Exhibit_1.16._NCMMS_Blank_New_Asset_Template.xlsx

XLSX spreadsheet 642 KB Posted

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Consolidated Facilities Management Services - 5 Locations in the State of Minnesota
Solicitation number
47PF0019R0135
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Exhibit 1.16 NCMMS Blank New Asset Template

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Instructions Use the Asset Uploader tab (Red) to capture new assets/equipment for import into NCMMS. The template consists of a total of 66 unique data fields. Only about 1/3 of the fields are required (highlighted in blue), the remaining fields are informational, optional or not applicable. Refer to the legend below. The table below provides specific instructions for what to enter in each field.

Some fields are free-form data entry and others have drop down lists to pick from. The drop down pick lists are provided in the reference tabs (Green).

Note: For the purposes of this tool the terms Asset and Equipment are used interchangeably.

Legend
Reference only, do not edit
Required
Not Required - (Hidden Rows)
Optional
Field NameField DescriptionField Action/Instructions
ASSETNUMUnique NCMMS Auto Genarated/Assigned Asset NumberTemporary Asset Number provided, do not edit this field.
ASSETTAGOriginal/Legacy Equipment ID NumberAsset Tag field is currently used to capture legacy equipment ID number. Not Applicable for New Assets.
ASSETTYPEAsset Type CodeSelect an Asset Type from the drop down. If not listed select XXX Unknown and type in asset type description in Colum F.
CLASSSTRUCTUREIDClass Structure IDField hidden leave blank.
ASSETTYPE_DESCRIPTIONAsset Type DescriptionField hidden. To be completed by NCMMS Team
DESCRIPTION_LONGDESCRIPTIONAsset Long Description field is free form field that is used to house additional asset information such as attributes like amparage, voltage, etc. Or additional description information on the asset.The Long Description field is free form field that is used to house additional asset information such as attributes like amparage, voltage, CFM, Gallons, HP, PSI, BTUs, etc. Or additional asset description information on the asset.
EQ1Not Required Leave BlankField hidden leave blank.
FAILURECODENot Required Leave BlankField hidden leave blank.
GLACCOUNTNot Required Leave BlankField hidden leave blank.
GSAASSET1Not Required Leave BlankField hidden leave blank.
GSAASSETYEARNot Required Leave BlankField hidden leave blank.
GSABARCODENot Required Leave BlankField hidden leave blank.
GSACRITICALITYCLASSIFICATIONNot Required Leave BlankField hidden leave blank.
GSACSIMF2004Not Required Leave BlankField hidden leave blank.
GSADATEENERGIZEDNot Required Leave BlankField hidden leave blank.
GSADATERETIREDNot Required Leave BlankField hidden leave blank.
GSAEQUIPMENTIDNCMMS Auto Generated Equipment ID number.Field hidden leave blank.
GSAEQUIPMENTOWNEREquipment OwnerFor new assets select GSA or Not GSA Owned.
GSAFACTSNot Required Leave BlankField hidden leave blank.
GSAGSACLASSNot Required Leave BlankField hidden leave blank.
GSALEGACYLOCLegacy LocationEnter a new Location in "Floor ## - Room ### - Room /Name or Description" format. Include additional location information i.e. cardinal direction or column number or quadrant as applicable.
GSALIFECYCLEENDDATELife Cycle End DateEnter the asset life cycle end date in MM/DD/YYYY format
GSALINKINITIALSPARKDATENot Required Leave BlankField hidden leave blank.
GSALINKMOSTRECENTEVENTDATENot Required Leave BlankField hidden leave blank.
GSALINKTOTALESTIMATEDCOSTNot Required Leave BlankField hidden leave blank.
GSAMAINTENANCERESPONSIBILITYMaintenance ResponsibilitySelect Party responsible for performing Maintenance from drop down. If neither choice applys select "Other"
GSAMAKEAsset MakeIf applicable provide asset or manufacturer make, if not leave blank.
GSAMANUFACTUREYEARManufacturer YearEnter year asset was manufactured in MM/DD/YYY.
GSAMODELNOAsset Model NumberEnter model number
GSAOMNICLASSTABLE21Not Required Leave BlankNot Required Leave Blank
GSAOMNICLASSTABLE23Not Required Leave BlankNot Required Leave Blank
GSAQUANTITYQuantityEnter quanity
GSARCMCRITICALITYNot Required Leave BlankNot Required Leave Blank
GSARCMFAILURECONSEQUENCENot Required Leave BlankNot Required Leave Blank
GSARCMFAILUREPROBABILITYNot Required Leave BlankNot Required Leave Blank
GSARCMFUNCTIONNot Required Leave BlankNot Required Leave Blank
GSARCMMACNot Required Leave BlankNot Required Leave Blank
GSARCMRUNTOFAILNot Required Leave BlankNot Required Leave Blank
GSARCMTASKREFERENCENot Required Leave BlankNot Required Leave Blank
GSAREVIEWCOMMENTSNot Required Leave BlankNot Required Leave Blank
GSAREVIEWDATENot Required Leave BlankNot Required Leave Blank
GSAREVIEWFLAGNot Required Leave BlankNot Required Leave Blank
GSARSMPMCODENot Required Leave BlankNot Required Leave Blank
GSASKYSPARKASSETDESCRIPTIONNot Required Leave BlankNot Required Leave Blank
GSASKYSPARKEQUIPMENTIDNot Required Leave BlankNot Required Leave Blank
GSATENANTNot Required Leave BlankNot Required Leave Blank
GSATENANTSYSTEMIDNot Required Leave BlankNot Required Leave Blank
GSATESTTYPENot Required Leave BlankNot Required Leave Blank
GSAUNIFORMATDESCRIPTIONNot Required Leave BlankNot Required Leave Blank
GSAUNIFORMATIINot Required Leave BlankNot Required Leave Blank
INSTALLDATEInstallation dateEnter asset installation date in MM/DD/YYYY format
LOCATIONLocation Code To be completed by NCMMS Team. Leave BlankLeave blank
MANUFACTURERManufacturerSelect a manufacturer using the drop down.
MOBRFIDTAGNot Required Leave BlankNot Required Leave Blank
MODELIDNot Required Leave BlankNot Required Leave Blank
ORGIDOrganization IDThis field is pre-populated with "GSA".
PARENTParentUse this field to establish/identify Parent/Child relationship between assets. Enter Temporary Asset Number from Column A of 'Asset Uploader' tab to Identify an assets Parent
PRIORITYNot Required Leave BlankNot Required Leave Blank
PRODUCTIDNot Required Leave BlankNot Required Leave Blank
PURCHASEPRICEAsset purchase priceEnter asset purchase price
REPLACECOSTNot Required Leave BlankNot Required Leave Blank
SADDRESSCODEGSA Building NumberEnter GSA Building Number
SERIALNUMAsset serial numberEnter asset serial number
SITEIDRegion Code (01-11)Select region code (05).
STATUSAsset Status CodeFor new assets select Add Pending.
GSA PM GUIDE2012 GSA PM Maintenance StandardSelect corresponding 2012 GSA PM Maintenance Standard using drop down.

