Qualifications of Offerors L.3. Inspection of Facility L.4. Instructions for Submitting Proposals L.5. Inconsistencies in Specifications L.6. Type of Contract L.7. Offerors Checklist

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

ATTACHMENT A

SECTION M – EVALUATION FACTORS FOR AWARD

M.1. Basis of Award M.2. Past Performance M.3. Total Evaluated Price (TEP) M.4. Special Standard(s) of Responsibility

1.5. FAR 52.217-5 Evaluation of Options (JULY 1990) ...................................................... …… 141

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

A.1. Standard Forms

SEE FOLLOW PAGE FOR “SOLICIATION, OFFER, AWARD” SF33 FORM

A. SOLICITATION/CONTRACT FORM

SOLICITATION, OFFER AND AWARD

PAGE

OF PAGES

5. DATE ISSUED

12/28/2021

RATING 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. SOLICITATION NUMBER

47PF0021R0116

2. CONTRACT NUMBER 6. REQUISITION/PURCHASE NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO (If other than item 7)

EQ5P2SS2F1-21-0135

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 1 electronic copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in Email see: Box C attention Connie Zalar until 3:00pm local time 1/27/2022

(HoUr) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Connie Zalar

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

connie.zalar@gsa.gov

AREA CODE

NUMBER

EXTENSION

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 60 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN

OFFER(Type or print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXTENSION

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

see following pages

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 3304(a) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

CONNIE ZALAR

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

GSA, Southern Services Contracting Team – 5P1QBB-CL 201 Superior Avenue, Room 450Cleveland, OH 44114

GSA, Southern Services Contracting Team – 5P1QBB-CL 201 Superior Avenue, Room 450Cleveland, OH 44114

SECTION B – SUPPLIES OR SERVICES AND PRICES

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

B.1. Description of Services

The contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The contractor will be required to provide elevator maintenance and related services in accordance with the requirements of this solicitation at the following location(s):

Separate prices must be solicited for each building. If there are multiple locations, offerors must submit offers for allocations to be considered for award.

• Location 1:

Kinneary US Courthouse - 85 Marconi Blvd., Columbus OH 43215

• Location 2:

Bricker Federal Building - 200 N. High Street, Columbus, OH 43215

• Location 3:

Bricker Parking Garage - 200 N. High Street, Columbus, OH 43215

• Location 4:

Rice Federal Building & US Courthouse - 200 W. Second Street, Dayton, OH 45402

B.2. Term of Contract

After award, the successful offeror will be given a written Notice to Proceed and shall provide elevator maintenance and related services for a one (1) year period commencing on the day specified in the Notice to Proceed. Work under this contract is expected to commence on or about

July 1, 2022. It is the intent of the Government that the Notice to Proceed will provide for at least 30 working days prior to commencement of work.

B.3. Option to Extend the Term of the Contract

The Government shall have the unilateral option of extending the term of this contract for four (4) consecutive additional periods of one (1) year each.

B.4. Offer for Services

Location 1: Kinneary US Courthouse - 85 Marconi Blvd., Columbus OH 43215 ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE OPTION 1 OPTION 2 OPTION 3 OPTION 4 6 Month

# (Initial 12 Month Period)

UNIT PRICE

(First Additional

UNIT PRICE

(Second

UNIT PRICE

(Third Additional

UNIT PRICE

(Fourth Additional

Extension

12 Month Period) Additional 12 12 Month Period) 12 Month Period)

Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related Services Refer to note B.5.a

Month

2. Emergency Call- Back Services During Other Than Normal Working Hours Refer to notes B.5.b,d,g

Hour 10 $ $ $ $ $ $

3. Additional Services Refer to notes B.5.b,c,d,g

Hour 5 $ $ $ $ $ $

4. Overtime Services Refer to notes B.5.b,c,d,g

Hour 5 $ $ $ $ $ $

Location 2: Bricker Federal Building - 200 N. High Street, Columbus, OH 43215

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE OPTION 1 OPTION 2 OPTION 3 OPTION 4 6 Month # (Initial 12 Month

Period)

UNIT PRICE

(First Additional

UNIT PRICE

(Second

UNIT PRICE

(Third Additional

UNIT PRICE

(Fourth Additional

Extension

12 Month Period) Additional 12 12 Month Period) 12 Month Period)

Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and

2. Emergency Call- Back Services During Other Than Normal Working Hours Refer to notes B.5.b,d,g

Hour 10 $ $ $ $ $ $

3. Additional Services Refer to notes B.5.b,c,d,g

Hour 5 $ $ $ $ $ $

4. Overtime Services Refer to notes

Location 3: Bricker Parking Garage - 200 N. High Street, Columbus, OH 43215

Period)

