T 10 - 47PF0019R0135_0006.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

5P1QBC

Ronald Sieben, Contracting Officer

Please see attached

5P1QBC

R5 AMD Northern Services Contracting Team 230 S. Dearborn St.

Room 3500 Chicago, IL 60604 USA

R5 AMD Northern Services Contracting Team 230 S. Dearborn St.

Room 3500 Chicago, IL 60604 USA

EQ5PSSCA-19-0017

47PF0019R0135

1 7

12/3/2019

10/16/2019

Solicitation 47PF0019R0135 Consolidated Facilities Management Services Northern Minnesota Amendment 0006

1) The solicitation is hereby amended as follows:

a. Incorporate a revised C.0.1.2.

b. Incorporate a revised C.1.8.5.

c. Incorporate a revised C.1.8.5.2

d. Incorporate a revised C.1.8.5.3.

e. Incorporate a revised C.1.11.

f. Specification Paragraph C.1.28 is Reserved.

g. Specification C.1.28.1 is Reserved.

h. Incorporate a revised C.1.42.3.

i. Incorporate a revised C.2.5.4.15.

j. Incorporate a revised C.2.6.14

k. Specification Paragraph C.3.11.2 is deleted.

l. Incorporate a revised C.3.12.3

m. Incorporate revised Section E, paragraph E.1.1, (g) and (h).

Please note CHANGES to the following paragraphs are highlighted in yellow. There is language that has been deleted and removed from the RFP in the following paragraphs, so please read the paragraphs in their entirety.

2) Specification Paragraph C.0.1.2 The Contractor Shall is replaced entirely, with the following:

C.0.1.2 The Contractor Shall

a. Ensure accountability and contract compliance for Operations and Maintenance, Custodial, and Elevator services described herein.

b. Provide all the management, administrative, technical functions, and supervision necessary for the effective and timely accomplishment of contract requirements. The Contractor shall develop appropriate management and operational plans for submission to GSA. The COR will inspect and audit the Contractor's activities to ensure compliance with the approved plans. The Contractor shall provide the necessary staff and training required to perform management and operational functions, including the planning, scheduling, and allocation of resources. The Contractor also shall provide a transition and training plan.

c. Provide all needed supplies, materials, equipment, vehicles and services not listed as Government-furnished property.

d. Utilize GSA National Computerized Maintenance Management System (NCMMS) to receive, record, respond, and track all service calls, trouble calls, or other operational problems related to all services covered under this contract. Contractor shall ensure that all work is supported by NCMMS work orders.

e. Be responsible for estimating, planning, scheduling, budgeting, authorizing, controlling, and accumulating all costs and manpower associated with contract activities, including contractor procurement functions.

f. Develop and maintain a level of record keeping sufficient to accomplish the above functions and provide comprehensive, timely, and accurate reports using NCMMS data and reporting capabilities to the fullest extent practicable, in accordance with policy and standard operating procedures and provided training, to the Government for review and/or approval, as requested.

g. Furnish all personnel, labor, materials, tools, supplies, supervision, management, training/certifications, and services, except as may be expressly set forth as Government furnished, and otherwise accomplish all actions necessary to or incident to, perform and provide the work efforts described in the contract. This work shall be in accordance with all Federal, State and local standards as well as the most current version of all applicable consensus standards including any supplements or revisions.

h. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

i. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

j. Develop and implement an effective Quality Control Plan (QCP) encompassing Facilities Management, Operations and Maintenance, Custodial, and Elevator services. A complete QCP shall be accepted by the Contracting Officer (CO) prior to award of a contract.

k. Ensure that their employees are properly trained, licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by Federal, State, or local laws; codes, or ordinances.

l. Keep the CO or their designee informed of current status of the work being performed, provide work schedules and provide other pertinent information needed by the CO or their designee.

m. Provide all contract submittals.

3) Specification Paragraph C.1.8.5 is replaced entirely with the following:

C.1.8.5 Use of CMMS GSA’s goal is to use government-furnished CMMS systems in all locations as practicable.