Asset Uploader Temporary Asset Number, do not edit. Original/Legacy Equipment ID Number. If new leave blank. Select an Asset Type from the drop down. If not listed enter type asset description. Not Required Leave Blank Leave Blank - To be completed by NCMMS Team The Long Description field is free form field that is used to house additional asset information such as attributes like Amps, Volts, Hp, CFM, Gallons etc. Or additional description information on the asset. Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Auto Generated Equipment ID. Leave Blank Select equipment owner from drop down GSA or Agency Name. Use Not GSA Owned if Agency name not listed. Not Required Leave Blank Not Required Leave Blank Enter a new Location in "Floor ## - Room ### - Room /Name or Description" format. Include additional location information i.e. cardinal direction or column number or quadrant as applicable. Enter asset life cycle end date in MM/DD/YYYY format Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank To be completed by NCMMS Team. Leave Blank Asset Make, where applicable Enter Year asset was manucatured in MM/DD/YYYY format Asset Model Number Not Required Leave Blank Not Required Leave Blank Quantity Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not required leave blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Not Required Leave Blank Enter asset installation date in MM/DD/YYYY format Location Code To be completed by NCMMS Team. Leave Blank Select a manufacturer using the drop down. Not Required Leave Blank Not Required Leave Blank Always enter "GSA" Use this field to establish/identify Parent/Child relationship between assets. Enter Temporary Asset Number from Column A of 'Asset Uploader' tab to Identify an assets Parent Not Required Leave Blank Not Required Leave Blank Enter asset purchase price Not Required Leave Blank GSA Building Number Enter asset serial number Site ID refers to region code 05 Select a status from from the drop down. Select "Add Pending" for new equipment. Optional Select corresponding 2012 GSA PM Maintenance Standard using drop down.

ASSETNUMASSETTAGASSETTYPECLASSSTRUCTUREIDASSETTYPE_DESCRIPTIONDESCRIPTION_LONGDESCRIPTIONEQ1FAILURECODEGLACCOUNTGSAASSET1GSAASSETYEARGSABARCODEGSACRITICALITYCLASSIFICATIONGSACSIMF2004GSADATEENERGIZEDGSADATERETIREDGSAEQUIPMENTIDGSAEQUIPMENTOWNERGSAFACTSGSAGSACLASSGSALEGACYLOCGSALIFECYCLEENDDATEGSALINKINITIALSPARKDATEGSALINKMOSTRECENTEVENTDATEGSALINKTOTALESTIMATEDCOSTGSAMAINTENANCERESPONSIBILITYGSAMAKEGSAMANUFACTUREYEARGSAMODELNOGSAOMNICLASSTABLE21GSAOMNICLASSTABLE23GSAQUANTITYGSARCMCRITICALITYGSARCMFAILURECONSEQUENCEGSARCMFAILUREPROBABILITYGSARCMFUNCTIONGSARCMMACGSARCMRUNTOFAILGSARCMTASKREFERENCEGSAREVIEWCOMMENTSGSAREVIEWDATEGSAREVIEWFLAGGSARSMPMCODEGSASKYSPARKASSETDESCRIPTIONGSASKYSPARKEQUIPMENTIDGSATENANTGSATENANTSYSTEMIDGSATESTTYPEGSAUNIFORMATDESCRIPTIONGSAUNIFORMATII
SAMPLEAHU-01: Air Handling Unit, 3 ton thru 24 tonGSAFloor 01 - Room 101 - Electrical Closet - North1/1/35X-1122331
SAMPLEWHT-01: Water Heater, Electric
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