UNIT PRICE

(First Additional

UNIT PRICE

(Second

UNIT PRICE

(Third Additional

UNIT PRICE

(Fourth Additional

Extension

12 Month Period) Additional 12 12 Month Period) 12 Month Period)

Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and

2. Emergency Call- Back Services During Other Than Normal Working Hours Refer to notes B.5.b,d,g

Hour 10 $ $ $ $ $ $

3. Additional Services Refer to notes B.5.b,c,d,g

Hour 5 $ $ $ $ $ $

4. Overtime Services Refer to notes

Location 4: Rice Federal Building & US Courthouse - 200 W. Second Street, Dayton, OH 45402

Period)

UNIT PRICE

(First Additional

UNIT PRICE

(Second

UNIT PRICE

(Third Additional

UNIT PRICE

(Fourth Additional

Extension

12 Month Period) Additional 12 12 Month Period) 12 Month Period)

Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and

2. Emergency Call- Back Services During Other Than Normal Working Hours Refer to notes B.5.b,d,g

Hour 5 $ $ $ $ $ $

3. Additional Services Refer to notes B.5.b,c,d,g

Hour 5 $ $ $ $ $ $

4. Overtime Services Refer to notes

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

B.5. Note to Offerors

a. Include all costs for emergency call-back service during normal working in the price per month for standard services. Also include in the price per month for standard services, the cost for overtime associated with the maintenance and testing specifically identified in the solicitation to be performed outside normal working hours. Additional overtime services that may be required will be ordered using the hourly rate specified in B.4.

b. Quote single per hour prices for emergency call-back during other than normal working hours, overtime and additional services (see Exhibit 4 Definitions) regardless of any commitments on the part of the offeror to pay varying salary rates or travel expenses to its employees. These prices must include all expenses for overhead, General and Administrative (G&A) and profit. No separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are used.

c. Offerors are cautioned not to confuse overtime services with additional services. Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the contract requirements. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

d. The number of hours shown for hourly services represents an estimate of the Government’s anticipated need and is for evaluation purposes only.

e. The term “elevator” is intended to include all elevator, escalator, dumbwaiter, handicapped lift, courtroom lift and wall glider equipment, if applicable, at the location.

f. Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and carefully review the requirements contained in this specification. Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

g. The GSA Form 300 will describe the service (for orders of $2,500.00 or more) to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using the Government-wide commercial purchase card, which is the preferred method. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

□□□□□□□□□□□□□□□□□□□□□END OF SECTION□□□□□□□□□□□□□□□□□□□□

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

C.1 General Note The Contracting Officer and the Contracting Officer's Representative will hereafter be referred to as the CO and the COR or CO and designee, respectively.

C.2 Scope of Work

The Contractor shall provide full elevator maintenance service, in compliance with the ASME Safety Code requirements, manufacturer's recommendations, Elevator Industry Field Employees’ Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance service is defined as all services, repairs, inspections and testing necessary to maintain all elevators, appurtenances, and accessories in a fully operational mode at all times except for pre-scheduled downtime including all labor, parts and materials. In part, this includes maintenance and repair of door seals, light bulbs and lighting fixtures in elevator spaces (cars, hoist ways, tops and bottoms of cars, and pits), and maintaining acceptable ride quality which may require periodic evaluation and adjustment of guide rails.

Reference is made to Section 8.6 of the ASME A17.1 Safety Code for Elevators and Escalators and A18.1Safety Standard for Platform Lifts and Stairway Chairlifts, which establishes requirements that must be adhered to.

The maintenance contractor must provide all tools, equipment, supplies and personnel necessary for safely performing all tests required by the ASME A17.1 Safety Code for Elevators and Escalators, A18.1 Safety Standard for Platform Lifts and Stairway Chairlifts and the Authority Having Jurisdiction (AHJ). GSA is the AHJ. This includes inspections and tests required at six (6) month, one (1) year, three (3) year and five (5) year intervals, and any other tests determined as necessary by the CO or designee. All tests required by code will be conducted at no additional cost to the government regardless of when the testing is performed.

C.2.1 Governing Factors in Determining the Adequacy of Elevator Maintenance The adequacy of the elevator maintenance will be determined based on the following factors:

measurement of elevator speed, door opening and closing time, performance time, door closing force, floor to floor performance time, mean time between service calls, ride quality, stopping accuracy, downtime, customer feedback, number of repeat service calls, timeliness and quality of service call responses and corrective action, frequency of outages and entrapments, quality and timeliness of preventive maintenance and repairs, timeliness and adequacy of testing and inspection as well as the quality and timeliness of repairs or adjustments identified as a result of tests and inspections. The contractor may be required to verify and provide documentation of the performance measurements referenced during the course of the contract.

A critical component of this performance specification is the contractor’s Maintenance Control Plan (MCP). The contractor is required to submit a MCP acceptable to the CO or designee and document compliance with the plan through the use of required service call and preventative maintenance logs. Any deviation from the performance standards identified in Section J/Exhibit 2 shall be justified to and approved by the CO or their designee in writing.