4) Specification Paragraph C.1.8.5.2 is replaced entirely with the following:

C.1.8.5.2 Use of Government Provided CMMS (NCMMS) The Contractor must provide all hardware and software necessary to access and fully utilize the NCMMS. The Government will provide access to the NCMMS website. The Contractor shall use NCMMS to identify, track, and schedule preventive maintenance work, service requests, and equipment inventory for all service types covered in this contract (operations & maintenance, custodial, and vertical transportation). The Contractor shall track historical maintenance and repair activities, including but not limited to: work order log entries, failure codes, tasks, man-hours, and other costs associated with work completion for each work order received during the performance of the contract. All maintenance and repair activities performed by the Contractor shall have a corresponding NCMMS work order. GSA has pre-loaded equipment inventory and preventive maintenance data in the required format into NCMMS for the location/s covered by this specification. Instructions for adding new equipment and associated preventive maintenance data in the appropriate format will be covered in the GSA provided training.

5) Specification Paragraph C.1.8.5.3 is replaced entirely with the following:

C.1.8.5.3 NCMMS Start-Up Contractor shall complete Government provided NCMMS training. Contractor shall be responsible for facilitating/conducting and documenting new employee NCMMS training, refresher, and remedial training as necessary ensuring all personnel tasked with inputting data into NCMMS have been trained. Contractor shall initiate NCMMS Initial Start-Up activities upon notification by GSA that the NCMMS is available for use. Contractor will have 30 days following the Government furnished training to complete the startup/transition activities listed below. Following the 30 day period the contractor must exclusively use the Government furnished NCMMS, unless exemptions are granted by CO or Designee.

NCMMS Initial Start-Up Activities:

a. Work with CO or designee to obtain ENT credentials needed to access NCMMS.

b. Work with CO or designee to obtain NCMMS accounts.

c. Complete Government provided new user basic and administrative training no later than 30 days prior to contract start.

d. Review/validate equipment inventory within NCMMS.

e. Review/update preventive maintenance schedules within NCMMS.

f. Effective on 05/01/2020 create new demand work orders, within NCMMS. Demand work orders are non-planned and include but are not limited to the following work types: Work Request (WR), Corrective Maintenance (CM), GSA Inspection (GSAI), O&M Inspection (OMI).

g. Manage and track new and existing GSA initiated work orders within NCMMS.

h. Effective on 05/01/2020 process GSA generated preventive maintenance work orders within NCMMS. Preventive maintenance work orders are planned categorized as work type PM.

i. Effective on 05/01/2020 generate and process preventive maintenance work orders within

NCMMS.

j. Contractor shall complete an initial review and verification of preventive maintenance plan/schedule no later than 60 days after award as outlined in section C.1.35 of this specification.

k. Contractor shall use NCMMS to document and submit Initial Deficiency List and submit to CO or Designee for approval.

NCMMS Basic Requirements Upon satisfactory completion of NCMMS start up activities contractor shall use NCMMS in accordance with provided basic user training, standard operating procedures, and process workflows provided by the Government. At a minimum, contractor shall perform the following within NCMMS:

a. Proactively manage user accounts and profiles, On/off board users in a timely manner.

b. Proactively manage asset inventory data.

c. Proactively manage preventive maintenance plan/schedule.

d. Process all demand, proactive, and planned work orders providing minimally required data/information.

e. Process above standard work.

f. Process additional services work.

g. Process miscellaneous work.

h. Capture above threshold costs.

i. Provide contract required, and adhoc reports to the CO or designee as requested.

j. Link assets to demand and proactive work orders.

k. Upload and maintain employee training, certifications, licenses, resumes, security clearance suitability records, and other relevant documents within specific user People records, using the attachments feature.

l. Upload and maintain asset documents, such as but not limited to, third party inspection certificates, calibration reports, testing reports, warranties, entry permits and other documents as requested by CO or Designee.

m. Upload and maintain location records, such as but not limited to, tours logs, operating logs, and other documents as requested by CO or Designee.

n. At a minimum perform document quality control inspection/review of 10 percent of completed work orders of non-preventive maintenance type work orders.

o. At a minimum perform document quality control inspection/review of 10 percent of completed work orders of preventive maintenance type work orders.