C.2.1.2 Repair & Replacements The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements including labor, equipment, materials, supplies and subcontracts for all equipment and systems specified herein. The Contractor shall not be required to make renewals or repairs made necessary by reason of negligence or misuse of the equipment by persons other than the Contractor, his/her representatives, SECTION C – DESCRIPTION, SPECIFICATIONS AND STATEMENT OF

WORK

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH employees and subcontractors, or by reason of any other cause beyond the control of the Contractor, except ordinary wear and tear. This does not exempt deficiencies from coverage under this contract that may have developed or were caused prior to the contract effective date.

There are no exemptions for obsolescence of any particular component. Excluded from this contract are unprotected hydraulic cylinders and underground piping for hydraulic elevators.

C.2.1.3 Operation of Equipment The Contractor shall be fully responsible and accountable for the operation of all equipment beginning on the performance start date specified in the Notice to Proceed. Any piece of equipment, component or system not operational by the start of the normal building operating hours shall be reported to the CO or designee no later than 8:00 a.m. that day. The report will include the reason for the outage, corrective action proposed and estimated date the elevator will be returned to service. If the outage is of a recurring nature, the reporting requirement must be repeated daily.

The Contractor shall provide elevator emergency telephone monitoring services for all elevators under this contract. The work shall be accomplished 24 hours a day, seven days a week including holidays.

Contractor is responsible for programming the emergency call number into the dialing devices.

The Contractor will obtain pertinent information from the caller, and immediately notify the GSA Property Manager of the details. The elevator telephone and the telephone line are government furnished equipment. The Contractor may ask for additional information, as appropriate, including:

● Caller’s name

● Location (building name, address) if known

● Elevator number (identified on one of the front side panels and on the elevator inspection certificate if posted)

● Current floor location of elevator, if known

● Number of people trapped

● Is caller a building tenant or visitor

The Contractor will remain on the line with the caller throughout the duration of the entrapment.

The Contractor will continue to assess the elevator occupant’s condition and any change in the status of the elevator operation or environment within the cab. The Contractor is responsible to continuously update the Property Manager regarding any pertinent information gleaned from the occupants. Additionally, the Contractor will relay to the elevator occupants, all updates from the Property Manager on the status of the actions to restore the elevator to normal operations.

GSA shall provide to the Contractor, an emergency contacts list.

C.2.1.4 Minimum Level of Work

These specifications are a statement of the standard level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. The contractor will be required to take all steps and measures which would be taken by a prudent building owner to maximize the life expectancy of the elevators and related systems and ensure safe and reliable elevator operation.

C.2.1.5 Maintenance Control Program The Contractor shall develop, submit, and implement a maintenance control program (MCP) acceptable to the CO or their designee. The MCP must be in compliance with the requirements of the ASME A17.1 Safety Code for Elevators and Escalators Section 8.6 and A18.1 Safety Standard for Platform Lifts and Stairway

Kinneary USCH; Bricker Federal Building; Bricker Garage Columbus, OH and Rice Federal Building USCH Dayton, OH

Chairlifts. All equipment shall be maintained in accordance with the manufacturer's recommendations, the best practices of the industry, and applicable codes, standards and regulations. If a conflict arises between these standards, the Authority Having Jurisdiction (GSA) will determine the appropriate application.

Within fifteen (15) days after award and no later than the contract start date, whichever is earlier, a copy of the MCP will be provided to the CO or their designee. The MCP must be reviewed and approved by the CO or their designee. Failure to provide a MCP that is fully compliant may result in withholding of payments and/or contract termination. The ASME A17.1 Section 8.6.1.2.1 states: “The MCP shall specify examinations, tests, cleaning, lubrication, and adjustments to applicable components at regular intervals.”

The MCP must identify the specific maintenance tasks and frequencies at which they will be performed. These tasks must be based on the manufacturer’s recommendations, the type and age of the equipment, the accumulated wear, the environment the equipment is located in, the level and manner of use of the equipment, and any other influencing factors that may require varying levels of maintenance.

These tasks may be organized in groups relating to the location of the tasks being performed, but the individual elements of each task must be delineated separately. The MCP shall be transmitted electronically to the CO or designee for approval. Once approved, the MCP will be maintained electronically and a current copy maintained/posted in each elevator machine room.

The MCP shall be reviewed regularly by the Contractor to ensure its continued relevance, updating as appropriate to reflect any changes in equipment, condition or use. The updated MCP shall be transmitted electronically to the CO or designee for approval and an updated copy available in each elevator machine room. GSA may request a review of the plan at any time, to ensure its continued suitability and effectiveness. The contractor shall maintain a preventive maintenance log for each elevator to document compliance with the MCP. A detailed log of all service calls, in compliance with the MCP requirements, shall also be maintained for each elevator. This is in addition to the requirement to submit a report monthly of all work performed.

These records represent the official maintenance history of the equipment and as such are the property of GSA. These records must be maintained and secured in the elevator machine room and electronically and remain the property of the Government at the conclusion of this contract.

This includes all historical records of maintenance, repair, service calls, warranties, etc.