Contractor shall complete an initial NCMMS audit no later 60 days after the transition period, and shall provide it to the CO or Designee. The audit shall consist of a review and comparison of current building equipment inventories and preventive maintenance plans/schedules against the equipment inventory and preventive maintenance data in NCMMS. Contractor shall correct deficiencies noted in the audit within NCMMS within 30 days of completing the report. The Government may perform periodic audits of the NCMMS and data at its discretion.

6) Specification Paragraph C.1.11 is replaced entirely with the following:

C.1.11. Monthly Progress Reports

On a monthly basis, not later than the 5th working day of the subsequent month, the Contractor shall submit a monthly progress report using NCMMS data, describing the status of maintenance operations as of the day of the performance month. The report shall be submitted to the COR by the 5th working day of the subsequent month. This report shall include:

a. Work Order status of all types of maintenance, repairs, service calls (highlight overdue and tenant complaints), to include deferred, completed, and active (include estimated completion date), by type of work i.e., reimbursable, repair, and work orders resulting from testing and inspections, and any equipment out of service.

b. Explanation of any equipment, designed to be controlled by the BAS, ECMS and lighting control operating in manual mode as of the end of the performance month, and of any other overrides to sequences of operations in effect as of the end of the performance month.

c. Operating schedule changes (manual or programmed)

d. Description of any lost time accidents or other safety problems, including incidents involving hazardous materials that occurred during the performance month

e. Copies of quality control inspections performed during the month attached to the report.

f. Building Management Support Services (miscellaneous and utility escort hours) provided during the month.

g. Copy of arrival and departure reports

h. Monthly water treatment test results

i. Reserved.

j. When testing is performed, the Contractor shall submit results with the next monthly progress report

k. Refrigerant control logs shall be updated as required, and a copy sent with the monthly report.

l. Reserved.

m. Review of energy performance trends as of the end of the performance month and description of likely causes of significant changes from the same month 1 year prior.

n. Check and record any and all fuel levels

7) Specification Paragraph C.1.28 is now Reserved.

8) Specification Paragraph C.1.28.1 is now Reserved.

9) Specification Paragraph C.1.42.13 is now replaced entirely with the following:

C.1.42.13 Fire Alarm System Central Station Monitoring The Contractor shall maintain the fire alarm system as a Supervising Station Fire Alarm System as defined in NFPA 72, National Fire Alarm and Signaling Code, Latest Edition. As a part of that classification, the Contractor shall provide and maintain Remote Supervising Station monitoring of all fire alarms, fire alarm system supervisory signals, and fire alarm system trouble signals. The Remote Station selected shall also be a UL Listed Central Station that is capable of receiving Remote Station transmissions. Test signals from the building fire alarm system Digital Alarm Communicator Transmitter (DACT) to the Remote Station Monitoring Service shall take place every 6 hours with those tests alternating between the primary and secondary reporting means.

Communications from the DACT to the Remote Station Monitoring Service shall primarily be done on a dedicated loop start dial tone telephone line with the ability to dial two separate numbers at the Remote Station Monitoring Service. The dedicated telephone service will be provided/funded by the government. The secondary method of communication to the Remote station may be done by one of the following methods:

1. Another dedicated loop start dial tone telephone line connected to the DACT programmed for at least two numbers at the Remote Station Monitoring Service.

2. Secure IP reporting via an internet connection (Cannot be tied to the GSA internet network.)

3. Connection of the DACT to a dedicated cell phone with automatic recharging capabilities. The DACT must be programmed for at least two numbers at the Remote Station Monitoring Service. The cell phone must also be located so that it is regularly getting a good signal so that degradation of this service is not experienced during regular transmission testing. It shall also be located where unauthorized personnel do not have access to it.

4. Utilization of a UL listed fire alarm radio transmitter system which reports directly to the Remote Station Monitoring Service.

5. Any other technology that is approved by the GSA Regional Fire Protection Engineer.

All methods of transmission of signals shall be provided, tested and maintained as required by NFPA 72, National Fire Alarm and Signaling Code, Latest Edition. During any period when the Remote Station monitoring is not operational, the Contractor must maintain a fire watch for the building with at least two methods in place to call the fire department. If the Contractor believes the remote station monitoring failure was through no fault of his own, the Contractor may request reimbursement for the fire watch from the CO or designee.

The remote station selected shall be able to verify each and every alarm test from the building positively. During required inspection, testing and maintenance, the Remote Station Monitoring Service shall have enough resources available especially after hours, to verify every transmission coming from the building. The Contractor is responsible for coordinating this effort with the remote station prior to any scheduled testing. Mailing or faxing a log sheet after the fact is not acceptable.

Real time verification of signals allows for discovery and evaluation of alarm transmission delays and errors in signals received. It also allows for the Contractor to remedy fire alarm equipment in the building that is not performing as required in relation to fire alarm system signal transmission in an expeditious way.

10) Specification Paragraph C.2.5.4.15 is replaced entirely with the following:

C.2.5.4.15 Irrigation Initial Deficiency Walk-Through: The Contractor shall conduct a walk-through to inspect all irrigation systems (sprinklers, rain and freeze sensors, and drip systems) and submit a list of all damages to those systems to the CO or their designee in accordance with the requirements in C.2.18 Contractor Submittals/Deliverables Chart.

Irrigation systems that are damaged by the Contractor due to neglect shall be reimbursed by the Contractor to GSA for the cost of the repair or replacement and testing of the system.

Failure to make timely repairs shall result in the Contractor replacing damaged landscaping materials.

11) Paragraph C.2.6.14 is replaced entirely with the following:

C.2.6.14 Use of Government Provided National CMMS (NCMMS) The Contractor must provide all hardware (computer, printer, internet access) necessary to access and fully utilize the NCMMS. Equipment will not be provided by the Government. The Government will provide access to the NCMMS website upon successful completion of Government provided training. NCMMS shall be the system of record of intaking, processing all service calls. All non-recurring unscheduled work performed by the contractor shall be supported by an NCMMS work order.

a. Work with COR or designee to obtain ENT credentials needed to access NCMMS.

b. Complete Government provided training.

c. Create new work orders within NCMMS.

d. Manage and process new service calls within NCMMS.

12) Specification Paragraph C.3.11.2 is removed and deleted entirely.

13) Specification Paragraph C.3.12.3 is replaced entirely with the following:

C.3.12.3 Service Call Log (Routine/Emergency) The Contractor shall maintain physical handwritten service call logs for each elevator which shall be available for inspection by GSA at all times. These logs shall be current and posted in the elevator machine room(s). The Contractor shall also document and record service calls within NCMMS, and use NCMMS data to generate elevator specific electronic service call logs. All maintenance, repair and service performed on vertical transportation equipment must be documented via NCMMS work orders. Each month the Contractor shall submit the individual elevator Service Call Log data for the given month as well as a cumulative report for the contract period for each elevator to the CO and or designee within five work days after the end of each month. As a minimum, the physical handwritten service call logs in the machine room(s) and the electronic submittals shall contain the information specified herein.

A. Routine/Emergency:

• Name of Caller

• Caller’s Agency or association

• Description and location of problem

• Elevator number

• Time and date call was received.

• Time and date of response to call and/or arrival on site

• Detailed description of the action taken to resolve the problem, including nature of repairs, materials/parts repaired/replaced, testing performed to ensure problem was rectified

• Time and date corrective action was completed B. Emergency:

• In the event of an entrapment, floor location and number of occupants if known

14) Section E, paragraph E.1.1, sub-paragraphs are updated as follows:

g. Removal of Elevator(s) from Service – See Section E.3.3.

h. Deducting Monies for Equipment Out of Service – See Section E.3.3

15) The proposal due date is changed from Thursday December 5, 2019 at 12:00 pm CST, to Monday December 9, 2019, 5:00 pm CST.

16) The electronic submission of proposals remains unchanged.